Location
Description
We have an amazing opportunity for an experienced, detail-oriented administrative professional to join our team as an Executive Assistant. In this essential role, you will serve as the primary contact and liaison for the City Manager’s Department, working under the general supervision of the Assistant City Manager. As our Executive Assistant, you will provide comprehensive administrative support including calendar management, budget administration, City event coordination, and public outreach initiatives. You will be responsible for managing a wide range of complex administrative duties with independence, initiative, and sound judgment, supporting staff and elected officials while maintaining confidentiality when required.
Your diverse responsibilities will include coordinating City Manager and City Council activities, facilitating meeting logistics, handling departmental correspondence, and overseeing special projects such as SaratogaROCKS and Median Banner public outreach programs. You'll also coordinate City events including ribbon cuttings, Commissioner recognition events, and City Council Reorganization ceremonies. As a strong, organized, and focused administrator, you'll handle budget support tasks, process invoices and purchase orders, maintain office operations, and utilize computer systems and office equipment to ensure efficient departmental operations.
Ideal Candidate
EXPERIENCE AND EDUCATION
Equivalent to the completion of the twelfth (12th) grade supplemented by college coursework or specialized training in office management, business or public administration, or a related field and four (4) years of increasingly responsible experience providing office management and administrative support to executive-level leadership preferably in a municipal setting.
Possession of, or the ability to obtain, an appropriate, valid California Driver’s License upon appointment is required.
The ideal candidate will bring extensive experience in providing high-level administrative support with tact and professionalism. The successful candidate should possess comprehensive knowledge of office management practices, municipal government operations, and administrative procedures. Essential qualifications include proven expertise in administrative support to executive leadership and strong communication skills. As the face of the City Manager Department, you must excel in customer service and effectively interact with the public, City staff, and elected officials.
Benefits
COMPENSATION AND BENEFITS
The City of Saratoga provides an excellent total compensation and benefits package along with a 9/80 Work Schedule: Nine-hour days Monday to Thursday; and an eight-hour day one Friday, off the next Friday.
The salary for this position will be set at a step between steps 1 and 5 based on qualifications and experience of the selected candidate.
The annual salary range for Steps 1-5 is $46.77 - $56.83. The City has a seven-step range, including multi-year steps 6 and 7. Advancement to steps 6 and 7 is after four (4) years of satisfactory service at Steps 5 and 6, respectively.
A summary of benefits may be obtained online.
Special Instructions
Deadline to apply is Friday, October 17, 2025, at 5:00 pm, but may close sooner if a sufficient number of qualified applications are received. Interested candidates are encouraged to apply early.
As part of your online application, provide the City with a cover letter along with a resume and responses to the required supplemental questions. Applications that do not include all of the requested elements will not be considered.
The most qualified applicants will be invited to participate in the testing process, which will consist of in-person oral interviews, tentatively scheduled for the week of October 27.