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SAN CARLOS SCHOOL DISTRICT

1200 Industrial Road, Unit 9

San Carlos CA  94070

POSITION ANNOUNCEMENT

Classified Applications for the following positions are now being accepted for three full time positions in the San Carlos School District for the 2019-20 school year.

AVAILABLE:  Enterprise Preschool Aide- 1.0 FTE (3 positions available)

                      Must have 12 ECE Units

                      (This is not a CSEA union position)

HOURS:      M-F: 9:05am-5:35pm (w/30 min lunch) = 8hrs/day= 40hrs/week

START DATE: August 2019

WORK YEAR: 209 days per school year

JOB LOCATION: SITES TBD

SALARY:  $19.53-$22.98 per hour, based on experience.

                  Health & Welfare Benefits

                   Paid holidays, sick and vacation days. 

PLEASE REFER TO ATTACHED JOB DESCRIPTION FOR DUTIES, RESPONSIBILITIES AND REQUIREMENTS.

DEADLINE: Until filled (External Applications). 

This is an announcement of a position and does not constitute a commitment for an interview.

The San Carlos School District is an equal opportunity employer.

SAN CARLOS SCHOOL DISTRICT

1200 Industrial Road, Unit 9

San Carlos CA  94070

POSITION ANNOUNCEMENT

Classified Applications for the following positions are now being accepted for three full time positions in the San Carlos School District for the 2019-20 school year.

AVAILABLE:  Enterprise Preschool Teacher- 1.0 FTE  (3 Positions Available)

                      Must have 24 ECE Units

                      (This is not a CSEA union position)

HOURS:          M-F: 8hrs day= 40hrs/week

                         Schedule TBD

START DATE:    August 2019

WORK YEAR:    209 days per school year

JOB LOCATION:  SITES TBD

SALARY:               $22.40-$29.29 per hour, based on experience.

                               Health & Welfare Benefits

                               Paid holidays, sick and vacation days. 

PLEASE REFER TO ATTACHED JOB DESCRIPTION FOR DUTIES, RESPONSIBILITIES AND REQUIREMENTS.

DEADLINE: Until filled (External Applications). 

This is an announcement of a position and does not constitute a commitment for an interview.

The San Carlos School District is an equal opportunity employer.

We are seeking a collaborative, proactive Revenue Operations Manager who will be responsible for the direction and management of the Revenue Operations function in the Finance Department. The primary focus of this position will be to manage and provide oversight of Citywide Revenue Collections including billing, delinquency processing and collection duties, oversee tax collection, the issuance of licenses and regulatory permits, cashiering and the receipt of payment.

The position leads and guides a Revenue Operations staff of eight . This is an essential senior management position reporting to the Deputy Finance Director.

• Plans, organizes, controls and evaluates revenue collection activities within the Finance Department; develops, implements and monitors long-term plans, goals and objectives focused on achieving the department’s mission and priorities; manages and directs development, implementation and evaluation of plans, policies, work processes, systems and procedures to achieve annual goals, objectives and work standards.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate services and staffing levels.
• Provides leadership and works with staff to ensure a high performance, customer service-oriented work environment that supports achieving the department’s and the City’s mission, objectives and values.
• Forecasts and monitors Citywide revenue collection; takes or recommends action to maximize collections; reviews periodic reports of delinquent accounts; supervises and participates in collections activities; oversees cashiering functions and reviews appeals to actions taken on delinquencies.
• Administers the Utility Billing program including initiation of and termination of customer accounts, delinquency processing, and collections; recommends lien attachments on delinquent accounts.
• Administers tax collection which may include the Transient Occupancy Tax, Business Tax and Licensing programs including review of renewals/tax remittance forms, applications, fee collections, and issuance of licenses; performs audits and ensures compliance and proper administration of the programs; oversees collection of delinquency processing.
• Administers and oversees the parking citation adjudication program, including the conduct of administrative reviews and scheduling of hearings including procuring hearing officers, scheduling and conducting hearings for various local programs on contested cases.
• Oversees billing and collection of DUI Cost Recovery, False Alarm fines, and Social Host fines.
• Monitors and evaluates the impact of proposed legislation and regulations on the City’s programs and requirements within assigned areas of responsibility; conducts research and recommends new procedures, forms, policies, processes and/or programs to conform to new requirements.
• Researches, prepares and presents management studies, staff reports and other necessary documents to the department and/or Council.
• Provides staff assistance to the Deputy Finance Director; completes special projects as assigned; represents the City at various meetings and events; prepares and presents staff reports and other necessary correspondence.
• Establishes and maintains appropriate controls and manages the work of employees responsible for cash control, accounts receivable, revenue collection and customer service.

A full job description for Revenue Operations Manager is available on the City’s website.

Applications accepted until Monday, April 22, 2019

Interviews: TBA

Resumes are not accepted in lieu of completing a city application.

DEFINITION

Under the direction of the Director of Finance, the Information Services Manager plans, directs, manages, and coordinates the City’s Information Services Division in order to meet the technological needs of the organization.  Essential job functions include but are not limited to directing and performing the operations and activities of the Information Services Division, including network administration, systems analyses, programming, needs assessment, equipment acquisitions, telephone systems management, cost benefit analysis, and needs forecasting.

EXAMPLES OF DUTIES

Coordinate all data processing functions of the City, including systems management, applications development, hardware/software support, PC and communications network support and training, troubleshooting, Geographic Information System development, and staff services.  Develop long-range planning, coordination, security and quality assurance efforts to integrate, coordinate and support all data systems and services within the City, and establish Division goals and objectives.  Evaluate technological and informational needs of the organization, make recommendations, and develop services to accommodate such needs.  Assist in selecting the developing and supervise subordinates.  Review and evaluate employees’ job performance and recommend effective personnel action.  Develop and implement training and customer service programs to effectively and efficiently integrate, coordinate, and support information services activities with other City divisions.  Prepare and administer the Information Services Division budget.  Provide assistance on information services budgetary issues to other impacted divisions.  Prepare effective written reports and oral presentations.  Work with all levels of City employees, City Council members and the public.  Perform other related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:  Contemporary information services environments, hardware platforms and operating systems, including personal computers, networks, file servers, geographic information systems, and system integration; principles of management, supervision and training.

Ability to:  Stimulate professional growth and development of Information Systems employees.  Maintain a progressive atmosphere, allowing maximum utilization of technology.  Foster teamwork.  Build consensus and act as a facilitator.  Develop and maintain positive and effective interpersonal working relationships.  Plan, organize, and prioritize projects.  Analyze, interpret, summarize, and present administrative and technical information and date in an effective and understandable manner.  Analyze trends and problems and develop long-range plans.  Prepare effective written reports and oral presentations.  Apply common sense and logic in decision making.  Effectively supervise subordinates.  Interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis

Experience:  Six years progressively responsible administration or managerial experience in a data processing or information services environment.

Education:  A Bachelors degree in Information Systems, Computer Science, Business Administration, or a related field.  A Masters degree is desirable.  An equivalent combination of experience, education, and/or training may substitute for the listed minimum requirements.

License:   Valid Class C California Driver’s License.

Applications will be accepted for this position until Monday, April 22, 2019

Interviews: TBA

Resumes are not accepted in lieu of completing a city application.

DEFINITION

Under general supervision of the Director of Finance and/or the Assistant Director of Finance, to supervise the Utility Billing Division operations and personnel of the Department of Finance; to maintain a system of records therefor in conformance with generally accepted accounting principles and approved office methods; to develop periodic and annual financial and operating reports for use by the City, State, and others; and to do related work as required.

EXAMPLES OF DUTIES

Supervise all utility billing functions including, but not restricted to, meter readings, bill preparation, account collections and accounting of payment received, servicing customer inquiries, and handling of new accounts.

Select, train, supervise and evaluate assigned staff including subordinate supervisors.

Develop and implement the goals, objectives, policies, procedures and priorities of the division.

Interpret policies and procedures; and recommend changes as necessary.

Prepare staff report, studies and analyses; and make presentations before the North San Mateo County Sanitation District Board, City Council, the public and other agencies.

Prepare utility billing financial and operating reports.

Perform cash audit and determine adequacy of internal accounting controls on cash handling procedures.

Prepare and administer the Division's budget.

Manage and participate in administration of contracts relating to division operations.

Participate in and represent the Finance Department as a member of various committees.

Respond to non-routine customer service inquiries and complaints.

Work with IT staff and contractors to acquire, develop and modify computer applications related to the division's activities.

MINIMUM QUALIFICATIONS

Knowledge of: Principles and practices of administration, effective supervision and personnel management; practices and procedures related to the accountings for cash receipts and the maintenance of customer accounts. Principles and practices of accounting principles for governmental enterprises and utilities, auditing, billing, collections, receivables, and internal control for cash receipts; principles and capabilities of computerized accounting and utilities systems.

Ability to:  Supervise and coordinate the work of subordinate personnel and provide on-the-job training; prepare complete and accurate reports; analyze a variety of data processing output and statistical reports; lean and apply pertinent legal requirements and departmental policies; operate office machines; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Experience: Five years of increasingly responsible administrative experience in working with and/or maintaining accounting systems (desirably with some involvement with utility operations), three years of supervisory responsibility.

Education: Graduation from college or equivalent with a degree in Business Administration, Accounting, or a related field. Experience may be substituted for the college requirement on a basis of two years experience for each year of college required.

Please see the job description and announcement below.

The County of San Mateo's Information Services Department is seeking
a creative and highly motivated individual for the position of 
Executive Secretary – Confidential.

The Executive Secretary plays a key role in the department, and will perform varied, complex and often confidential secretarial and office administrative support tasks in support of the Chief Information officer (CIO)/Director and other associated management, supervisory and professional staff.   

What will help you succeed in this position:

• Passion for public service and Commitment to our values. Not only are we are a trusted technology partner for all County departments, but we are also committed to government transparency and working with residents to ensure everyone receive the highest quality service possible. Your interest in local government and in helping our partners and underserved community will enable you to thrive in this role.
• A love of Technology and Writing. You will be writing, editing, and proofreading a wide variety of documents, including crafting the department's newsletter and creating  dynamic and engaging content for presentations. You must be tech savvy and comfortable with writing, editing, and tight deadlines.
• Extraordinary organizational and interpersonal skills. As a key partner to the CIO's office, you will be instrumental to the success and efficiency of the department. Exceptional organizational skills and a positive attitude are must-have's as is being flexible, adaptive, and responsive in a fast-paced and engaging team environment.

Examples Of Duties: 
Duties may include, but are not limited to, the following:

• Provide support to the CIO/Director with calendaring, agendas, rosters and minutes for various committees. 
• Schedule, set up, and clerk internal and committee meetings. 
• Create newsletter and dynamic presentations for high-level technology conferences and speaking engagements for the CIO/Director, including innovative information and graphical content.
• Receive and screen visitors and telephone calls; provide information and resolve complaints which regularly require the use of judgment and the interpretation and application of policies and procedures. 
• Research and compile a variety of informational or statistical material from sources both inside and outside the office; summarize such information as necessary. 
• Type drafts and a wide variety of finished documents from stenographic notes, brief instructions, or printed materials; may use word processing equipment and input or retrieve data and prepare reports from an on-line or personal computer system. 
• Compile and process confidential materials related to labor and employee relations. 
• Initiate correspondence independently for signature by appropriate management staff; review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage. 
• Organize and maintain various administrative, reference, and follow-up files; purge files as required. 
• Organize meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings and prepare minutes, or may represent the manager at such meetings. 
• Relieve director and managers of certain administrative matters by following up on projects, transmitting information, and keeping informed of department activities. 
• Make appointments and maintain a calendar; schedule and arrange for meetings and make travel arrangements. 
• Review expense claims for accuracy and required backup materials. 
• Sort mail and obtain related backup materials. 
• Assist with the development and analysis of data; may prepare or maintain statistical information. 
• Organize own work, set priorities and meet critical deadlines; ensure that such deadlines are met by other staff. 
• Manage the workflow of agency reports to the Board of Supervisors. 
• Provide backup support for other administrative support staff and front desk reception.
• Perform related duties as assigned.

QUALIFICATIONS 
Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is two years of secretarial experience which has included providing office and administrative support to management staff.

Knowledge of: Office administrative and secretarial practices and procedures, such as business letter writing and the operation of common office equipment, including a word processor and personal or on-line computer; basic organization and function of public agencies, including the role of an elected Board of Supervisors and appointed boards and commissions; record keeping, report preparation, filing methods and records management techniques; correct English usage, including spelling, grammar, punctuation, and vocabulary; standard business arithmetic, including percentages and decimals; basic supervisory principles and practices; and basic budgeting principles and practices.

Skill/Ability to:  Provide varied, responsible, and often confidential secretarial and office administrative assistance to high-level management and other associated supervisory and professional staff; plan, direct and review the work of assigned staff, and instruct staff in work procedures; interpret, apply and explain complex policies and procedures using tact, discretion, initiative and independent judgment within established guidelines; analyze and resolve office administrative situations and problems; research, compile, and summarize a variety of informational materials; compose correspondence independently or from brief instructions; establish and maintain effective working relationships; and organize work, set priorities, meet critical deadlines, and follow up on assignments with a minimum of direction.

APPLICATION/EXAMINATION 
Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. 

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. 

The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening (weight: pass/fail) will be invited to a panel interview (weight: 100%), which may include a written or computer exercise. Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. 

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button above. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

~ TENTATIVE RECRUITMENT SCHEDULE ~
Final Filing Date:  April 2, 2019 
Application Screening:  April 4, 2019
Combined Civil Service and Departmental Panel Interviews: April 17 and/or 18, 2019

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer.
 

HR Analyst: Lucy Fung (032019) (Executive Secretary-Confidential – E476)

AFTER SCHOOL COMMUNITY SERVICES ASSISTANT (ASCSA) I/II/III

ASCSA I: $12.36 - $15.02/hr.

ASCSA II: $13.84 - $16.82/hr.

ASCSA III: $15.79 - $19.19/hr.

Multiple Positions Open (part-time, at-will, no benefits)

Also hiring Substitute ASCSA I staff available a minimum of 3 days a week.

DEFINITION: Under supervision, staff will perform duties in our After School Program consisting of an educational, enrichment and recreational environment. Work schedule will NOT exceed 28 hours per week; schedule is generally 11 am – 6 pm (varies from site to site), Monday through Friday and may include evenings, weekends, and holidays.

Qualified applicants will be invited to test or asked to provide official documentation to verify they meet the educational requirements.

TESTING FOR THIS RECRUITMENT IS TENTATIVELY SCHEDULED FOR THURSDAY, APRIL 11, 2019.

DESIRED EXPERIENCE FOR ASCSA I:

• A minimum of six (6) months organized recreation, school aged child care, or teaching.
• Ability to successfully lead a group of 20 or more students in both an educational and recreational setting.
• Knowledge of positive behavior guidance techniques and the ability to use them appropriately.
• Ability to create a fun and engaging educational environment for elementary and middle school aged youth.

DESIRED EXPERIENCE FOR ASCSA II:

• A minimum of one (1) year organized recreation, child care, or teaching.
• Ability to successfully lead a group of 20 or more students in both an educational and recreational setting.
• Knowledge of positive behavior guidance techniques and the ability to use them appropriately.
• Ability to create a fun and engaging educational environment for elementary and middle school aged youth

DESIRED EXPERIENCE FOR ASCSA III (SITE LEAD) POSITION:

• A minimum of two (2) years of increasingly responsible experience in education, school aged recreational programming or a closely related field including supervisory experience.  
• Ability to successfully lead a program with up to 5 additional staff members and up to 100 youth in attendance daily; Knowledge of after school program best practices and ability to implement them appropriately.
• Ability to build relationships and communicate effectively with school site personnel, staff, participants, and parents regarding program policies and procedures. 

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Work with students in reading, spelling, mathematics, and other subjects, assist with computer skills: Assist in supervising and organizing recreation activities; distribute, monitor, and maintain equipment/supplies.
• Assist in monitoring program compliance with laws, rules, and regulations; Supervise children/participants at park site or facility; lead group activities; Recommend and/or assist in the implementation of goals and objectives; implement policies and procedures.
• Provide information and referrals to program participants, school officials and community groups regarding program being offered; operate a computer and related software; communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged standing, sitting, walking on level or unleveled and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. Incumbents may be required to lift, carry and/or push objects weighing 25 pounds or more. This position requires near and far vision for reading written documents and in the observation of participants during activities. Acute hearing is also required in providing customer service to public and /or assistance in facility, classroom, or outdoors.

EXPERIENCE AND TRAINING:  In addition to the required minimum experience, all positions must have knowledge of teaching curriculum or learning based programs.  EDUCATION: Completion of 12th grade or equivalent; ALSO 2 or 4 year degree from an accredited college OR completion of two (2) years of higher education (48 semester/72 quarter units) OR completion of FUSD Paraprofessional testing.

LICENSES AND/OR CERTIFICATIONS: Possession of, or ability to obtain CPR and basic first aid certifications within sixty (60) days of hire are required. A valid CA driver’s license may be required for certain positions. Candidates must be age 18 or older.

DESCRIPTION/RESPONSIBILITIES:

The City of San Jose Finance Department is seeking to hire a Senior Analyst, in the Revenue Management Division of the City’s Finance Department.   The Senior Analyst salary range is $85,529.60-104,208.00/annually.  In addition to this salary, employees in this position will also receive a 5% ongoing non-pensionable compensation increase.

The Senior Analyst position in the Revenue Compliance and Monitoring section of Revenue Management reports directly to the Revenue Enhancement Program Manager and is responsible for the monitoring and compliance of approximately $500 million of tax and fee revenue.  The Senior Analyst position will supervise an Analyst, two Accountants, and two Senior Account Clerks.  Responsibilities of this position include, but are not limited to the following:

     * Overseeing the monitoring and compliance of various complex City revenue streams such as Sales and Use Tax, Utility Users Taxes, Telephone Line Tax, Franchise Fees, Marijuana Business Tax, Lodging Taxes and Fees, and Sold Waste Enforcement Fees.

     * Supervising and participating in complex fiscal, financial, and accounting problems which have significant impact on the City's financial condition and/or operations

     * Multifaceted in-depth audits of various tax and fee programs, including audits of cash only businesses.

     * Operational budget analysis of major City tax and fee revenues and receivables.

     * Familiarization, enforcement, and maintenance of various City Codes, Ordinances, and Resolutions to ensure revenues are maximized and collected in an accurate, timely, and equitable manner.

     * Management and preparation of contracts, Council memorandums and presentations, ad-hoc financial report generation, and Municipal Code updates.

     * Review and approval of accounting transactions and system interface batches for various financial systems and transactions within the City.

     * Reconciliation of Citywide Accounts Receivable sub-systems to the General Ledger in the Financial Management System.

     * Recommending strategies to reallocate staffing resources to maximize revenue collection efforts. 

     * Coordinating staff work of assignments, team priorities, contract administration, and revenue enhancement consultants to maximize team efficiency and productivity.

Competencies

The ideal candidate will possess the most desirable combination of training, skills, and experience, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise- Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Possess a comprehensive understanding of gross receipts and deficiency audits, including audit experience of cash only businesses and an understanding of Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) accepted accounting principles.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.

Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.  Has experience in a team leader capacity with the ability to drive projects over the finish line.

Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach. 

Decision Making – Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance.

Leadership – Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational support and direction.

Planning - Acts to align own unit's goals with the strategic direction of the organization; Defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.

Problem Solving – Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.