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FINAL FILING DATE: We are accepting the first 50 qualified applications or closing at 5 pm, August 29, 2018; whichever occurs first.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the regular and Full-time position of Senior Parks Maintenance Worker in the Parks, Recreation and Libraries Department.  Work hours vary from 6 am – 5 pm, Monday – Friday. Evening, weekend and Holiday work may be required.

The City of Roseville promotes a no smoking atmosphere.

DEFINITION

To organize, assign, and review the work of assigned personnel engaged in a variety of duties in the construction, maintenance, and repair of parks and recreation grounds and related facilities.

DISTINGUISHING CHARACTERISTICS

This is the advanced journey level class in the Parks Maintenance Worker series.  Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties, and by the nature of the public contact made.  Employees perform the most difficult and responsible types of duties assigned to classes within this series, including providing technical and functional supervision and performance of advanced journey level activities.  Employees at this level are required to be fully trained in all procedures related to assigned areas of responsibility.

SUPERVISION RECEIVED AND EXERCISED

• Receives direction from an assigned supervisor.
• Exercises technical and functional supervision over assigned parks maintenance staff.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Plan, prioritize, lead, review, and participate in the work of staff involved in a variety of duties in the construction, maintenance, and repair of park and recreation grounds and related facilities.
• Develop schedules and methods to accomplish assignments ensuring all work is completed in a timely and efficient manner.
• Participate in evaluating the activities of staff, recommending improvements and modifications.
• Provide or coordinate staff training on aspects of assigned duties, equipment use, and safety; work with employees to correct deficiencies.
• Review the work of assigned employee and contracted crews engaged in parks and recreation facilities maintenance work; inspect work in-progress; train personnel in the safe and proper operation of a wide variety of tools and equipment used in the work.
• Oversee contract services, authorize work and associated payments within the scope of authority; approve minor change orders to ensure quality of work within scheduling or budget constraints.
• Lead staff and perform the most difficult and complex work in the installation, repair, and maintenance of parks/recreation facilities, including City swimming pool facilities.
• Assess materials and labor needed to accomplish assigned jobs and estimate associated costs; ensure availability of supplies, materials, and equipment needed; purchase supplies and materials as necessary.
• Maintain accurate records related to parks/recreation gardening and maintenance work, including labor, material and equipment costs, and other work-related records.
• Use a personal computer, or other hand held communication devices to enter and retrieve information related to work assignments, other record keeping, and electronic communication.
• Build and maintain positive working relationships with co-workers, other City employees, contractors and the public using principles of good customer service.
• Utilize proper safety precautions related to work performed.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• If assigned to parks maintenance, parks/landscaping and maintenance equipment including commercial mowing equipment and uses, handling and storage or pesticides and herbicides.
• If assigned to pool maintenance, mechanics of swimming pool systems including pumps, filters, controls, chemical injectors, chlorine generators, and brine systems.
• If assigned to irrigation, principles and practices of irrigation system planning and installation including computer scheduling and monitoring methods; related tools and equipment.
• Principles and practices of lead supervision, training, and performance evaluation, including safety practices and related record-keeping.
• Materials, methods, tools, practices and equipment related to a broad range of parks/recreation maintenance work involving gardening and facilities maintenance duties.
• Facilities construction and repair work and methods including carpentry, pipefitting, plumbing, painting, and cement work.
• Safety rules and work practices used construction, maintenance, and repair of park and recreation grounds and related facilities.
• Pertinent local, State and Federal rules, regulations, and laws.

Ability to:

• Act as a lead worker and perform advanced journey level parks/recreation gardening and maintenance activities.
• On a continuous basis, know and understand parks/recreation gardening and related facilities maintenance and repair activities and observe safety rules; intermittently, analyze problem equipment; identify safety hazards; locate equipment; interpret work orders; remember how to operate equipment; and explain jobs to others.
• Intermittently, sit while studying or preparing reports; bend, squat, climb, kneel and twist when performing parks/recreation gardening and facilities maintenance duties; perform simple and power grasping; pushing, pulling, and fine manipulation; and lift or carry weight of 50 pounds or more.
• If assigned to park maintenance, operate park/landscaping maintenance equipment such as dump trucks, backhoes, front loader, and power tools such as mowers, edgers, and blowing; maintain hand tolls and assigned equipment.
• If assigned to pool maintenance, mix pool chemicals in a safe and proper manner; maintain chemical balance in swimming pools.
• If assigned to irrigation, operate and monitor centrally controlled irrigation systems, create and implement irrigation budgets based on environmental factors.
• Prepare and develop cost estimates related to work orders and various projects.
• Work on-call on evenings, weekends, or holidays; work in a variety of weather conditions.
• Keep records and prepare reports; use a personal computer to enter and retrieve data, track work order status, and communicate electronically.
• Read, interpret, and apply information from blueprints or drawings related to construction documents.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training

Experience:

• Two years of experience performing work similar to that of a Parks Maintenance Worker II in the City of Roseville.

Training:

• Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree; course work or training in turf care, irrigation, playground safety, or construction is highly desirable.

License or Certificate

• Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your response to question 3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of experience do you have in the construction, maintenance, and repair of parks and recreation grounds and related facilities?

• Less than 2 years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6+ Years

4. Please list any trainings, degrees, current certifications or licenses you have related to the job.

5. Please explain any experience you have in managing contractors.

6. Describe your previous leadership experiences and your leadership style.

7. Explain how you prioritize tasks for yourself and your team on a consistent basis.

8. What is the role of Parks Maintenance in providing the community with exceptional experiences?

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

The Redwood City Public Library is looking for a community-centered, values-driven person who will deliver active and engaged customer service, with a focus on supporting self-service and delivering a top-notch experience for each visitor of the library. The ideal candidate will work well with others to achieve goals in a fast-paced, innovative team environment. The candidate will be friendly, outgoing, enthusiastic, creative, technologically savvy and able to consistently provide superb service to a diverse community of library users. This selected candidate will work 5-15 hours per week including nights and weekends, at any of our library facilities – Redwood City Downtown Library, Fair Oaks Branch Library, Redwood Shores Branch Library and Schaberg Branch Library. 

Please click on the PDF link below to review the complete job announcement.

 

The PRNS Department is recruiting to fill several Groundsworker positions. Under general supervision, this position performs semi-skilled and skilled grounds maintenance functions of routine difficulty. The typical duties and responsibilities for Groundsworker are to maintain park grounds. This may include, but is not limited to: irrigation, cultivation, pruning, planting, and transplanting a variety of turf, shrubs, trees, and plants. The position may also operate mowing equipment in parks and athletic fields and operate triplex gang/rotary mowers, power edgers, tractors, rototillers, sprayers, dump and other trucks, power chain saws and other light power equipment and hand tools used in grounds and maintenance work. The position may also apply fungicides, herbicides, insecticides, and fertilizers. The position may also maintain and make minor repairs to playgrounds, picnic areas, athletic fields and sport courts, park trails, and firebreaks as well as make minor repairs and adjustments to irrigation systems, mowers, and miscellaneous equipment. The position may also perform clean-up and litter pick-up functions, clean pools and fountains, schedule automatic irrigation controllers, maintain work-related records, and prepare corresponding reports. The position may also explain programs and policies to the public, provide lead guidance to less experienced workers, assist in firefighting and rescue duties in wilderness park areas, and may be responsible for vehicle and pedestrian traffic safety in work areas. Candidates must be willing and able to work weekends, holidays, and/or other shifts as needed.  

 

This recruitment may be used to fill multiple positions in this or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

 

Competencies

 

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

 

Job Expertise: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Demonstrates knowledge of the tools, methods, and materials used in grounds maintenance and the methods used in planting, transplanting, cultivating and caring for (including irrigating) turf, shrubs, plants, and trees; knowledge of the operation and minor upkeep of trucks, tractors, power and related equipment and tools, as well as work and equipment safety practices and procedures; knowledge of common plant and turf diseases and pests.

 

Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.

 

Leadership: Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.

 

Decision Making: Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

 

Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

 

Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.

 

 

THE POSITION:

Please see the attached job specifications for full details about this position.

 

Under general supervision, this part-time position performs a wide range of library tasks; assists patrons by answering reference and other questions and in selecting library materials; and performs related duties as required.

 

In addition to performing public services tasks in the Healdsburg Regional Library, this position also provides assistance in the Sonoma County Wine Library (located within the Healdsburg Library). The ideal candidate will have the knowledge and abilities to support both aspects of the position.

 

The schedule for this position will require Saturday work hours.

 

TYPICAL TASKS include, but are not limited to:

• Receives and responds to questions from patrons concerning resources; answers reference questions from patrons or directs more difficult reference questions to appropriate librarian.
• Advises patrons of library policies, procedures, and services in person and over the telephone.
• Uses the online catalog and other resources to assist patrons in locating and selecting books and reference materials; instructs patrons in the use of library equipment and resources including the Internet; conducts subject searches.
• Uses a computer to enter and retrieve information, locate library materials and charge and discharge materials; receives and processes requests and holds.
• May assist in compiling booklists and pathfinders and answering reference questions in the area of specialty.
• Receives inter-library loan requests; searches relevant database systems; confirms orders; upon receipt, verifies order and forwards item to patron; follows-up on items to ensure a timely return to originating library.
• Assists the Branch Manager or others with various administrative tasks and programs.
• Maintains shelf order; collects and accounts for fees and fines and makes deposits as necessary; keeps library records; writes reports.

 

MINIMUM QUALIFICATIONS:

Education and Experience: Equivalent to graduation from an accredited four-year college or university; and two (2) years of work experience in library services. Spanish bilingual skills preferred.

 

KNOWLEDGE & ABILITIES:

Knowledge of:

• Principles and practices of paraprofessional library work, including library reference, readers’ advisory, and other library services.
• Principles, techniques, and procedures in cataloging, indexing, classifying, and organizing library materials.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.

 

Ability to:

• Organize own work and the work of others, set priorities, and meet deadlines.
• Interpret, explain, and apply all relevant Library policies and procedures, and applicable Federal and State laws, codes, and regulations.
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies.

 

SALARY RANGE:   $24.24/hour to $30.28/hour plus prorated benefits

 

CLOSING DATE:    5:00 p.m., Monday, September 3, 2018   

 

APPLICATION PROCESS:  Please go to https://www.calopps.org/sonoma-county-library to apply. Applications must be submitted by the final filing date.

 

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s). 

 

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

 

The eligibility list established from this recruitment may be used to fill future positions as they occur during the active status of the list.

 

 

The Sonoma County Library is an Equal Opportunity Employer

    OCTOBER 2015

       FLSA: NON-EXEMPT

 

LIBRARY ASSOCIATE    

Represented

Definition

Under general supervision, provides excellent customer service, performs a variety of paraprofessional duties that follow established procedures and involve a variety of library support services such as reference, readers’ advisory, and collection maintenance and management; provides direct patron support through instruction and aid in the use of library resources; provides supplemental circulation services; may be assigned as the Person-in-Charge in the absence of higher-level Library staff; and performs related duties as required.

 

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from a Central Branch Manager, Branch Manager, or other management or supervisory staff.  May provide work direction, training, and functional supervision to clerical or technical staff and/or volunteers.

 

Class Characteristics

                                                                                                                                            

This is the journey-level class in the Library Associate series, functioning as support staff to a Branch Manager or Librarian by assisting patrons with reference questions and readers’ advisory.  Direct customer service is further provided through instruction and aid in the use of library resources including the catalog, databases, and equipment, as well as through supplemental circulation services as needed.  Incumbents participate in managing the collection through assisting in ordering activities.  Employees in this classification also regularly assist with collection maintenance by determining condition of materials and mending, discarding, or labeling as needed.  Participation in shelf maintenance activities including shelving, arranging, and weeding is also common.  At this level incumbents work independently within identified parameters and resolve problems of diverse scope where analysis requires evaluation of identifiable factors.  Performance expectations include the application of broad job knowledge in performance of the full range of responsibilities within the classification.  This class is distinguished from the Senior Library Associate class in that the latter performs a variety of complex paraprofessional library support duties of a specialized nature, provides lead direction, or may be assigned responsibility for the administration of a Special Collection or oversight of a Rural Station.

 

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Receives and responds to questions from patrons concerning resources; answers reference questions from patrons or directs more difficult reference questions to appropriate Librarian.
• Advises patrons of library policies, procedures, and services in person and over the telephone.
• Uses the online catalog and other resources to assist patrons in locating and selecting books and reference materials; instructs patrons in the use of library equipment and resources including the Internet; conducts subject searches.
• Uses a computer to enter and retrieve information, locate library materials and charge and discharge materials; receives and processes requests and holds.
• May suggest selection of books and materials for purchase; assists in resource allocation and budget tracking. 
• May perform material ordering and bibliographic support for particular collections which includes assisting in compiling booklists and pathfinders; compiling orders from buyer’s lists and librarian selections and answering reference questions in the area of a specialty.
• Receives inter-library loan requests; searches relevant database systems; confirms orders; upon receipt, verifies order and forwards item to patron; follows up on items to ensure a timely return to originating library.
• Maintains shelf order including the shelving, arranging, and weeding of books and materials.
• Collects and accounts for fees and fines and makes deposits as necessary; keeps library records; may prepare cash reconciliations; may prepare related documentation.
• Assists the Central Branch Manager, Branch Managers, and Librarians with various administrative tasks and programs.
• May be scheduled as Person-in-Charge in the absence of higher-level Library staff.
• Responds to suggestions, requests, or concerns from library users or community members.
• Compiles library activity reports and statistics.
• Performs other duties as assigned.

 

COMPETENCIES

Knowledge of:

• Principles and practices of paraprofessional library work, including library reference, readers’ advisory, and other library services.
• Principles, techniques, and procedures in cataloging, indexing, classifying, and organizing library materials.
• Principles, practices and techniques of public relations, community outreach, and service promotion.
• Principles and techniques used in bibliographic research.
• Library services and available resources.
• Record keeping principles and procedures.
• Modern office practices and technology, including personal computer hardware and software applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.

 

Ability to:

• Perform paraprofessional and basic professional library tasks as assigned including reference, readers’ advisory, collection management, and cataloging.
• Advise patrons on the use of library resources, equipment and facilities.
• Organize own work and the work of others, set priorities, and meet deadlines.
• Interpret, explain, and apply all relevant Library policies and procedures, and applicable Federal and State laws, codes, and regulations.
• Explain policies and procedures to patrons.
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies.
• React tactfully and diplomatically during interactions with staff, the public, community groups while appropriately adhering to and enforcing sound library policies, procedures, and practices.
• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

 

Qualifications

Education and Experience:

Equivalent to graduation from an accredited four-year college or university; and two (2) years of work experience in library services.

 

Licenses and Certifications:

None.

 

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification frequently bend, stoop, kneel, and reach to retrieve and shelve materials.  Incumbents must possess the ability to lift, carry, push, and pull items, storage containers, and shelving units weighing an average of 20 pounds, and up to 50 pounds of weight, in order to move materials from one place to another, with the aid of lifting/moving equipment.

 

Environmental Elements

Employees primarily work in an office/library environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.  Employees in assignments providing direct assistance to the public can expect to have rare, occasional, or frequent interaction with abrasive, disruptive, and/or disorderly members of the community. 

 

 

WORKING CONDITIONS

May be required to work flexible schedules including evenings and weekends.

The City of Glendora seeks an enthusiastic, dynamic and creative individual to join their cohesive Library team! The ideal candidate is able to work independently with the ability to step in and lead or contribute to a group effort. This individual will demonstrate the ability to successfully interact with individuals of all ages and groups while providing exemplary customer service and guidance to patrons – as individuals and as a community, in person and virtually, on site and out in the field, locally and regionally.

If you pride yourself on having great interpersonal communication skills, have proven efficiencies and methods for program and service improvements and can demonstrate development through partnerships then this is the opportunity for you!

This is the journey level class in the professional librarian class series and incumbents are required to perform the full range of professional level librarian work. Some of the typical duties of the Librarian II include but are not limited to, the following:

• Conducts studies which may include observing patterns, taking counts, and surveys; responds by recommending, planning, and providing imaginative, dynamic services and programs for youth and adults; maintains a close working relationship with schools, day-care centers and institutions of higher/continuing education, ensuring that library services meet the needs of learners of all ages; may plan, coordinate and evaluate a summer reading program and additional programs year-round.

• Plans, directs, and participates in special projects and programs including those involving library promotion and outreach activities to youth and adult organizations; attends meetings, conferences, or other functions; maintains active role in community organizations to promote library services; coordinates with other organizations to plan, organize and conduct presentations; may represent the City in a variety of meetings with the public and/or act as liaison to other City Departments.

• Provides information and/or assistance to library fund-raising support groups and other stakeholders for the enhancement of services and publicly available materials; writes and administrates grants; serves as project publicity coordinator as assigned; collects information from various units regarding upcoming programs, events, and activities; compiles information for administration, the development office, digital posting and distribution, submittal to local media, and/or other uses.

• Keeps abreast of technological advances related to library services, operations, and/or in public demand; locates and evaluates new technologies and database services; provides recommendations for implementation and/or purchase; assumes responsibility for developing, supporting, and training staff and public on use of the library’s online systems and digital services; researches technological issues; troubleshoots problems and assists the public; maintains records and requests maintenance and repairs as needed.

• Supervises and provides instruction, and otherwise assists in the training of other Library personnel; monitors work flow and assigns projects; selects employees; reviews and evaluates employee performance; conducts preliminary disciplinary actions; as assigned, assumes responsibility for the library including other divisions, security of the facility, and the safety of the public.

• Recruits and trains volunteers; may coordinate an extensive youth volunteer program and/or specialized volunteer corps.

• Responds to verbal and written inquiries from groups and individuals, providing information, research, assistance, and advisement for the public on all informational topics, resources, and reading interests, referring customers to outside agencies if needed; provides orientation/tours of library facilities and services offered; explains and assists in the use of traditional and technological resources; creates print and electronic publications on a variety of resources, services, and topics.

• Uses judgment in applying City policy, state and federal guidelines, and industry best practices to select, get price estimates for, order, classify and/or catalog publicly available materials and supplies for customers of all ages; prepares and submits records and reports concerning materials use; examines usage patterns and defects of a wide variety of materials to diagnose continued viability in public inventory; assists with budget preparation and participates in monitoring assigned budget.

• Maintains cutting-edge knowledge of trends in the library profession through a variety of literary, training, educational, professional, and networking means.

• As assigned, may assume responsibility for regular children’s programming including conducting regularly scheduled storytimes and coordinating with other staff for storytimes; coordinate regularly scheduled children’s events and other outreach activities.

• Assists patrons at all Library service points, including information and circulation functions that may include, but are not limited to, checking materials in and out, handling complaints, placing holds and registering new patrons.

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be a Master’s degree in Library Science or Library and Information Science from an ALA accredited program and two years of experience as a librarian and two years of applicable specialized experience, such as working with children or technology, is preferred.

 

Knowledge and Skill Levels:

Considerable knowledge of the principles and practices of professional library work; use of various library tools including databases and digital services; practices involved in the processing of library materials; principles of supervision; public relations skills; knowledge and application of cutting edge technology; classical, contemporary, and popular literature, non-fiction, and authors appropriate for readers of all ages.

 

Special Requirements:

Ability to work various shifts including evenings and weekends.

 

CLOSING DATE:  AUGUST 31, 2018

 

INTERVIEWS:  TENTATIVELY SCHEDULED FOR SEPTEMBER 19, 2018

 

APPLICATION: A completed online employment application is required and must be submitted at www.calopps.org. Incomplete, late, emailed, faxed, and hard copy applications are not accepted. Resumes are not considered in lieu of the required employment application available at CalOpps. Certificates, resumes, and cover letters must be uploaded with your application on the CalOpps website.  The City of Glendora is an Equal Opportunity Employer.  The City does not discriminate on the basis of age, sex, race, religion, national origin, marital status, medical condition or disability.  Please notify the Human Resources & Risk Management Department in advance if you require special accommodations to participate in any phase of the selection process.

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB PDF' BELOW

Qualified applicants are encouraged to apply immediately as this recruitment may close at any time but no earlier than September 9, 2018.

FINAL FILING DATE: We are accepting the first 50 qualified applications or closing at 5 pm, August 24, 2018; whichever occurs first.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the regular and Full-time position of Library Assistant II in the Parks, Recreation, and Libraries Department.  The normal work schedule may vary from 8:00 am to 7:00 pm Monday – Friday and will include weekends.

The City of Roseville promotes a no smoking atmosphere.

DEFINITION

To perform a variety of responsible clerical tasks in support of library operations in circulation, technical and virtual library services.

DISTINGUISHING CHARACTERISTICS

This is the journey level class in the Library Assistant series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

• Receives general supervision from assigned supervisory staff.
• May exercise technical and functional supervision over lower level library staff as appropriate.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Assist in classifying and cataloging a variety of materials for inclusion in the library collection; enter and maintain records of holdings; assist in processing and quality control of new materials.
• Repair a variety of collection materials such as magazines, art prints and books, including reinforcing spines and taping torn pages; prepare books to be sent to the bindery.
• Maintain and process financial records for purchase orders, card purchases and payment requests; place vendor orders; process invoices for payment; receive and route materials.
• Receive and process holds and inter-library loan requests; contact customers about damaged or missing material; calculate and assess related fees; check in and prepare materials for return to circulation; prepare vendor orders; verify new or repaired library material shipments with on-order records.
• Register new customers and issue library cards; charge and discharge materials at the front desk; explain library services and circulation policies and procedures, including hold practices; assist customers with overdue materials and claimed return procedures; accept payments and balance cash drawer.
• Assist customers with information inquiries in person, by telephone or e-mail; help customers in identifying and locating library materials and in using a variety of equipment and processes such as self-check machines, printers, copiers, typewriters, and internet access and usage.
• Sort and distribute daily deliveries; locate, retrieve and shelve books and other materials according to procedure; compile data and statistics; prepare summary activity reports.
• Participate in library programs and events as assigned.
• Assist in training, assigning and reviewing the work of part-time and temporary employees and volunteers.
• Participate in the preparation and maintenance of displays and exhibits; process bills and perform other related clerical duties including typing, data entry, and answering telephones.
• Review and certify the accuracy of the library collection database; monitor and correct inaccuracies.
• Assist with the maintenance of the City’s virtual library including the installation of software and the more routine system configuration and troubleshooting of hardware and software issues.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Basic knowledge and use of library materials and terminology.
• Practices and techniques of customer service.
• Basic arithmetic including, addition, subtraction, multiplication, and division.
• English usage, spelling, grammar and punctuation.
• Modern office equipment and procedures including use of a variety of software applications.
• Practices and procedures related to public library operations, including cataloging, bibliographic search procedures and use of reference sources and materials.
• Basic policies and methods related to accounting and financial recordkeeping.

Ability to:

• Learn to perform a variety of responsible customer service tasks in support of library operations in circulation and technical service areas.
• Intermittently, review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
• On a continuous basis, sit at desk and/or stand at counter for long periods of time.  Intermittently twist and reach office equipment; intermittently push and pull carts; stand and sit continuously when on a public desk; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.
• Learn to use automated cataloging, classification, bibliographical and circulation systems.
• Make accurate mathematical calculations.
• Use a personal computer and a variety of software applications; type at a speed necessary for successful job performance.
• Work weekends and evening shifts as required.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Independently perform responsible clerical tasks in support of library operations in circulation and technical service areas.

Experience and Training

Experience:

• Two years of experience performing duties similar to that of a Library Assistant I in the City of Roseville (performing a variety of responsible clerical tasks in support of library operations in circulation, technical and virtual library services).

Training:

• Equivalent to the completion of the twelfth (12th) grade, GED, or higher level degree; supplemental course work in library science, information science, office technology or a related field is desirable.

License or Certificate

• Possession of a valid California driver’s license by date of appointment.
• Possession of, or ability to obtain within 6 months of date of hire, First Aid and CPR Certifications as issued by the American Red Cross

SUPPLEMENTAL QUESTIONNAIRE

1. Your response to question 3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of experience do you have performing clerical tasks in support of library operations?

• Less than 2 years
• 2-3 years
• 3-4 years
• 4-5 years
• 5-6 years
• 6+ years

4. Please describe your library experience, if any.

5. Please list your completed education from an accredited college or university. List the degree, major and institution.

6. How has your education and work experience prepared you for the position of Library Assistant for Roseville Library?

7. Describe a successful project you completed as part of a team.  What role did you play in the outcome?

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

We are seeking a marketing and public relations professional to help Sonoma County Library fulfill our Mission of bringing information, ideas, and people together to build a stronger community.  This position will work on meeting our goals to increase library use by Sonoma County residents, drive traffic to our website and digital offerings, and continue to grow the Library as a community hub for the residents and communities of Sonoma County where learning, the arts, technology, and people intersect and thrive.

 

THE POSITION:

Please see the attached job specifications for full details about this position.

 

Under direction of the Library Director, this position is responsible for planning, writing, producing and managing content for marketing, branding, promotions, public relations, and internal and external communications for the Library’s internal and external communication and community engagement and outreach efforts.

 

TYPICAL TASKS include, but are not limited to:

• Creates, updates, and administers a comprehensive marketing plan which includes regularly gathering community input and assessing needs in Sonoma County Library’s service area; identifying opportunities to attract and engage new users and retain current ones; and successfully promoting the Library’s core resources, services and programs.
• Identifies services, resources, and programs for marketing and promotional opportunities; develops strategies and carries out a wide range of marketing activities.
• Manages the SCL brand, ensuring consistency in visual brand elements as well as written tone, naming and other branding guidelines.
• Directs media relations: creates and maintains effective relationships with media; represents and speaks for library to media; solicits media coverage of the library services and programs; produces and distributes news releases.
• Represents the library at public functions and serves as library liaison to community groups as assigned; manages requests for tours and presentations.

 

MINIMUM QUALIFICATIONS:

 

Education: A Bachelor’s Degree preferred with significant coursework in marketing, business administration, communications, journalism, public information and relations.

 

Experience: Four (4) years demonstrated experience in internal/external marketing, communications, and/or public relations experience.

 

Licenses:  Possession of a valid California Driver’s License.

 

SALARY RANGE:   $84,697.60 to $105,768.00 annually plus benefits

 

CLOSING DATE:   5:00 pm, Thursday, August 30, 2018

 

APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library to apply. Applications must be submitted by the final filing date.

 

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s).

 

 

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

 

The eligibility list established from this recruitment may be used to fill future positions as they occur during the active status of the list.

 

The Sonoma County Library is an Equal Opportunity Employer

 

Est.: AUGUST 2018

FLSA: EXEMPT

                 

 

COMMUNITY RELATIONS MANAGER

Unrepresented

 

 

DEFINITION

Under direction of the Library Director, this position is responsible for planning, writing, producing and managing content for marketing, branding, promotions, public relations, and internal and external communications for the Library’s internal and external communication and community engagement and outreach efforts. This position oversees and supervises graphics staff.  

 

The incumbent will design and implement a professional, external communication and outreach plan to publicize and promote Library programs, activities, events and services; develop and maintain partnerships in the community and with the media.

 

Essential functions of the position include creating advertising and marketing content that supports the library efforts including writing; designing and preparing for publication in print and/or online format multiple forms, advertisements, brochures, programs, newsletters, annual reports and other library publications. Will serve as library spokesperson for day-to-day media inquiries; contact individuals and groups to provide information to the social media and other external communication media; acts in a leadership role in organizing library outreach via social media communications; maintains an effective and comprehensive public relations program for the library that supports the Library’s Strategic Plan.

 

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Library Director. Exercises direct and/or general supervision over and provides training to assigned professional, paraprofessional, technical, and support staff.

 

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Creates, updates, and administers a comprehensive marketing plan which includes regularly gathering community input and assessing needs in Sonoma County Library’s service area; identifying opportunities to attract and engage new users and retain current ones; and successfully promoting the Library’s core resources, services and programs.
• Identifies services, resources, and programs for marketing and promotional opportunities; develops strategies and carries out a wide range of marketing activities.
• Designs and conducts surveys, and marketing and public opinion research as part of the evaluation of library services, resources, and programming and measures of strategic plan goals and initiatives.
• Plans, writes, edits, proofreads and produces print and electronic publications and presentations such as newsletters and eNews; manages internal and external communications.
• Manages the SCL brand, ensuring consistency in visual brand elements as well as written tone, naming and other branding guidelines.
• Oversees SCL social media policy and strategy, coordinating with authorized contributors across the organization to ensure its effectiveness; encourages adoption of relevant social media techniques for promotion of library resources and services.
• Manages, prioritizes and directs departmental workflow to ensure efficient and timely completion of content development, design and production requests from internal departments.
• Assures design integrity, visual quality, effective communication, and publication style of SCL’s website; secures photographs/graphic elements for site; develops features and highlights sections; in collaboration with web coordinator, in development of new sections/sub-sites; serves on the Digital Advisory Team.
• Directs media relations: creates and maintains effective relationships with media; represents and speaks for library to media; solicits media coverage of the library services and programs; produces and distributes news releases.
• Plans and organizes library-wide public relations campaigns, special events, and fund development activities as assigned.
• Leads marketing and communication action plan items and initiatives that support organizational competencies and existing strategic plan.
• Advises departments and administration regarding public relations and communications needs.
• Identifies and supervises external freelance resource pool, as needed, to meet all scheduled deliverables.
• Represents the library at public functions and serves as library liaison to community groups as assigned; manages requests for tours and presentations.
• Participates in departmental meetings, library-wide committees, and performs other duties as assigned.
• Effectively communicates the Library’s mission, goals, value, accomplishments and activities to media representatives, community leaders, elected officials, Board members, and other key constituencies.
• Oversees Library communications across multiple venues and formats in order to ensure consistency in messaging and use of the SCL brand.
• Seeks opportunities to interact and partner with other organizations in order to enhance and improve services and/or broaden awareness of the Library’s offerings.
• Manages, prioritizes, and assists with the creation and distribution of promotional content in a variety of formats.
• Supports existing partnerships and build new ones in a manner that capitalizes on the Libraries’ strengths.
• Pursue corporate partnerships and sponsorships.
• Work cooperatively with public, community groups, business leaders, government officials, members of the media and departmental staff.
• Identify marketing opportunities and provide content for marketing materials.
• Establish and maintain contact with individuals and community groups committed to library services.
• Assist in the organizational development of groups and community-building initiatives.
• Work closely with branch libraries to identify goals and set priorities related to community involvement.
• Work closely with Sonoma County Library Friends groups and the Sonoma County Public Library Foundation.
• Develop knowledge of branch libraries and the ways communities can interact with library events and programs.
• Provide timely information and reports to management regarding community involvement with library services.
• Create, update and maintain records of individuals, community groups and organizations on a database.
• Manage media response, relationship building, follow up, and management of a media contact database.
• Develop and edit copy for marketing materials across multiple disciplines, including - but not limited to - collateral, websites, emails and direct mail pieces.
• Development, execution and management of grass root community outreach activities.
• Serve as a representative of the library to various external groups and organizations.
• Participate in and contribute to the Library Strategic Plan, in conjunction with the Library Management Team.
• Develop and manage marketing and outreach activities such as brand development, and marketing and advertising plans for related programs.
• Conduct and manage research and survey efforts; develop and use performance metrics.
• Develop and manage communication plans, promotional materials, displays, direct mail, social media, etc. in a professional and efficient manner.
• Work closely with related associations to maximize marketing efforts; stays abreast of new and underdeveloped target groups and populations.
• Research existing and potentially new sources of funding; prepare or direct preparation of grant applications and proposals to funding sources.
• Maintain current knowledge of job-specific functions, tasks, procedures, resources, and technology, with focus on public services. 
• Maintain knowledge of the software and devices used by library staff and library patrons, such as MS Office suite, the integrated library system (Horizon), library eResources, and various devices used by patrons to access online library materials (such as Kindles, Nooks, and iPads).
• Submit budget needs to Library Director annually.
• Performs other duties and special projects as requested.

 

Qualifications

Education and Experience:

Education:  A Bachelor’s Degree preferred with significant coursework in marketing, business administration, communications, journalism, public information and relations.

 

Experience: Four (4) years demonstrated experience in internal/external marketing, communications, and/or public relations experience.

 

Licenses:  Possession of a valid California Driver’s License.

 

COMPETENCIES

Knowledge of:

• Integrated marketing and public relations strategies as well as market analysis and research techniques.
• Branding principles and tactics in a variety of media and formats.
• Media production, communication and dissemination techniques including social media
• Fundamental principles and best practices in visual/graphic design.
• Modern library services and materials as well as standard office and library equipment
• Principles, techniques and methods of marketing, public relations, promotions and fundraising. 
• Principles and practices of program management including planning and program analysis.
• Data collection, research methodology and application of basic statistics.
• Library operations, functions, and services provided.
• Event planning for a variety of library related community services and campaigns.
• Principles, practices and professional ethics of group interaction and interpersonal dynamics.
• Principles, methods and procedures utilized in organization change and problem solving.
• Organizational practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
• Research and reporting methods, techniques, and procedures.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
• Principles and practices of contract administration and evaluation and budget tracking.
• Recent and ongoing developments, current literature, and sources of information related to outreach activities.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.

 

Ability to:

• Handle multiple work assignments and interruptions, prioritize projects and meet strict deadlines
• Recognize and define problems, collect data, establish facts and draw valid conclusions
• Work under general supervision with latitude in exercising independent judgment to maximize efficient workflow
• Interact tactfully and courteously with customers, both internal and external
• Plan, organize, develop, and implement outreach coordination with staff, public officials and community.
• Analyze problems, think creatively, identify problems and recommend methods of resolution.
• Engage audiences of all sizes, ages & types through public speaking.  
• Identify marketing opportunities and provide content for marketing materials.
• Understand specialized software applications, including email and Internet, at an intermediate to advanced level.
• Exhibit excellent analytical, organizational, project and time management skills
• Develop implement, and manage budgets.
• Develop strategic plans and assess outcomes.
• Supervise the performance of in-house volunteers and contract marketing persons.
• Communicate effectively verbally and in writing.
• Produce clear and organized written materials using proper sentence structure, grammar, spelling and punctuation.
• Work cooperatively with others to organize the community outreach efforts of the library.
• Remain flexible and adapt to a dynamic environment.
• Work a schedule that may include evenings and weekends.
• Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
• Plan, organize, and carry out assignments from management staff with minimal direction.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.
• Operate and maintain modern office equipment, including computers, scanners, and printers.  
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines, especially in politically sensitive situations.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Maintain integrity, autonomy, and self-motivation to work independently and initiate projects.

 

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone. This classification primarily works indoors and requires movement between work areas. Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Position will require travel throughout Sonoma County to the library branches to plan, review and implement activities, and establish friendly and cooperative working relationships with library branch staff.

 

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

 

WORKING CONDITIONS

May be required to work flexible schedules including evenings and weekends.

 

LIBRARY SPECIALIST* – GUERNEVILLE

25 HOURS PER WEEK – PART TIME

* Pending classification study

 

We are seeking a customer service driven professional to perform routine library work at the Guerneville Regional Library.

 

 THE POSITION:

Please see the attached job specifications for full details about this position.

 

TYPICAL DUTIES include, but are not limited to:

• Advises patrons of library policies, procedures, and services in person and over the telephone with a friendly and helpful attitude
• Registers patrons, enters patron information into library database and issues new or replacement library cards with accuracy; updates patron records; communicates with the patron about the procedure and explains rationale positively when denials are required
• Listens attentively to patron’s questions about library account and answers in a calm and professional manner
• Recognizes when a question needs to be directed to reference staff
• Proactively collects fines and payments for lost materials
• Assists patrons with the use of public computers and other electronic equipment
• Efficiently and accurately balances daily cash and prepares deposit
• Readily and proficiently uses a computer to enter and retrieve information, locate library materials and charge and discharge materials; successfully incorporates the use of RFID and the StaffLink into daily circulation workflow
• Efficiently receives and processes requests and reserves
• Quickly and accurately sorts returned books
• Processes magazines and gift books in a neat and timely manner; keeps magazines, periodicals, telephone books and other materials current
• Readily provides clerical assistance to Librarians and other staff

 

MINIMUM QUALIFICATIONS: Equivalent to the completion of the twelfth (12th) grade and one (1) year of clerical and office support work. An Associate’s degree, or higher, from an accredited college or university can substitute for the required experience.

 

DESIRED SKILLS AND ABILITIES:

• Ability to remain tactful when working with the public 
• Close attention to detail
• Ability to work independently while following established procedures
• Bi-lingual skills in Spanish desirable

 

WORKING CONDITIONS:

Incumbent will perform repetitive arm/hand movements using a keyboard and mouse, and will grasp/handle materials that weigh up to and occasionally more than 25 pounds. Incumbent will push wheeled carts weighing up to or occasionally more than 100 pounds.

 

SALARY RANGE:               $20.38/hour to $25.46/hour plus prorated benefits

 

CLOSING DATE:                5:00 pm, Thursday, August 30, 2018

 

APPLICATION PROCESS:  Please go to https://www.calopps.org/sonoma-county-library to apply. Applications must be submitted by the final filing date.

 

The application process may contain one or more of the following steps: a supplemental application, written test(s), such as an alpha numeric exam, skills assessment(s), and/or oral examination(s). 

 

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

 

The eligibility list established from this recruitment may be used to fill future positions as they occur during the active status of the list.

 

The Sonoma County Library is an Equal Opportunity Employer

THE POSITION:

Please see the attached job specifications for full details about this position.

Under general supervision, provides excellent customer service, performs a variety of technical, accounting, and administrative duties to support Library financial functions such as payroll administration or processing accounts receivable and accounts payable; uses accounting software to maintain accurate records of financial transactions; performs financial reconciliations and prepares reports; and performs related duties as required.

TYPICAL TASKS include, but are not limited to:

• Performs responsible accounting, financial and/or budgetary document processing within specified procedural guidelines.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, and/or general accounting procedures.
• Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
• Receives and balances receipts; allocates revenue to proper cost centers and trust accounts and posts revenue daily; prepares deposits and journal entries.
• May assume other accounting, administrative, or customer service responsibilities on a relief basis as required.

MINIMUM QUALIFICATIONS:

Education and Experience: Equivalent to an Associate’s degree from an accredited college or university with major coursework in accounting, finance, business or public administration, or a closely related field, and three (3) years of progressively responsible experience in processing financial documents, payroll or benefits administration, maintaining financial or accounting records, and performing general accounting office work.  

SALARY RANGES: $23.64/hour to $29.53/hour plus benefits

 

CLOSING DATE:  5:00 pm, Thursday, August 30, 2018 

 

APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library to apply. Applications must be submitted by the final filing date.

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s).
 

EMPLOYMENT INFORMATION:
Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

The eligibility list established from this recruitment may be used to fill future positions as they occur during the active status of the list.

The Sonoma County Library is an Equal Opportunity Employer

 

OCTOBER 2015

       FLSA: NON-EXEMPT

 

ACCOUNTING COORDINATOR

Represented

Definition

Under general supervision, provides excellent customer service, performs a variety of technical, accounting, and administrative duties to support Library financial functions such as payroll administration or processing accounts receivable and accounts payable; uses accounting software to maintain accurate records of financial transactions; performs financial reconciliations and prepares reports; and performs related duties as required.

 

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory or management staff.  May provide training, coordination, and work direction to support, clerical, or technical staff. 

Class Characteristics

This is the advanced journey-level accounting/financial support class. This class is distinguished by its responsibility to independently perform and be responsible for one or more fiscal areas such as accounts payable and receivable and/or payroll and benefits administration. Incumbents provide a variety of vendor, service provider, or employee assistance and perform record keeping, reconciliation, and report preparation activities.  For this classification, problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure.  Performance expectations at this level include the completion of complex tasks associated with ensuring the accuracy and integrity of the Library’s financial and statistical data, in the areas of account maintenance, making journal entries to correct or make adjustments to the general ledger, and maintaining and reconciling a variety of general, summary, and clearing accounts utilizing the application of generally accepted accounting procedures and techniques.  Positions allocated to this classification may assist with the review and monitoring of Library budgets to ensure account accuracy and compliance with Library, state, and/or federal guidelines, and preparing reports and statistical data for the Chief Financial Officer, Library Director, and Library Commission.  The Accounting Coordinator classification is distinguished from the Accountant in that the latter performs technical and professional accounting work involving the review and analysis of Library budgets, programs, systems, and procedures.

 

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

 

All Assigned Areas

• Performs responsible accounting, financial and/or budgetary document processing within specified procedural guidelines.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, and/or general accounting procedures; updates related files; and updates departments on action items; provides information to vendors, staff and others requiring the explanation of policies, rules, and procedures; assists others in completing forms, and understanding various program procedures.
• Prepares a variety of State, Federal, and local claims, statements, and reports from a variety of sources including preliminary data, accounting records, and computer printouts.
• May assume other accounting, administrative, or customer service responsibilities on a relief basis as required.
• Recommends accounting software changes.
• Assists the Chief Financial Officer and/or Human Resources Manager with special projects as required.
• Uses a variety of standard office equipment, including a computer and various financial spreadsheet and word processing software, as well as specialized accounting software.

• Performs other duties as assigned.

 

Accounts Payable and Accounts Receivable Processing Assignments

• Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
• Enters a variety of information into one or multiple automated financial, accounting and statistical reporting systems; prepares and makes journal entries; prepares and maintains a database; produces and distributes a variety of periodic and specialized reports, following established formats; generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports; develops special and ad hoc reports as required.

• Reviews a variety of financial, accounting and statistical documents for completeness and accuracy; makes corrections within established guidelines or returns the document to the originator for correction; reconciles transactions and data as directed; records changes and resolves differences.

• Receives and balances receipts; allocates revenue to proper cost centers and trust accounts and posts revenue daily; prepares deposits and journal entries.
• Receives and processes monies from library branches and other sources; balances monies received and prepares receipts and bank deposits; prepares and makes money transfers.

 

Payroll Administration Assignments

• Reviews timesheets and other payroll records for completeness and accuracy; enters data into the automated payroll system including all payroll data entry changes; reviews change of status forms each pay period and enters the changes into the automated payroll system; resolves problems; serves as back-up for the distribution of pay and benefit checks.
• Receives and reviews automated time reporting entries for employees and ensures all approvals are in place; receives and reviews substitutes’ timesheets and check for accuracy against a number of other reporting sources; communicates timesheet discrepancies to employees and supervisors via phone or email; runs time tracking audit reports.
• Prepares and reconciles a variety of payroll, tax, retirement, and benefits reports; uses reports from the automated payroll system to prepare back-up documentation for the County wire request to fund the payroll.
• Maintains the payroll database by updating employee records and changes; reviews all new hire paperwork for accuracy and enters information into the automated payroll system; interfaces new hires into the time tracking system; terminates employees in the automated payroll system and time tracking system as needed.
• Process various California Employees’ Retirement System (CalPERS) reports such as the PERS 457 report and the PERS Payroll report.
• Receives documentation of benefit changes (i.e. health coverage) and enters these into the automated payroll system; updates deduction tables at open enrollment; captures eligibility data and processes the sick leave conversion benefit; mails/distributes vendor checks.
• Prepares eligibility documentation and processes the floating holiday benefit; processes compensatory time payouts; prepares and enters automated payroll system updates for mass changes such as cost of living adjustments. 
• Serves in a payroll audit role as required. 
• Prepares data and reports that may serve as the basis for information relied upon during meet-and-confer sessions.

 

Competencies

Knowledge of:

• Terminology and practices of financial and accounting document processing and record keeping, including payroll, accounts payable, accounts receivable, and purchasing.
• Terminology and forms related to library functions and programs.
• Basic principles and practices of fund accounting and public agency budgeting.
• Procedures, principles and practices of payroll and benefits administration.
• Modern office practices, methods, computer equipment, and computer applications related to the work, including word processing and spreadsheet applications.
• Records management principles and practices.
• Business arithmetic and statistical techniques.
• English usage, grammar, spelling, vocabulary, and punctuation.  
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.

 

Ability to:

• Understand transactions in terms of accounting codes and classifications; determine proper accounting codes and classifications for transactions.
• Reconcile differences within the record-keeping system using mathematical skills and understanding of the record-keeping system and related transactions; recognize and correct computational errors; accurately compare, post, and transfer numbers.
• Perform responsible accounting, financial, payroll, billing, statistical, benefit, and/or budgetary support work; prepare accurate and timely billings and related reports.
• Prepare a variety of standard financial, accounting, payroll and statistical reports, journals and ledgers using library-specific computer and network applications.
• Review and reconcile financial, accounting, payroll, budgetary, and retirement systems and other benefits documents and records.
• Understand and explain standard accounting, financial, and retirement and benefits policies, procedures and transactions.
• Make accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment, including computer and handheld equipment and software programs.
• Make sound, independent decisions within established policy and procedural guidelines.

• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

 

Qualifications

Education and Experience:

Equivalent to an Associate’s degree from an accredited college or university with major coursework in accounting, finance, business or public administration, or a closely related field, and three (3) years of progressively responsible experience in processing financial documents, payroll or benefits administration, maintaining financial or accounting records, and performing general accounting office work. 

 

Licenses and Certifications:

None.

 

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

 

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

 

WORKING CONDITIONS

No unique or unusual working conditions apply to this position.