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The City of Thousand Oaks is currently accepting applications to fill several part-time, hourly positions in the Library Services Department. The position will require working at both the Grant R. Brimhall and Newbury Park Branch locations.

Library Pages are typically scheduled to work 15 hours per week, which can include morning, evening or weekend hours.  This hourly, at-will position will not exceed 1,000 hours per fiscal year (July 1st to June 30th).

Primary responsibilities:

• Shelve and maintain books placed on shelves
• Assist with unpacking boxes of materials, including unloading and sorting donations
• Assist with processing materials
• Assist with meeting room set-up
• Perform basic clerical and routine tasks
• Assist in maintaining the library collection and public areas
• Prepare crafts for story time programs
• Assist library staff with special projects and programs as assigned

SPECIAL ASSISTANT (VEHICLE ABATEMENT OFFICER) (PART-TIME)

Part Time/Seasonal/Temporary Employment (Approximately 20 hours per week/1000 hours per fiscal year)

 

This is a part-time/seasonal/temporary (PST) position in the Police Department. Under supervision, responds to complaints from the public related to abandoned vehicles; enforces municipal and vehicle codes, parking regulations; maintains records; and performs other duties as assigned.
 

DISTINGUISHING CHARACTERISTICS

The position of Special Assistant (Vehicle Abatement Officer) is a non-sworn classification responsible for enforcing parking regulations, identifying, marking and tagging abandoned vehicles, and arranging for their removal. The position is distinguished from Community Services Officer in that the latter provides assistance to sworn officers by performing a variety of low risk public safety functions.

 

ESSENTIAL JOB FUNCTIONS

(May include, but are not limited to the following):

•Locates, marks and tags vehicles which appear to be abandoned on either public or private property.

•Conducts follow-up inspections of all previously marked vehicles to determine if vehicle should be towed; arranges and oversees towing of all abandoned vehicles.

•Prepares and maintains daily activity log and all necessary reports; enforces parking regulations and issues citations.

•Acts as a liaison with tow companies and the public.

•Answers a wide variety of questions from the public regarding parking and related traffic laws, location of public buildings, parks and other points of interest; interacts with hostile and irate parking violators; responds to complaints from the public.

 

WORKING CONDITIONS

Position requires prolonged sitting, standing walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine motor coordination when using a computer keyboard or mobile data terminal. Near vision is required when writing reports and other documents, and far vision is required when in the field. Acute hearing is required when providing phone and personal service. The need to lift, carry and push tools and supplies weighing 25 pounds and up is also required. The job duties will expose the employee to the outdoors, which may include exposure to inclement weather conditions, noise, fumes, dust, air contaminants and heavy traffic conditions. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Are you looking for a great opportunity to connect with your community while investing in your future? Do you want to see first-hand what it’s like to engage in active, multi-generational work that directly contributes to the well-being of our greater Mill Valley community?  If you answered yes, then you belong with Mill Valley Recreation!  With our team, you will create memorable experiences while cultivating new and lasting connections within our greater Southern Marin Community. You will have the opportunity to grow and learn through consistent, quality training and, apply your learning through direct hands-on experience.

Please note, we are looking specifically for a new team member with availability on Sundays and Mondays in addition to further weekday/ weeknight shifts. 

 

DEFINITION: Under general supervision, provides a variety of clerical support and customer service tasks. Performs related work as required. 

EXAMPLES OF DUTIES:

• Performs a variety of clerical support and receptionist duties; data input, answers phones, directs calls, takes messages, greets public and provides general information for all Parks and Recreation Department classes, programs and events.
• Monitors all admittance to the facility, checks required credentials and charges appropriate fees.
• Calculates fees, charges and operate, balance cash register during shift.
• Monitor guests' activities in the main lobby area and enforce all rules, regulations and safety principals.
• Assists in opening and closing procedures for the Aquatics/Fitness Center.
• Handles such services as selling merchandise and vending machine refunds.
• Maintain work area in a presentable, organized fashion while also maintaining organized files and accurate records. 
• Has the ability to speak English clearly and understandably.
• Reads and follows diagrams and instruction written in English.
• Operate office equipment (including computers, scanners, calculators, printers, and copiers).
• Work independently in the absence of supervision
• Respond professionally to emergencies, provide care according to the level of training.
• Ability to communicate clearly both orally and in writing.
• Perform related duties as required.

TRAINING & EXPERIENCE: Any combination of education, training, and which likely provides the required knowledge, skills, and abilities.

PRE-EMPLOYMENT CONDITIONS: Candidates receiving a conditional job offer must pass a pre-placement fingerprint review. The employee must satisfactorily complete an evaluatory period before obtaining regular status. Candidates must possess a current CPR/AED and First Aid certificate and be comfortable calling 911 in an emergency.

Part-Time Temporary position; work hours during Monday - Friday, up to 6 hours/day

Summary

Under general supervision, performs responsible clerical work involved in the preparation and maintenance of payroll and related statistical records for Conejo Recreation & Park District (CRPD) and Mountain Recreation & Conservation Authority (MRCA), in accordance with District policies and procedures.

Essential Duties and Responsibilities

• Performs a variety of clerical accounting duties involved in the processing of CRPD and MRCA payroll.  Coordinates and verifies payroll related input and output.
• Ensures the timely and accurate posting and maintenance of payroll related employee data, the recording of income tax withholdings, and other authorized deductions from pay and allowances.
• Prepares employee pay checks, direct deposits, related transfer warrants, and allocates payroll costs to budget appropriation accounts.
• Prepares all payroll tax payments, quarterly and annual tax reports and employee W-2s.
• Confers with the Human Resource office regarding changes in employee pay and benefits and with individual employees regarding initiation and/or changes in voluntary deductions from pay.
• Balance tax and deduction General Ledger accounts monthly.
• Performs monthly reconciliation for CRPD’s bank accounts.

Other Duties and Responsibilities

• Researches and prepares schedules for payroll audits and special reports requested by auditors, MRCA administrators, and other public agencies
• May be required to drive District or personal vehicle to deliver documents or make bank deposits.
• Performs related duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. An Accounting Assistant I may promote to Accounting Assistant II upon demonstration of the ability to work independently, satisfactory job performance, and a high degree of proficiency in assigned tasks.  The requirements listed below are representative of the knowledge, skill, and/or ability required. *  The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience: One (1) year of college or business school education; one (1) year of increasingly responsible experience in the maintenance of payroll and related records; or an equivalent combination of education and experience.

Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence. 

Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.  Ability to apply concepts of basic accounting.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Certificates and Licenses: California Driver’s License

Other Required Skills: Use of word processing and spreadsheet programs.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  *

While performing the duties of this job the employee is not generally exposed to hazardous conditions.   The noise level in the environment is moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  *

While performing the duties of this job the employee is regularly required to sit; use hands to finger, handle, or feel; talk or hear.  The employee is frequently required to reach with hands and arms.  The employee is occasionally required to stand; walk; stoop, kneel, crouch, or crawl.  The employee is occasionally required to lift up to 25 pounds.  The vision requirements include close vision.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Selection Process

Apply online at:  www.crpd.org/jobs (follow link to www.calopps.org, Member Agency: Conejo Recreation & Park District)

Based on the information provided in the application documents, those candidates with the most desirable qualifications will be invited to continue in the selection process.  Not all applicants meeting the minimum qualifications are guaranteed advancement through any subsequent phase of the examination.  Be sure to include all pertinent information regarding your education and experience.  Fill out the application completely; blank spaces may cause rejection; do not refer to resume.  Falsification or omission of material fact is cause for rejection, removal from the eligibility list, or dismissal.  Resumes will not be accepted in lieu of a completed application.  Cover letters and resumes are encouraged and must be submitted online as attachments with the fully completed application. Applications must be submitted online by the filing deadline, or when the listed number of applications are received, whichever occurs first.

Examination:  Candidate selection will be based on competitive examinations.  Test content will be related to the job.  A driver license will be requested for identification and admission to the testing area.  If there is more than one part to an examination, candidates must pass each part.  Candidates with passing scores will be asked to compete in successive parts of the examination.

• Written Test/Practical Exercise:  A written test and a practical exercise may be used, in addition to the appraisal interview.
• Appraisal Interview:  A job related appraisal interview will be conducted to evaluate and compare participating candidates’ knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job.
• After the Appraisal Interview, the top candidates will be invited to a staff interview.

                All applicants will receive a written response to their standing in the selection process.

NOTE:     THE DISTRICT DOES NOT REIMBURSE APPLICANTS FOR TRAVEL, LODGING, OR OTHER EXPENSES RESULTING FROM THEIR PARTICIPATION IN THE SELECTION PROCEDURE.

In accordance with the Immigration and Control Act of 1986, the Conejo Recreation and Park District must verify that all new employees have written proof of their right to work in the United States at the time of hire.

REASONABLE ACCOMMODATION FOR INDIVIDUALS WITH DISABILITIES

The District encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act.  Individuals who will require a reasonable accommodation to take a test as part of the selection process must notify Human Resources.  Applicants with disabilities that affect sensory, manual or speaking skills may be provided with a test in a format that does not require the use of the impaired skill.  Persons requesting reasonable accommodation will be required to provide documentation of such need.

   

Note:  The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

The City of Thousand Oaks seeks enthusiastic and service-oriented individuals to serve as the primary point of contact for a range of customer inquiries.  The Administrative Aide (Hourly City Worker) will maintain positive and professional attitudes toward City residents and customers and respond promptly to their inquiries.  The successful candidate will perform a range of administrative support functions including answering phones, and emails, maintaining records and files, greeting customers, members of the public and staff, and other general office support and administrative duties.

Applications are currently being accepted to fill a part-time, hourly Administrative Aide position in the Customer Service Division of the City’s Finance Department.  This hourly, at-will position involves working approximately 15-20 hours per week, not to exceed 1000 hours per fiscal year (July 1st to June 30th).  City Hall is open Monday through Thursday and alternating Fridays.

The list established from this recruitment may be used for other vacancies in the City as they occur.  

Duties include but are not limited to:

• Provide clerical and administrative support for assigned department
• Greet clients/customers; answer incoming phone calls (may include multi-line phone system), and handle incoming and outgoing mail
• Respond to customer inquiries
• Organize and maintain file systems
• Maintain databases and ensure attention to detail when entering data
• Support day-to-day activities of assigned department

DEFINITION Under general supervision, provides a wide variety of administrative and secretarial support within the City Manager’s office or another City department; coordinates office activities; and, performs other related work for an assigned department/division as required.

 

CLASS CHARACTERISTICS This class is distinguished from the Administrative Assistant series by the former requiring a broader understanding of City functions, and a greater emphasis on preserving the confidentiality of sensitive information and the performance of highly technical assignment involving functions of the assigned department.

 

EXAMPLES OF DUTIES (illustrative only) Duties may include, but are not limited to:

• Researches, synthesizes, and compiles data for informational purposes, projects, or special reports or summaries.
• Implements and manages department filing system including records retention schedules.
• Answers telephones and receives visitors.
• Schedules appointments, maintains calendars and arranges and coordinates meetings and events.
• Opens, sorts, and distributes mail.
• Processes invoices.
• Maintains confidential office files, records, and indexes.
• Accurately drafts and prepares letters, contracts, agendas, documents, memos, meeting minutes, reports, and correspondence.
• May assist in the development and administration of the annual program and/or departmental budget.
• Performs other duties as assigned.

THE POSITION

Under supervision, a Police Cadet is a non-sworn, part-time classification that assists police personnel in a variety of operations in order to gain practical knowledge of law enforcement. Qualified candidates will obtain practical work experience that supports their career goals.  

The Union City Police Department strives to provide candidates interested in law enforcement and local students with an opportunity to learn various aspects of police work where they can integrate academic philosophies with practical experience. This position will provide candidates on-the-job training and the ability to develop professional networking relationships for future service in government or law enforcement.  

Employees in this classification may receive training and experience in each of the assignment areas listed below. 

 

EXAMPLES OF DUTIES (illustrative only)  

Positions assigned to Property and Evidence may be responsible for:  

• Accepting and processing property and evidence into the property room;  

• Releasing evidence to officers and property to rightful owners;  

• Sending letters to people whose property is ready for release;  

• Purging evidence;   

• Transporting evidence to and from the crime lab and identification bureau; and 

• Fingerprinting citizens.  

Positions assigned to Records may be responsible for:  

• Copying, indexing, assembling, filing, distributing, and retrieving various documents files, records, and reports; 

• Providing information to individuals at the front counter or over the phone; 

• Conducting transactions from cash drawer for purchasing reports;  

• Inputting, tracking, retrieving, accessing and purging data in various logs, systems, and databases; and 

• Conducting research projects and drafting reports and memos. 

Positions assigned to Animal Control may be responsible for:  

• Transporting animals to the shelter or if injured to the veterinary hospital;  

• Disposing of deceased animals;  

• Quarantining animals that have bitten people and complete associated forms;  

• Investigating cruelty to animal calls;  

• Placing animals under protective custody;   

• Drafting animal control citations;  

• Appearing and testifying in court when subpoenaed; and 

• Inspecting animal control vehicles and equipment for damage and inventory prior to use on shift.  

Positions assigned to Parking Enforcement and Vehicle Abatement may be responsible for:  

• Patrolling an assigned area by vehicle or on foot to ensure public compliance with existing parking ordinances;  

• Maintaining communication with dispatch;  

• Writing warnings and citations for illegally parked vehicles;  

• Observing and reporting hazardous conditions such as missing traffic signals, signs, and street markings that need to be repainted;   

• Maintaining assigned equipment and supplies such as hand-held citation computers, citation books, rain gear, street cones, flares, etc.; and 

• Performing traffic control duties such as setting up barricades and temporary signs, directing traffic, and placing inoperative bags on broken parking meters. 

Positions assigned to Fleet Maintenance may be responsible for:  

• Reviewing and reporting vehicle deficiencies;   

• Scheduling repair of vehicles and equipment;  

• Transporting vehicles and equipment to repair shop;  

• Arranging for tows;  

• Entering and maintaining vehicle inventory/status log;  

• Coordinating service, oil changes, and cleaning of vehicles;  

• Maintaining supplies such as stocking first aid kits, fingerprint kits and flares, ensuring fire extinguishers are full and appropriately charged, etc.; and 

• Registering undercover vehicles with DMV. 

Office Aide

 

$20.50 per hour

 

Part-Time/No Benefits

 

20-30 hours per week

 

(May not exceed 1,000 hours worked in a fiscal year)

 

APPLICATION DEADLINE:  Apply by Wednesday, June 23, 2021, for first consideration

THE POSITION:

The Public Works Department is looking to fill an Office Aide position to join our team.  This is a temporary entry-level clerical position and no previous work experience is required.    The San Rafael Public Works Department maintains the City’s public infrastructure, streets, roads, parks, facilities as well as traffic programs and land development throughout the City.  The Administration division supports all aspects for the department in directly responding to the public, accounts payable, and managing public communications and outreach.

This position performs the following essential job duties:

• Answering calls, online messages from the public
• Accounts payable including invoice processing and sorting
• File management relating to claims, safety reports
• Assisting with department’s social media and other outreach efforts
• Creating promotional graphics and flyers
• Data entry as needed
• Updating City website
• Other duties as assigned

EDUCATION and/or EXPERIENCE:

• Graduation from a Bachelor degree program preferred
• Some related professional work experience preferred

OTHER:

• Start date beginning of July
• Position is 100% in person at the Public Works Department (111 Morphew Street, San Rafael)

APPLICATION AND SELECTION PROCESS: 

City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application, go to:  www.calopps.org.  Select “Member Agencies”.   Select “San Rafael”.  Follow this link to apply: https://www.calopps.org/san-rafael/job-20129945 

 

TECHNICAL RESERVE POLICE OFFICER

(Volunteer)

 

DEFINITION: Under general and/or immediate supervision, assist regular Police Officers with various programs and patrolling assigned portions of the City in the prevention of crime and the enforcement of law and order.

 

 ESSENTIAL FUNCTIONS: Candidates must have the ability to:

• Accurately observe and remember names, faces, numbers, incidents and places.
• Learn to use and properly care for firearms, as required by assignment.
• Participate in firearms qualifications, as required by assignment.
• Think and act quickly in emergencies, judge situations, and evaluate people accurately.
• Learn, understand, interpret and apply laws, regulations, policies, and procedures.
• Prepare clear, accurate, and grammatically correct written reports and memorandums.
• Work a minimum of eight (8) voluntary hours per month and attend required meetings and/or trainings.
• Understand and carry out oral and written directions.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted throughout the course of employment.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

 

WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping repetitive hand movement, and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near, far, and color vision in viewing crime scenes, evidence, and firing a weapon. As a law enforcement officer, the incumbent may be required to run in pursuit and subdue suspects while taking them into custody; walk on uneven and slippery surfaces, and climb ladders. This position will be required to work outdoors in all weather conditions, around loud noise, and moving vehicles. Incumbents may also be subjected to physical threats, verbal abuse, and other stressful situations.

 

EXPERIENCE/EDUCATION: Candidates must meet the minimum standards as required by the California Government Code Section 1031:

• Be a citizen of the United States or a permanent resident alien who is eligible for and has applied for citizenship.
• Be fingerprinted for the purposes of search of local, state, and national fingerprint files to disclose a criminal record.
• Be of good moral character, as determined by a thorough background investigation.
• Be a U.S. high school graduate, pass the General Education Development Test or other high school equivalency test approved by the State Department of Education that indicates high school graduation level, pass the California High School Proficiency Examination, or have attained a two-year, four year, or advanced degree from an accredited college or university.
• Be found to be free from any physical, emotional, or mental condition that might adversely affect the exercise of the powers of a peace officer.

 

EXPERIENCE: Experience as an emergency and/or medical professional and experience supporting a SWAT Team is preferred. AGE: Candidates must be at least 21 years of age.

 

LICENSES/CERTIFICATIONS: Possession of, and continuously throughout employment, a valid California Class “C” Driver’s License. Depending upon assignment, the applicant may be required to maintain professional licenses and/or certifications necessary for the position or required by law. In addition, candidates must meet the following requirements:

Level III:

Successful completion of the Commission on Peace Officer Standards and Training (POST)-certified Module III, as specified in the POST Reserve Officer Minimum Standards or appointment within three years of the date of last service as a Level I or II Reserve Peace Officer. Subsequent completion of Level II and Level I Reserve Academies is strongly encouraged.

Level II:

Successful completion of the POST-certified Module III and II, as specified in the POST Reserve Officer Minimum Standards or appointment within three years of the date of last service as a Level I or II Reserve Peace Officer. Subsequent completion of Level I Reserve Academy is strongly encouraged.

Level I:

Successful completion of the POST Regular Basic Course, as specified in the POST Reserve Officer Minimum Standards.

 

SUPPLEMENTAL INFORMATION: Successful candidates will be required to pass a drug screening, fingerprint screening, physical examination, and a background investigation.