Date Posted: November 18, 2019
Classification: DIRECTOR, MAINTENANCE, OPERATIONS, AND TRANSPORTATION SERVICES
Open recruitment
Work Schedule: 8 hours per day (8:00AM – 5:00PM);
5 days per week (Monday – Friday);
12 months per year
Salary Range: Step A Step B Step C Step D Step E
(monthly) starting 6 mos 18 mos 30 mos 42 mos
$10,588 $11,197 $11,842 $12,523 $13,242
Benefits: Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $1075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS).
Current Vacancy: Business Services Division; Facilities Services Department;
101 Twin Dolphin Drive; Redwood City, CA 94065-1064
Application Deadline: Friday, December 20, 2019 (application, résumé, and supplemental application must be received online, or in the Personnel Office by 5:00PM)
Job Summary: Under the direction of the Deputy Superintendent, Business Services or designee, plan, organize, control, and direct the Maintenance, Operations, and Transportation Services of the County Office including the planning, development, design, installation, operation, analysis, maintenance, and repair of facilities; direct County Office transportation operations, routing, scheduling, and activities to assure safe and timely transportation of special education and other designated students to and from school, home and various community locations, and coordinate communications, contractor services and personnel to meet student transportation needs. Supervise and evaluate the performance of assigned personnel.
Essential Job Functions:
- Plan, organize, control, and direct the Maintenance, Operations, and Transportation Services of the County Office
- Manage custodial/maintenance workers at assigned sites; manage reprographics services, pony mail, courier and delivery services, conference facilities, and County Office vehicles
- Plan, organize, and direct County Office transportation operations, scheduling, routing, and activities to assure safe and timely transportation of special education and other designated students to and from school, home and various community locations; monitor, evaluate, and adjust transportation activities in response to student, County Office, and school district needs
- Direct and participate in the development and adjustment of routes and schedules to enhance timeliness and efficiency of transportation activities; oversee the review, verification, and adjustment of schedules in response to school district calendars, address changes, student transfers, school schedule changes, new students, and service requests; assure safety of pick-up and drop-off locations
- Establish school classroom bell-time schedules for regular and extended school year sessions
- Direct and participate in the review, processing, and preparation of route consolidations; utilize a computerized bus routing and scheduling system; initiate queries, manipulate data, and generate computerized routes, consolidations, and schedules
- Plan, organize, direct, and assure proper completion of required daily safety inspections of buses; assure transportation activities comply with applicable laws, codes, rules, regulations, and requirements of the California State Department of Education and the California Highway Patrol
- Participate in the development and preparation of the annual preliminary transportation budget; review and evaluate budgetary and financial data; control and authorize expenditures in accordance with established limitations
- Serve as a technical resource concerning County Office transportation functions; respond to inquiries and provide detailed and technical information concerning related routes, schedules, vehicles, laws, rules, regulations, requirements, policies, and procedures
- Identify facility use requirements; determine space requirements for personnel, equipment, furniture and storage, and calculate available square footage; draw design layouts for school site moves and central office space reorganizations
- Coordinate school site and office relocations
- Participate in the design and planning of Office of Education and school construction and remodeling projects; coordinate projects involving electrical work, plumbing, carpentry, HVAC, and painting; monitor progress of projects and ensure work is competed according to contractor agreements; follow up on deficiencies and sign off on approved additions to work orders
- Establish deferred maintenance priorities, projects, and timelines; prepare bid specifications and cost estimates; secure vendors and service providers
- Conduct safety inspections of buildings and grounds to identify fire, safety, security, and sanitary hazards; coordinate response to emergency custodial and maintenance repair needs; serve on safety committees, and assist in developing and implementing emergency preparedness plans; coordinate Fire Marshal inspections and fire drills; implement corrective actions in response to fire code violations as necessary; maintain alarm and building security systems including access control, incidence response, and computerized reports; ensure facilities meet health and safety requirements
- Serve as Americans with Disabilities Act (ADA) coordinator for facilities; serve as emergency preparedness and response coordinator, life safety officer, and liaison for school districts in areas related to emergency services
- Coordinate response to emergency transportation situations and vehicle problems and malfunctions; review maintenance records to assure proper inspections and maintenance
- Compile information and oversee and participate in the preparation and maintenance of various records and reports related to students, personnel, contracts, mileage, billings, financial activity, and assigned duties; assure mandated reports are completed in accordance with established time lines
- Direct the procurement of products and materials including maintenance equipment, vehicles, transportation supplies, and equipment and capital building projects; prepare bid specifications, conduct bid review and compliance; communicate with various outside vendors, contractors and suppliers to discuss management of bid and contract requirements and provisions, facility construction, and renovation projects, and procurement of services
- Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination, and disciplinary actions; schedule, assign, and review staff work for compliance with established requirements and procedures; monitor contractor activities to assure compliance with established standards and contract specifications
- Maintain current knowledge of trends, practices, and local, State and Federal programs, laws, codes, regulations, and pending legislature related to assigned activities; direct the modification of functions, policies, and procedures to meet local, State, and Federal requirements as appropriate; provide leadership and direction in developing new and innovative services
- Attend and participate in various meetings, including association, council, and staff meetings as needed
- Operate a variety of office equipment including a computer and assigned software; drive a vehicle to conduct work
Qualifications: Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification. Typical qualifications would be equivalent to:
EDUCATION: Bachelor’s degree in Business Administration, Public Administration, or related field
EXPERIENCE: Five (5) years of business services and facilities management experience in an educational or governmental setting including two (2) years in a supervisory capacity
LICENSE(S): 1) Possession of/or ability to attain a Valid Transportation Supervisor certification issued by the Department of Transportation
2) Possession of/or ability to attain a valid California Driver’s License
Specialized Skills and Knowledge:
- Knowledge of administrative procedures required to maintain a large facilities infrastructure
- Ability to plan, organize and direct the facilities maintenance, operations, transportation services and building projects of the County Office
- Ability to coordinate communications, contractor services, and personnel to meet maintenance, operations, and transportation needs
- Knowledge of management of student transportation operations, routing, scheduling, and activities
- Knowledge of standards, requirements, procedures, and techniques involved in assuring safe and timely transportation of special education and other designated students
- Knowledge of problems and concerns of students with special needs
- Knowledge of facility operations functions including building use and event planning, mail and print shop services, equipment and supply procurement, and facility maintenance
- Knowledge of OSHA building safety statutes and regulations
- Knowledge of applicable laws, codes, regulations, policies, and procedures and local building and safety codes and ordinances
- Knowledge of hazardous materials (HazMat) requirements
- Knowledge of Field Act construction requirements
- Knowledge of green building construction and layout of standards including energy management and recycling
- Ability to interpret, apply, explain, and assure compliance with laws, codes, regulations, policies, and procedures
- Knowledge of methods practices, and procedures involved in writing bid specifications, retaining vendor and contractor services, and contract administration
- Ability to create project plans and proposals, analyze vendor and contractor bids, select service providers, and see projects through to completion; ability to inspect projects completed by contractors and assess accuracy, completeness, and compliance with agreed on performance standards
- Knowledge of budget preparation and control
- Ability to estimate resources required to complete construction, repair, and maintenance projects
- Knowledge of principles and practices of administration supervision, and training
- Ability to manage staff and build high morale and commitment to attaining established goals and objectives
- Knowledge of principles and practices of long-range and strategic planning in an educational setting
- Knowledge of County Office organization, operations, policies, and objectives
- Knowledge of policies and objectives of assigned programs and activities
- Ability to work independently with little direction
- Ability to plan and organize work; ability to meet schedules and time lines
- Ability to analyze situations accurately and adopt an effective course of action
- Knowledge of oral and written communication skills
- Ability to communicate effectively both orally and in writing
- Knowledge of interpersonal skills using tact, patience, and courtesy
- Ability to establish and maintain cooperative and effective working relationships with others
- Knowledge of operation of a computer and assigned software
- Ability to operate a computer and assigned office equipment
- Knowledge of record-keeping and report preparation techniques
- Ability to direct the maintenance of a variety of reports, records, and files related to assigned activities
Physical Requirements: Applicants must possess the physical abilities outlined below with or without accommodation. San Mateo County Office of Education will consider reasonable accommodation requests.
- Hearing sufficient to understand verbal communications over the phone and in person
- Speech sufficient to exchange information
- Hand dexterity sufficient to operate a computer keyboard
- Sight sufficient to read manuals and building blueprints
- Mobility sufficient to move through crawl spaces and climb ladders inspect work projects
- Ambulatory ability sufficient to traverse buildings and grounds
- Stamina sufficient to sit or stand for long periods of time
Examination Process: The examination process for this classification will consist of:
- A scored rating by a screening panel of application materials, including supplemental questionnaire and résumé, for education, training, experience, completeness, and accuracy
- An oral board examination (anticipated date- January 23, 2020)
Only the highest qualified candidates will be invited to attend the examinations.
Applicants will be notified of screening and examination results by e-mail or letter.
Personnel Commission
101 Twin Dolphin Drive
Redwood City, CA 94065
650-802-5300
classifiedjobs@smcoe.org
http://www.smcoe.org/employees-and-employment/personnel-commission
Proof of citizenship or legal status will be required upon offer of employment.
San Mateo County Office of Education provides equal employment opportunity to all qualified persons. The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.
