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Sonoma County Library

Announces an Employment Opportunity

LIBRARIAN I or II, ADULT SERVICES – ROHNERT PARK

20 HOURS PER WEEK – PART TIME

We are seeking a customer service driven library professional with excellent communication skills for our part-time Adult Services Librarian position at the Rohnert Park Cotati Regional Library. The ideal candidate will have strong outreach, technical, and training skills and be willing to work in a sometimes fast-paced and often vibrant “all ages” environment. Share your talents and abilities while utilizing your librarian skills for community partnerships, basic to advanced computer training and downloadable Audio and eBook device help for the public.

THE POSITION:

Please see the attached job specifications for full details about this position.

Under general supervision, this part-time, benefitted position provides excellent customer service while performing a variety of professional adult library services, including reference, reader’s advisory, collection development, event planning, outreach, digital literacy training for the public, and performs related work as assigned.

TYPICAL TASKS include, but are not limited to:

• Provides general reference and reader’s advisory services
• Explains library policies and procedures to patrons and staff
• Assists, advises and instructs patrons on the use of library materials and equipment, including automated catalogs, the Internet, various software, eBooks and audio book reading and listening devices and digital literacy in general
• Conducts reference searches using a variety of database, online, and other search techniques
• Helps to maintain and select the addition of books, reference materials, CD’s, DVD’s, electronic media, and other library materials
• Assists at the Circulation Desk when needed
• Assists in and/or directs the preparation of exhibits and the organization and presentation of a variety of programs and events, as well as forming community partnerships for co-events
• Leads book discussion groups
• Promotes the Library out in the community, at schools, and events, and provides written outreach through community publications as well as press releases and other promotions; may represent the Library in meetings with the community or special interest groups
• Helps to maintain social media connectivity to the library public

• Works collaboratively with staff, the community and special interest groups
• The Librarian II performs all of these tasks but at a more difficult, higher level. May serve as Person-in-Charge when Branch Manager is absent.

MINIMUM QUALIFICATIONS:

Education and Experience: Master of Library and Information Science (MLIS), Master of Library Science (MLS), or Master of Science in Library Science (MSLS) degree from an accredited college or university. The Librarian II requires two years of appropriate professional experience working as a professional librarian, preferably in a public library. Must have a valid California driver’s license. Spanish bilingual skills desirable but not required.

SALARY RANGES:            Librarian I -  $28.80 - $36.00/hour

                                           Librarian II - $30.25 - $37.78/hour

CLOSING DATE:                5:00 pm, Thursday, April 11, 2019

APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library to apply.

Applications must be complete and submitted by the final filing date in order to be considered. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application. Please attach transcript document(s).

The application process may contain one or more of the following steps: a supplemental application,

written test(s), skills assessment(s), and/or oral examination(s).

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

The list established from this recruitment may be used to fill future positions as they occur during the active status of the list.

The Sonoma County Library is an Equal Opportunity Employer

                                                     Represented

Under direct to general supervision, provides excellent customer service, performs a variety of professional Library services in assigned areas such as adult services, children’s services, youth services, and outreach programs; provides technical and/or direct library services to the community and contributes to the development of programs and services for target audiences, reference, collection development, and/or original cataloging; assists with the identification of current community needs and the projection of future needs; and performs related work as required.

Receives direct to general supervision from a Division Manager, Central Branch Manager, Branch Manager, or other management staff.  May provide technical direction and training to technical and paraprofessional staff and volunteers.

Class Characteristics

This is the entry-level class in the professional Librarian series and is designed to provide incumbents with the experience and training necessary to plan, organize, and provide library program services at the journey level with a minimum of supervision.  Work may involve assignments in any library service area that requires the application of fundamental library science principles and practices including children’s services, young adult services, adult services, reference, collection development, or cataloging.  Assignments are typically limited in scope and within the design and procedural framework established by higher-level employees.  As knowledge and experience are gained, the work becomes broader in scope; assignments are more varied, and are performed with more independence.  Incumbents may serve as “Person-in-Charge” for assigned shifts.  This class is distinguished from Library Associate in that it has greater responsibilities requiring a broader scope and depth of technical knowledge and professional training.  The class is further distinguished from Librarian II in that the latter is the full journey professional level, capable of performing the full range of assigned functions with considerable independence and judgment.  The Librarian I may promote to Librarian II after gaining sufficient experience to perform competently at the full journey level.

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provides assistance to and advises patrons, including children, young adults, adults and senior citizens in the effective use of Library collection, facilities and services; demonstrates the use of library resources, tools, equipment, and electronic reference sources; assists with digital downloads.
• Answers readers’ advisory and general reference questions from telephone, webpage and in-person queries by accessing a variety of print and non-print resources, including electronic resources.
• Participates in collection management of multi-media resources for an assigned area of the Library; reviews and analyzes collection use; recommends books and materials for purchase based on patron needs and attention to the variety of ages, abilities, education, interests, cultures, and socioeconomic backgrounds.
• Performs outreach to the community, community organizations, and schools; informs community members and organizations about library services, programs, and collections.
• Organizes, maintains, and catalogs/indexes a variety of print and digital materials.
• Performs original cataloging of print and non-print materials; maintains and updates catalog files.
• Reviews new publications and collection materials and selects materials and resources for acquisition or disposition as appropriate.
• Participates in the preparation of exhibits and the organization and presentation of a variety of programs for library patrons.
• Participates in meetings, committees, or projects intended to enhance services or promote consistent policies and procedures across the department.
• Enforces rules related to library patronage and borrower policies.
• Responds to suggestions, requests, or concerns from library users or community members.
• Participates in meetings and continuing education programs as appropriate. 
• Compiles library activity reports and statistics.
• May participate in circulation functions at a public service desk as needed.
• Performs other duties as assigned.

competencies

Knowledge of:

• Principles, practices, procedures, techniques, and materials of professional library work, including library reference, collection development, and other professional library services.
• Techniques and practices of adult, young adult, and children’s services, including provision of reader’s advisory services, and juvenile literature and program presentation.
• Principles, techniques, and procedures in cataloging, indexing, classifying, and organizing library materials.
• Principles, practices and techniques of public relations, community outreach, and service promotion.
• Principles, practices, and techniques of creating, organizing, and presenting a variety of programs for library patrons.
• Principles and techniques used in bibliographic research.
• General library materials selection, de-selection, and weeding standards.
• Library services and available resources.
• Recent technological, professional, and societal developments, current literature, and sources of information related to library services.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Record keeping principles and procedures.
• Modern office practices and technology, including personal computer hardware and software applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, local municipalities, and Library staff.

Ability to:

• Perform professional library tasks as assigned including reference, readers’ advisory, program and service development, collection development, and cataloging.
• Advise patrons on reference sources and methods,
• Perform detailed reference searches using online, print and other methods.
• Provide reader’s advisory services and referrals to patrons of various age groups.
• Instruct patrons and staff in the use of catalogs and reference tools.
• Identify the needs of the public and participate in collection development by evaluating and recommending materials for acquisition.
• Explain policies and procedures to patrons and staff.
• Use initiative and independent judgment within established procedural guidelines.
• Organize own work and set priorities.
• Maintain accurate records and files.
• Prepare clear and concise reports and other written materials.
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies.
• React tactfully and diplomatically during interactions with staff, the public, community groups while appropriately adhering to and enforcing sound library policies, procedures, and practices.
• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Master of Library and Information Science (MLIS), Master of Library Science (MLS), or Master of Science in Library Science (MSLS) degree from an accredited college or university.

Licenses and Certifications:

Must possess and maintain a valid California Class C Driver License.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; and the ability to operate a motor vehicle in order to travel to various branches, meeting sites, educational institutions, and community events.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  May push and pull carts and shelving units weighing up to fifty (50) pounds.  Positions in this classification occasionally shelve books and lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

May be required to work flexible schedules including evenings and weekends.

Under general supervision, provides excellent customer service, performs a variety of professional Library duties in assigned areas such as adult services, children’s services, youth services, and outreach programs; provides technical and/or direct library services to the community and contributes to the development of programs and services for target audiences, reference, collection development, and/or original cataloging; assists with the identification of current community needs and the projection of future needs; and performs related work as required.

Receives general supervision from a Division Manager, Central Branch Manager, Branch Manager, or other management staff.  May provide technical direction and training to technical and paraprofessional staff and volunteers, and less experienced librarians.

Class Characteristics

This is the journey-level class in the professional Librarian series that functions as a specialist in a major program area such as children’s, young adult, adult, or cataloging, although incumbents may be temporarily assigned to other than the primary assignment as needs require. The Librarian I may promote to Librarian II after gaining sufficient experience to perform competently at the full journey level.  Appointment to Librarian II requires that the employee possess sufficient experience to perform competently at the full journey level.  Incumbents are expected to function independently with programs, projects, or technical assignments, provide training to other staff and volunteers, and lead projects and programs within their area of specialty.  Work may involve assignments in any library service area that requires the application of fundamental library science principles and practices, including children’s services, young adult services, adult services, reference, collection development, or cataloging.  Assignments may include responsibility for piece of a major countywide function.  Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the program or service area to which assigned.  Incumbents may serve as “Person-in-Charge” for assigned shifts.  The Librarian II is distinguished from Librarian III by the latter’s greater complexity of assignments, responsibilities that span multiple Library service areas, overall administration of a highly specialized and unique countywide function, the expectation to work with a greater amount of independence, exercising judgment and initiative, and the provision of supervision to support, technical, and paraprofessional staff and volunteers, as well as, part-time professional Librarians.    

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Develops, implements, and evaluates services and programs in a designated area such as adult services, children’s services, young adult services, and outreach.
• Provides difficult and extensive assistance to and advises patrons, including children, young adults, adults and senior citizens in the effective use of Library collection, facilities and services; demonstrates the use of library resources, tools, equipment, and electronic reference sources, including automated catalogs and Internet software; assists with digital downloads.
• Answers routine to complex readers’ advisory and general reference questions from telephone, webpage and in-person queries by accessing a variety of print and non-print resources, including electronic resources.
• Participates in collection development and management of multi-media resources for an assigned area of the Library; reviews and analyzes collection use; recommends books, reference materials, audiovisual materials, electronic media, Internet resources and other library materials for purchase based on patron needs and attention to the variety of ages, abilities, education, interests, cultures, and socioeconomic backgrounds; may select books for a countywide collection; may manage collection budgets on a local or countywide basis.
• Recommends acquisition of equipment and policy and procedure revisions to improve patron service and efficiency in assigned program areas including adult, young adult, children, website services, or cataloging.
• Provides outreach to the community, community organizations, and schools; informs community members and organizations about library services, programs, and collections.
• Organizes, maintains, and catalogs/indexes a variety of print and digital materials, including government documents, maps, and pamphlets.
• Performs original cataloging of print and non-print materials; maintains and updates catalog files.
• Reviews new publications and collection materials and selects materials and resources for acquisition or disposition as appropriate.
• Participates in meetings, committees, or projects intended to enhance services or promote consistent policies and procedures across the department.
• Enforces rules related to library patronage and borrower policies.
• Responds to suggestions, requests, or concerns from library users or community members.
• Participates in meetings and continuing education programs as appropriate. 
• Represents the library in meetings with the community or special interest groups.
• Participates in library meetings related to assigned area.
• If assigned as an adult, young adult, or children’s librarian, directs the preparation of exhibits, organizes and presents programs, selects and recommends books and other materials including electronic media or online resources suitable for those being served, and provides reference services using a variety of media.
• If assigned as a cataloger oversees copy cataloging and creates original cataloging records, coordinates procedures for adding and deleting items with branch staff, maintains library standards for bibliographic records, upgrades catalog records as needed, and interprets cataloging policies to staff.
• May translate library materials from English into another language. 
• May plan and direct the work of non-librarian staff or volunteers.
• Compiles library activity reports and statistics.
• May participate in circulation functions at a public service desk as needed.
• Performs other duties as assigned.

COMPETENCIES

Knowledge of:

      Principles, practices, procedures, techniques, and materials of professional library work, including library reference, collection development, and other professional library services.

• Techniques and practices of adult, young adult, and children’s services, including provision of reader’s advisory services, and juvenile literature and program presentation.
• Principles, techniques, and procedures in cataloging, indexing, classifying, and organizing library materials.
• Principles, practices, and techniques of public relations, community outreach, and service promotion.
• Principles, practices, and techniques of creating, organizing, and presenting a variety of programs for library patrons.
• Principles and techniques used in bibliographic research.
• General library materials selection, de-selection, and weeding standards.  
• Library services and available resources.
• Techniques for promoting and publicizing library services, programs, and events.
• Recent technological, professional, and societal developments, current literature, and sources of information related to library services.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Record keeping principles and procedures.
• Modern office practices and technology, including personal computer hardware and software applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for effectively representing the Library in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and the public.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, local municipalities, and Library staff.

Ability to:

• Perform professional library tasks as assigned including reference, readers’ advisory, program and service development, collection development, and cataloging.
• Create, organize, and/or present appropriate programs for target age group.
• Advise patrons on reference sources and methods,
• Perform detailed reference searches using online, print and other methods.
• Provide reader’s advisory services and referrals to patrons of various age groups.
• Instruct patrons and staff in the use of catalogs and reference tools.
• Identify the needs of the public and assist with collection development by evaluating and recommending materials for acquisition.
• Explain policies and procedures to patrons and staff.
• Use initiative and independent judgment within established procedural guidelines.
• Organize own work and set priorities.
• Maintain accurate records and files.
• Prepare clear and concise reports and other written materials.
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies.
• React tactfully and diplomatically during interactions with staff, the public, community groups while appropriately adhering to and enforcing sound library policies, procedures, and practices.
• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Master of Library and Information Science (MLIS), Master of Library Science (MLS), or Master of Science in Library Science (MSLS) degree from an accredited college or university; two (2) years of experience as a professional librarian.

Licenses and Certifications:

Must possess and maintain a valid California Class C Driver License.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; and the ability to operate a motor vehicle in order to travel to various branches, meeting sites, educational institutions, and community events.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  May push and pull carts and shelving units weighing up to fifty (50) pounds.  Positions in this classification occasionally shelve books and lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

May be required to work flexible schedules including evenings and weekends.

AQUATICS COORDINATOR

$4,378 - $5,321 mo. + excellent benefits

DEFINITION: Under general direction of a Community Services Supervisor, coordinates a variety of recreation and aquatic programs and activities in the City’s aquatics facilities. The Aquatics Coordinator will develop, coordinate and implement a broad range of aquatics programs and services that enhance community safety, health and wellness. The Aquatics Coordinator has the day to day responsibility to plan, prioritize, assign, and directly supervise and review the work of part-time, seasonal and contractual staff and volunteers in assigned program areas. Work schedule may include evenings, weekends, and holidays as needed.

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Plans, coordinates, assigns, and supervises work of staff in the areas of aquatics, including special events and facility usage.
• Develop a comprehensive aquatics staff training curriculum and ensure staff has proper and current certifications.
• Develop a program to provide private and group swim lessons for all ages, ensure a fun and safe learning environment.
• Assist in the recommendation and implementation of goals and objectives; implement policies and procedures.
• Evaluate operation and activities in assigned program areas; recommend improvements and modifications; prepare various reports on operations and activities.
• Ensure that the assigned program is in compliance with laws, rules and regulations related to provision of aquatics and recreation services.
• Assist in the selection of staff; participate in the training of staff and volunteers; work with employees to correct deficiencies.
• Assist in budget preparation and administration in assigned program area, prepare cost estimates for budget recommendations, monitor and control expenditures and develop alternative funding sources.
• Recommend and implement new creative programs based on new developments in the aquatics field.
• Be on site during operation hours and delegate responsibility when present. Provide facility management and establish best practices for swimming pool operations.
• Prepare program and event publicity, including news releases, flyers, pamphlets, and brochures.
• Practice the principles of emergency response protocol
• Operate a computer and related software.
• Maintain records and prepare related reports; review process and approve contractual and staff payroll; maintain records for registration and fees collected.
• Establish and maintain an inventory of supplies and equipment for assigned areas of responsibility; order supplies; maintain equipment in safe working conditions.
• Act as a liaison between the Department and the public sector; answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints. Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision when preparing and reading written reports and other work-related documents. Acute hearing is also required when providing phone and counter assistance.

EXPERIENCE AND TRAINING GUIDELINES: The incumbent must have knowledge of procedures and methods for planning and implementing aquatics related recreation and community services including special events.  EXPERIENCE: Two or more years of experience and knowledge of procedures and methods for planning and implementing an Aquatics program and recreation services for youth and adults, including supervising full time and/or part time staff and managing an aquatics facility.  EDUCATION:  Completion of the 12th grade or GED supplemented by college level coursework in recreation or public administration or a related field. A Bachelor’s Degree is preferred. LICENSES/CERTIFICATIONS: Possession of, or ability to obtain, a valid Class “C” California driver’s license. Possession of, or ability to obtain; First Aid for the Public Safety Personnel, Lifeguard Training, and Water Safety Instructor (WSI), and CPR/AED for lifeguards. Instructor/Trainer Certification is highly preferred.

AFTER SCHOOL COMMUNITY SERVICES ASSISTANT (ASCSA) I/II/III

ASCSA I: $12.36 - $15.02/hr.

ASCSA II: $13.84 - $16.82/hr.

ASCSA III: $15.79 - $19.19/hr.

Multiple Positions Open (part-time, at-will, no benefits)

Also hiring Substitute ASCSA I staff available a minimum of 3 days a week.

DEFINITION: Under supervision, staff will perform duties in our After School Program consisting of an educational, enrichment and recreational environment. Work schedule will NOT exceed 28 hours per week; schedule is generally 11 am – 6 pm (varies from site to site), Monday through Friday and may include evenings, weekends, and holidays.

Qualified applicants will be invited to test or asked to provide official documentation to verify they meet the educational requirements.

TESTING FOR THIS RECRUITMENT IS TENTATIVELY SCHEDULED FOR THURSDAY, APRIL 11, 2019.

DESIRED EXPERIENCE FOR ASCSA I:

• A minimum of six (6) months organized recreation, school aged child care, or teaching.
• Ability to successfully lead a group of 20 or more students in both an educational and recreational setting.
• Knowledge of positive behavior guidance techniques and the ability to use them appropriately.
• Ability to create a fun and engaging educational environment for elementary and middle school aged youth.

DESIRED EXPERIENCE FOR ASCSA II:

• A minimum of one (1) year organized recreation, child care, or teaching.
• Ability to successfully lead a group of 20 or more students in both an educational and recreational setting.
• Knowledge of positive behavior guidance techniques and the ability to use them appropriately.
• Ability to create a fun and engaging educational environment for elementary and middle school aged youth

DESIRED EXPERIENCE FOR ASCSA III (SITE LEAD) POSITION:

• A minimum of two (2) years of increasingly responsible experience in education, school aged recreational programming or a closely related field including supervisory experience.  
• Ability to successfully lead a program with up to 5 additional staff members and up to 100 youth in attendance daily; Knowledge of after school program best practices and ability to implement them appropriately.
• Ability to build relationships and communicate effectively with school site personnel, staff, participants, and parents regarding program policies and procedures. 

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Work with students in reading, spelling, mathematics, and other subjects, assist with computer skills: Assist in supervising and organizing recreation activities; distribute, monitor, and maintain equipment/supplies.
• Assist in monitoring program compliance with laws, rules, and regulations; Supervise children/participants at park site or facility; lead group activities; Recommend and/or assist in the implementation of goals and objectives; implement policies and procedures.
• Provide information and referrals to program participants, school officials and community groups regarding program being offered; operate a computer and related software; communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged standing, sitting, walking on level or unleveled and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. Incumbents may be required to lift, carry and/or push objects weighing 25 pounds or more. This position requires near and far vision for reading written documents and in the observation of participants during activities. Acute hearing is also required in providing customer service to public and /or assistance in facility, classroom, or outdoors.

EXPERIENCE AND TRAINING:  In addition to the required minimum experience, all positions must have knowledge of teaching curriculum or learning based programs.  EDUCATION: Completion of 12th grade or equivalent; ALSO 2 or 4 year degree from an accredited college OR completion of two (2) years of higher education (48 semester/72 quarter units) OR completion of FUSD Paraprofessional testing.

LICENSES AND/OR CERTIFICATIONS: Possession of, or ability to obtain CPR and basic first aid certifications within sixty (60) days of hire are required. A valid CA driver’s license may be required for certain positions. Candidates must be age 18 or older.

This position will be a key contributor in the management, strategic planning, and administrative oversight of programs which support the development and coordination of homeless and social services in the community. The incumbent will independently perform the most difficult and responsible analytical, financial, systems, statistical, management, and other administrative analyses duties in providing highly responsible staff support in assigned program areas.

• Continuously assess community needs and evaluate program using outcome data to determine effectiveness of program components and recommend program modifications as necessary;

• Establish and coordinate program services, policies and procedures to ensure compliance with data quality requirements and conformity with federal, state and local regulations, and best practices;

• Serve as a liaison with City Departments, the Police and Fire Departments, Ventura County social service and housing agencies, and the community, including non-profits and faith-based organizations;

• Assist with strategy creation, implementation, budget recommendations and oversight related to social services and homeless, and other program areas to promote effective strategies and a shared humanitarian effort;

• Coordinate interdepartmental and external agency information sharing to ensure a coordinated and collaborative approach to homeless services;

• Work closely with government agencies and non-profits in their efforts to support vulnerable populations;

• Provide assistance in resolving politically sensitive, highly sensitive, difficult and complex operational and administration problems; identify problem areas and issues; plan, organize, coordinate, direct, and/or conduct administrative and/or management studies relating to community development program areas;

• Provide responsible senior level staff support to the Community Development Department and other City departments promoting City-wide initiatives.

A full job description for the Neighborhood and Social Services Liaison is available on the City’s website.

Sonoma County Library

Announces an Employment Opportunity

CHIEF FINANCIAL OFFICER

HEADQUARTERS- 40 HOURS PER WEEK- FULL TIME

$105,768-$132,080 annually (COLA pending), plus excellent benefits

THE POSITION:

Under the general direction of the Library Director, this full-time, benefitted position serves as the Library’s Chief Financial Officer and manages and directs the Budget and Finance and Facilities Services Sections of the Sonoma County Library. This position is located at the Sonoma County Library Headquarters, 6135 State Farm Dr., Rohnert Park, CA 94928.  

TYPICAL TASKS include, but are not limited to:

• Leads the development of infrastructure and systems to support the Library’s strategic financial objectives according to best practices in government accounting.
• Plans, develops, implements, and monitors goals, objectives, policies and procedures of all finance, accounting, and business operations in accordance with objectives of the Library; recommends changes or modifications to Library management.
• Ensures the Library’s financial reporting and communications meet legal requirements and the needs of the public, Library Commission, library staff, County of Sonoma, grantors, state and federal government agencies, and other organizations.
• Manages and participates in the development and administration of the Library’s annual budget; directs the forecast of additional funds for staffing, equipment, materials, and supplies; monitors expenditures; recommends adjustments as necessary.
• Plans, directs, coordinates, and reviews the day-to-day work of assigned staff in the Budget and Finance, and Facilities Services Sections; meets with staff to identify and resolve problems; prioritizes work activities, projects, and programs; monitors work flow; reviews and evaluates work products, methods, and procedures.

Knowledge of:

• Principles and practices of government administration, finance, and accounting.
• Public agency accounting standards.
• General principles of facilities management.
• Management principles and practices, including goal setting, program development, implementation, evaluation, and project management.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.

Ability to:

• Effectively communicate complex financial concepts to staff and senior management with limited financial backgrounds.
• Prepare and administer large and complex budgets including the management of grants, donations, bequests, and endowments; allocate limited resources in a cost effective manner.
• Lead in developing and implementing goals, objectives, policies, procedures, work standards for the Budget and Finance, and Facilities Services Sections.
• Analyze, interpret, summarize, and present administrative and financial information and data in an effective manner.
• Plan, organize, schedule, assign, review, and evaluate the work of staff; train staff in work procedures.

Education and Experience: Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field; and six (6) years of increasingly responsible experience performing professional-level work related to accounting, budgetary analysis, general administration including budget preparation, fiscal analysis, research, and preparation of written reports and recommendations, two (2) years of which included experience as a manager, supervisor, or staff lead.

Please see the attached job description for additional information.

SALARY RANGES:            $105,768 to $132,080 annually

CLOSING DATE:                Continuous Recruitment- first review of applications on

                                            Tuesday, April 9, 2019

APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library to apply.

Applications must be complete and submitted by the final filing date in order to be considered. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application. Please include transcript document(s).

The application process may contain one or more of the following steps: a supplemental application,

written test(s), skills assessment(s), and/or oral examination(s).

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

The Sonoma County Library is an Equal Opportunity Employer

Under general direction, provides excellent customer service, plans, organizes, manages, and provides direction and oversight for the Administrative Services Division, consisting of Budget and Finance, Facilities Services, and Human Resources; acts as an integral member of Library Management Team; actively serves as the Library’s lead financial professional and strategist; and performs related duties as required.

Receives general direction from the Library Director.  Exercises direct and/or general supervision over and provides training to assigned professional, paraprofessional, technical, and support staff. 

Class Characteristics    

This is a management classification that serves as the lead financial professional and division head for the Administrative Services Division.  Responsibilities include oversight of multiple programs directly or through subordinate levels of supervision.  The incumbent oversees, coordinates, and reviews the work of staff performing complex professional, technical, and office support related to all programs and activities of the division; develops and administers current and long-range planning activities; manages the effective use of the Library resources to improve organizational productivity and customer service and reach operational goals; and provides highly complex and responsible support to the Library Director in areas of expertise.  Responsibilities are defined by overall objectives and involve a high level of complexity and specialized information.  This class is differentiated from the Library Director in that the latter has oversight of all Sonoma County Library divisions, sections, programs, activities, and services. 

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Leads the development of infrastructure and systems to support the Library’s strategic financial objectives according to best practices in government accounting.
• Plans, develops, implements, and monitors goals, objectives, policies and procedures of all finance, accounting, and business operations in accordance with objectives of the Library; recommends changes or modifications to Library management.
• Ensures the Library’s financial reporting and communications meet legal requirements and the needs of the public, Library Commission, library staff, County of Sonoma, grantors, state and federal government agencies, and other organizations.
• Manages and participates in the development and administration of the Administrative Services Division and Library annual budget; directs the forecast of additional funds for staffing, equipment, materials, and supplies; monitors expenditures; recommends adjustments as necessary.
• Plans, directs, coordinates, and reviews the day-to-day work of assigned staff in the Budget and Finance Section, Facilities Services Section, and Human Resources Section; meets with staff to identify and resolve problems; prioritizes work activities, projects, and programs; monitors work flow; reviews and evaluates work products, methods, and procedures.
• Selects, trains, and mentors new personnel in the Administrative Services Division; provides coaching and regular evaluation of staff performance.
• Represents the division and/or Library in various external and internal relations such as the Library Management Team, the Library Labor Management Committee, and the Library’s Safety Committee.
• Develops procedures and methods to improve operational efficiency and effectiveness in the Administrative Services Division; assesses and monitors workload and support systems; identifies opportunities for process improvement and makes recommendations to Library management.
• Prepares a variety of written correspondence including reports, procedures, policies, and memos.
• Monitors changes in laws, regulations, and technology that may affect divisional operations; implements policy and procedural changes as required.
• Performs other duties as assigned.

COMPETENCIES

Knowledge of:

• Principles and practices of government administration, finance, and accounting.
• Public agency accounting standards.
• General principles of human resources management.
• General principles of facilities management.
• Management principles and practices, including goal setting, program development, implementation, evaluation, and project management.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Applicable federal, state, and local laws, codes, and regulations.
• Record keeping principles and procedures.
• Modern office practices, methods and computer equipment.
• Computer applications related to the work including accounting and reporting software.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for effectively representing the Library in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Ability to:

• Effectively communicate complex financial concepts to staff and senior management with limited financial backgrounds.
• Prepare and administer large and complex budgets including the management of grants, donations, bequests, and endowments; allocate limited resources in a cost effective manner.
• Lead in developing and implementing goals, objectives, policies, procedures, work standards for the Administrative Services Division.
• Analyze, interpret, summarize, and present administrative and financial information and data in an effective manner.
• Plan, organize, schedule, assign, review, and evaluate the work of staff; train staff in work procedures.
• Evaluate and develop improvements in operations, procedures, policies, and/or methods.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Interpret, explain, and ensure compliance with Library policies and procedures, complex laws, codes, regulations, and ordinances.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Effectively represent the division and the Library in meetings with governmental agencies, community groups and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Establish and maintain a variety of filing, record-keeping, and tracking systems.

• Operate modern office equipment, including library computer system and equipment, copiers, printers, and software programs; access, retrieve, enter, and update information using a computer workstation.

• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field; and six (6) years of increasingly responsible experience performing professional-level work related to accounting, budgetary analysis, general administration including budget preparation, fiscal analysis, research, and preparation of written reports and recommendations, two (2) years of which included experience as a manager, supervisor, or staff lead.

Licenses and Certifications:

None.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Occasional participation in work activities, meetings, and events outside of the regular work schedule is expected of this position. 

Reports To: Various Library Managers or Supervisors
Supervises: Non-supervisory; may mentor, coordinate and assign work to professional, paraprofessional, clerical, temporary and/or volunteer staff
Location: Job location will be confirmed at the final interview stage of the recruitment process

Want to Make a Difference in the Community?
The purpose of the Library Department is to provide exceptional, responsive public service to Palo Alto residents and employees; promote exploration of library resources to support learning, recreation, and personal enrichment; foster a love of reading, creative expression, and community engagement for all ages; and develop library facilities, technology, and staff to create a welcoming, inclusive environment in which to share valuable resources and skilled expertise.

The Position: 
The Palo Alto City Library seeks experienced and passionate candidates for the position of Senior Librarian for Youth Services. The ideal candidate has a commitment to providing early literacy and enrichment services to diverse communities. Experience managing larger public programs and literacy projects is desired. The ideal candidate would also have a strong record of collaboration with other library professionals and community groups to create library programs and services that provide benefits to their communities. Vision, project management skills, and adaptability are additional key skills of the ideal candidate.

For more information  and to apply, please go here

The Grant R. Brimhall Library and Newbury Park branch are seeking a part-time Library Aides to assist in a variety of day-to-day tasks in support of the Library’s programs, operations, and services.  Part-time Library Aides serve as the primary point of contact for patrons at the Circulation desk, providing consistent, professional, and quality customer service. 

The accomplished library professional should have exceptional customer service skills, and demonstrate teamwork, excellent judgment, and the ability to interact with a wide range of individuals and groups. 

Primary responsibilities:

• Assist library patrons at the Circulation Desk
  • Check materials in/out
  • Register patrons and issue library cards
  • Process overdue materials and routine fines/fee transactions
  • Answer questions; provide general reference and library information
• Perform general clerical duties including processing, ordering, and organizing of library materials and records
• Prepare materials for circulation, and assist with inventory management
• Assist in maintaining accurate bibliographic records on the library’s database; perform copy cataloging searching of databases
• Maintain and operate audiovisual equipment and other support for programs and events

The Library Services Department is seeking an innovative, collaborative, professional and technologically savvy individual for the Public Services team at the Thousand Oaks Library. The accomplished library professional should have exceptional customer service skills, and demonstrate teamwork, excellent judgment, and the ability to collaborate with a wide range of individuals and groups.

The current Librarian opportunity is for Adult Services.  The list established from this recruitment may be utilized for additional vacancies as they occur.

Primary responsibilities:

• Provide highly responsive reference service for adults, teens, and children (in-person and online)
• Develop, plan and present a variety of cultural and instructional programs and events for all ages, including early literacy-based story times, computer/resource instruction and literary special events
• Develop, coordinate and provide outreach services, tours, and promotional programs to schools, community groups, and other key stakeholders
• Work with other divisions within the Library, and throughout the City, to enhance overall service to the community
• Provide collection development, including print and online resources

Immediate Opening for Per Diem Library Assistant I

Administrative Operations – Passport Services

APPLY BY:  Monday, April 15, 2019 at 5:00 pm OR the first 50 applications received, whichever occurs first.

THE POSITION:  Come be part of the San Mateo Public Library team. You would be joining an organization whose mission it is to serve the community with a collaborative, innovative, and professional spirit. The San Mateo Public Library is seeking an energetic, motivated, and detail-oriented individual to provide services as a certified passport Acceptance Agent for the Main Library’s U.S. Passport Acceptance Office and to provide general support to the Library Administration Office. Training will be provided.

SALARY:          $24.45 per hour (Step 1). This position is considered part time and offers limited benefits after working a specified number of hours.

SCHEDULE:     15 hours per week

The schedule will consist of two weeknight shifts – Mondays and Tuesdays from 4:00 – 8:30 p.m. and an alternating Friday or Saturday shift of 10:30 a.m. – 5:00 p.m.

HOW TO APPLY: Submit an online application and resumé at www.calopps.org.

APPLY BY:  Monday, April 15, 2019 at 5:00 pm OR the first 50 applications received, whichever occurs first.

ESSENTIAL DUTIES:

• Review passport applications for completeness and accuracy
• Verify identification and citizenship documentation
• Collect fees
• Respond to public in-person and telephone requests for services and information
• Perform a wide variety of routine clerical work, including filing, billing, processing correspondence, record keeping

QUALIFICATIONS:

Knowledge of: Office methods and equipment, including experience with Microsoft Office Suite programs: at minimum Word, Excel; and Outlook; English usage, spelling, grammar and punctuation.

Ability to: Provide good customer service; perform routine clerical work, operate office machines, learn office methods, rules and policies; understand and carry out oral and written instructions; speak and write clearly.

Experience and Education: Any combination equivalent to experience and education that could provide the required knowledge and abilities would be qualifying.  A typical way to obtain the knowledge and abilities would be equivalent to completion of 12th grade, including or supplemented by specialized clerical courses. Bilingual skills desirable but not required.

ADA SPECIAL REQUIREMENT:  Essential duties require the following physical abilities and work requirement: ability to work in a standard library environment; ability to operate computer keyboard; sit, stand, walk, kneel, crouch, squat, stoop, reach, twist, lift 50 pounds and push/pull 100 pounds.

FOR ADDITIONAL INFORMATION:  Please contact Dena Gomez at 650-522-7809