Parks, Recreation, and Facilities Supervisor - Parks, Recreation and Neighborhood Services (PRNS) (20676649)

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About the Department

Are you ready to join a team that is “Building Community Through Fun?”

Are you ready to make a difference?

The City of San José’s Department of Parks, Recreation and Neighborhood Services (PRNS) is looking for people who want to make San José a better place to live. Our mission is to connect people through parks, recreation and neighborhood services for an active San José. ActivateSJ, PRNS’ latest strategic work plan, is committed to establishing healthy communities that inspire belonging by following the guiding principles of stewardship, nature, equity & access, identity and public life.
  
The Department creates and activates thriving places where people live, work, play, and learn, which include 48 community centers, 10 regional parks, over 200 neighborhood parks, Happy Hollow Park & Zoo, 290 playgrounds and almost 63 miles of trails, programs and services that touch the lives of individuals and families in our community. We take a fun approach to public service, and value the public’s trust. Our team is collaborative, supportive, and innovative. We are a fast-paced organization that takes decisive action after thoughtful planning.
  
For more information, please visit activatesj.org.

Position Duties

The total salary range for the Parks, Recreation, and Facilities Supervisor classification is $112,563.36 - $137,220.72 annually.

This amount includes an approximate five percent (5%) ongoing non-pensionable pay. The actual salary shall be determined by the final candidates’ qualifications and experience. 

The Parks, Recreation and Neighborhood Services (PRNS) Department is currently seeking to fill one (1) Parks, Recreation, and Facilities Supervisor positions in the Recreation Division.

The Parks, Recreation, and Facilities Supervisor positions perform duties that may require knowledge in a variety of subject areas, such as recreation, therapeutic recreation programs, and/or gerontology recreation programs, and care and shelter coordination; may be responsible for ensuring the proper maintenance and operation of City Parks by supervising interpretive and education programs for City park users, ensuring safe, secure parks; maintaining and conserving natural features and wildlife in City parks and coordinating emergency services within parks, such as search and rescue and fire suppression. The positions must have the ability to constantly adjust to changing conditions and support a wide variety of customers, agencies, and department staff. 

Bilingual applicants speaking a second language such as Spanish or Vietnamese are encouraged to apply.   

The Parks, Recreation, and Facilities Supervisor (PRFS) assigned to the Recreation Division performs duties that may require knowledge in a variety of subject areas, such as recreation, therapeutic recreation programs, and/or gerontology recreation programs. The PRFS may be assigned to Community Center operations, Citywide service areas (including leisure, seniors, therapeutics, or aquatics). Community Center operations include responsibilities in leading a team at a multi service HUB including seniors, adults, and youth programs in addition to recreation programming throughout the Council District at satellite sites. PRFS’ assigned to Citywide roles will be responsible for the administration and delivery of major citywide recreation programming related to the areas assigned to that PRFS. The positions must have the ability to constantly adjust to changing conditions and support a wide variety of customers, agencies, partners and department staff.

Responsibilities for these positions may include, but are not limited to the following: 

• Supervises, trains, and evaluates subordinate staff and their work. 
• Gathers and compiles routine statistical, program, race, and ethnicity data. 
• Prepares and reviews records, forms, reports, permit applications, and grant reporting.
• May handle cash and perform cash reconciliation, monitors and tracks budgets. 
• Prepares, controls, and implements budgets for specialized service programs within assigned area and provides budget input for personnel, equipment, supplies, and related items. 
• Estimates equipment, material, manpower, and time necessary for work completion; sets priorities. Ensures all City safety protocols are followed. Responsible for equipment and inventory control. 
• Ensures that recreation public facilities/structures are maintained in a clean, safe condition. Conserves and preserves natural open space for public enjoyment. Recommending improvements and inspects projects to maintain and restore natural resources in City Parks, undeveloped City/Park lands.
• Plans, coordinates, and supervises comprehensive recreation activities for all age groups. 
• Supervises public contact, liaison work, and preparation/presentation of programs related to recreation service programs.
• Provides information regarding services and programs available through all forms of media.
• Develops, reviews and/or supervises contracts for development, operations, projects, or sponsorships. 
• Supervises development of resources through fundraising, solicitation of donations or co-sponsorships, and obtaining grants to support programs.
• Responsible for administration of revenue generating activities including fee collections, revenue projections, and revenue analysis.
• May develop proposals for methods to enhance the facility or operation with non-traditional funding sources or alternative manpower resources. 
• Researches, evaluates, and recommends new and existing policy and/or organizational changes aimed at organizational development and improvements.
• Aligns program objectives and work plans with the goal of better supporting the department’s cost recovery, fee generation, and financial sustainability targets. 
• Performs other related work, as required. 
• If assigned to fieldwork, possess ability lift, carry, push, and pull materials and objects (such as equipment) up to 50 pounds, or heavier weights, in all cases with the use of proper equipment.

Minimum Qualifications

Education and Experience: Two (2) years of undergraduate coursework from an accredited college or university (equivalent to 60 semester units or 90 quarter units) AND four (4) years increasingly responsible experience in the maintenance and operations of a park or administering recreation programs, including two (2) years in a lead capacity. 

Acceptable Substitution: Additional related experience may be substituted for the education requirement on a year-for-year basis. A bachelor’s degree may be substituted for up to two (2) years of the required experience. There is no substitution for the lead experience. 

Required Licensing: As a condition of employment in some designated positions, possession of a valid State of California Class B driver's license with applicable endorsements may be required in the performance of job duties. 

Other Qualifications

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies, and federal and state rules and regulations.

• Ability to deal with the public in an effective manner.
• Ability to compile records and prepare reports.
• Ability to coordinate staff effectively in emergency situations.
• Knowledge of principles and practices of supervision.
• Ability to communicate effectively both orally and in writing.
• Ability to provide a variety of recreation programs.
• Knowledge of the principles and practices of public relations.
• Knowledge of revenue accounting proceeding.
• Knowledge of budget preparation methods and techniques.
• Ability to study policy and make recommendations for change.
• Ability to study organization and make recommendations for improvements.
• Knowledge of contract elements, negotiation and administration.
• Knowledge of planning and coordinating services for a variety of trade, business, educational, non-profit, theatrical, entertainment, industrial events and programs
• Knowledge of current crowd and public facility management.

Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

Collaboration: Develops networks and builds alliances; engages in cross-functional activities.

Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.

Fiscal Management: Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

Leadership: Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.

Planning: Acts to align own unit's goals with the strategic direction of the organization; defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.

Problem Solving: Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome

Project Management: Ensures support for projects and implements agency goals and strategic objectives.

Supervision: Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered, or your application may be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.  Please be advised that use of AI content in your responses may result in your removal from the hiring process. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

 

Additional Information:

Employment Eligibility:  Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.  

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.  Please be advised that use of AI content in your responses may result in your removal from the hiring process.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application.  If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided.  IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.