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THE PROCESS

One part-time, temporary position is available now. The position is open until filled; first review of applications will begin July 8, 2021. To be considered for this opportunity, please apply online through www.calopps.org. A resume and letter of interest (cover letter) are required along with the application.

ABOUT THE POSITION

The City of Saratoga has a temporary, part-time Communications Assistant position available to provide support for the City’s communications program. The ideal candidate will have strong writing skills and experience in print and digital media communications, marketing, and community engagement, with a strong attention to detail.

Some of the various projects and responsibilities include:

• Assists with research analysis, preparation and writing of e-newsletters, social media posts, blogs, and updates to the City’s website.
• Assists with evaluating and researching best practices for social media engagement and maximizing online and digital tools for community education and information sharing.
• Prepares and edits promotional materials such as flyers, brochures and pamphlets.
• Tracks projects and media exposure.
• Assists with and helps implement City community engagement activities and strategies.
• Researches policy initiatives that will be brought to the City Council and prepares supporting documentation.
• Assists with special communications and community engagement projects as needed.

To read more about the City of Saratoga, visit www.saratoga.ca.us

The San Mateo County Libraries seeks an experienced, reliable, and motivated Communications Specialist to join our Library Communications Team.

The successful candidate is an enthusiastic team player who is able to handle multiple projects simultaneously in a fast-paced environment. Reporting to the Communications Manager the Communication Specialist will plan, organize, and coordinate public and internal communications activities for San Mateo County Libraries. The Communication Specialist is expected to be a strategic thinker who develops and executes integrated communications, media and marketing plans for the library system- leveraging multi-communication channels (traditional and online), promotional materials such as, but not limited to, library signage/collateral, web content, press releases and fact sheets- with the goal of advancing outreach and library engagement to community stakeholders and library users.

Under the supervision of the Communications Manager, the Communications Specialist will provide support to the libraries by ensuring the system’s branding strategy and guidelines are adhered to across all libraries and divisions, and may occasionally serve as a media relations contact/spokesperson for the libraries. The individual selected for this position should possess excellent organizational skills, work well under pressure and be capable of performing under fast deadlines to support key messaging, design and branding needs.

Duties may include, but are not limited to, the following:

• Create, develop, distribute and maintain library print and digital assets (e.g., brochures, reports, website, social media, and website) via multiple channels.
• Support the management of all digital and print marketing channels (e.g. digital asset management system, website, blogs, newsletters, social media, flyer creation) to ensure brand consistency.
• Provide copywriting and editing support to the libraries’ print and digital platforms.  
• Develop and implement communication/marketing strategies that include design work, patron messaging, and social media content creation. Adhere to the company’s style guide, ensuring that libraries produce high-quality designed collateral and error-free copy. 
• Under the direction of the Communications Manager, research, design and draft press releases, media pitches and responses, content for library system initiatives, infographics, blogs, library signage, newsletters and internal messaging. 
• Support media relations by serving as a media contact, as needed. Research and draft talking points, occasionally answer reporter inquiries, create content for executive speeches, op-eds, etc.
• Arrange, coordinate and support library events and programs in a virtual and in-person setting. 
• Support and evaluate results of communication campaigns with the team.
   

Education and Experience:  Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is a Bachelor's degree from an accredited college or university with a major in mass media communication, marketing, public relations, journalism, business or public administration or a closely related field; AND four years of professional experience with responsibility for public relations, media relations, communications, marketing or a closely related field and directly involved in the preparation and dissemination of information to the general public and press.

Knowledge, Skills, and Abilities:

• Plan, organize, and coordinate comprehensive communications programs to meet library needs, values and priorities. 
• Strategically develop programs and tools to increase and maintain public awareness of library programs, services and achievements. 
• Principles and practices of effective public communication, media relations and marketing.
• Techniques of effective interviewing, copy writing, layout, editing, and multimedia productions.
• Principles and practices of government and public libraries.
• Information dissemination techniques and methods.
• Strategically develop programs and tools to increase and maintain public awareness of department programs, services and achievements.
• Write and edit effective press releases, articles, speeches, scripts and other correspondence.
• Produce accurate information and meet deadlines.
• Maintain cooperative working relationships with other program managers and staff, other agencies and the community.
• Enlist and mobilize community support for programs.
• Prepare complex and detailed written reports, program policies, procedures and contracts.
• Principles of effective written communication.
• Excellent interpersonal and problem-solving skills.
• Strong analytic and research skills.
• Creativity, curiosity, and a sense of humor.

~ TENTATIVE RECRUITMENT SCHEDULE ~ 
Final Filing Date: June 30, 2021
Application Screening: July 12 - 13, 2021
Panel Interviews: July 26 and/or 27, 2021

A completed application packet will include the following: 

1. Completed application 
2. Cover letter expressing the following: 
   1. Your interest in the position; 
   2. Why you desire to work for San Mateo County Libraries; and 
   3. Why you believe your skills and experience meet our qualifications. 
3. Resume 
4. Responses to the supplemental questionnaire 

County of San Mateo is accepting applications for Senior Accountant. The Senior Accountant plans, oversees, coordinates, and monitors a significant accounting functional area; may assign, direct, review, and evaluate the work of accounting professionals and support staff; and performs complex professional accounting work relative to either centralized and/or departmental County accounting procedures and records.

In general, incumbents in this class exercise a high degree of independent judgment on diverse and specialized projects and have significant accountability and ongoing decision making associated with their work. Incumbents may identify and implement full accounting systems, initiate modifications to fiscal record keeping systems, make projections of revenues and expenditures, and participate in the budgeting process.

The current vacancy is in the Controller's Office Property Tax Division. 

The Controller's Office Property Tax Division is responsible for computing property tax rates, distributing property taxes to local taxing agencies, and processing roll corrections.  The Division also handles accounting for special districts. This Senior Accountant position offers an exceptional opportunity to be a part of an Office that is committed to ethics, equity, and accountability.  

Under the direction of the Controller Division Manager, the incumbent will assign, direct, review and evaluate the work of professional and support staff while performing complex professional accounting duties, to include special projects, in support of the department.

The ideal candidate for the Controller's Office Property Tax Division will have: 

• 3-5 years of journey level accounting experience. Excellent Communication Skills - ability to effectively communicate both verbally and in writing with staff within the Controller's Office, other County Departments, and external stakeholders.
• Excellent technical skills in accounting, internal controls, and research analysis.
• Experience in day-to-day governmental accounting and reporting.
• Experience supervising fiscal staff.
• Experience with project management.
• Ability to identify and implement process improvements.
• Ability to work independently, problem solve, and exercise sound judgment within established guidelines.
• Experience in Controller’s Office property tax administration functions such as property tax apportionments and roll corrections.
• Knowledge of relevant California laws for property tax administration functions. 

Experience and Education:
Any combination of education and experience that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the required knowledge and skills is equivalent to graduation from a four-year college or university with major coursework in accounting, finance, business administration or a closely related field and one year of journey level accounting experience. This classification requires the successful completion of a minimum of twelve semester units of college level accounting coursework.

Knowledge of:

• Basic supervisory principles and practices.
• Principles, practices and terminology of general, fund and governmental accounting.
• Principles and practices of business data processing, particularly as related to the processing of accounting information.
• Principles of public finance and applicable laws regulating public fiscal operations.
• Budgeting principles and terminology.
• Auditing and financial reconciliation principles and methods.

Skill/Ability to:

• Plan, direct, review, and evaluate the work of assigned support staff.
• Train others in work procedures.
• Review, analyze, post, balance, interpret and reconcile complex financial data and accounts.
• Develop and implement accounting systems and procedures.
• Verify the accuracy of financial data and information.
• Ensure proper authorization and documentation for disbursements.
• Interpret and apply complex financial procedures and legal documents.
• Exercise sound independent judgment within established policy guidelines.
• Prepare and direct the preparation of clear, concise and complete financial reports and statements, audit reports and audit work papers.
• Make accurate mathematical and statistical calculations.
• Establish and maintain effective working relations.

Tentative Recruitment Schedule
Final Filing Date for Applications:  June 30, 2021
Computer-Based Written Examination Window:  July 8 - 14, 2021 (Tentative)

Deadline: July 14, 2021

Salary: $5,174 - $6,931/mo

The City of Mill Valley invites applications for the position of Senior Account Clerk in the Finance and Human Resources Department.

ABOUT THE POSITION

This is an opportunity to join an experienced team of professionals who are well-versed in their field, supportive, and occasionally offer some humor. Under general direction, the Senior Account Clerk reports to the Director of Finance and Human Resources and performs a variety of accounting support functions such as: accounts payable, accounts receivable, payroll, employee benefits, account reconciliation, and related work as assigned. This position offers an excellent entry point to municipal finance.

ABOUT THE DEPARTMENT

The Finance and Human Resources Department provides vital services to the community and to other City departments including: cash flow management, revenue and business license collections, oversight of investments and accounts receivable, accounts payable, payroll, employee benefits, budget control, budget preparation, and human resources.

The department is comprised of 5 full-time employees and functions in a collaborative and collegial manner.

DEFINITION

Performs complex clerical accounting tasks involving the maintenance of financial, accounting, or statistical records within an on-line accounting system. Posts transactions to journals and ledgers; adjusts accounts according to established procedures; and assists with the preparation of worksheets and financial summaries.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from the Finance Manager/Treasurer. This position does not exercise supervision of others.

ESSENTIAL JOB DUTIES

Essential duties may include, but are not limited to the following:

• Maintain cost accounting records by computing, allocating, and posting to various accounts; prepare journal entries and other data entries as needed.
• Formulate and issue accounts receivable invoices; collect and post receipts; monitor aged accounts receivables; and issue delinquency notices.
• Process cash receipts for all departments; clear cash register, post receipts, reconcile and balance receipt journal, and prepare bank deposits; deliver cash receipts/deposits to bank.
• Generate and check a variety of computerized accounting reports; maintain and update spreadsheet reports as assigned.
• Maintain accurate and thorough files related to assigned activities, including scanning and attaching supporting documents and filing accounts receivables and other documents.
• Update fixed asset inventory system; track purchases, transfers, and sales of fixed assets.
• Assist with accounting reports; compile and organize various types of financial and statistical information.
• Explore and resolve a variety of problems through review of multiple records; exercise initiative in anticipating or identifying problems or errors and follow-up to resolve.
• Research and answer public, employee, department, and vendor inquiries regarding the status of various accounts and payments.
• Analyze and reconcile account activity and balances and make or request appropriate adjustments; assist with year-end close.
• Assist with maintaining petty cash fund and report expenditures.

QUALIFICATIONS

Knowledge of:

• Accepted principles, techniques, and practices of governmental accounting, fund accounting, auditing, and fiscal management.
• Accounting systems and data processing interrelationships.

Ability to:

• Rapidly analyze financial data and draw sound conclusions to prepare clear, complete, and concise reports.
• Communicate effectively orally and in writing; and establish and maintain cooperative work relationships.
• Work with minimal supervision.

EXPERIENCE AND EDUCATION

Any combination of experience and education that would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Three (3) years of experience in computerized bookkeeping or administrative work involving accounting, record keeping and reporting. Two (2) years of computer spreadsheet and word processing experience. Two (2) years of experience dealing with the public in a service capacity.

Education:

Education equivalent to a high school diploma and two (2) years of college coursework or training in accounting or bookkeeping methods.

LICENSE(S) AND CERTIFICATION(S)

Possession of a valid California State Driver’s License, or license in another state with the ability to obtain a California license within 30 days of hire.

The City of Sunnyvale is accepting applications for Senior Management Analyst, with a current vacancy in the Department of Finance. The City is looking for a highly analytical, highly skilled, and talented professional with excellent communication skills to join a fast-paced, customer service oriented team environment, managing the City Revenue Division within the Department of Finance. 

The list established from this recruitment may also be used to fill Senior Management Analyst vacancies in other City Departments.

The final filing date is Wednesday, June 23, 2021, at 5:00 p.m. or after receiving 100 qualified applicants, whichever is first.

Minimum qualifications can be met by: A Bachelor's degree from an accredited college or university in economics, finance, business administration, public administration, social studies, communications or a related field; AND Four years of increasingly responsible management/administrative analytical work experience including some lead or supervisory experience.

The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and responses to the required supplemental questions.  The final filing date is Wednesday, June 23 at 5:00pm.  For complete information regarding this current opportunity, please visit: www.Sunnyvale.ca.gov, click on City jobs.

We invite applications for the position of

Accounting Technician

Why Consider The City of Half Moon Bay?
 

It's simple: We are a dedicated team of professionals committed to providing exceptional service to our community, and we want you to join us!  You will have the opportunity to work in a beautiful community and collaborative team, meeting our City Council's mission to:

• Improve and maintain the City’s infrastructure while building a more sustainable and resilient community
• Promote the health and well-being of the community, including developing opportunities for affordable housing
• Support and sustain a business environment that contributes to economic prosperity
• Engage the community through expansive outreach and community partnerships

This is a tremendous opportunity to build and expand on the organizational and community success that has transformed the City of Half Moon Bay over the past several years. 

The City is seeking an Accounting Technician to play a key role in the City’s Finance Department.  The Accounting Technician will receive general direction from the Senior Accountant or the Administrative Services Director and will be responsible for a full range of financial record keeping transactions.  The key areas of responsibility are:

• Cash Receipting - reconciling and processing payments received by the City
• Accounts Receivable - issuing invoices, statements and follow up on billed items
• Treasury - Bank reconciliation preparation, petty cash administration, Incumbents may be assigned a variety of accounting related responsibilities and are expected to perform more detailed accounting duties. 
• Finance Support – Additional finance support as directed, such as budget/audit support and second review of other finance functions

 Duties and Responsibilities:

• Collects payments received at various City locations, prepares the bank deposit, and reconciles payments into the financial system.
• Reviews and prepares invoices for billing, including data entry needed to update the financial software.
• Preparation and maintenance of financial records.
• Demonstrates a full understanding of applicable policies, procedures and work methods associated with assigned duties.
• Explains billings, and other regulatory policies to customers.
• Prepares appropriate financial reports for distribution to departments; reviews coding and identifies discrepancies.
• Communicates with financial software programmers and/or staff on processing difficulties that may arise in the performance of duties.
• Addresses verbal and written requests for information submitted by members of the public and outside department personnel related to the accounts receivable function.
• Records and checks financial transactions and prepares financial and statistical statements and reports.
• Utilizes computerized data entry equipment, various word processing and spread sheet programs to enter, store and retrieve information as requested; summarizes data in preparation of standardized reports.
• Writes check requests; prepares invoices and billing statements; collects payments for invoices and statements and maintains deposit records.
• Assists in the preparation of journal entries to account for assets, liabilities, revenues and expenses; assists in the reconciliation of general subsidiary ledger accounts and maintains journal ledgers.
• Answers telephone and responds to inquiries providing information to employees and members of the public regarding program activities and policies.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.
• Provides second review for accounts payable and payroll functions.

PHYSICAL DEMANDS

The ability to maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties. 

WORKING CONDITIONS

This position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities.  The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard.  Additionally, the position requires near vision in reading correspondence, statistical data and using a computer.  Acute hearing is required when providing phone service and communicating in person.  The need to lift, drag and push files, computer reports or other materials weighing up to 25 pounds also is required.

Senior Educational Facilities Planner

Location: Santa Cruz

Job ID: 18952

Initial Review Date (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

Initial Review Date (IRD): 06-28-2021

Dept Marketing Statement
The Senior Educational Facilities Planner (Sr. Planner) provides professional planning services that guide the physical development of the campus and assists in strategic development and improvement of buildings and space to support UCSC's mission of research, teaching, and public service. As a senior member of the unit, the Sr. Planner is the resident expert on campus and UC policy regarding capital matters, and provides assistance and support in all areas of planning for CPSM staff, campus leadership. They also act as liaison to the Office of Capital Planning at the UC Office of the President.

The Sr. Planner uses skills as a seasoned, experienced planning professional with a full understanding of industry practices and procedures to resolve a wide range of planning issues; uses advanced planning concepts and objectives to resolve highly complex issues; develops short and long range capital plans, demonstrates good judgment in selecting methods and techniques for analyzing alternatives and recommending solutions; exhibits high levels of organization; recommends revisions to proceedures and policies to improve efficiency, and is able to operate with considerable independence.

The Sr. Planner provides high-level reports and analysis of campus space needs in an effort to ensure the efficient use of campus space; works with campus leadership and clients to provide in-depth programming, utilization and visioning studies for all types of campus space using a variety of planning tools: metrics, conceptual space plans, and test fit diagrams; coordinates with campus technical experts on the re-use of space; generates and manipulates large data sets, manages databases to comprehensively manage campus capital expenditures, leads and coordinates the annual updates to the multi-year Capital and Seismic Financial Plans, and generates analytics for capital planning, space management and capital outlay.

In addition, the Sr. Planner is responsible for generating or reviewing the technical and budget approval documents created by other planners to ensure that they are accurate and complete; has advanced proficiency in Google and Microsoft Office Suites, and working knowledge of AutoCAD and other communication and presentation software.

Capital Planning and Space Management (CPSM) is a unit within the Division of Business Administration (BAS.) The Division includes a broad and diverse set of operational units that provides and maintains administrative, student development and physical infrastructure that supports the mission of the campus. As a member of BAS, CPSM supports the Office of the Chancellor and Campus Provost/Executive Vice Chancellor in the areas of capital financial planning and policy analysis. In this capacity, CPSM develops and maintains relevant databases, provides analyses of policies and programs, assists in the determination of campus priorities, and in the development of strategies designed to achieve these priorities. CPSM is responsible for capital planning, space management, programming, management and utilization aspects of the campus capital improvement and space management programs; coordinates with the Office of Budget Analysis and Planning regarding the capital budget, and the execution of special studies as may be necessary to enable the Chancellor and Campus Provost/Executive Vice Chancellor to discharge his/her responsibilities in these areas.

Pay, Benefits, & Work Schedule
Salary Range Information: $81,600 - $117,100 (Min to Mid) Salary commensurate with qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits.
Schedule Information: Full-time, Fixed
Percentage of Time: 100%
Average Hours Per Week: 40
Days of the Week: Mon-Fri
Shift Includes: Days
Employee Classification: This is a Career Appointment
Job End Date: None
Job Code Classification: [000488] PLNG SPEC 4
Location: UC Santa Cruz Main Campus, Kerr Hall
Union Representation: Non-represented

Job Duties
35%: Applies advanced planning concepts to analyze and resolve difficult or complex planning and space management issues; manages and manipulates large datasets related to capital matters; develops, revises and refines long range campus planning initiatives such as the multi-year Capital Financial and Seismic Plans; provides preliminary planning and programming services to leadership and campus clients using a variety of planning tools: metrics, conceptual space plans and test fit diagrams; works with Budget Analysis and Planning to establish budgets and funding feasility models; prepares financial feasibility studies; identifies funding alternatives; authors funding approvals; and reviews off-campus lease and purchase opportunities.

35%: Serves as “Lead Planner” and expert regarding procedural and “capital matters” policy; prepares and reviews required planning documents prepared by others, to ensure they are accurate and compliant with the established UC and campus policies and procedures, and are delivered within the required deadlines; co-leads the capital project intake team, maintains the campus-wide comprehensive project list that tracks project status, schedule, and budget.

Manages campus clients, ensures efficient project development through coordination with campus partners; develops and delivers presentation to leadership, coordinates with colleagues at UC Office of the President, and prepares budget approval documents for the campus and UC Office of the President.

Makes recommendations, and implements improvements to operating procedures to improve operating efficiency; develops training materials, trains coworkers and colleagues; generally assists in the operations of the unit.

30%: Configures and manages multiple large scale data sets and campus specific databases; uses Google and Microsoft products and AutoCAD software; develops presentations and reports for internal analysis, and for delivery to leadership and the UC Office of the President.

Required Qualifications

• Education: Bachelor's degree or equivalent combination of education and experience in education, business administration, project construction administration, architecture, accounting, city planning, or facilities planning.
• Advanced knowledge / skills in facilities planning, architecture, engineering, or other planning-related fields; previous experience in providing capital planning and space management services, work with clients, develop space-use programs, conceptual space plans and test fit diagrams; and proficient in the preparation of associated presentation and budget approval documents.
• Advanced written, graphic, verbal, and interpersonal communication skills, including advanced political acumen; thorough knowledge of correct English grammar, spelling and punctuation; ability to proof documents independently and prepare documents for professional publishing; proven ability to organize collected information, extract pertinent data, prepare accurate reports in various formats to present data effectively, and draft formal written narratives and documents.
• Advanced analytical, project management and problem-solving skills to identify needs, conduct research, and develop innovative alternatives, proposals, and solutions; ability to independently interpret, explain, and apply appropriate applications of a variety of complex policies and procedures; demonstrated advanced experience and skill in using analysis to draw systematic and rational conclusions from data; ability to learn the operations of a department as they relate to the academic and capital planning, design and construction environment.
• Proficient in math, advanced proficiency in equation development, database manipulation, and use of formulas and functions especially in Google Sheets and Excel; advanced proficiency in manipulating spreadsheets and reconciling large data sets; skilled at analyzing data and materials from a variety of sources, developing valid conclusions, and presenting the analysis and recommendations in a formal manner to a targeted audience; advanced proficiency in all Google and Microsoft Office Suite products; working knowledge of AutoCAD and other architectural drawing or presentation tools; ability to keep complex records and files; meticulous about details and accuracy of work; willingness to learn other software products as required.
• Advanced organizational skills; motivated and able to work independently or under general direction and with minimal supervision; ability to apply judgment, discretion, and initiative in performing complex technical and administrative work in a variety of subjects; ability to organize and prioritize workload to meet deadlines, and multi-task in fast-paced environment of competing and swiftly shifting delivery requirements and quick turn-around deadlines.
• Advanced interpersonal skills with the ability to deal effectively with a diverse range of people and positions throughout the organizational hierarchy; ability to establish and maintain working relationships at all levels of the organization, across campus and with external institutions and agencies, and ability to work as a team player and collaborate effectively.

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS

View full job description and access on-line application: https://apptrkr.com/2290168

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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