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ABOUT US

Fremont is a well-managed and innovative city, and has recently generated national attention by placing in Money Magazine’s top 50 “Best Places to Live 2016” in the country, and ranking 4th on the “Most Family Friendly” list of California cities by Estately.  Located in the heart of the Bay Area and Silicon Valley, Fremont prides itself on innovation, green technology, a low crime rate, great schools, a low unemployment rate, quality parks and nearby open space, and an incredibly diverse population of over 235,000 residents.  As a full service city, Fremont employs over 952 regular employees and has a General Fund budget of $219.9 million for the 2019-20 fiscal year.

Fremont is an employer that values its people, creativity, quality service, integrity, open communication, collaboration, mutual respect, and diversity.  Employees find their work challenging, yet rewarding, and most importantly, enjoy the chance to make a positive impact on the community difference through public service.

THE HUMAN SERVICES DEPARTMENT

Fremont’s Human Services Department (HSD) is nationally and internationally recognized for its innovation and effective programs. HSD works to sustain the City’s social service infrastructure which promotes a healthy and safe environment for all residents. HSD also directly offers services to residents throughout their life course from infants to elders. Services offered to families are designed to help them become or remain self-sufficient.

THE POSITION

The City of Fremont is seeking a Community Development Block Grant (CDBG) Administrator to be a part of the HSD management team. The City of Fremont receives federal CDBG and HOME funds to support infrastructure, programs and services for low and moderate-income residents. It also administers the Rent Review Ordinance (RRO) Program.

EXAMPLES OF DUTIES

- Provide administrative oversight for the CDBG, HOME and RRO programs
- Support and maintain the City’s Rent Review Board and Citizens Advisory Committee
- Work closely with stakeholders to prepare the City’s annual CDBG grant application
- With Citizens Advisory Committee input, develop CDBG recommendations for consideration by the City Council
- Oversee ongoing CDBG capital and public service projects to ensure compliance with contract conditions and with Federal labor, environmental and prevailing wage regulations
- Work collaboratively with social service and housing staff to identify housing rehabilitation needs, and oversee contract for housing rehabilitation
- Oversee ongoing City HOME projects, including the Stay Housed tenant-based rental assistance program
- Prepare, maintain and present annual CDBG, HOME and RRO budget and program reports to City Council
- Maintain strong working relationships the local non-profit community, landlord stakeholders, and tenant rights     organizations
- Represent HSD at community meetings and conduct workshops with topics such as “Landlord Rights and Responsibilities,” “Fair Housing 101,” and “Tenant Rights and Responsibilities”
- Administer contracts with fair housing, mediation, and landlord/tenant service provider(s)
- Other duties as assigned

DESCRIPTION/RESPONSIBILITIES:

     Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.

     Human Resources is recruiting for an overstrength Analyst I/II to support citywide employee learning and development programming. This is an exciting opportunity to contribute to the development of innovative and creative employee learning and development programs. 

     The position requires strong organizational skills, the ability to build effective working relationships with City Departments and outside consultants, and the ability to effectively communicate in both verbal and written formats. Attention to detail and a strong customer service perspective are critical. The position is funded through June 30, 2020 with anticipated extension through fiscal year 2020-2021.

     Major responsibilities for the position include:

     Develop and manage consultant contracts efficiently and accurately

     *Develop drafts of a scope of work (when needed) for a training area based on internal conversations of what is needed and vet with Senior Analyst/Assistant Director to ensure a clear understanding of the desired work to be performed and target audience.

     *Work with the team and departmental staff to record, process, and pay invoices accurately and consistent with City/Department finance procedures.

     Manage training and development consultants for effectiveness and quality.

     *Ensure from the start of an engagement that the details of the scope of the work and expectations for delivery are clearly understood by the consultant.

     *Regularly check-in with the consultant to understand their needs and ensure that the logistics of delivery are addressed and can be efficiently and effectively executed.

     *Ensure an evaluation mechanism and format is identified and at the completion they are collected, documented, summarized, and shared back with the consultant.

     *Develop knowledge and understanding of effective practices and principles for effective delivery of training – e.g. adult learning, needs assessment, evaluation techniques.

     Manage projects efficiently and effectively in a highly collaborative environment.

     *Once a scope of work has been clarified, develop a timeline and key deliverables in a workplan/milestones document.

     *Use agile tools and techniques for continuous work improvements, transparency with other team members, problem-solving with others, prioritizing workload, and securing support or assistance when needed.

     This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

     The successful candidate may be hired at either the Analyst I or the Analyst II level; the actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in this classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

     Selection Process

     The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

     You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response.

     *Please describe an experience where you had to manage multiple “moving parts” of a process or project to successfully complete it on time.

     *Describe your experience in the following areas: teaching or training, project management, and contract management. Please indicate which area(s) you have experience with and provide a brief description of your responsibilities.

     *Please describe a situation where you had to gather a lot of data and information to make a recommendation.  How did you approach the work? What was the result?

     *Please describe what continuous improvement means to you and provide an example from your own experience that would illustrate continuous improvement.

     *Please tell us what customer service means to you.  Give us an example of a situation or project where you had to assess customer needs.  What did you do?  What was your process?  What was the outcome?  Did you wish you did anything differently?

     *Tell us about a situation or a project where the outcome was unclear or not well defined. How did you handle it?  

     You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

     If you have questions about the duties of these positions, the selection or hiring processes, please contact Sharon Zimmerman at sharon.zimmerman@sanjoseca.gov

DESCRIPTION/RESPONSIBILITIES:

     The Department of Public Works is seeking to hire a Program Manager I as its Procurement Manager for Capital Improvement Program (CIP) Procurement.

     The Procurement Manager is responsible for the management of the construction contract bidding process for multiple procurement methods such as design-bid-build, design-build, and best value contracting. This position will also manage CIP professional design service (consultant) procurements for DPW, and provide leadership and assistance to other Departments who have similar procurements.

     Essential duties include, but may not be limited to:

     *

          + Provide guidance and review CIP construction contract and professional service procurement documents prepared by project management staff from various departments;

          + Ensure CIP procurement standards, process and procedures are met in all departments;

          + Directly manage higher complexity or critical procurements;

          + Advance and support alternative project delivery methods;

          + Plan, implement, and manage department programs and operations ensuring efficient utilization of recourses;

          + Plan and implement goals, objectives, and guidelines to establish effective program operation policies and procedures.

          + Prepare and implement program work plans.

          + Management and leadership of the Procurement Support Team which consists of a Sr. Analyst and Analyst I/II.

     This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

     Selection Process

     The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

     You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response. 

     You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. 

    1.

         1. Please describe your experience related to a Capital Improvement Program (CIP) construction contract and professional service procurement process. Include the types of agreements you worked with, procurement methods used, the number of years’ experience, and your role in the development and administration of that CIP construction contract and professional service procurement process.

         2. Please describe your experience with workflow planning and managing multiple projects. Include how you effectively planned workflow and managed multiple projects to deliver a final work product.

         3. Please describe your staff management/leadership experience.  Include the head count, classifications, number of years’ in management/leadership role(s), and whether the management experience is in the public sector

     *Please attach an updated resume as part of your application submittal.

     If you have questions about the duties of these positions, the selection or hiring processes, please contact Colin Braslin at colin.braslin@sanjoseca.gov.

THE POSITION

Tri-City is actively recruiting for one part-time vacancy for a Wellness Advocate I for the Wellness Center.  The Wellness Advocate I will provide advocacy, guidance, feedback, outreach and support to help families to access and work more efficiently with the systems involved.   The Wellness Advocate will report to an Employment Outreach Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Work directly with clients and their families providing advocacy, translation and other supportive services.

• Work as a partner to guide and provide feedback to clients and families.

• Outreach and support to help clients and families to access services.

• Working with Tri-City MHC program staff to develop social support programming for clients and families.

• Ensure confidentiality and integrity of Protected Health Information (PHI) of clients served by Center to comply with all Health Insurance Portability and Accountability (HIPAA) regulations and other duties as assigned.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The Town of Colma

Invites you to Apply for the position of:

SENIOR RECREATION LEADER

(Part/Time Casual)

• Planning, organizing, leading and conducting a wide variety of indoor and outdoor recreation activities at our park, playground and community centers including after-school programs, teen center, day camps, play groups, special events and senior events.
• Guiding recreation activities for children, teens and adults.
• Actively managing children’s playground activities.
• Ensuring that needed supplies and equipment are inventoried and on hand.
• Setting up and taking down recreational and facility equipment.
• Enrolling participants in recreation activities utilizing computer system.
• Assisting residents with facility bookings and entering reservations in computer system.
• Maintaining communications with parents of participants
• Supervising and directing recreation leaders in daily tasks
• Attending staff meetings.
• Performing light janitorial and maintenance duties.
• Applying basic first aid.
• Other duties as assigned.

Minimum Qualifications:
Any combination of experience and training that would provide the required knowledge, skill and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

• Fifteen semester college units.
• Two years of experience in a recreation field.

INCLUDING:
Characteristics:

• Great with children.
• Leadership.
• Safety-oriented.
• Effective communicator.

Knowledge of:

• Methods of organizing, conducting and supervising recreational programs.
• Excellent customer service skills.
• Modern information technology including various computer applications.
• CPR/First Aid practices.

Ability to:

• Plan, organize and conduct recreation programs for children.
• Represent the Town positively.
• Exercise excellent customer service skills including patience and professionalism at all times.
• Deal effectively with a wide variety of personalities in situations requiring diplomacy, friendliness, poise and tact.
• Speak and write clearly.
• Understand and follow oral and written directions.
• Work a varied schedule including some weekends and evenings.
• Operate basic office equipment.
• Learn Recreation Department Software.
• Establish and maintain effective, harmonious working relationships.
• Understand and work effectively with the public, especially children.
• Learn and interpret specific rules and polices and apply them with good judgment.
• Perform light janitorial and maintenance duties, safely lift up to 30 lbs.
• Attain CPR/First Aid certification within 60 days of hire.

For more information and to immediately apply, please visit CalOpps.org at: https://www.calopps.org/town-of-colma  

First review of applications March 13, 2020.

A town employment application must be submitted though calopps.org to apply.

The most qualified applicants will be invited to participate in the selection process.  The information included in this job announcement may be changed at any time and does not constitute an express or implied contract.

The town will make reasonable efforts in the selection process to accommodate persons with disabilities. Please advise the personnel department of such needs at the time of application.

All employees hired by the town of Colma must be legally authorized to work in the united states and will be required to produce certain documents verifying such information.

The Town: 

The Town of Colma, Known worldwide as the “City of Souls,” is the smallest city in San Mateo County with 1,600 residents - and 1.5 million “souls”. However, Colma is more than just 16 cemeteries. Colma’s commercial buildings make a distinguished architectural statement resulting from design standards that encourage Spanish-Mediterranean motifs. Colma boasts an old-world charm all its own, from its brickpaved residential streets and ornamental street lamps to its restored historical museum and railroad depot located at its 5,500 square foot Community Center. Sterling Park Recreation Center, which is the location for the after-school children’s program, has a basketball court, playground, large grassy field and multi-purpose room. Within its 2 square mile boundaries, the Town enjoys a strong sales tax base with two shopping centers, one of Northern California’s most complete collections of car dealerships, and a card room. There are two BART stations nearby.

THE POSITION

Tri-City is looking for one individual to serve as a Medical Assistant for the Supplemental Crisis Team. The Medical Assistant will assist licensed medical staff by providing client services that include basic administrative, clerical, or medical support services for mentally ill and emotionally disturbed clients in an outpatient clinical setting.  This position will report to the Crisis Intervention and Medication Support Manager.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Coverage for Garey site Medical Assistant; process Medi-Cal and insurance verification;
• Reconcile verification of ambulance and labs, pharmacy invoices, medication list, pharmacy refill follow-up documents, authorizations and TARS, data gathered from treatment nurse, medication consents (including obtaining consents);
• Medication pick up; filtering pharmacy and lab calls; faxing of insurance, notes and CBC’s as appropriate;
• Monitoring treatment plan expiration dates to ensure compliance; ordering supplies; monitoring SHARPS container and medical disposal;
• Scheduling in-services with pharmaceutical agencies, second medical transport as needed, fielding non-clinical, medication questions, appointments and reminder phone calls;
• Various clerical support duties such as copying, securing signatures and data entry;
• Perform other duties as assigned.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Job Announcement was updated on 02/12/20

SENIOR DEVELOPMENT SERVICES ANALYST

                (Senior Business Analyst)

SALARY: $6296.39 to $8437.75 a month.

FINAL FILING DATE:      We are accepting applications until closing at 5 pm, March 6, 2020

 IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Senior Development Services Analyst (Senior Business Analyst) in the Development Services Department.  The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following CORE Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To plan, organize and coordinate the implementation and integration of new program elements into the enterprise permitting and data tracking system; to provide technical assistance with respect to data analyses and the development of reports; and to analyze, develop and recommend process improvements to existing business systems to achieve the department’s goals.

DISTINGUISHING CHARACTERISTICS

The Senior Development Services Analyst is the advanced journey level in the Development Services Analyst class series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series and may provide direct supervision over professional and technical personnel.

SUPERVISION RECEIVED AND EXERCISED

• Receives direction from assigned supervisor or management personnel.
• May exercise direct supervision over professional, technical and administrative support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Plan, prioritize, and review the work of personnel assigned to the development and maintenance of the enterprise permitting system, the production of reports, and the production of maps, visual materials and other documents used in presentation.
• Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner.
• Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
• Participate in evaluating the activities of staff, recommending improvements and modifications.
• Perform the most difficult and complex work related to the implementation and integration of new program elements into the enterprise permitting and data tracking system.
• Provide complex systems management for department specific systems, databases, reporting and mapping applications.
• Receive and respond to the more difficult technical requests for data analysis, data processing, program modifications, and training.
• Recommend and implement processes and procedures to integrate new program elements into permitting system.
• Produce analytical and technical reports with the use of data processing systems that support the overall goals and needs of the department and City.
• Manage and participate in various special projects and studies.
• Work closely with departmental staff to understand and identify needs; analyze, evaluate and present proposed business procedures or problems to define data processing needs.
• Review and make recommendations for process enhancements and provide technical troubleshooting support.
• Coordinate the department’s internal customer needs assessment survey; prioritize and recommend action in response to survey results.
• Serve as liaison with the Information Technology Department and outside vendors.
• Represent  function  on  committees,  outside  organizations,  and  at  staff  subcommittees  as necessary; coordinate technical support activities with other departments and divisions and outside agencies.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence related to technical support program and operations; investigate complaints and recommend corrective action as necessary to resolve complaints.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of computer systems and related analysis and design.
• Principles and practices of community development and permitting.
• Principles and practices of relational database techniques and design.
• Research methods and procedures including statistical analysis and report writing.
• Pertinent local, State and Federal laws, ordinances and rules.
• Principles of project management.
• Principles and practices of supervision, training and performance evaluation.

Ability to:

• Plan, organize and coordinate the development and implementation of new program elements into the enterprise permitting and data tracking system as it relates to Development Services Department’s business needs.
• On a continuous basis, know and understand all aspects of the job.  Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Extract and analyze data and produce technical reports.
• Analyze, develop and implement business solutions.
• Train or instruct users in the use of computer equipment and operating procedures.
• Prepare a variety of reports and maintain accurate records and files.
• Problem solve, make decisions, and give direction.
• Develop and recommend policies and procedures.
• Monitor the effectiveness of existing systems and procedures and make and implement recommendations for change.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

EXPERIENCE AND TRAINING

Experience:

• Two years of responsible experience performing duties similar to that of a Development Services Analyst with the City of Roseville or as an analyst providing technical support for permitting and data tracking systems.

AND

Training:

• A Bachelor’s degree from an accredited college or university, preferably in computer   science,   information   systems,   business   management,   accounting, business information systems, finance, planning or a related field.  Relevant work experience as described above may be substituted for the educational requirement on a year for year basis.

License or Certificate:

• Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of experience do you have directly supporting or configuring Accela Automation to meet business needs?

• Less than 1 year
• 2-4 Years
• 5-7 Years
• 8-10 Years
• 11+ Years

4. How many years of experience do you have working as a Business Analyst?

• Less than 1 year
• 2-4 Years
• 5-7 Years
• 8-10 Years
• 11+ Years

5. This position will lead a team of professional, technical, and contract services. Please describe your experience managing and leading a team of diverse employees and contract staff.

The City of Roseville’s enterprise permitting system (Accela Automation) has a growing footprint within the City. Currently supporting five business units with more on the way, the Development Services Department is looking to recruit a skilled, customer focused, and experienced professional to lead a small team of analysts in new feature development as well as ongoing system support.

6. Describe your knowledge, skill, or ability in each of the following areas. In so doing, please provide any relevant work experience and specific examples that demonstrate your competency. Note: although encouraged, it is not required to respond to all seven areas listed below.

• Project Management
• Process Improvement
• Software Implementation
• Customer Service or Support
• JavaScript, .css, C#, or other programming languages
• SQL, SSRS Reporting, or Business Objects/Crystal Reporting

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.