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Please click the links below for complete details regarding this recruitment.

DESCRIPTION/RESPONSIBILITIES:

     Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.

     Human Resources is recruiting for an overstrength Analyst I/II to support citywide employee learning and development programming. This is an exciting opportunity to contribute to the development of innovative and creative employee learning and development programs. 

     The position requires strong organizational skills, the ability to build effective working relationships with City Departments and outside consultants, and the ability to effectively communicate in both verbal and written formats. Attention to detail and a strong customer service perspective are critical. The position is funded through June 30, 2020 with anticipated extension through fiscal year 2020-2021.

     Major responsibilities for the position include:

     Develop and manage consultant contracts efficiently and accurately

     *Develop drafts of a scope of work (when needed) for a training area based on internal conversations of what is needed and vet with Senior Analyst/Assistant Director to ensure a clear understanding of the desired work to be performed and target audience.

     *Work with the team and departmental staff to record, process, and pay invoices accurately and consistent with City/Department finance procedures.

     Manage training and development consultants for effectiveness and quality.

     *Ensure from the start of an engagement that the details of the scope of the work and expectations for delivery are clearly understood by the consultant.

     *Regularly check-in with the consultant to understand their needs and ensure that the logistics of delivery are addressed and can be efficiently and effectively executed.

     *Ensure an evaluation mechanism and format is identified and at the completion they are collected, documented, summarized, and shared back with the consultant.

     *Develop knowledge and understanding of effective practices and principles for effective delivery of training – e.g. adult learning, needs assessment, evaluation techniques.

     Manage projects efficiently and effectively in a highly collaborative environment.

     *Once a scope of work has been clarified, develop a timeline and key deliverables in a workplan/milestones document.

     *Use agile tools and techniques for continuous work improvements, transparency with other team members, problem-solving with others, prioritizing workload, and securing support or assistance when needed.

     This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

     The successful candidate may be hired at either the Analyst I or the Analyst II level; the actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in this classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

     Selection Process

     The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

     You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response.

     *Please describe an experience where you had to manage multiple “moving parts” of a process or project to successfully complete it on time.

     *Describe your experience in the following areas: teaching or training, project management, and contract management. Please indicate which area(s) you have experience with and provide a brief description of your responsibilities.

     *Please describe a situation where you had to gather a lot of data and information to make a recommendation.  How did you approach the work? What was the result?

     *Please describe what continuous improvement means to you and provide an example from your own experience that would illustrate continuous improvement.

     *Please tell us what customer service means to you.  Give us an example of a situation or project where you had to assess customer needs.  What did you do?  What was your process?  What was the outcome?  Did you wish you did anything differently?

     *Tell us about a situation or a project where the outcome was unclear or not well defined. How did you handle it?  

     You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

     If you have questions about the duties of these positions, the selection or hiring processes, please contact Sharon Zimmerman at sharon.zimmerman@sanjoseca.gov

The duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under general supervision, performs technical and clerical functions related to the review, processing, and maintenance of building permits and related records; calculates fees, prepares monthly and annual revenue reports, and tracks status of plan checks and inspections; and performs related duties as required.

1. Provides quality customer service to the public at the building counter, over the telephone, and through e-mail.
    
2. Processes building permit applications using the City’s permit tracking software (Accela Automation).
    
3. Responds to inquiries regarding building and plan review, permitting process, and common code enforcement issues and assists with resolving problems or complaints within the issuance process.
    
4. Provides information regarding the division’s procedures, policies, and functions regarding permit and plan check submittals; establishes construction valuations based on industry standards; and verifies City, State, and Federal regulations pertaining to the issuance of permits to licensed contractors and home owners for building and construction projects.
    
5. Maintains permit applications and plans for active plan checks; complies and maintains plan check files and records; ensures accuracy of plan check records; tracks status of plan check and notifies applicant(s) when plans or permits are ready for pick-up or issuance; and provides status updates as required.
    
6. Prepares certificates of Occupancy.
    
7. Processes newly assigned addresses in the City.
    
8. Prepares files for City document archiving program (Laserfiche).
    
9. Schedules inspections within the tracking software.
    
10. Assists in coordinating the plan approval process among various City departments and consultants.
     
11. Serves as a resource to customers directing them as needed to various sources of information including other City departments or outside agencies.
     
12. Performs overview of plans for compliance with established submittal standards and assists others involved in related community development activities.
     
13. Provides a variety of clerical and technical support, including but not limited to:
    • Maintaining department records, files and other reference materials;
    • Gathering, researching and assembling a variety of information and monthly data for the preparation of reports to outside agencies and performs studies on industry standards as needed;
    • Preparing and processing legal notices;
    • Creating and modifying department forms and handouts;
    • Composing a variety of documents including letters, reports and memos;
    • Distributing outgoing mail; opening, processing and distributing incoming mail;
    • Maintaining a calendar;
    • Ordering office supplies; paying incoming invoices using the City’s financial software; and
    • Processing time sheets and preparing time cards.
       
14. Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.
     

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

Physical Demands

While performing the duties of this job, the employee is frequently required to use hands to finger, handle, feel or operate objects, controls and standard office equipment; and reach with hands and arms. The employee occasionally lifts and carries plans, permits, and other documents typically weighing less than 20 pounds. The employee is occasionally required to stoop, kneel, and crouch. The employee is frequently required to sit, stand, walk, and talk or hear. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; work under deadlines with constant interruptions; and interact with City staff, other organizations and the public, and occasionally deal with dissatis­fied or quarrelsome individuals.

WORK ENVIRONMENT

The employee works under office conditions involving a public counter and high telephone volume. The noise level is moderately quiet.

SELECTION PROCESS

Interested persons who feel they meet the desirable qualifications should submit a completed City application. Not every applicant is interviewed.  Selected qualified applicants will be selected to interview. 

STATEMENT OF DISCRIMINATION

The City of San Dimas advises the public, employees and job applicants that it does not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, age or any non-merit-based factor in admission to, treatment of or employment in its programs and activities.

In compliance with the Americans with Disabilities Act (ADA), The City of San Dimas will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. EOE (Equal Opportunity Employer)

ABOUT THE CITY

The City of San Dimas is located midway (about 27 miles) between Los Angeles and San Bernardino at the base of the San Gabriel Mountains.  Superior access to freeways offers a centralized location from which to enjoy southern California’s many excellent cultural and recreational activities.

San Dimas was incorporated in 1960 with a Council-Manager form of government.  Its citizens receive a full range of services through the combined efforts of the City’s five departments (City Manager’s Office, Administrative Services, Parks & Recreation, Public Works and Development Services) and the contract services of Los Angeles County. 

THE POSITION

Tri-City is actively recruiting for one part-time vacancy for a Wellness Advocate I for the Wellness Center.  The Wellness Advocate I will provide advocacy, guidance, feedback, outreach and support to help families to access and work more efficiently with the systems involved.   The Wellness Advocate will report to an Employment Outreach Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Work directly with clients and their families providing advocacy, translation and other supportive services.

• Work as a partner to guide and provide feedback to clients and families.

• Outreach and support to help clients and families to access services.

• Working with Tri-City MHC program staff to develop social support programming for clients and families.

• Ensure confidentiality and integrity of Protected Health Information (PHI) of clients served by Center to comply with all Health Insurance Portability and Accountability (HIPAA) regulations and other duties as assigned.

POSITION SUMMARY:
Under general supervision, the Permit Technician performs a variety of plan checking and permitting in connection with the City’s building regulations. The position performs a variety of duties supporting the operations at the front counter with frequent interaction with the general public.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

1. Provide general and technical information about City Building and Municipal Code requirements.

2. Efficiently process and issue building permits and assure all necessary approvals are obtained.

3. Efficiently track and maintain plan check submittal data.

4. Perform preliminary plan checking duties at the counter, reviewing for completeness and for conformance to building and other appropriate policies and procedures as assigned.

5. Receive and respond to inquiries from the public regarding minor zoning administration, building permit and inspection processes, both at the front counter and over the telephone.

6. Respond to inquiries and confer with builders, engineers, contractors, architects and the public concerning submitted requirements, building codes, building permits, plan check status, and permit regulations at the counter and over the phone.

7. Calculate various valuations, plan check fees and permit fees; collect and process various fees as necessary.

8. Sort and file documents and records, maintaining alphabetical, index and cross-reference files; maintain complex office records related to building inspection and code enforcement.

9. Review building permit and design plans for compliance with City codes and guidelines.

10. Assist with implementation of the Urban Runoff Pollution Prevention Program.

11. Operate standard office equipment, including microcomputer equipment as assigned.

12. Maintain construction debris monitoring records.

13. Verify professional and contractor licensing.

14. Coordinate with the Building Official and inspectors to design and develop forms, handouts, and checklists.

15. Purge finalized Building Division permit files and process documents for archiving.

16. Perform other duties as assigned.

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF:
Organization, procedures and operating details of the Building Division; building terms and codes; word processing, spreadsheet and database software; construction practices and materials; modern office methods and equipment, including filings systems.

ABILITY TO:
Acquire a working knowledge of applicable building codes and regulations; compose correspondence; read, understand, interpret plans and explain rules and regulations; maintain complex records and prepare reports and answer questions from records; acquire a thorough knowledge of the policies, regulations and procedures of the Building Division; perform clerical work, including maintenance of appropriate records and preparation of general reports; prepare statistical reports from available data; verify and check files and data; follow written and oral instructions; perform simple mathematical calculations; quickly and accurately processes permit fees; write clearly using proper English usage, spelling, grammar and punctuation; establish and maintain effective working relationships with City staff and the public; operate a variety of automated office equipment, including computer and related applicable software; type at a speed of 45 net words per minute.

EXPERIENCE AND EDUCATION:

• Three years of experience in a public building permit review setting is preferred. Experience in the fields of construction, office administration, plan review, urban planning, engineering, environmental studies or related fields.

• Equivalent to the completion of the 12th grade supplemented by college-level course in construction management or building inspection techniques.

• Possession of, or ability to obtain, a valid California Driver's License.

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:
Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.

PHYSICAL DEMANDS:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Vision to read printed materials and a computer screen, and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

COMPENSATION & BENEFITS:
The salary range for this position ranges from $72,575.36 up to $88,215.80 annually. Placement within the range will be Depend on experience.

• The benefits package offered by the City includes: Retirement: CalPERS retirement plan for Classic members is 2% @ 60 with employee paying a contribution of 7%. PEPRA employees participate on a 2.0% @ 62 plan, with employee paying 6.75% of the retirement contribution. Benefits based on highest three years of compensation. The City does not participate in Social Security.

• Health Plans: Choice of HMO or PPO plans through CalPERS Health with most family plans covered at 100%. Employees who waive coverage may receive stipend of $350 per month.

• Dental/Vision: City also offers a dental and vision reimbursement plan.

• Flexible Spending Plan: Dependent care and health care reimbursement plan available.

• Deferred Compensation: Voluntary participation in either Nationwide or ICMA-RC.

• Holidays: 10 annual holidays, plus one floating holiday.

• Vacation Leave: Starting vacation accrual rate of 80 hours annually.

• Sick Leave: Allowance of 12 days annually.

• The City follows a Defined 9/80 schedule with offices closed every other Friday.

APPLICATION PROCEDURE:
A complete City application, including cover letter and resume must be received online at the City's website. The application window will close on Wednesday, February 26, 2020.

SELECTION PROCESS:
The applicants most closely matching the City's desired qualifications and organizational needs will be invited to participate in the interview process. Prior to hire, candidates will be required to successfully complete a pre-employment process, including reference checks and a background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

EQUAL OPPORTUNITY EMPLOYER:
The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER:
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The Town of Colma invites your application for the position of 

Facility Attendant

Join our team! 

This is a great opportunity to make a difference in your community, build relationships and work in a team environment.  If you looking for flexible work schedule, this job is for you! 

You will enjoy: 

• Greeting and assisting Town visitors with great customer service . 
• assisting and overseeing people using the facilities. 
• Work alongside of awesome people! 

You may be assigned to serve as a receptionist for Town’s recreation facilities and is responsible for greeting residents and visitors, registering class participants, processing rentals, explaining rules for facility usage, efficient preparation and taking down of equipment at Town facilities; assist and oversee people using the facilities; attend and participate in weekend and evening activities as assigned. 

And 

• Open and secure facilities
• Prepare and distribute Town of Colma identification cards; verify residency
• Set-up equipment needed for classes, meetings and private parties
• Clean up facility; provides janitorial services
• Collect fees
• Issue and collect equipment
• Maintain order and discipline
• Report injuries and accidents
• Supervise volunteers and court referral workers
• Complete reports and refund forms
• Perform routine clerical tasks
• Respond appropriately to emergencies including the application of basic first aid
• Exhibits and encourages behavior that is consistent with the Town’s risk management program and decreases risk of accident or injury to self, employees, residents, visitors and their property
• Perform other duties as assigned

MINIMUM QUALIFICATIONS

Education and Experience

Any combination of work experience, training and education that would likely provide the required knowledge, skills and abilities.  Typical ways to obtain the knowledge and abilities would be:

Education and Training:   Possession of a high school diploma or GED equivalent.

Experience: Work experience performing custodial work.

Licenses and Certificates: 

• CPR/First Aid certificates required or achievable within 60 days of hire. 
• Possession of a valid California Driver’s License issued by the California Department of Motor Vehicles. 

and

Knowledge of:

• Modern Office Technology (Computer, phone, copier, etc)
• Principles and practices of customer service
• CPR/First Aid
• Equipment, methods and procedures used in custodial activities and semi-skilled activities

Ability to:

• Represent the Town in a positive manner
• Establish, maintain and foster cooperative working relations with others from diverse backgrounds, including elected officials, co-workers and the public effectively and with courtesy, in person, via e-mail and over the phone
• Follow written and oral instructions and procedures
• Communicate effectively, both orally and in writing, by using proper English grammar, spelling and punctuation
• Learn and interpret specific rules and policies and apply them with good judgment
• Understand and work effectively with the public
• Oversee large groups
• Deal effectively with a wide variety of personalities in situations requiring diplomacy, friendliness, poise and tact
• Learn Recreation software
• Lead participants on group outings and field trips
• Work a flexible schedule including evenings and weekends
• Work independently
• Solve most work problems independently, referring unusual situations and questions to supervisor especially those matters regarding policy decisions
• Perform janitorial and light maintenance duties

SPECIAL REQUIREMENTS

These functions may be performed with or without reasonable accommodation:

• Speak clearly and understandably
• Review reports and correspondence quickly and accurately
• Report to work at any hour of day or night as required by disaster or other emergency situation
• Use dexterity and vision necessary to operate computer equipment with a high degree of productivity
• Intermittently twist to reach equipment in their work area
• Perform simple grasping and fine manipulation
• Operate basic office equipment (i.e. telephone, copier, calculator, etc.)
• Safely lift up to 50 pounds
• Speak, read and understand the English language sufficiently to successfully receive/provide information to/from the public, co-workers, supervisors, etc.
• Perform duties on a regular and consistent basis
• Perform all duties listed on the job description except those determined to be incidental

Familiarity with computers, modern technology and customer service required . 

Visit : https://www.calopps.org/town-of-colma and apply immediately, first review of application is March 10, 2020.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

THE POSITION

Tri-City is looking for one individual to serve as a Medical Assistant for the Supplemental Crisis Team. The Medical Assistant will assist licensed medical staff by providing client services that include basic administrative, clerical, or medical support services for mentally ill and emotionally disturbed clients in an outpatient clinical setting.  This position will report to the Crisis Intervention and Medication Support Manager.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Coverage for Garey site Medical Assistant; process Medi-Cal and insurance verification;
• Reconcile verification of ambulance and labs, pharmacy invoices, medication list, pharmacy refill follow-up documents, authorizations and TARS, data gathered from treatment nurse, medication consents (including obtaining consents);
• Medication pick up; filtering pharmacy and lab calls; faxing of insurance, notes and CBC’s as appropriate;
• Monitoring treatment plan expiration dates to ensure compliance; ordering supplies; monitoring SHARPS container and medical disposal;
• Scheduling in-services with pharmaceutical agencies, second medical transport as needed, fielding non-clinical, medication questions, appointments and reminder phone calls;
• Various clerical support duties such as copying, securing signatures and data entry;
• Perform other duties as assigned.

The City of Rocklin is looking for a Chief Building Official for the Community Development Department. Under general direction, the incumbent plans, organizes, directs, and reviews the activities of the Building Division,  including plan review and building inspection; performs complex plan reviews and building inspections; ensures all construction and occupancy activity meets applicable Federal, State, and local laws and regulations; focuses on integrating all development services in a manner that results in an exceptional experience for customers; exercises direct supervision over assigned staff; serves as a technical resource; coordinates assigned activities with other departments and outside agencies; provides highly responsible and complex administrative support to the Community Development Department.         

The Chief Building Official is a single position management level classification responsible for overseeing the day-to-day operations of the Building Services Division. This position plays a critical role in the City’s overall development services operation and is the City’s primary technical expert on building safety and manages the Division’s plan review and inspection activities.   The incumbent is responsible and accountable for the quality of services provided by the Building Division staff. Residents, business owners, architects, contractors, and other professionals routinely interface with Building Division staff and the Chief Building Official is responsible for ensuring that they receive courteous, accurate, and professional services that are consistent, predictable, and timely.