Sonoma County Library
Announces an Employment Opportunity
SENIOR ACCOUNT CLERK – BUDGET & FINANCE
ROHNERT PARK HEADQUARTERS
40 HOURS PER WEEK – FULL TIME
ABOUT SONOMA COUNTY LIBRARY:
Today, our county-wide library system serves approximately 495,000 residents in the cities, towns and communities of Cloverdale, Cotati, Guerneville, Healdsburg, Petaluma, Rohnert Park, Santa Rosa, Sebastopol, Sonoma and Windsor. Through library services and programs at our 14 locations, online, and through targeted outreach, we embrace our mission to bring information, ideas, and people together to build a stronger community.
We are known nationally for our innovation and locally for our connection to our residents and communities. We are a community hub where learning, the arts, technology, and people intersect and thrive.
Sonoma County Library values diversity, empowerment, community, unity, kindness, connection, and equity. We are committed to diversity and inclusion in the recruiting and hiring of staff.
THE POSITION:
Please see the attached job specifications for full details about this position.
Under general supervision, provides excellent customer service, performs complex clerical work in connection with keeping and reviewing financial and statistical records, provides support to the benefits processing and payroll administration functions, and performs related duties as required.
TYPICAL TASKS include, but are not limited to:
- Performs a variety of account support duties related to accounts receivable and accounts payable, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.
- Maintains a variety of ledgers, registers, and journals; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
- Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
MINIMUM QUALIFICATIONS:
Education and Experience: Equivalent to completion of the twelfth (12th) grade, supplemented by completion of at least six (6) semester units of college-level coursework in accounting or finance-related subjects, and two (2) years of experience in processing financial documents, benefits processing, payroll administration, maintaining financial or accounting records, and performing general accounting office work.
SALARY RANGES:
$23.51 to $29.37 per hour plus benefits
CLOSING DATE:
5:00 pm, Friday, September 4, 2020
APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library
to apply. Applications must be complete and submitted by the final filing date in order to be considered. Resumes will not substitute for a completed application.
The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s).
RECRUITING PROTOCOL IN RESPONSE TO CORONAVIRUS COVID-19:
Pursuant to California Governor Newsom’s Executive Order N-29-20 issued on March 17, 2020, and all applicable COVID 19 Shelter in Place Orders issued by the Sonoma County Health Officer, the recruiting process including interviews, testing, etc. will be held via teleconference or online, if possible, unless changes occur in the state and/or county health order.
REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 or dkatzung@sonomalibrary.org as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility.
EMPLOYMENT INFORMATION:
Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.
The list established from this recruitment may be used to fill future positions as they occur during the active status of the list.
The Sonoma County Library is an Equal Opportunity Employer
OCTOBER 2015
FLSA: NON-EXEMPT
SENIOR ACCOUNT CLERK
Represented
Definition
Under general supervision, provides excellent customer service, performs complex clerical work in connection with keeping and reviewing financial and statistical records; provides support to the benefits processing and payroll administration functions; and performs related duties as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management staff. May provide training and technical and functional direction to support staff.
Class Characteristics
This is the journey-level class in the Account Clerk series that performs the full range of account maintenance and administrative duties to support financial accounting and human resources. This class applies Library financial procedures to resolve a variety of issues. Assignments include the performance of a wide variety of record-keeping, reconciliation, and account support activities. Incumbents at this level work independently, exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. The Senior Account Clerk is distinguished from the Accounting Coordinator in that the latter independently coordinates and is responsible for one or more fiscal areas such as accounts payable and receivable and/or payroll administration.
Examples of typical JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Performs a variety of account support duties related to accounts receivable, accounts payable, benefits support, and payroll administration, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.
- Performs financial and/or budgetary document processing within specified procedural guidelines.
- Maintains a variety of ledgers, registers, and journals according to established accounting policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
- Calculates, codes, enters data into computer to process and prepare vendor claims for payment, including all book claims; maintains claim log and vendor files for all accounts.
- Troubleshoots vendor inquiries and provides proof of payment via the Sonoma County Auditor’s office.
- Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
- Oversees and audits extra help/substitute payroll for accuracy and completeness; acts as liaison with substitutes and branch managers regarding payroll issues; maintains automated time keeping and payroll databases.
- Conducts payroll and benefits activities; reviews time records and other payroll records for completeness and accuracy; resolves problems; enters data into the payroll system; assists in the preparation and reconciliation of a variety of payroll reports; distributes pay and benefit checks.
- Enters a variety of information into one or multiple automated financial, accounting and statistical reporting systems; produces and distributes a variety of periodic and specialized reports, following established formats.
- Reviews a variety of financial, accounting and statistical documents for completeness and accuracy; makes corrections within established guidelines or returns the document to the originator for correction; proofreads documents; researches issues regarding specific transactions; updates related files; and updates departments on action items.
- Assists staff and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department-specific issues and problems.
- May provide general clerical assistance as needed and perform general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; duplicating and distributing various written materials; and ordering and keeping inventory of office supplies.
- Uses a variety of standard office equipment, including a computer and various financial spreadsheet and word processing software, as well as specialized accounting software.
- Performs other duties as assigned.
COMPETENCIES
Knowledge of:
- Terminology and practices of financial and account document processing and record-keeping, including accounts receivable, accounts payable, benefits processing, and payroll administration.
- Business arithmetic and financial and statistical techniques.
- Record-keeping principles and procedures.
- Basic budgetary practices.
- Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.
Ability to:
- Perform detailed accounting, financial, payroll, billing, statistical, benefit, and/or budgetary support work.
- Process a variety of standard financial, accounting, payroll and statistical documents.
- Review and reconcile financial, accounting, payroll, and benefit documents and records.
- Prepare accurate and timely billings and reports.
- Interpret, apply, and explain policies and procedures.
- Compose correspondence and reports independently or from brief instructions.
- Make accurate arithmetic, financial, and statistical computations.
- Establish and maintain a variety of filing, record-keeping, and tracking systems.
- Understand and follow oral and written instructions.
- Organize own work, set priorities, and meet critical time deadlines.
- Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
- Operate modern office equipment including computer equipment and specialized software applications programs.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
QUALIFICATIONS
Education and Experience:
Equivalent to completion of the twelfth (12th) grade, supplemented by completion of at least six (6) semester units of college-level coursework in accounting or finance-related subjects, and two (2) years of experience in processing financial documents, benefits processing, payroll administration, maintaining financial or accounting records, and performing general accounting office work.
Licenses and Certifications:
None.
Physical Demands
Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, and over the telephone. This classification primarily works indoors and requires movement between work areas. Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.
Environmental Elements
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
No unique or unusual working conditions apply to this position.
