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The County of Yuba is recruiting to fill and establish an employment list for the position of Public Safety Dispatcher within the Sheriff’s Department.  The incumbent receives 9-1-1 system sheriff, fire, medical emergency and rescue calls; dispatches sheriff, fire and medical personnel following established procedures; maintains communication with officers in the field to ensure safety and provide back-up and information; provides relief coverage for the records unit; and performs related work as assigned. These classifications require shift work and the ability to make decisions and act appropriately in stressful situations. The work also involves interdepartmental cooperation with various public safety agencies located throughout the County to coordinate the most effective response to requests for assistance from the public.

About the Sheriff's Department:

The Yuba County Sheriff's Office is comprised of multiple functions within the Operations Division including Valley and Foothill Patrol, Investigations, Narcotics Task Force, Gang Enforcement, Marijuana Eradication Team, Coroner, Crime Prevention, Crisis Negotiation Team, SWAT, Canine Program, Field Training Officer, Aero Squadron, and Marine Enforcement.  The department is committed to working in partnership with the community to identify and resolve public safety and quality of life issues, consistent with it’s core values.  The Sheriff's Office provides a full range of services to an estimated population of about 70,000.  The Sheriff’s Department is located in the City of Marysville with a substation in Brownsville.

Examples of Duties:

• Receive and evaluate 9-1-1 police, fire and medical emergency calls, receive business calls for the department, which may include other county departments during off-hours; dispatch appropriate staff, provide information or transfer calls to the appropriate office or person.
• Receive and dispatch calls and enters information into a computer-aided dispatch (CAD) system, and, when appropriate, a teletype system; monitor calls after initial dispatch to provide additional requested support or information.
• Access federal, state and local law enforcement information systems to obtain information regarding outstanding warrants, criminal history, records information, vehicle data and related information; relay such information to sworn staff and non-sworn staff.

The Fiscal Analyst I/II/III position at the Glenn County Health and Human Services Agency performs varied and complex professional accounting and financial analysis work relating to various grants and programs; fiscal and contract management; fiscal program analysis and compliance; prepares analytical, narrative, statistical, accounting and financial reports; develops and monitors budgets; prepares financial statements and reports, and related duties as assigned. Fiscal Analyst I is the entry-level classification in the series; incumbents in this class work under supervision.  Fiscal Analyst II is the journey-level classification in the series and is distinguished from the Fiscal Analyst I by the responsibility and working independently with minimal supervision.  Fiscal Analyst III is the advanced level and supervisory classification in the series and is distinguished from Fiscal Analyst I/II by the performance of the most complex accounting and analytical duties, and may supervise Fiscal Analysts I/II as well as other fiscal staff. This position is full-time and scheduled for forty (40) hours per week.

WHAT YOU’LL DO

• Provides information for and prepares periodic accounting, fiscal reports, and analysis to internal units, federal, state, and local agencies and/or to private auditing firms as required by governing agencies.
• Prepares reports and analysis on accounting activities relating to funds, grants and programs.
• Prepares various financial statements including worksheets, balance sheets, income statements, statements of cash flow, adjusting and closing balance sheets, depreciation schedules, allocation schedules, and cost reports.
• Monitors the status of various grants including analyzing the availability of funds, reviewing expenditures, and ensuring that activities comply with grant regulations.

Accountant
San Mateo County Community College District
Posting Number: 20141145S
Department: Accounting
Location: District Office
Position Number: 1C0009
Percentage of Full Time: 100%
FLSA: Exempt (does not accrue overtime)
Months per Year: 12
Min Salary: $111,264 (annual)
Max Salary: $140,928 (annual)
Position Type: Administrative/Supervisory Positions

Who We Are:
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s https://smccd.edu/strategicplan/ is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.

The College and the District:
The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 33,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the https://www.smccd.edu/factbook

Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

The Position:
The Accountant performs professional work involved in first line supervision of accounting functions, complex account development, maintenance, modification, and reporting. Under direction, the position is responsible for applying generally accepted accounting principles to analyze, maintain, reconcile and verify a variety of budgetary, accounting and other fiscal records. The position supervises daily operations in a variety of functional accounting areas and maintains adequate oversight and internal controls over such operations. Public contact is extensive and involves staff at various levels within the organization, local government agencies and other outside entities for the purpose of exchanging technical accounting procedural and policy information. A high degree of independent judgment and creativity are required to analyze data and develop resolutions to a variety of minor and major problems that occur. The consequences of errors in judgment can be costly in employee time, public relations and/or institutional funding; however, administrative controls limit the risk of serious consequences in loss of revenue. An Accountant can direct the work of accounting paraprofessional, clerical and other staff as assigned.

Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

• Uses a variety of spreadsheet and other software to analyze complex financial, statistical data
• • Composes and prepares correspondence, recommendations and reports using a variety of computer software
• Posts revenue, abatement, expenses, accounts receivable and liabilities to the ledger
• Monitors and records various investments, certificates of deposit, and other fund instruments as assigned
• Monitors, reconciles and balances expenditure and revenue control accounts and general ledger accounts
• Provides regular financial reports
• Researches, compiles data for, and prepares complex fiscal reports to local, state, and federal agencies as required
• Provides input into the development and modification of database programs, screens, data formats and record keeping
• Prepares cash reconciliations
• Prepares monthly income analysis summaries, cash flow statements, and fund balance statements as needed
• Maintains chart of accounts
• Sets up and maintains database and other online resources of data
• Plans and reviews report data and conclusions with management staff
• Monitors and evaluates performance of internal and external computerized financial record systems and develops recommendations, in conjunction with information technology staff, to implement system improvements and upgrades and to maintain effective integration of systems
• Plans, coordinates and supervises daily operations in functional accounting areas, including the training, staff development, direction and evaluation of accounting and support staff
• Compiles financial data for internal and external audits as needed
• Coordinates required changes in district fiscal records, policies, and procedures, in conjunction with senior management and other staff
• Updates and drafts procedures as necessary
• Monitors and interprets federal and state regulations and guidelines and assures compliance with requirements
• Exchanges information with college and district staff at all levels regarding policies and procedures related to the assigned functional accounting area; provides technical information as a resource to various offices within the district
• Implements financial requirements of contractual agreements made by the district
• Assists staff in fiscal year-end closing of district records and preparation of year-end reports
• Assists internal and external auditors in preparation of final reports as needed
• Attends, meetings, workshops, and other gatherings to obtain most current information
• Drives a motor vehicle to visit off-site locations for meetings, conferences, workshops and other activities
• Performs other related duties as assigned

Minimum Qualifications:

• Bachelor’s degree in accounting, business administration, finance or a closely related field OR an equivalent combination of education and experience
• Successful work experience of increasing responsibility that has included government fund accounting, financial analysis and reporting; project budgeting, planning, and design
• Experience in the coordination of workloads with people at various levels within an organization
• Skill in complex data research, analysis and reporting
• Skill in the use of spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence and other materials
• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff
• Demonstrated skills in written and oral communication, including public speaking and persuasive communication
• Skill in directing the work of others
• Possession of a California Driver’s License (or the ability to obtain one) and the ability to drive a motor vehicle to off-campus locations

Physical Requirements:
This classification requires multi-level tasking and strategic planning, attention to detail and organization of financial data, active listening; individual to large-group communication, persuasion, good memory, tact, patience, flexibility and the ability to drive a motor vehicle to off-site locations in order to perform the essential functions.

Equivalence to Minimum Qualifications:

Knowledge, Skills and Abilities:

• Knowledge of generally accepted accounting and auditing principles, practices and procedures, and fund accounting
• Knowledge of State Education Code, State Budget and Accounting policies and other applicable regulations
• Knowledge of financial analysis and research procedures
• Skill in the development and use of a variety of spreadsheets and other software instruments to conduct financial analysis, develop, format and prepare data for a variety of reports
• Skill in planning, organizing, and coordinating the work of accounting and support staff, technical resources and other staff from various constituencies and levels within the organization
• Skill in training, directing and evaluating the work of others
• Skill in oral and written communication, including public and persuasive speaking
• Skill in planning, organizing, and prioritizing a variety of workloads and deadlines
• Ability to communicate effectively with people of diverse cultures, language groups and abilities who are at various levels within organizations

Preferred Qualifications:

Benefits:
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date: 09/22/2021
First Review Date: 10/13/2021
Open Until Filled: Yes
Special Instructions Summary:
Required Application Materials All applicants are required to submit:

1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
    
2. A resume that details all relevant education, training, and other work experience.
    
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Web Page: www.smccd.edu/hr

Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
   In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement:

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accommodations:

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: https://smccd-czqfp.formstack.com/forms/san_mateo_county_community_college_district_applicant_reasonable_accommodation_request_form

Annual Security Report:
|San Mateo County Community College District’s (SMCCCD) 2020 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2020 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2020 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2020 https://www.smccd.edu/publicsafety/2020%20SMCCCD%20Annual%20Security%20Report.pdf is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.

To apply, visit: https://apptrkr.com/2517363

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TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

$4,343 to $5,279 per month

EXCELLENT BENEFIT PACKAGE

Closes Tuesday, September 28, 2021 @ 5:00 p.m.

Summary Description

Under direction of the Deputy Finance Director and Director of Finance or  higher level manager, this position supervises, assigns, reviews, and participates in the work of staff responsible for performing a variety of customer service and clerical accounting duties in support of the City’s utility billing, business license, revenue receipting, accounts receivable and cashiering functions and program areas; handles the most intense and complex customer service situations and requests; coordinates and monitors the receipt of all City revenue, ensures work quality and adherence to established policies and procedures; and performs the more technical and complex tasks relative to assigned area of responsibility.

The City of Sunnyvale is recruiting for energetic, creative, and passionate Recreation Services Coordinators.  The Library and Recreation Services Department inspires a healthy community by fostering lifelong learning and play through progressive services and programs for all.
 
Join a team that works in a fast-paced and diverse community as we work towards building a fun, inclusive and engaged community. If you are seeking to provide services that are inclusive, compassionate, creative and are a curious, dedicated individual then you are an ideal candidate for this position.
Recreation Services Coordinators are responsible for development and implementation of dynamic recreation programs that support the Library and Recreation Services Department's Mission Statement. Based on qualifications, fit and applicant's interest, successful candidates will be placed in one of the following service delivery units: Visual and Performing Arts; Marketing and Special Events; Sports, Aquatics and Facilities; and Youth and Teens. The minimum A Bachelor's degree from an accredited college or university in recreation/leisure, arts administration, hospitality management, human services, public administration, business administration or a related field; and Three years of experience in recreation programs or other community-based services.

A complete application packet consists of a city application and responses to the required supplemental questions. The position opens on Tuesday, September 21, 2021 and final filing date is Tuesday, October 12, 2021 at 5:00 pm or after receiving 100 qualified and completed applications, whichever is first. For complete information regarding this opportunity, please visit: https://sunnyvale.ca.gov and click at City jobs.

Salary: $86,403.20 - $110,281.60 Annually

Finance Manager

Monthly Salary Range: $12,997 - $17,286
Annual Salary Range: $155,964 - 207,432
Job Announcement
CLICK HERE TO APPLY
Deadline: October 22, 2021 @ 5:00 PM

The City of Pleasant Hill seeks an experienced municipal finance professional to join and lead its outstanding Finance Department. The ideal candidate will be an outgoing, engaging and down to earth individual. This person will thrive in a collaborative environment and enjoy working with colleagues throughout the organization.

The Finance Manager plans and supervises the general accounting, payroll, accounts payable, accounts receivable, revenue collection, and business license functions of the Finance Department, and performs advanced level accounting and reporting duties. The Finance Manager manages staff, develops division goals and objectives, and policies and procedures related to division activities.

The top priorities of the new Finance Manager will be:

• Complete the ERP conversion in a timely and accurate manner;
• Manage the upcoming budget cycle;
• Lead the City’s cost recovery and user fee study;
• Represent the Department to Council, committees, regional authorities and professional associations;
• Continue succession planning.

The City of Pleasant Hill prides itself as a product-oriented and high performing organization. The ideal candidate will be someone who embraces the opportunity to join a dedicated and committed team. This person will be open, have outstanding interpersonal skills and have the highest level of integrity.

View the Job Announcement for information on the responsibilities and essential functions of the position.

How to Apply
Please apply on-line by October 22, 2021 at https://www.alliancerc.com. 

For questions, please contact: Sherrill Uyeda or Cindy Krebs at Alliance Resource Consulting LLC. 

Telephone: (562) 901-0769

Email: suyeda@alliancerc.com  or ckrebs@alliancerc.com 

The City of Pleasant Hill is an Equal Opportunity Employer.

Payroll Administrator

  $6,320 - $7,682 per month

Plus excellent benefits

APPLICATION DEADLINE:  Apply by Tuesday, October 5, 2021 at 5:00 pm

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 59,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $100 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

THE POSITION:

The City of San Rafael Finance Department is seeking a full-time Payroll Administrator.  Under general supervision, this position performs a variety of complex and specialized payroll and accounting duties related to the processing of the City’s payroll and the maintenance of the payroll system; reviews and reconciles a variety of payroll reports including payroll taxes, benefit reports, quarterly taxes, and MCERA retirement contributions; ensures all local, state, and federal rules and regulations are followed; assists with the coordination, preparation, and analysis of the City-wide payroll budget; trains staff on payroll processes, procedures, and reports; assists with a variety of special projects; evaluates payroll processes and procedures and makes recommendations for improvement; interacts with employees regarding questions and concerns regarding payroll issues; maintains up-to-date knowledge of a variety of payroll related requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES (meant to be representative, not exhaustive):

• Maintains the payroll system and employee pay records; posts and distributes time and attendance records; reviews, audits and corrects time sheets; prepares paychecks; prepares and files required reporting documents in an accurate and timely manner including but not limited to quarterly reports, and annual reporting of W2’s.
• Demonstrates a full understanding of applicable wage policies, procedures and work methods associated with assigned duties; maintains current knowledge of City, state, and federal legislation affecting payroll; understands and follows applicable provisions of MOU’s.
• Reviews timesheets for completeness and accuracy; prepares pay records for posting to the general ledger; reconciles payroll records to the general ledger; researches and resolves payroll related general ledger issues; prepares payroll journal vouchers; prepares a variety of routine and special reports as necessary; audits and reconciles payroll deductions and earnings registers for reasonableness.
• Process withholdings, deductions, wage garnishments, or other special payroll actions and changes affecting net wages such as exemptions, and insurance coverage; submits MCERA retirement reports each payroll; prepares payroll tax deposits; completes, verifies, and processes forms and documentation for administration of benefits such as pension plans, unemployment and medical insurance; reconciles payroll deductions withheld form employees to actual cost, including union dues and deferred compensation.
• Assists with the coordination, preparation, and analysis of the City-wide payroll budget, including final and mid-year computations.
• Exercises extreme sensitivity to the issues of confidentiality of employee/employer data and maintains absolute confidentiality of personal data.
• Runs computer programs to produce payroll reports; posts and maintains payroll related employee data in a timely and accurate manner.
• Integrates various payments from State Disability Insurance, Worker’s Compensation, and Paid Family Leave into employees’ pay and monitors leave levels.
• Prepares, reconciles and submits payments to providers for employee benefits and deductions.
• Trains staff on payroll processes, procedures, and reports; develops and maintains Payroll Procedure Manual; provides information and instruction to personnel regarding procedures and methods involved in processing payroll.
• Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications to the payroll system; tests system upgrades and fixes; verifies results for accuracy; prepares various reports on operations and activities.
• Interprets and implements personnel rules, Memoranda of Understandings, federal and state regulations, changes to reporting; assists with the analysis of the feasibility and technical implications of labor agreement changes and makes recommendations; assists with labor negotiations by providing a variety of data and information; provides suggestions for Memorandum of Understanding language related to payroll and benefits; explains rules and regulations regarding payroll.
• Identifies and resolves problems and inconsistencies relative to the maintenance of payroll accounting controls; reviews wages computed and works with Human Resources to correct errors to ensure accuracy of payroll; computes any corrections or retroactive pays; prepares manual checks when necessary; makes wage adjustments.
• Assists employees, benefit vendors, auditors and outside agencies with payroll questions and requests; works with management to address any legalities and payments regarding compensation concerns such as judgments, arbitrations, and/or court rulings; assists employees in the completion of payroll related forms; researches changes to wage and hour ordinances and recommends modifications to the payroll system for compliance purposes.
• Performs related duties as assigned.

• Principles and practices of municipal payroll processing, administration, and records maintenance.
• Experience reading, reviewing, and interpreting City policies, procedures, and MOU’s.
• Pertinent laws, rules, and regulations governing areas of responsibility including, but not limited to FLSA, employee leaves and benefits plans, Federal W-2 and Quarterly Tax reporting, ACA reporting, and MCERA reporting and procedures.
• Laws, rules and regulations regarding the confidentiality of payroll related records.
• Experience with interpretation and implementation of FLSA concepts, particularly related to public safety.
• Research and report preparation techniques related to a wide variety of payroll programs and projects.
• Bookkeeping and accounting principles; methods and techniques of automated record keeping and report generation.
• Business arithmetic, basic statistics and statistical methods, basic accounting.
• English usage, spelling, grammar and punctuation.
• Office practices and technology including personal computer hardware and software typically found in a modern office.

• Understand federal, state and local laws and regulations applicable to human resources administration, finance, and payroll processing.
• Prepare, maintain, process, and reconcile a complex municipal payroll.
• Maintain payroll records, reports, and files.
• Train staff on payroll processes, procedures, and reports.
• Know and understand all aspects of the job; analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• Conduct research, prepare, and analyze data and statistics related to assignment, and prepare a variety of reports.
• Safeguard and maintain the confidentiality of records.
• Verify, reconcile, and balance a variety of records and information.
• Interpret, explain, and apply applicable laws, codes, and regulations governing payroll administration.
• Assist in implementing various policies and procedures.
• Understand and carry out both oral and written instructions.
• Organize work and set priorities for a variety of projects and tasks in an effective, efficient, and accurate manner while ensuring all deadlines are met.
• Process payroll and prepare related reports, spreadsheets, and documentation.
• Understand the provisions of the City’s various Memoranda of Understandings and ensure compliance.
• Collect data and conduct basic research and analysis.
• Compile and maintain confidential and complex reports and files.
• Communicate clearly and concisely; respond appropriately and effectively to the needs of internal and external customers.
• Prepare and present clear, concise, and logical written and oral reports.
• Use computer technology and applications in the performance of daily activities.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Coordinate activities with other City departments and agencies as required.
• Meet the physical requirements necessary to perform the assigned duties safely and effectively.
• Operate a variety of power tools and equipment.

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as percentages, ratios and proportions to practical situations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

EDUCATION AND EXPERIENCE:

Any combination of education and experience that would provide the required knowledge, skill and ability outlined above is qualifying.  A typical way to obtain such knowledge, skill and ability is:

• Associate’s degree or equivalent from an accredited college in business, accounting, finance, or related field.
• Five (5) years of increasingly responsible, professional level experience in payroll processing, preferably in the public sector.
• One (1) year of experience providing technical and functional direction over personnel processing/ payroll is highly desirable.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to walk.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT:

While performing the duties of this job, the employee is regularly exposed to video display and regularly works in inside environmental conditions.  The noise level in the work environment is usually quiet.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  Application appraisal, oral board examination, and written examination.  The passing point for the oral and/or written examination final score will be 70%.  Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical/drug screen, fingerprinting, and credit check.  To file an application, go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  For more information on the City of San Rafael, go to www.cityofsanrafael.org.  Follow this link to submit your application:  https://www.calopps.org/san-rafael/job-20165631 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar days before the test date.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

JOB SUMMARY: 

Under the direction of the Director, Internal Business Services, organize and direct the daily operations and activities involved in the processing of transactions, and review, analysis, maintenance and adjustment of assigned funds and accounts in designated areas such as payroll, accounts payable, accounts receivables and fiscal records management; coordinate, oversee and participate in the preparation, maintenance and auditing of a variety of financial and statistical records, statements and reports; supervise, train and evaluate the performance of assigned personnel.

ESSENTIAL DUTIES:

Organize and direct the daily operations and activities involved in the processing of transactions, and review, analysis, maintenance and adjustment of assigned funds and accounts in designated areas such as payroll, accounts payable, accounts receivable and fiscal records management; assure related functions and activities comply with established laws, codes, regulations, standards, policies and procedures; analyze and assist in developing and implementing payroll and/or accounting systems or changes to existing systems or processes. Coordinate and oversee the preparation, maintenance and auditing of a variety of financial and statistical records, statements and reports; review and analyze financial statements, records and reports to assure accuracy, completeness and compliance with established guidelines, procedures and Generally Accepted Accounting Principles; modify records, reports and statements as necessary. Supervise, train and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; assign employee duties and review work for accuracy, completeness and compliance with established requirements. Organize, direct and participate in the calculation, posting, auditing and adjustment of journal entries; monitor, evaluate and reconcile designated accounts and funds; assure accurate accounting of funds including income and expenditures; audit accounts for errors and make appropriate adjustments; reconcile various fiscal statements to assure accurate fund accounting; prepare and review journal transfers. Oversee and participate in the input of a variety of financial and statistical data into an assigned computer system; establish and maintain automated records and files; generate a variety of computerized reports; assure accuracy of input and output data. Assist with budget preparation, first and second interim reporting, fiscal records and the posting of financial transactions in accordance with professional accounting practices and governmental regulations. Prepare and maintain a variety of narrative, financial and statistical records, reports and files related to accounts, funds, reconciliations and other assigned duties; assure mandated reports are submitted to appropriate personnel according to established time lines. Serve as a technical resource and liaison to personnel, outside agencies and others concerning assigned accounting functions; respond to inquiries and provide technical information concerning related accounts, funds, transactions, records, standards, laws, regulations, policies and procedures. Coordinate communications between personnel, governmental agencies, outside organizations and the public to assure smooth and efficient fiscal services; assure proper and timely resolution of issues, errors and discrepancies related to assigned accounting functions. Communicate with personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information. Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software; drive a vehicle to various sites to conduct work.

OTHER DUTIES: Perform related duties as assigned.

EDUCATION AND EXPERIENCE: Any combination equivalent to: bachelor’s degree in accounting or related field and four years increasingly responsible accounting or payroll experience in an educational or governmental setting involving overseeing the preparation and processing of transactions, review, analysis, maintenance and adjustment of a variety of funds and accounts.

EXAMINATION PROCESS: The examination process for this classification may consist of:

1. A competitive rating of education, training, and experience

2. An oral board examination (Only the highest qualified candidates will be invited to attend the examinations.

Examination procedures subject to change as deemed necessary by the Executive Director, Personnel Commission Services.

WORK SCHEDULE: 8 hours per day; 5 days per week (Monday–Friday); 12 months per year

WORK SITE: San Mateo County Office of Education; 101 Twin Dolphin Drive, Redwood City

BENEFITS: Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,125.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).