Location
Description
THE OPPORTUNITY
Are you an experienced administrative professional looking for an amazing opportunity on the Coast? The City of Pacifica is a beautiful coastal community, just south of San Francisco with an exciting opportunity. We are currently hiring for a Police Records Specialist to join our Police Department in our mission of protecting and serving the Community.
THE DEPARTMENT
The Pacifica Police Department is responsible for all functions related to law enforcement and crime prevention and is made up of several divisions that carry out specialized duties to help the department perform as a cohesive whole. Staff includes thirty-eight (38) full-time positions consisting of the Police Chief, 2 Captains, 7 Sergeants, 6 Corporals, 17 Officers, a Records Supervisor, a Records Clerk, an Evidence Technician, a .5 Property Clerk, 2 .5 grant-funded Community Service Officers and an Administrative Assistant.
Together, they come together to carry out the Police Department mission "…to protect and serve the members of our community with the highest level of commitment, ethics and professionalism.”
To learn more about the Pacifica Police Department, you are invited to visit their web site at www.pacificapolice.org.
THE POSITION
The current opening is for a full-time position and is under the direction of the Police Records Supervisor. The Police Records Specialist will provide a wide variety of clerical, typing, and computer data entry tasks related to Police records; maintaining accurate Police statistics, records, and files; conducting business and transactions with the public, in person and by telephone; is available for occasional night and/or weekend duty as required, and performing other related work as required.
DEFINITION
Under general supervision, performs a wide variety of clerical, typing, and computer data entry tasks related to Police records; maintains accurate Police statistics, records, and files; conducts business and transactions with the public, in person and by telephone, and performs other related work as required.
DISTINGUISHING CHARACTERISTICS
The Police Records Specialist is responsible for all police statistical record keeping and data entry, typing, and clerical work related to all phases of the Police operation, including but not limited to preparing forms, ordering department supplies, and making appointments.
SUPERVISION RECEIVED AND EXERCISED
Works under the general supervision of employees in higher clerical, technical and/or supervisory classifications.
ESSENTIAL FUNCTIONS -INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING
- Performs police statistical record keeping.
- Performs a variety of data entry, typing, and clerical work related to all phases of the Police operation.
- Enters, updates, and maintains data while ensuring accuracy and confidentiality of all information.
- Coordinates service of subpoenas.
- Compiles data for Public Records Act requests.
- Approves and prepares reports for the District Attorney.
- Conducts business and transactions with the public, in person and by telephone.
- Directs requests to proper agencies and departments.
- Maintains and transmits warrant monies.
- Prepares correspondence and compiles information for reports.
- Prepares forms, orders department supplies, and makes appointments.
- May handle weapons for registration purposes.
- May conduct person searches in conjunction with Investigative division.
- Performs related duties as required.
Ideal Candidate
The Ideal Candidate is a highly-motivated and organized professional who thrives in a fast-paced environment, has exceptional attention to detail, excellent customer service, and great ability to work with people.
The duties described in this job announcement are intended only as illustrations of the basic types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
QUALIFICATIONS
Knowledge of:
- Applicable rules, procedures, and activities
- Business communication practices, verbal and written.
- MS Word, Excel, as well as other applicable applications.
- Modern office practices and procedures
Skill/Ability to:
- Perform complex clerical work involving independent judgment, accuracy, and speed.
- Learn and navigate database systems and specialized computer programs.
- Learn and interpret rules, regulations, laws, and processes.
- Process and adapt effectively to multiple and changing priorities.
- Communicate effectively, professionally, and courteously orally and in writing.
- Establish and maintain effective relationships with others.
- Effectively respond in emergency situations, speaking clearly and distinctly in person and on the telephone.
- Type 35 words per minute accurately.
- Perform basic mathematical calculations.
Experience and Training Guidelines
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Experience:
- Two (2) years of experience in increasingly responsible clerical, typing, and data entry work
- Law enforcement experience is desired.
Training:
- Equivalent to graduation from high school.
- Licenses and Certifications
- Possession of a valid Class C California driver’s license highly desired.
ADDITIONAL INFORMATION
- Physical Skills: Must possess mobility to use modern office equipment, including a computer; strength to lift and carry office supplies weighing up to 35 pounds, ability to read printed materials and a computer screen; hearing, and speech to communicate in person and over the telephone.
- Work Environment: While performing the essential functions of this classification the employee will primarily work in an office environment. The employee must be able to complete specific administrative tasks while maintaining availability to the public for inquiries and adequate response to stressful situations.
- May be required to work night and or weekend duty.
At the City of Pacifica, we are an equal opportunity employer and value diversity. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. To us, equal opportunity employment is not just about compliance, it’s about who you are, how you can help our City and who you want to be. We are committed to creating an inclusive environment for all employees and residents.
Benefits
The City's comprehensive benefits package includes:
Holidays: Thirteen (13) days per year.
Vacation: From 11 to 27 days per year, depending on length of service.
Sick leave: Accrual is one day per month, with no limit on accrual.
Retirement: The City contracts with CalPERS to provide a retirement plan that utilizes the formula of 2.5% @ 55 for "Classic members" or 2% @ 62 for "PEPRA members." Classic Members contribute 8% employee contribution plus 2.5% employer cost share for a total contribution of 10.5%. PEPRA members pay 6.75% employee contribution plus 2.5% employer cost share for a total contribution of 9.25%.
Insurance: The City provides its employees with a medical insurance allowance that allows employees to purchase medical insurance through either Teamsters Union #856 Health and Welfare or CalPERS medical benefits plan. Some plans require employee contributions. Employees with proof of qualifying health insurance coverage through another group health plan may qualify for a "Health In-Lieu Payment" when declining city coverage.
The City contributes toward a dental insurance plan and vision plan for employee and all eligible dependents.
The City pays premiums for:
- Life insurance premium in the amount of $30,000.
- Long term disability insurance (to begin sixty days after onset of non-work-related illness or injury).
Training: The City will pay up to $2,000 per fiscal year toward the cost of books and tuition required as part of courses taken that are job-related.
Deferred Compensation: Employees may participate in a choice of three deferred compensation plans.
Union Membership: This position is represented by the Teamsters Local 856, Miscellaneous Unit.
Special Instructions
APPLICATION PROCESS
Interested candidates must submit a completed online employment application in CalOpp.org. Resumes in lieu of a completed application will not be accepted. Applications can be obtained online at https://www.calopps.org/city-of-pacifica.
Examination and Selection Process
Applicants will be assessed on the application submitted.
Applicants may be screened to the most qualified and invited to the next step in the recruitment process which may include panel interviews and a skills assessment. The following information is provided for you to use as a reference and as a planning tool. Human Resources is unable to schedule make-up examinations.
Human Resources has the right to revise this process as needed based on business needs.
After a mutual interest has been established, the final candidate must pass a City of Pacifica background check which includes but is not limited to the Department of Justice fingerprinting scan. The selected candidate shall undergo a more extensive background investigation, plus a polygraph and psychological examination, in addition to the aforementioned processes.
At the City of Pacifica, we are an equal opportunity employer and value diversity. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. To us, equal opportunity employment is not just about compliance, it’s about who you are, how you can help our City and who you want to be. We are committed to creating an inclusive environment for all employees and residents.