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THE POSITION

This is a temporary at-will position and does not offer benefits. Duties may include, but are not limited to the following:

• Sets up and breaks down tables and chairs.
• Performs janitorial duties before, during, and after events.
• Sets up AVA equipment at venue site.
• Checks clients in and out of City venues.
• Ensures client needs are met.
• Performs light clerical duties such as answering phones, and processing and preparing written correspondence.

THE SCHEDULE

The work schedule will be based on the needs of the department and an employee will work no more than 28 hours per week, not to exceed 999 hours in a fiscal year (July 1st through June 30th).

Depending on the event, scheduling needs are between the hours of 6:00 a.m. and 2:00 a.m.

Night and weekend availability is required.

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THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle and natural environment.  San Rafael (population 59,000) is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and an annual budget of $100 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael”. City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

HUMAN RESOURCES ASSISTANT 

$ 5,455 – $6,631/per month 

LAST DAY TO APPLY: 5:00 p.m., Friday, September 24, 2021 

THE POSITION:

Under the direction of the Human Resources Director or other higher level HR staff, the Human Resources Assistant performs a variety of administrative and clerical duties in support of the Human Resources Department in areas such as data entry, Human Resources Information Systems (HRIS), benefits, recruitment and selection, and file management. This position interacts frequently with employees and the public and exercises tact and discretion when dealing with issues of a confidential or sensitive nature.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide customer service and respond to general inquiries regarding Human Resources operations from citizens, employees, and job applicants in person, on the telephone, and via e-mail.
• Process employment transactions including Personnel Action Forms, enter data into the human resources database, and prepare documents for the bi-monthly payroll.
• Establish, update, and maintain departmental records, files, and databases, while preserving confidentiality.
• Maintain personnel files, contract and vendor files, and assist with records management and retention.
• Type, proofread, and process a variety of documents including general correspondence, forms, memos, charts, and specialized documents, draft notes, or brief instructions.
• Compile information and data for financial reports; check and tabulate data; prepare simple financial reports; and maintain a variety of financial records.
• Assist with the coordination of recruitments, including posting recruitment flyers, uploading job announcements on-line, entering applicant data into applicant tracking database, responding to questions about recruitment and testing processes, sending notices to candidates, scheduling written exams and oral board interviews, preparing oral board and other testing materials, and scheduling testing appointments.
• Maintain the Human Resources general voicemail, inboxes, and Outlook calendars.
• Update Employee website and general HR webpage.
• Open, sort, screen, and distribute Human Resources mail.
• Send standard correspondence to employees, including citywide memorandums and notices.
• Coordinate training for City staff, including scheduling training, preparing and distributing announcements, tracking attendance, and setting up training site with materials and refreshments when needed.
• Process benefit enrollments and changes in City's financial system and benefit vendor websites.
• Maintain departmental operating supplies and process purchase orders.
• Manage and reconcile invoices and ensure timely payments for services and goods related to the Human Resources Department.
• Process reimbursements for training.
• Maintain compliance posters in all areas posted within the City.
• Respond to requests for verification of employment.
• Assist with the coordination of Human Resources events.

EXPERIENCE AND EDUCATION

Any combination of experience and education that would likely provide the required knowledge and ability is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

• Two Years of general office experience involving extensive customer service.

Education:

• Equivalent to the completion of the twelfth grade.
• Completion of some college level coursework or certification is desired

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

• Basic knowledge of office practices and procedures related to recruitment and selection, file management, and benefits administration.
• Modern office procedures, methods, and equipment including computers and applicable computer applications.
• Basic functions and structure of municipal government.
• Principles and practices of effective customer service.
• Methods and techniques of proper phone etiquette.
• English vocabulary, including spelling, grammar, and punctuation.
• Basic business arithmetic.
• Business letter writing formats. Ability to:
• Perform a variety of clerical duties and activities of a general and specialized nature in support of the Human Resources Department.
• Maintain accurate, confidential, and complete employee records; implement and maintain standard filing systems.
• Prepare basic reports.
• Operate office equipment, including computers, word processing programs, spreadsheets, Human Resources Information Systems (HRIS), applicant tracking software (ATS), and other database applications.
• Type and enter data at a speed necessary for successful job performance.
• Make simple mathematical calculations accurately.
• Deal successfully with the public, in person and over the telephone.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work effectively, with frequent interruptions and a high degree of public contact.
• Maintain professionalism, courtesy, and composure at all times, including stressful situations.
• Communicate effectively, both orally and in writing

SPECIAL REQUIREMENTS:

• None 

APPLICATION AND SELECTION PROCESS:

City of San Rafael application via CalOpps is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  Application appraisal, oral board examination, and written examination.  The passing point for the oral and/or written examination final score will be 70%.  Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical/drug screen, fingerprinting.  To file an application, go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  For more information on the City of San Rafael, go to www.cityofsanrafael.org.  Follow this link to submit your application:  https://www.calopps.org/san-rafael/job-20160810

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar days before the test date.

HUMAN RESOURCES ANALYST II

SALARY:                                  $6,682 to $8,955 monthly (26 pay periods annually)

FINAL FILING DATE:            Accepting applications until than 5:00 P.M., Monday, September 27, 2021.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL APPLICATION.  YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the regular and full-time position of Human Resources Analyst II in the Human Resources Department. The normal work schedule will be Monday through Friday, 8 a.m. to 5 p.m.  A flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville is committed to a diverse workforce.  We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.   Our organization is unified in this commitment, as we believe this produces the best results for our community. 

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform a variety of responsible and professional analytical duties in support of City human resources activities including classification and compensation, recruitment and selection, employee/labor relations, benefit administration and payroll; to provide advice to City departments on a wide variety of human resources topics; and to provide administrative assistance to the Human Resources Director.

SUPERVISION RECEIVED AND EXERCISED

• Receives direction from assigned management or supervisory staff.
• Exercises direct supervision of technical and administrative staff.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Analyze, interpret, research and compile information for the revision and maintenance of the City’s classification plan and allocation of positions; monitor and maintain allocation schedules and salary schedules.
• Research and provide advice on organizational structure to improve the efficiency and effectiveness of City operations.
• Supervise the design and implementation of recruitment activities to obtain qualified candidates, including the creation of recruitment timelines, advertisement sources and selection process including application review, supplemental questionnaire development, and test administration; receive, research and respond to candidate appeals.
• Interpret and explain policies, procedures, and regulations to City staff and the public; respond to complaints and requests for information from employees, management, outside agencies and the public.
• Supervise the processing and maintenance of a comprehensive benefit plan including health, dental and life insurance, long term disability, flexible spending, and other benefits including protective leave; administer the City’s open enrollment process.
• Supervise payroll input and leave activities, ensuring appropriate usage of leave hours in accordance with MOU’s and Personnel Rules and Regulations.
• Research and interpret MOU language, Personnel Rules and Regulations and labor law for City departments, employees, employee organizations, job applicants and the general public.
• Prepare a variety of administrative and technical reports and correspondence including City Council communications.
• Provide technical support in the maintenance, implementation and use of the City’s HRIS system and performance evaluation system; analyze and develop forms and procedures associated with computer applications; maintain department intranet and internet pages.
• Participate in and lead special projects; participate in the selection of consultants and vendors; review and approve the work of consultants and vendors.
• Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.
• Plan, prioritize, assign, supervise and evaluate the work of staff involved in the performance of technical human resources activities; recommend disciplinary actions when appropriate.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• Assist with the development and maintenance of City policies and procedures; represent the department to outside professional organizations; participate on cross functional teams.
• Complete internal and external compensation and benefit studies.
• Support the Human Resources Director with employee/labor relations matters; assist in the collection and preparation of data used in negotiations; may participate in the collective bargaining process; handle the investigation and disposition of grievances.  Advise on grievance processing and dealing with disciplinary matters; interpret provisions of the Memorandum of Understanding with managers and employee organizations; conduct meet and confer process; and coordinates discipline process
• Recommend and participate in the implementation and improvement of policies and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of recruitment, selection, classification, salary and benefit administration, EEO and employee relations within a public agency.
• Advanced methods of statistical research and presentation.
• Principles and practices of project management.
• Principles and practices of supervision, training and performance evaluations.
• Pertinent federal, state, and local laws, codes and regulations. 
• Modern office equipment and procedures including use of a variety of software applications.

• English usage, spelling, grammar and punctuation.

Ability to:

• Independently perform professional analytical work in support of human resources programs.
• Identify, research and respond to questions from other City departments, outside agencies and the public.
• On a continuous basis, know and understand all aspects of the job.  Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Prepare and present technical reports.
• Interpret and explain human resources programs and policies.
• Collect, compile and analyze data and develop logical conclusions and sound recommendations.
• Respond appropriately to difficult and sensitive matters.
• Supervise, train and evaluate assigned staff.
• Plan and organize workload.
• Use a personal computer and a variety of software applications.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.

Experience and Training

Experience:

Two years of responsible experience performing duties similar to that of a Human Resources Analyst I with the City of Roseville.

AND

Training:

A  Bachelor’s degree from an accredited college or university, preferably in human resources, business administration, public administration, social sciences or a related field.

License or Certificate

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-6, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.

 I understand and agree with the above instructions.

• Yes
• No

2. Below best describes the highest level of education I have already completed in human resources, business administration, public administration, social sciences or a related field:

• Bachelor’s Degree
• Master’s Degree or higher

3.  Below indicates the number of years of full time work experience I have working for a public agency.

• Less than two years
• 2-3+ Years
• 4+ Years

4. Below indicates the number of years of professional workplace experience I have performing analytical duties in classification and compensation, recruitment and selection, training, performance management, labor relations, discipline, benefit administration, HRIS support or payroll.

• Less than 3 Years
• 3+ Years
• 4-5+ Years

5. Below indicates the professional HR certifications I possess with the expiration date. (for example: IPMA-CP, PHR, SHRM-CP etc.): 

6. Please check the boxes below where you have at least two years of professional experience.
   • Classification and compensation
   • Recruitment and selection
   • Training
   • Performance management
   • Labor relations
   • Discipline
   • Benefit administration
   • Payroll
   • HRIS System Support

7. Please expand upon the areas you checked in question 6.   Describe your role and accomplishments for each area.

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and training will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references and passing a City-paid fingerprint check.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

HUMAN RESOURCES ANALYST I

SALARY:                                  $6,075 to $8,141 monthly (26 pay periods annually)

 FINAL FILING DATE:            Accepting applications until than 5:00 P.M., Monday September 27, 2021.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL APPLICATION.  YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the regular and full-time position of Human Resources Analyst I in the Human Resources Department. The normal work schedule will be Monday through Friday, 8 a.m. to 5 p.m.  A flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville is committed to a diverse workforce.  We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.   Our organization is unified in this commitment, as we believe this produces the best results for our community. 

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform a variety of responsible and professional analytical duties in support of City human resources activities including classification and compensation, recruitment and selection, employee/labor relations, benefit administration and payroll; to provide advice to City departments on a wide variety of human resources topics; and to provide administrative assistance to the Human Resources Director.

SUPERVISION RECEIVED AND EXERCISED

• Receives general supervision from assigned management or supervisory staff.
• May exercise technical and functional supervision over technical and administrative support staff.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Analyze, interpret, research and compile information for the revision and maintenance of the City’s classification plan and allocation of positions; monitor and maintain allocation schedules and salary schedules.
• Research and provide advice on organizational structure to improve the efficiency and effectiveness of City operations.
• Supervise the design and implementation of recruitment activities to obtain qualified candidates, including the creation of recruitment timelines, advertisement sources and selection process including application review, supplemental questionnaire development, and test administration; receive, research and respond to candidate appeals.
• Interpret and explain policies, procedures, and regulations to City staff and the public; respond to complaints and requests for information from employees, management, outside agencies and the public.
• Supervise the processing and maintenance of a comprehensive benefit plan including health, dental and life insurance, long term disability, flexible spending, and other benefits including protective leave; administer the City’s open enrollment process.
• Supervise payroll input and leave activities, ensuring appropriate usage of leave hours in accordance with MOU’s and Personnel Rules and Regulations.
• Research and interpret MOU language, Personnel Rules and Regulations and labor law for City departments, employees, employee organizations, job applicants and the general public.
• Prepare a variety of administrative and technical reports and correspondence including City Council communications.
• Provide technical support in the maintenance, implementation and use of the City’s HRIS system and performance evaluation system; analyze and develop forms and procedures associated with computer applications; maintain department intranet and internet pages.
• Participate in and lead special projects; participate in the selection of consultants and vendors; review and approve the work of consultants and vendors.
• Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.
• Plan, prioritize, assign, supervise and evaluate the work of staff involved in the performance of technical human resources activities; recommend disciplinary actions when appropriate.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• Assist with the development and maintenance of City policies and procedures; represent the department to outside professional organizations; participate on cross functional teams.
• Complete internal and external compensation and benefit studies.
• Support the Human Resources Director with employee/labor relations matters; assist in the collection and preparation of data used in negotiations; may participate in the collective bargaining process; handle the investigation and disposition of grievances.  Advise on grievance processing and dealing with disciplinary matters; interpret provisions of the Memorandum of Understanding with managers and employee organizations; conduct meet and confer process; and coordinates discipline process
• Recommend and participate in the implementation and improvement of policies and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of recruitment, selection, classification, salary and benefit administration, EEO and employee relations within a public agency.
• Advanced methods of statistical research and presentation.
• Principles and practices of project management.
• Principles and practices of supervision, training and performance evaluations.
• Pertinent federal, state, and local laws, codes and regulations. 
• Modern office equipment and procedures including use of a variety of software applications.

• English usage, spelling, grammar and punctuation.

Ability to:

• Independently perform professional analytical work in support of human resources programs.
• Identify, research and respond to questions from other City departments, outside agencies and the public.
• On a continuous basis, know and understand all aspects of the job.  Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Prepare and present technical reports.
• Interpret and explain human resources programs and policies.
• Collect, compile and analyze data and develop logical conclusions and sound recommendations.
• Respond appropriately to difficult and sensitive matters.
• Supervise, train and evaluate assigned staff.
• Plan and organize workload.
• Use a personal computer and a variety of software applications.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.

Experience and Training

Experience:  

• No professional experience is required.

AND

Training:  

• A Bachelor’s degree from an accredited college or university, preferably in human resources, business administration, public administration, social sciences or a related field.

License or Certificate

• Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-6, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.

 I understand and agree with the above instructions.

• Yes
• No

2. Below best describes the highest level of education I have already completed in human resources, business administration, public administration, social sciences or a related field:

• Bachelor’s Degree
• Master’s Degree or higher

3. Below indicates the number of years of full time work experience I have working for a public agency.

• Less than two years
• 2-3+ Years
• 4+ Years

4. Below indicates the number of years of workplace experience I have performing duties in support of classification and compensation, recruitment and selection, training, performance management, labor relations, discipline, benefit administration, HRIS support or payroll.

•  Less than 1 Year
• 1-2+ Years
• 3+ Years

5.  Below indicates the professional HR certifications I possess with the expiration date. (for example: IPMA-CP, PHR, SHRM-CP etc.): 

6. Please check the boxes below where you have at least two years of experience.

• Classification and compensation
• Recruitment and selection
• Training
• Performance management
• Labor relations
• Discipline
• Benefit administration
• Payroll
• HRIS System Support

7. Please expand upon the areas you checked in question 6.   Describe your role and accomplishments for each area.

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and training will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references and passing a City-paid fingerprint check.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

Are you looking for a great opportunity to connect with your community while investing in your future? Do you want to see first-hand what it’s like to engage in active, multi-generational work that directly contributes to the well-being of our greater Mill Valley community?  If you answered yes, then you belong with Mill Valley Recreation!  With our team, you will create memorable experiences while cultivating new and lasting connections within our greater Southern Marin Community. You will have the opportunity to grow and learn through consistent, quality training and, apply your learning through direct hands-on experience.

DEFINITION: Under general supervision, provide personal fitness training to clients requesting service; maintain personal schedule at the front desk; enforce all rules and regulations pertaining to the safety and well being of all patrons; keep fitness floor tidy and clean. Perform related work as required, may include light cleaning and janitorial.

EXAMPLES OF DUTIES:

• Train clients safely according to current industry standards and training.
• Offer and conduct free fitness floor orientations to new customers during Fitness Floor shifts.
• Learn basic operation instruction for fitness equipment and teach these techniques to visitors. Provide corrective feedback and proper technique.
• Maintain certain class records and reports as required.
• Ensuring that a safe and healthy environment exists for exercising. Monitor guests’ activities in the fitness center.
• Enforce all rules and regulations.
• Recognize and respond professionally to emergencies, provide care as indicated under the scope of training.
• Assume assigned duties connected with care and maintenance of the facility.
• Provide basic maintenance, equipment care.
• Deal tactfully and courteously with the public.
• Establish and maintain effective working relationships with other city employees, other agencies, and the general public.
• Actively attend and participate in required staff training and in-service drills.
• Ability to communicate clearly both orally and in writing.
• The ability to speak English clearly and understandably.
• Perform related duties as required.

TRAINING & EXPERIENCE: Any combination of education, training, and experience, which likely provides the required knowledge and abilities.

PRE-EMPLOYMENT CONDITIONS: Candidates receiving a conditional job offer must pass a pre-placement fingerprint review. The employee must satisfactorily complete an evaluatory period before obtaining regular status. Candidates must possess a current CPR/AED and First Aid certificate and be comfortable calling 911 in an emergency.

Are you looking for a great opportunity to connect with your community while investing in your future? Do you want to see first-hand what it’s like to engage in active, multi-generational work that directly contributes to the well-being of our greater Mill Valley community?  If you answered yes, then you belong with Mill Valley Recreation!  With our team, you will create memorable experiences while cultivating new and lasting connections within our greater Southern Marin Community. You will have the opportunity to grow and learn through consistent, quality training and, apply your learning through direct hands-on experience.

DEFINITION: Under general supervision, provide personal fitness training to clients requesting service; maintain personal schedule at the front desk; enforce all rules and regulations pertaining to the safety and well being of all patrons; keep fitness floor tidy and clean. Perform related work as required, may include light cleaning and janitorial.

EXAMPLES OF DUTIES:

• Ensuring that the participant’s needs are met through personal recognition and by providing quality service and group fitness classes.
• Provide corrective feedback and proper technique.
• Maintain certain class records and reports as required.
• Assuming a leadership role as a professional.
• Ensuring that a safe and healthy environment exists for exercising.
• Enforce all rules and regulations.
• Recognize and respond professionally to emergencies, provide care as indicated under the scope of training.
• Assume assigned duties connected with care and maintenance of the facility.
• Provide basic maintenance, equipment care.
• Deal tactfully and courteously with the public.
• Establish and maintain effective working relationships with other city employees, other agencies, and the general public.
• Actively attend and participate in required staff training and in-service drills.
• Ability to communicate clearly both orally and in writing.
• The ability to speak English clearly and understandably.
• Perform related duties as required.

TRAINING & EXPERIENCE: Any combination of education, training, and experience, which likely provides the required knowledge and abilities.

PRE-EMPLOYMENT CONDITIONS: Candidates receiving a conditional job offer must pass a pre-placement fingerprint review. The employee must satisfactorily complete an evaluatory period before obtaining regular status. Candidates must possess a current CPR/AED and First Aid certificate and be comfortable calling 911 in an emergency.

Under general direction from the Recreation Supervisor, the Program Coordinator - Facilities is responsible for assisting with the smooth operation of activities, programs, rentals, and special events at multiple Recreation Facilities. This position requires a high level of customer service, attention to detail, marketing prowess, and event planning and management expertise.

Please note: this position requires a Saturday through Wednesday work schedule with an opportunity to review after six months of successful employment. 

EXAMPLES ESSENTIAL DUTIES

• Program Coordinator may have a specific focus in a program area or area(s), including, but not limited to facility management.
• Facilitates recreation activities, specifically enrichment, for specific youth age groups with part-time staff, independent contractors, and volunteers (groups and individuals).
• Organizes, implements, directs, supervises and/or promotes specific programs, activities and special events.
• Implements the Recreation Department’s programming at off and on-site locations and develops new programming and curriculum in partnership with the community. 
• Participates in the preparation and administration of assigned program budget.
• Works with local organizations, businesses, school personnel, parents and community members in developing and providing programs and activities through rentals.
• Communicates clearly and concisely, both orally and in writing.
• Creates flyers, brochures, and other materials related to programs and events, as directed.
• Provides customer service to applicants, participants, and the general public.
• Monitors the day-to-day operations of the rentals, programs, and special events, including handling and resolving complaints not requiring the attention of a supervisor and ensuring that programs and events have required setups, materials and supplies.
• Assists in the evaluation of programming including conducting customer satisfaction surveys and analyzing reports on rental program effectiveness.
• Enforces safety and operating procedures and provides for maintenance needs including compliance with health and safety codes. 
• Creation and development of new events, as needed.

To view the Job Announcement please click on the link provided below.

Distinguishing Characteristics: The Sports Assistant is a limited part-time, non-benefitted position within the Parks and Recreation Department for the City of St Helena.  The position requires weekend and evening availability as the Sports Assistant is required to attend a variety of sporting events after-school and on weekends.  The Sports Assistant is assigned to assist the Recreation Supervisor (and his/her designee) with a variety of specialized recreation programs, activities, and special events, including youth sports and activities, adult sports and activities, and youth and family services.  The Sports Assistant is expected to have specialized knowledge and experience in youth and/or adult sports.

Examples of Duties: (include but are not limited to the following)

• Provides supervision to part-time Recreation staff including: Youth Sports Referees, Contract Referees, and Youth Sports Coaches.
• Support and assist volunteer coaches and Youth Sports Coaches with practice curriculum, equipment, facility access, and team management.
• Assist in promoting Recreation programs and activities through social media, flyer distribution, school visits, and word of mouth.
• Prepares equipment, fields, gyms, and facilities for assigned activities which may include but not limited to: lining soccer fields, moving goals, retracting bleachers in gyms, move equipment amongst facilities, drag softball field, line softball field, assist at Bocce Courts.
• Protects City facilities and leased facilities by unlocking and locking for programs and keeping the facility clean and safe from hazards.
• Assists with registering participants in programs and taking payment for programs.
• Provides assistance to patrons and the general public; answers questions regarding facility usage and program, activity, and event specifics; responds to requests for human services needs and refers patrons to appropriate resources
• Alongside the Recreation Supervisor, evaluates assigned programs, activities, and special events; makes recommendations for improvements and new programs and services
• Assists in the creation and organization of teams/leagues.
• Assists in recruiting Youth Sports Referees and Youth Sports Coaches; steps in as Youth Sports Coach and Youth Sports Referee as needed.
• Updates standings/records for a variety of sports programs, which may often require he/she is the scorekeeper at the sporting event.
• Enters data and participant information into registration software and Microsoft programs for organization.
• Assists with equipment inventory and management.

The City of Mill Valley is seeking a self-directed problem-solver with an entrepreneurial spirit, high standards of excellence, and demonstrated commitment to public service and program development.

Under the direction of the Recreation Supervisor, the Recreation Coordinator – Aquatics manages the City’s aquatics programming which includes swim lessons, lap swim, water-walking, fitness classes, etc. This position also supervises all lifeguards, teachers, aides, and instructors and provides key assistance to the Recreation Supervisor on all related matters.

The Aquatics & Fitness Center is a 7 day a week operation.

Recreation Coordinator work schedule will be Saturdays through Wednesdays. 

ESSENTIAL DUTIES:

• Recruit, hire, manage, train, schedule, audit, discipline and evaluate staff, contractors, interns and volunteers.
• Schedule and provide regular in-service training for aquatics staff.
• Schedule and provide regular class and certification offerings necessary to staff for the proper operation of a public pool facility.
• Manage and develop the swim lesson program to balance and meet the needs of the community and the goals of the Department.
• Plan, develop and implement programs and events.
• Evaluate the progress and effectiveness of scheduling and programming utilizing measurable outcomes.
• Coordinate with local police and fire agencies for emergency response protocols.
• Assist in the development of policies, procedures, contracts, and manuals for facility users and staff.
• Work with local organizations, businesses, school personnel, parents and community members in developing recreational programs and activities.
• Maintain all personal certifications and be available to occasionally lifeguard, teach swim lessons, and otherwise supplement line staff when needed.
• Provide assistance and guidance to facility users, anticipate and resolve problems, provide quality customer service.
• Perform related duties and responsibilities as required.

*Please review Job Description for a complete list of duties.