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The City of Pacifica is currently hiring part-time Child Care Aides and Child Care Associate Teachers to join our team!

Are you 18 years of age or older?  

Are you available to work Monday through Friday with varying shifts?

Do you have a passion for working with children?

If so, apply today!

 

THE OPPORTUNITY

The City of Pacifica is a beautiful coastal community, just south of San Francisco with an exciting opportunity for Child Care Professionals. Currently, the City of Pacifica Parks, Beaches and Recreation Department is recruiting for Child Care Aides and Child Care Associate Teachers to join our Child Care Team! The level at which an individual is hired will be dependent on the applicant's qualifications, work experience and education.

This recruitment may close at any time. Recruitment is open until vacancies have been filled.

At the City of Pacifica, we are an equal opportunity employer and value diversity. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. To us, equal opportunity employment is not just about compliance, it’s about who you are, how you can help our City and who you want to be. We are committed to creating an inclusive environment for all employees and residents.

 

Salary

Child Care Aide: $12.50 - $16.00 per hour, part time, non-benefited, typically limited to 1,000 hours per year.  

Child Care Associate Teacher: $14.00 - $25.00 per hour, part time, non-benefited, typically limited to 1,000 hours per year.

 

CHILD CARE AIDE

This position will work directly with a Child Care Site Coordinator or Lead Teacher at varying pre-school or K-6/ K-8 school sites based on program needs. The Child Care Aide is responsible for leading activities and supervising small groups of children in State-funded Title V programs.

 

BASIC EXAMPLE OF DUTIES

Duties may include, but are not limited to the following:

• Assisting staff in implementing youth recreation activities, sports, arts, crafts, and other age-appropriate activities
• Maintaining discipline, site safety and observe the overall physical and emotional well-being of the program participants
• Interacting with parents, participants, school district and city employees in a professional manner
• Attending staff meetings and in-service trainings as required

The duties described in this job announcement are intended only as illustrations of the basic types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

 

CHILD CARE ASSOCIATE TEACHER

This position is responsible for leading activities and supervision of small groups of children at a State-funded Title V program. 

 

BASIC EXAMPLE OF DUTIES

Duties may include, but are not limited to the following:

• Assisting staff in implementing youth recreation activities, sports, arts, crafts, and other age-appropriate activities.
• Maintaining discipline, site safety and observe the overall physical and emotional well-being of the program participants.
• Interacting with parents, participants, school district and city employees in a professional manner.
• Assisting students in completing homework in a variety of subjects.
• Attending staff meetings and in-service training as required.

The duties described in this job announcement are intended only as illustrations of the basic types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.   

Are you looking for a great opportunity to connect with your community while investing in your future? Do you want to see first-hand what it’s like to engage in active, multi-generational work that directly contributes to the well-being of our greater Mill Valley community?  If you answered yes, then you belong with Mill Valley Recreation!  With our team, you will create memorable experiences while cultivating new and lasting connections within our greater Southern Marin Community. You will have the opportunity to grow and learn through consistent, quality training and, apply your learning through direct hands-on experience.

DEFINITION: Under general supervision, provide for the well-being and safety of children in a nurturing environment.

EXAMPLES OF DUTIES:

• Demonstrate excellent customer service and communication with children and parents.
• Manage the task of checking in and checking out each child to the proper guardian.
• Supervise play activities and ensure the safety of the children during such activities.
• Encourage good behavior and appropriate manners.
• Encourage active play, read books and provide a safe and nurturing environment.
• Practice proper hygiene, with self and children, to deter the spread of disease (colds, flu, etc).
• Clean and disinfect, tables, counter, toys and other frequently handled objects.
• Respond professionally to emergencies, provide care according to the level of training.
• Deal tactfully and courteously with the public and build positive relationships with other staff. 
• Ability to communicate clearly both orally and in writing.
• Perform related duties as required.

TRAINING & EXPERIENCE: Any combination of education, training, and experience, which likely provides the required knowledge, abilities, and CPR within 3 months of hire. 
PRE-EMPLOYMENT CONDITIONS: Candidates receiving a conditional job offer must pass a pre-placement fingerprint review. Candidates must possess a current CPR/AED and First Aid certificate and be comfortable calling 911 in an emergency.

 

The City of Campbell announces a work experience employment opportunity in the Finance Department

Position: High School Work Experience, Clerical,  Finance Department

Salary Range: $12.00/hr; 2 days a week minimum

Part-Time, Temporary Non-Benefited position

Schedule: Mondays through Fridays

Approximately 4-10 hours per week

Closing Date: Open Until Filled

The Position: The Campbell Finance Department seeks an individual to assist with a variety of daily support tasks and clerical duties within the department under general supervision of department staff.

Responsibilities:

Answers inquiries and provides information to interested parties

Provide a high level of customer service while handling routine inquiries and requests

Operates a variety of office equipment including personal computer

Maintain effective communication and working relationships with those contacted in the course of work

Maintain accurate and organized program files and records

Follow City and Department guidelines and policies

Meet the public with courtesy and tact

Support internal mail distribution

Organizing and filing documents

Scanning documents

Assist with office supply inventory

Perform other duties as assigned

Qualifications:

Must be enrolled in high school grades 11 or 12

Proficient with Microsoft Word, Excel and PowerPoint

Ability to complete assignments

Ability to follow oral and written instructions and communicate effectively

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to

participate in an interview. Selections will be made from the results of the interview, practical and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications will be accepted on an ongoing basis until the positions are filled. Apply online at www.calopps.org OR submit the below materials to kimit@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER

 

Definition:

Under the supervision of the Finance Manager, the Accounting Technician I/II will perform a variety of paraprofessional accounting duties including general accounting, payroll processing, accounts receivable, revenue collections, accounts payable and purchase order processing, treasury assistance, business licensing, month-end general ledger account reconciliations/journals, annual audit/budget support, account analysis, and  related duties as assigned.

 

Class Characteristics:

Accounting Technician I –This is the entry-level class in the Accounting Technician classification series. This class is responsible for providing support for assigned finance or accounting functional area such as billing or fiscal transaction processing.  Positions at this level are not expected to function with the same amount of knowledge or skill level as positions allocated to the II level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. As experience is gained, assignments become more varied and are performed with greater independence.

 

Accounting Technician II - This is the journey-level class in the Accounting Technician classification series responsible for performing the full range of paraprofessional accounting tasks in assigned program areas. Incumbents are expected to work independently and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. 

 

Positions in the Accounting Technician class series are flexibly staffed and positions at the II level are normally filled by advancement from the I level; progression to the II level is subject to management approval and is dependent on the incumbent (i) performing the full range of duties assigned to the II level, and (ii) acquiring the knowledge, skills, and experience necessary to meet the minimum qualifications for the II level of the series.  

 

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provides budget support such as: assistance with annual budget preparation and monthly financial reporting, capital project tracking and status reporting.
• Assists in development of the Comprehensive Annual Financial Report (CAFR); Creation of annual audit support schedules.
• Accounting and recordkeeping, preparing monthly and year-end General Ledger adjusting journal entries, prepare account reconciliations.
• Revenue estimation
• Audit support
• Develop, monitor, input, and process records in the City’s payroll system; calculate and record payroll; review, verify, and audit payroll data; analyze payroll reports; extract data and provide information as requested.
• Maintaining compliance with Local, State and Federal laws and regulations, PERS rules and regulations, and Memorandum of Understandings (MOUs)
• Monitor City’s grant activities; communicate with various departments to ensure grant activities are in compliance; prepare reimbursement requests to granting agencies; reconcile various grants funds
• Prepares a variety of financial reports for departmental use.
• Prepares required payroll tax/benefit payments and filings.
• Revenue tracking, collection and recording of revenues.
• Processing of accounts receivable billings; monitoring daily receipts and bank activity; tracking and reconciling customer and trust deposits.
• AP processing of City-wide vendor payments, maintaining vendor files and regulatory reporting, monitoring and processing of purchase orders.
• Prepare of annual assessment filings, serving as a business license collection and record control point.
• Maintains a petty cash fund for employee reimbursements.
•  Processes the renewal of all licenses on an annual basis, including generating renewal notices, receiving payments and following up by letters to obtain payment.
• Maintenance of electronic and hard-copy archival models.
• Prepares and issues purchase orders.
• Operates computer, printer and other general office equipment.
• Will be cross trained in a variety of accounting duties to ensure proper department coverage.
• Will assist with supporting front counter operations.
• Department filing.
• Performs other duties as required.

 

MINIMUM POSITION REQUIREMENTS:

 

KNOWLEDGE OF:

Basic governmental accounting practices, principles and procedures, general office work flow administration, sound business organization skills; finance terminology, payroll processing and reporting requirements, commonly used office and governmental accounting software products, government budgetary and financial audit structure and process, and methods and practices of financial record keeping and report preparation.

 

ABILITY TO:

Provide excellent internal and external customer service; Excel in and promote a teamwork-based environment involving cross training and collaboration; Effectively read, interpret and apply established internal rules, procedures and policies; Effectively communicate with diverse audiences in written and oral form; Effectively apply and use technology, including skilled use of business software systems; Track, collect, analyze and reconcile accounting data; Work cooperatively and effectively with the public, employees, agency officials and surrounding  departments; Use initiative and sound judgment within established guidelines; Organize, prioritize and coordinate work activities; Maintain detailed and accurate financial records; Make arithmetic calculations with speed and accuracy; Operate standard office equipment; Develop effective working relationships with others and work with limited supervision.

 

EXPERIENCE AND EDUCATION: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

 

MINIMUM REQUIREMENTS:

Accounting Technician I-

• Possession of a high school diploma or G.E.D. equivalent is required
• Possession of a post-secondary degree in accounting or finance, or possession of a certificate in accounting proficiency, is desirable
• Requires one year of progressively responsible accounting experience, including bookkeeping, complex numerical calculations and/or processing of financial data.
• Possession of, or ability to obtain, a valid Class C California driver's license.

 

Accounting Technician II-

• Associates of Arts degree (AA) and three years of progressively responsible accounting experience, including bookkeeping, complex numerical calculations and/or processing of financial data.

• AA degree may be substituted with two additional years of experience in an accounting clerical position with the City of Los Altos.
• Possession of, or ability to obtain, a valid Class C California driver's license.
• Similar or relevant work experience in the public sector

 

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  A well-rounded Accounting Technician who is motivated and team oriented. The person holding this position should demonstrate a high level of customer service standards with the community, customers, and departments. Proven knowledge and demonstrated work experience in the basic function of finance such as Accounts Payable, Accounts Receivable and Payroll. The ideal candidate is comfortable with change and can multi-task; is familiar with governmental organizational structure and public service oriented, has a willingness and capacity to learn other aspects of accounting and finance, and then put that new found knowledge into action.

 

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Vision to read printed materials and a computer screen, and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

 

RECRUITMENT PROCESS:

 The recruitment will remain open until the position is filled. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. 

 

This position is open until filled with a first review date of September 17, 2019.

Accounting Technician I-  $64,760.80-$ 78,717.16 DOE

Accounting Technician II- $74, 576.32- $90,647.98 DOE

 

EQUAL OPPORTUNITY EMPLOYER  

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request. 

 

LIMITATIONS AND DISCLAIMER 

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

 

The Town if Hillsborough is currently looking for a part-time (4 hrs/day, twice per week) Accounting Clerk to support our Finance & Water Services Department. The incumbent will report to the Assistant Finance Director.

 

The Accounting Clerk is a part-time position for the Town of Hillsborough and will be designated to help support the water services department. This position functions with a high degree of independence within the department and performs operational duties in the areas of transaction processing and account reconciliation. There could also be special seasonal projects where the Accounting Clerk could be tasked with duties related to business license processing, retention records, general office, and other transaction processing

 

The Accounting Clerk is a part-time position, with a total of 8 hours per week that will last for a minimum of 6 months. After the 6 months have concluded, the Town will re-evaluate the position and needs of the department to determine if the position will be extended. 

 

Knowledge of and Proficiency in:

Financial record-keeping and general accounting office practices;

Business arithmetic;

Correct business English usage and standard format for written communication;

Efficient filing system and use of standard office equipment, financial accounting software, and Microsoft Office Suite (Outlook, Word, Excel) in a Windows-based environment.

 

Ability to:

Perform the essential duties of the job;

Prepare transactions and documents accurately and rapidly;

Understand and carry out written and oral instructions; communicate clearly and concisely both orally and in writing;

Establish and maintain effective communication and working relationships with employees, and potentially members of the public.

Adapt and be flexible;

Exercise personal initiative;

Effectively manage a heavy workload under pressure with tight deadlines.

To view the full announcement for this exciting opportunity, please visit the City of San José’s employment page by clicking on the link below.

Then click on the “Management Recruitments” link. 

City of San José Employment Page

POSITION:  Recreation Leader II/III

DEPARTMENT:  Parks and Recreation / Recreation Division

SHIFTS AVAILABLE:  Hours vary but typical hours are 8:00 am-1:00 pm and 1:00 pm-6:00 pm

CONTACT(S): 

 Laura Armanino

 (650) 875-6900  laura.armanino@ssf.net

 Kim Morrison

 Kimberly.morrison@ssf.net

 

 

 

The City of South San Francisco is a fully independent and highly commercialized full-service City with an estimated population of 66,174 growing to more than 100,000 during business hours.  South San Francisco is an international center for the biotechnology industry, housing over 80 companies on 3.5 million square feet and it is strategically located on the west shore of the San Francisco Bay, in northern San Mateo County, 10 miles south of San Francisco.

IMPORTANT AND ESSENTIAL DUTIES:

• Assist in developing and implementing a developmentally appropriate curriculum for children
• Implement activities to meet the physical, emotional, intellectual and social needs of the children in the program
• Ensure children are supervised at all times
• Ensure equipment and the facility are clean, well maintained and safe at all times
• Provide various experiences and activities for children
• Build children’s esteem
• Establish routines and provide positive guidance/discipline
• Provide a safe and secure environment for children
• Integrate children with special needs in a positive and respectful manner
• Follow all health and safety procedures as designated by the City of South San Francisco regulations and Community Care Licensing Title 22 regulations as well as State Regulations for Grant Funded Programs
• Maintains excellent communication and customer service skills

POSITION:  Recreation Leader II/III

DEPARTMENT:  Parks and Recreation / Recreation Division

SHIFTS AVAILABLE:  7:15 am – 8:30 am,12:00 pm -6:00 pm, 1:00 pm – 6:00 pm, 2:00 pm – 6:00 pm

CONTACT(S): 

 Laura Armanino

 (650) 875-6900  laura.armanino@ssf.net

 Kim Morrison

 Kimberly.morrison@ssf.net

 

 

 

The City of South San Francisco is a fully independent and highly commercialized full-service City with an estimated population of 66,174 growing to more than 100,000 during business hours.  South San Francisco is an international center for the biotechnology industry, housing over 80 companies on 3.5 million square feet and it is strategically located on the west shore of the San Francisco Bay, in northern San Mateo County, 10 miles south of San Francisco.

IMPORTANT AND ESSENTIAL DUTIES:

• Assist in developing and implementing a developmentally appropriate curriculum for children
• Implement activities to meet the physical, emotional, intellectual and social needs of the children in the program
• Ensure children are supervised at all times
• Ensure equipment and the facility are clean, well maintained and safe at all times
• Provide various experiences and activities for children
• Build children’s esteem
• Establish routines and provide positive guidance/discipline
• Provide a safe and secure environment for children
• Integrate children with special needs in a positive and respectful manner
• Follow all health and safety procedures as designated by the City of South San Francisco regulations and Community Care Licensing Title 22 regulations as well as State Regulations for Grant Funded Programs
• Maintains excellent communication and customer service skills

MANAGEMENT ANALYST

 

Fixed-Term/Full-Time   $7,783 per month   Plus excellent benefits

 

 

Deadline to apply:  Apply by Monday, September 9, 2019 for first consideration

 

THE POSITION:

The City of San Rafael Fire Department is hiring for the position of Management Analyst – Fixed Term/Full-Time.  Under administrative direction, this position assists with business functions and related administrative support for assigned fire department related services and programs; plans, analyzes, directs, reviews and evaluates department functions and administrative activities; manages multiple contracts for services; represents the Fire Department at meetings and performs related work as required.  Fixed-Term appointments may be made for up to a three-year period.  Continued appointment in this position is contingent upon funding and job performance.  This is an “at will” position. 

The incumbent in this position will assist the Fire Chief and Command Staff by providing day-to-day administrative and non-safety support and will be responsible for assisting with budget development and management, financial administration and reporting, revenue allocation, purchasing, contract administration, data collection and visualization for internal and public audiences, and program and service evaluation.  This position will provide coordinated support, consultation, and services to department operations and multiple contracts for services.    

DUTIES/RESPONSIBILITIES: 

• Provides assistance with fiscal and general business activities of the department.
• Develops and implements departmental goals, objectives, policies, procedures and work standards, particularly in the areas of finance, administration, human resources, capital assets, facilities, and contract services.
• Directs the preparation and administration of department and contract budgets, financial administration and reporting, revenue allocation and recovery, and grant administration.
• Makes presentations regarding plans and programs at public meetings; acts as a liaison and represents the department in meetings with city councils, elected officials, other agencies, governments, special interest groups, and private entities; and develops community contacts.
• Reviews and evaluates the effectiveness of program and service delivery; implements improvement plans to ensure maximum efficiency within such resources.
• Plans, organizes, administers, coordinates, reviews and evaluates day-to-day activities of assigned programs, which may include those which support divisions of a technical nature.
• Confers with safety operations to identify department and community needs; and oversees customer service initiatives.
• Directs or conducts special projects and a variety of analytical and feasibility studies; leads teams and committees considering system-wide issues and plans.
• Performs other duties as assigned.

QUALIFICATIONS:

• Knowledge of principles and practices of program development and management, including design, implementation and evaluation, and resource management.
• Knowledge of principles, practices, and procedures of administrative operations, including budget development and administration, basic labor relations concepts, auditing and reconciling financial documents, and accounting and automated financial record keeping.

• Knowledge of applicable federal, state and local laws, codes, regulations, and reporting requirements, including state and federal laws and regulations related to public agency construction and maintenance programs and confidentiality of patient records and personally identifiable information.
• Knowledge of grant management and compliance requirements for State and Federal grants.
• Knowledge of research methodology, policy development, report writing and basic statistical techniques. 
• Ability to recognize consequences of proposed actions and implement recommendations.
• Ability to develop, implement and interpret goals, objectives, policies, procedures, work standards and internal controls.
• Ability to plan, assign, manage, review and evaluate work of staff.
• Ability to establish and maintain effective working relationships with those contacted in the course of work, including City officials, managers, and employees; employee representatives; other governmental agencies and community.
• Ability to effectively communicate, both orally and in writing; present findings, recommendations and policies to public officials.
• Ability to represent the department in meetings with a variety of groups and individuals.
• Ability to prepare clear and concise reports, policies, procedures, correspondence and other written materials.
• Ability to analyze, interpret, apply and explain policies and procedures.
• Ability to think critically about complex and multi-dimensional issues and develop sound conclusions and solutions.
• Ability to prioritize work, coordinate multiple projects and meet critical deadlines.

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.’
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

EDUCATION AND/OR EXPERIENCE/OTHER REQUIREMENTS:

Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities.  A typical way to obtain these would be:

• Graduation from an accredited four-year college or university with major course work in public administration, business administration or a related field AND
• Three (3) years of progressively responsible analytical, administrative or managerial experience.
• Municipal government experience is desirable but not necessary.
• Valid CA driver’s license.

SELECTION PROCESS:

Qualified applicants will be interviewed by the hiring department and the most qualified applicants will be subject to a reference check, which will include fingerprinting.

APPLICATION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application on line go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  Follow this link to submit your application:  https://www.calopps.org/san-rafael/job-19905484

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Such accommodations must be requested by the applicant.

Financial Management Analyst

Open to all applicants

Salary:  $9,430  per month to $11,463 per month

Posted: 8/12/2019 

 

Filing Deadline EXTENDED from 09/04/19 to: Wednesday, 09/25/2019 by 4:30 p.m. for manual submissions; 5:00 p.m. for online submissions      

 

Tentative Recruitment Timeline* (UPDATED)

Event and Tentative Date

 

Oral Board

 Between 10/07/19 – 10/11/19

Final Interview

Between 10/14/19 – 10/18/19

* Dates are subject to change

Position Description

The District has one open, full-time position for Financial Management Analyst in the Administrative Services Division. Interested persons must submit a completed District application and supplemental questionnaire responses to the Human Resources Department no later than the filing deadline.

 

Definition                                                                       

Under general direction of the Finance Manager, the Financial Management Analyst is responsible for providing and responding to technical inquiries and information requests related to the financial operations and processes of the District, performs research and analysis, and complex budgeting functions including: assisting with intra-district department changes in finance processes, procedures and policies; provides training and guidance on budget preparation, monitors, reconciles, and highlights areas of concern; conducts financial, statistical, and analytical studies; prepares and assists in the preparation of budget, financial reports, and statements; treasury management functions; develops integrated revenue/expense analyses, projections, and reports; performs financial forecasting and reconciliation of fund balances; performs related duties as required. 

 

Distinguishing Characteristics

The Financial Management Analyst is a professional, senior-level position of the Finance Department under the Administrative Services Division. This is a single incumbent, mid-management classification characterized by the performance of a full range of professional and technical support, consultation, and complex analysis of budgetary and financial transactions. This position exercises judgment in the interpretation and application of related laws, regulations, practices and procedures.

 

This position differs from the Finance Analyst by its technical and specialized knowledge in finance and budget and by the assignment of supervision over technical or professional staff and lead responsibilities, if required.  Incumbents may also be requested to act in the absence of the Finance Manager when needed.  In addition, this position will support district-wide insurance review as needed.

In addition, this position will perform district-wide insurance review to evaluate different insurance policies to determine the associated risks involved in the District’s contracts and agreements.  This includes collecting and analyzing all the necessary insurance certificates and endorsements prior to issuing purchase orders to vendors.  Experience in this area is preferred, but not necessarily required as required training will be provided. However, strong analytical and problem-solving skills are required.

 

Examples of Duties

Duties may include, but are not limited to the following:

• Serves as a liaison to all other departments and management by providing professional and technical expertise required to manage fiscal resources appropriately.
• Prepares and maintains a wide variety of financial records and information; ensures compliance with the Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). Regularly analyzes the District’s budget and financial information, and reports to Finance Manager areas of concern and recommended actions to address these areas of concern.
• Assists Finance Manager in assessing and processing financial transactions and managing financial operations within the District; recommends process improvements to ensure integrity and timeliness of financial transactions.
• In the absence of the Finance Manager, may assume responsibility of the Finance Manager if required.
• Coordinates and assists with the development, preparation and implementation of the two-year operating and capital budgets by performing statistical analysis of cash flow; monitoring and evaluating budgets and cash flow for appropriateness to ensure fiscal solvency and accountability.
• Assists with the annual financial and grant audit, and preparation of Comprehensive Annual Financial Report (CAFR) to comply with legal obligations of the Finance Department.
• Assists with preparation of the annual State Controller’s Financial Transaction Reports and the Statement of Indebtedness to comply with California State regulation.
• Analyzes financial system needs and identifies methods to manage information and procedures with greater efficiency and reliability. Analyzes the flow of information system data and develops internal procedures for staff to facilitate the timely and accurate entry of financial records.
• Participates in strategizing systems solutions and provides on-going technical guidance in the general use of reporting using the financial system.
• Assists with analyzing operational cash flow management, including forecasting cash needs and  daily cash management.
• Maintains effective communication with staff regarding financial matters; provides information and technical support in the development and revision of policies and regulations; assists in the development of procedures; reviews proposed contracts for adherence to District policy, state laws and regulations.
• Provides support to District staff as a fiscal advisor when necessary. May train, coordinate, and or review the work of staff and provide recommendations to the Finance Manager, if needed.
• Researches and analyzes financial data as requested by the Finance Manager; reconciles and identifies financial discrepancies; resolves financial inquiries from District staff and recommends solutions.
• Prepare, collect and update data needed to renew the District’s annual insurance policies.
• Review and evaluate insurance requirements for contracts and agreements; and
• Performs other related duties as required.

 

QUALIFICATIONS FOR EMPLOYMENT

Knowledge of:

•      Budgetary principles;

•      Financial accounting systems and principles and practices;

•      Applicable Federal, State, and local laws, rules, and regulations;

•      Mathematical principles;

•      Financial control practices and procedures;

•      Automated budgeting and financial systems;

•      Financial reporting methods;

•      Fund accounting principles and practices;

•      Advanced research methods and techniques, report writing, basic statistics and development of oral            presentations based on research;

•      Principles of and practices of public administration and organization applicable to public agencies;

•      Basic principles and practices related to supervision, training, and performance evaluations;

•      Proper spelling, grammar, punctuation and writing practices;

•      Public funds administration principles and practices;

•      Generally Accepted Accounting Principles (GAAP);

•      Governmental Accounting Standard Board (GASB) principles.

 

Ability to:

•      Effectively problem solve, analyze information and present sound recommendations;

•      Perform complex mathematical and analytical calculations;

•      Prepare and maintain critical financial records;

•      Interpret and apply laws, rules, and regulations;

•      Research and resolve financial discrepancies;

•      Prepare reports and conduct presentations for a variety of audiences;

•      Communicate complex and detailed reports and information;

•      Analyze statistical and financial relationships in data;

•      Prepare budget documents;

•      Handle multiple priorities simultaneously;

•      Prioritize workload and meet critical deadlines;

•      Represent the District in meeting with other agencies and the public;

•      Provide lead direction and technical support to staff when required;

•      Exercise sound judgment within established policies and procedures;

•      Interpret and apply accounting procedures and principles;

•      Analyze complex financial information;

•      Record, analyze, verify, reconcile, and report financial transactions;

•      Work effectively with District staff and stakeholders;

•      Utilize computer technology for communication, data gathering and reporting;

•      Communicate clearly and concisely, both orally and in writing;

•      Establish and maintain effective working relationships with those contacted in the course of work;

•      Travel to off-site work locations and off-site meetings depending upon job assignment.

 

TRAINING AND EXPERIENCE

Any combination of experience and training that would likely provide the required knowledge and abilities would be:

 

•      Bachelor’s degree from an accredited college or university with major in Accounting, Economics, Finance, or closely-related field of study required,

 

and;

 

•      Four (4) to Five (5) years of related experience in budget/accounting/finance/analysis and/or any combination of education and training which demonstrates ability to perform the duties as described,

 

and;

 

•      Demonstrated increasingly responsible experience in budgetary analysis and complex accounting procedures,

 

and;

 

•      Prior successful experience working in public accounting and/or public agencies.

 

and;

 

•      One year of lead or supervisory experience in public accounting and/or public agencies is desired.

 

• Experience and/or familiarity with insurance requirements pertaining to contracts and agreements

        is desired.

 

 

OTHER REQUIREMENTS

 

Per California Government Code, Title 1, Division 4, Chapter 8, Section 3100 “all public employees are hereby declared to be disaster service workers subject to such disaster service activities as may be assigned to them by their superiors or by law.”

 

 

 

 

LICENSES AND/OR CERTIFICATIONS

 

•      Possession of or the ability to obtain an appropriate California driver’s license issued by the State         Department of Motor Vehicles and satisfactory driving record.

 

PHYSICAL DEMANDS AND WORKING CONDITIONS

 

During the course of performing job duties the employee will need the mobility to work in a standard office setting, use standard office equipment such as a personal computer, word processing and data base software, calculator, a copy and/or fax machine; enter and retrieve data from personal computers and terminals via keyboards which is often performed while sitting for extended periods of time; operate office equipment requiring repetitive arm/hand movement and/or the coordinated movement of more than one limb simultaneously. The employee frequently stands, walks, bends at neck and waist, twists at neck and waist, uses repetitive hand movement, uses simple and power grasping with both hands, uses fine manipulation of both hands and fingers, and may require use of the arms above shoulder level, climb or balance; stoop, kneel or crouch. This position requires that the employee demonstrate adequate hearing and speech to converse in person and over the telephone, and vision to read printed materials and use a computer screen. The employee is occasionally required to lift and carry short distances objects such as reams of copier paper, office supplies, files, books, printed materials and other packages weighing up to 10 to 25 pounds.

 

The noise level in the work environment is quiet to moderate noise. The employee is exposed to outdoor temperature, humidity, wetness and dust. The position may require the ability to work overtime and weekends as needed.

 

Employees who drive on District business to carry out job-related duties must possess a California driver’s license for the class of vehicle driven and meet automobile insurability requirements of the District including review of a recent DMV history. In order to drive, individuals must be physically capable of operating the vehicles and equipment safely.

 

To be successful in this job, an individual must be able to satisfactorily perform each of the listed duties. These duties are representative of the knowledge, skill and/or ability required for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of the position. Requests for reasonable accommodation should be directed to the Human Resources Manager.