Date Posted: November 18, 2019
Classification: COORDINATOR, INTERNAL BUSINESS SERVICES
Open and Promotional recruitment
Work Schedule: 8 hours per day (8:00AM – 5:00PM);
5 days per week (Monday – Friday);
12 months per year
Salary Range: Step A Step B Step C Step D Step E
(monthly) starting 6 mos 18 mos 30 mos 42 mos
$9,470 $10,013 $10,588 $11,197 $11,842
Benefits: Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS).
Current Vacancy: Business Services Division; Internal Business Services Department;
101 Twin Dolphin Drive; Redwood City, CA 94065
Application Deadline: Friday, December 13, 2019 (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)
Job Summary: Under the direction of the Administrator, Internal Business Services, provide lead direction to the financial analysts and accounting assistants, and assist the Manager, Fiscal Services in ensuring the production and completion of specific fiscal deliverables.
Essential Job Functions:
- Coordinate and oversee the preparation, maintenance, and auditing of a variety of financial and statistical records, statements, and reports; review and analyze financial statements, records, and reports to assure accuracy, completeness, and compliance with established guidelines, procedures, and Generally Accepted Accounting Principles; modify records, reports, and statements
- Coordinate and participate in the calculation, posting, auditing, and adjustment of journal entries; monitor, evaluate, and reconcile accounts and funds; assure accurate accounting of funds including income and expenditures; audit accounts for errors and make appropriate adjustments; reconcile various fiscal statements to assure accurate fund accounting; prepare and review journal transfers
- Oversee and participate in the input of a variety of financial and statistical data into an assigned computer system; establish and maintain automated records and files; generate a variety of computerized reports; assure accuracy of input and output data
- Prepare and maintain a variety of narrative, financial, and statistical records, reports, and files related to accounts, funds, reconciliations, and other assigned duties; assure mandated reports are submitted to appropriate personnel according to established time lines
- Serve as a technical resource and liaison to personnel, outside agencies and others concerning assigned accounting functions; respond to inquiries and provide technical information concerning related accounts, funds, transactions, records, standards, laws, regulations, policies, and procedures
- Coordinate communications between personnel, governmental agencies, outside organizations, and the public to assure smooth and efficient fiscal services; assure proper and timely resolution of issues, errors, and discrepancies related to assigned accounting functions
Qualifications: Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification. Typical qualifications would be equivalent to:
EDUCATION: Bachelor’s degree in Accounting, Finance, or related field from an accredited college or university
EXPERIENCE: Four (4) years of increasingly responsible experience in payroll, budget, accounts payable, and accounts receivable
Specialized Skills and Knowledge:
- Knowledge of preparation of financial statements and comprehensive accounting reports
- Ability to perform a variety of professional accounting duties in support of budgets, funds & accounts
- Ability to calculate, post, audit and adjust journal entries including income and expenditures
- Ability to reconcile various fiscal documents and transactions to assure accurate fund accounting
- Knowledge of preparation, review and control of assigned accounts
- Ability to review, audit, analyze, reconcile and adjust designated budgets, funds and accounts
- Knowledge of analysis of complex financial statements and reports
- Ability to prepare and analyze comprehensive financial statements and accounting reports
- Knowledge of financial and statistical record-keeping techniques
- Ability to maintain accurate financial and statistical records
- Knowledge of methods, procedures and terminology used in professional accounting & auditing work
- Ability to process, audit and assure accuracy of a variety of transactions
- Knowledge of Generally Accepted Accounting Principles
- Ability to compare numbers and detect errors efficiently
- Knowledge of general accounting, budget and business functions of a County Office
- Knowledge of budgeting practices regarding monitoring and control
- Knowledge of financial analysis and projection techniques
- Ability to analyze financial data and prepare reports, forecasts and recommendations
- Knowledge of research and statistical evaluation techniques
- Ability to identify, research, investigate, and resolve financial issues, errors and discrepancies
- Knowledge of policies and objectives of assigned programs and activities
- Ability to determine appropriate action within clearly defined guidelines
- Ability to plan and organize work; meet schedules and time lines
- Knowledge of applicable laws, codes, regulations, policies and procedures
- Ability to interpret, apply and explain rules, regulations, policies and procedures
- Knowledge of record retrieval and storage systems
- Ability to utilize a computer to input data, maintain automated records, and generate reports
- Knowledge of operation of a computer and assigned software
- Ability to operate standard office equipment including a computer and assigned software
- Knowledge of oral and written communication skills
- Ability to communicate effectively both orally and in writing
- Knowledge of interpersonal skills using tact, patience and courtesy
- Ability to establish and maintain cooperative and effective working relationships with others
Physical Requirements: Applicants must possess the physical abilities outlined below with or without accommodation. San Mateo County Office of Education will consider reasonable accommodation requests.
- Hearing and speaking to exchange information in person or on the telephone
- Dexterity of hands and fingers to operate a computer keyboard
- Seeing to read a variety of materials
- Sitting or standing for extended periods of time
- Bending the waist, kneeling or crouching to file and retrieve materials
Examination Process: The examination process for this classification will consist of:
- A scored rating by a screening panel of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
- An oral board examination (anticipated date- January 21, 2020)
Only the highest qualified candidates will be invited to attend the examinations.
Applicants will be notified of screening and examination results by e-mail or letter.
NOTE: Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.
Personnel Commission
101 Twin Dolphin Drive
Redwood City, CA 94065
650-802-5300
classifiedjobs@smcoe.org
http://www.smcoe.org/employees-and-employment/personnel-commission
Proof of citizenship or legal status will be required upon offer of employment.
San Mateo County Office of Education provides equal employment opportunity to all qualified persons. The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.
