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Date Posted:            February 27, 2020

Classification:          NETWORK ENGINEER
                                   Open and Promotional recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year
 

Salary Range:            Step A            Step B            Step C            Step D            Step E
(monthly)                 starting            6 mos          18 mos           30 mos          42 mos
                                   $8,570           $8,999            $9,448            $9,920          $10,416

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Business Services Division; Information Technology Services Department;
                                   101 Twin Dolphin Drive; Redwood City, CA  94065-1064

Application Deadline:          Friday, March 27, 2020     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under the direction of the Manager, Network Services, perform a variety of highly complex and specialized activities involved in the planning, design, set-up, installation, configuration, operation, development, modification, maintenance and repair of County Office and school district Local Area Network (LAN), Wide Area Network (WAN), intranet, internet and other network systems and related servers, equipment, hardware, software and applications; administer, analyze and assure proper use, connectivity, security and operation of County Office network systems.

Essential Job Functions:              

• Perform a variety of highly complex and specialized activities involved in the planning, design, set- up, installation, configuration, operation, development, modification, maintenance and repair of County Office and school district LAN, WAN, intranet, internet and other network systems and related servers, equipment, hardware, software and applications; establish and maintain related time lines and priorities
• Install, configure and assure smooth and efficient operation of network hardware, cabling, servers, hubs, routers, switches, firewalls, cabling infrastructures, modems, printers and other network components, equipment and devices; replace cabling, equipment and devices as needed; coordinate and assure proper interoperability, connectivity and adaptability between network systems; coordinate circuit installations and network cutovers
• Analyze network needs and develop and implement network plans, projects and specifications; prepare and develop maps, diagrams, drawings, spreadsheets and other documents; estimate equipment, material, hardware, hardware, time and cost requirements for network projects; contact vendors and contractors to request pricing and product information
• Perform a variety of network administration activities including establishing and maintaining user accounts, IP addresses, subnets, supernets, domains, passwords, e-mail accounts, internet connectivity, firewalls and designated programs and systems; assure proper installation of server and work station software and operating systems and test applications to assure proper operation
• Monitor and analyze network performance to assure smooth and efficient operation and identify problems, concerns and security issues; monitor, control and assure proper network usage, security, traffic, operations, resources allocation, bandwidth and connectivity; monitor, analyze and modify systems to meet County Office, remote and dial-up user needs
• Provide for the effective and efficient storage, retrieval, customization and archiving of data on servers; troubleshoot and resolve network and server-related database problems and malfunctions; assure data integrity; prepare, maintain and replace back-up data files; monitor available system disk space; move, compress and delete files to provide for program running as needed
• Inspect, troubleshoot and diagnose network system, server, hardware and application malfunctions to assure smooth running of network systems; resolve connectivity and other network problems and malfunctions; administer, configure, monitor and maintain network system servers and security; update servers with security patches and anti-virus software as needed
• Prepare user stations and computer equipment for staff use; install and configure software and hardware and observe elements of the computer for evidence of incorrect performance; connect work stations to network server and assure proper operation; troubleshoot, diagnose and repair computer workstations and related hardware and software as needed
• Compile and analyze a variety of information and data related to network system use; utilize related technology tools; prepare and maintain a variety of records, reports and files related to network utilization, traffic patterns, connectivity, passwords, data ports, IP’s, hardware and software configurations, technical support, vendors, back-ups and assigned activities
• Install server and work station software; test applications to assure proper operation; configure hardware and software to assure network access and smooth system operations; troubleshoot and resolve operating system malfunctions; obtain and install software updates and upgrades as needed
• Provide technical assistance and user support to County Office personnel, school districts, outside agencies and others concerning networks; respond to inquiries and provide detailed and technical information concerning network design, equipment, hardware, software, security, connectivity, configuration, malfunctions, applications, practices, techniques and procedures
• Serve as a liaison and coordinate network-related projects, communications and information between the County Office, local school districts, vendors, consultants and various outside agencies; resolve related issues and conflicts in a proper and timely manner
• Communicate with personnel, administrators and various outside agencies to exchange information and coordinate activities; contact and collaborate with vendors in resolving network problems, issues and malfunctions
• Train and provide work direction and guidance to assigned personnel; coordinate network projects and review completed projects for accuracy, completeness and compliance with established standards, requirements and procedures
• Operate a variety of computers, servers, peripherals, testers, meters, analyzers, tone generators, specialized software and hand tools; drive a vehicle to conduct work
• Research and evaluate new technologies for possible implementation; confer with users concerning system needs; provide recommendations for and assist in coordinating the purchase and implementation of new technologies including network hardware and software

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:  Bachelor’s degree in Computer Science or a related field

EXPERIENCE:  Four (4) years of increasingly responsible experience involving network planning, design, set-up, installation, development, modification, maintenance and repair

Specialized Skills and Knowledge:     

• Knowledge of practices, procedures and techniques involved in the planning, design, installation, configuration, operation, development, modification, maintenance, and repair of WAN, LAN, intranet, internet, and other network systems and related servers, equipment, hardware, software, and applications
• Ability to perform a variety of highly complex and specialized activities involved in the planning, design, set- up, installation, configuration, operation, development, modification, maintenance, and repair of County Office and school district LAN, WAN, intranet, internet, and other network systems and related servers, equipment, hardware, software, and applications
• Knowledge of WAN and LAN usage, implementation and network terminology
• Knowledge of networking standards, requirements, layout and infrastructure related to educational organizations
• Ability to perform a variety of network administration activities including establishing and maintaining user accounts, passwords, server and system back-ups, e-mail accounts, and internet connectivity
• Knowledge of advanced principles, theories, and techniques of network design
• Ability to analyze network needs and develop and implement network plans, projects, and specifications
• Knowledge of principles and techniques of systems and network analysis
• Ability to administer, evaluate, and modify network systems to assure proper security and operation
• Ability to administer, monitor, and maintain network system security, servers, and databases
• Ability to monitor, control and assure proper network usage, security, traffic, operations, resources allocation, bandwidth, and connectivity
• Knowledge of materials, methods and tools used in the operation, installation and repair of computer and network systems
• Ability to troubleshoot, diagnose, and resolve problems with network servers, hardware, and software
• Knowledge of principles, methods and procedures of operating computers, networks and peripheral equipment
• Knowledge of system utilities, and design and program applications
• Ability to configure network and user station settings to assure optimal utilization of system resources
• Knowledge of applicable types of cabling systems, servers, hubs, routers and other related equipment
• Ability to install and configure network hardware, cabling and related equipment
• Knowledge of installation, maintenance, and repair of computer hardware, software, and peripheral equipment
• Ability to repair and replace hardware as needed
• Knowledge of computer operating systems and software applications utilized by the County Office
• Ability to install and assure proper operation of server and work station software and updates 
• Knowledge of record-keeping and report preparation techniques
• Ability to provide for effective and efficient storage, retrieval, customization, and archiving of data
• Ability to maintain records and prepare reports
• Knowledge of technical aspects of field of specialty
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to plan and organize work
• Ability to meet schedules and time lines
• Ability to work independently with little direction

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials and view a computer monitor
• Sitting or standing for extended periods of time
• Lifting, carrying, pushing or pulling moderately heavy objects as assigned by the position
• Bending at the waist, kneeling, or crouching to file materials
• Reaching overhead, above the shoulders and horizontally
• Climbing ladders and working from heights

Examination Process:  The examination process for this classification will consist of:

1. A scored rating by a screening panel of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. A written examination (anticipated date- April 2, 2020)
3. An oral board examination (anticipated date- April 9, 2020)

NOTE:      Examination procedures subject to change as deemed necessary by the Executive Director, Personnel Commission Services.

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

NOTE:     Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

https://www.smcoe.org/about/personnel-commission/

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

This is a NEW program within the Marysville Fire Department.  The Marysville Fire Department is hiring continuously for twelve (12) Firefighter Reserves.  These positions will be funded for four (4) years through the SAFER Grant.  

For each 24 hour shift worked, you will receive $60 for food and mileage, that will be paid monthly in accordance with the City of Marysville's established pay schedule.  

The Town if Hillsborough is currently looking for a part-time (4 hrs/day, twice per week) Accounting Clerk to support our Finance & Water Services Department. The incumbent will report to the Assistant Finance Director.

The Accounting Clerk is a part-time position for the Town of Hillsborough and will be designated to help support the water services department. This position functions with general supervision within the department and performs operational duties in the areas of transaction processing and account reconciliation. There could also be special seasonal projects where the Accounting Clerk could be tasked with duties related to business license processing, retention records, general office, and other transaction processing

The Accounting Clerk is a part-time position, with a total of 8 hours per week that will last for a minimum of 6 months. After the 6 months have concluded, the Town will re-evaluate the position and needs of the department to determine if the position will be extended. 

Knowledge of and Proficiency in:

Financial record-keeping and general accounting office practices;

Business arithmetic;

Correct business English usage and standard format for written communication;

Efficient filing system and use of standard office equipment, financial accounting software, and Microsoft Office Suite (Outlook, Word, Excel) in a Windows-based environment.

Ability to:

Perform the essential duties of the job;

Prepare transactions and documents accurately and rapidly;

Understand and carry out written and oral instructions; communicate clearly and concisely both orally and in writing;

Establish and maintain effective communication and working relationships with employees, and potentially members of the public.

Adapt and be flexible;

Exercise personal initiative;

Effectively manage a heavy workload under pressure with tight deadlines.

The Town of Colma

Invites you to apply for the position of:

Management Analyst Intern

This internship provides an excellent opportunity for an individual interested in Public Administration to enhance their administrative and analytical knowledge, skills, and abilities. Through mentorship and under general supervision, the incumbent will be responsible to complete specific projects and a variety of on-going assignments to help develop their knowledge and skills. This is a training opportunity position reporting to an assigned Department. There may be several evening obligations, such as attending City Council meetings or other community events. 

EXAMPLES OF DUTIES AND RESPONSIBILITIES

Duties may include, but are not limited to, the following:

• Maintain records/document management system.
• Conduct public outreach/media (i.e. tax initiative).
• Conduct research/study on technology enhancing.
• Assist in the development and coordination of marketing and branding.
• Perform data analysis.
• Create various electronic forms.
• Create templates for reporting purposes.

• Coordinate projects across departments within the organization.

MINIMUM QUALIFICATIONS

Any combination of experience and training that would likely provide the required knowledge and abilities are qualifying.  A typical way to obtain the knowledge and abilities would be:

Education, Training & Experience

Enrollment in a Bachelor’s or Master’s degree program with demonstrated interest/experience in communications, marketing, international relations and community engagement or closely related academic program.

Possession of a valid California Driver’s License may be required.

Knowledge of:

• Social media platforms including Town Hall, Facebook, Twitter, Instagram, Nextdoor, LinkedIn and other tools.
• Social media management and analytics tools and web content development.
• Research and related reporting strategies.
• Desktop software such as Microsoft Word, Excel, PowerPoint and Publisher.
• Familiarity with email marketing tools.
• Adobe Creative Suite.
• Records management principles and practices.
• Computer applications related to the work.
• Project management, policy analysis principles, program/policy evaluation or organizational development.

Ability to:

• Communicate effectively, orally and in writing, and work cooperatively with Town staff.
• Plan, develop, review and complete projects in a timely manner.
• Interpret and apply administrative and departmental policies and procedures.
• Ability to work independently with minimal guidance.
• Creative and detail oriented.
• Ability to perform in-depth research on a given topic and provide recommendations.
• Ability to think critically, analyze data, and present logical conclusions or reports based on available information.
• Establish and maintain effective working relationships with those contacted in the course of work.

Applications are being accepted for the position of Deputy Finance Director with the City of South San Francisco

DEADLINE TO APPLY: MARCH 20, 2020 AT 5:00PM

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, INCLUDING HEALTH AND DENTAL INSURANCE FOR FAMILIES, A GENEROUS VACATION AND ADMINISTRATIVE LEAVE PACKAGE, AS WELL AS CalPERS RETIREMENT PLAN AND PARTICIPATION IN SOCIAL SECURITY 

THE CITY

The City of South San Francisco is a General Law city with a population of 65,710 residents that grows to 100,000 during business hours. South San Francisco is strategically located on the west shore of the San Francisco Bay, in northern San Mateo County, 10 miles south of San Francisco. This City is also located along the Bay Area's main transportation routes, included 101, 280, Caltrain, BART, San Francisco Bay Ferry, and the San Francisco International Airport.

The City of South San Francisco is a full-service city with 12 City Departments including Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Finance; Information Technology; Human Resources; City Clerk; and Office of the City Manager.  The City has a Council-City Manager form of government with more than 460 full-time regular employees.

The City of South San Francisco proudly remains The Industrial City, a reflection of its steel mill and ship building past.  In recent years, the City has been redefined to reflect the innovative, entrepreneurial and industrious spirit, which has made South San Francisco the Biotech Capital of the World.

South San Francisco’s biotechnology cluster is the largest in the world, with roughly 45,000 life science workers, 200 biotech companies, and over 12 million square feet of office/R&D facilities – with an additional 9 million square feet of new R&D facilities in the development pipeline. 

South San Francisco enjoys a high quality of life with an extensive public parks system, active library and learning programming and a dynamic, engaged community making South San Francisco a great place to live, learn, work and play. 

THE DEPARTMENT

The Finance Department provides critical financial services citywide, setting the fiscal accountability and policy controls over the use of City funds. It leads the fiscal accountability efforts and ensures the responsible and legal use of City funds through thoughtful appropriations and implementation and management of policies and procedures. It is responsible for numerous vital City services, including maintaining the City’s accounting system, managing payroll and purchasing procedures, issuing business licenses, managing parking districts, and collecting occupancy taxes and other City fees. Other services include financial planning and analysis, risk mitigation and strategic consulting.

The City’s total adopted appropriated budget for FY2019-20, excluding transfers between funds, totals $167 million. With a staff of 14.5 FTEs, the Finance Department is a strategic business partner to every other City department, and central to City operations. 

The Department is looking for an experienced Deputy Finance Director whose duties may include:

• Leading the biennial budget development process, including supervising and mentoring the financial analysts who support effort;
• Participating in the annual audit process, ensuring timely issuance of the CAFR;
• Spearheading the review of the City’s internal controls, ensuring adherence with best practices; and
• Assisting on special projects as directed by the Director of Finance, such as an enterprise resources planning system implementation or bond issuance.

DESCRIPTION/RESPONSIBILITIES:

     The Public Works Department is currently recruiting for a Communications Technician for the Radio Communications Shop. The Radio Communications shop maintains the communication system for the City of San José that is used by multiple departments, such as: Police, Fire, Department of Transportation, Parks Recreation Neighborhood Services (Park Rangers), and Public Works (Animal Care & Services). The City of San José public safety and city services depend upon the use of commercial radio communications equipment. For police officers and firefighters, radio communications are the primary means of communicating with the 9-1-1 dispatch center in performing their duties. These vast stand-alone radio systems with fault-tolerant designs are essential to providing the public with reliable emergency response services 24 hours a day, 365 days a year with demand for system survivability through any catastrophic event. Responsibilities of the Communications Technician include, but are not limited to:

     *

          + Installation, maintenance and repair of mobile and portable radios, base and control stations, dispatch consoles, central electronic banks (CEB), voting receivers and comparators, digital Microwave system and P25 conventional and trunked Land Mobile Radio (LMR) systems.

          + Respond to trouble reports, perform preventative maintenance and project assignments.

          + May update technical documentation including wiring block assignments, as-built drawings of installed equipment at City radio sites, specialized vehicular installations, and diagrams of the City’s various communications systems.

          + May provide recommendations for process improvement changes with the input of technical staff.

          + May construct and/or modify communications equipment and perform research on new equipment.

     This recruitment may be used to fill multiple positions in this, or other divisions or departments. The actual salary shall be determined by the candidate’s qualifications and experience. In addition to the starting salary, employees in the Communications Technician classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

     Selection Process

     The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise. Please attach your resume as part of your application submittal.

     You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response. 

    1.

         1. Please describe your work experience in the programming and/or repair of portable and mobile radios and other electronic equipment including one year of experience in the area of public safety communications.

         2. Please list the type of certificate or licenses you currently hold and the granting authority.

         3. Please describe your experience in operating and/or maintaining complex radio/communication systems.  In your response, include what your role was, a description of the system(s) you maintained, and your number of years of experience.

         4. Please describe your experience in the installation of complex radio/communications related equipment. In your response, describe the project(s) you installed, as well as your specific role in making the project successful.

     You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. 

     If you have questions about the duties of these positions, the selection or hiring processes, please contact Colin Braslin at colin.braslin@sanjoseca.gov.

DESCRIPTION/RESPONSIBILITIES:

     Please note that applications are currently not accepted through CalOpps or any other third-party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.

     The Community Energy Department is seeking to fill one (1) Senior Accountant position in the in the Budget and Financial Management Division. This position reports to the Division Manager and will work closely with the City Manager’s Budget Office.  Under general supervision, the Senior Accountant will be responsible for developing and maintaining fiscal operations for the department, as well as day to day management of the fiscal team. Other responsibilities include monitoring the needs of the accounting function in SJCE and provide recommendations on future staffing requirements to ensure the department’s accounting expertise remains in line with financial reporting demands. The position is currently funded through June 30, 2020 with ongoing funding anticipated to be included in the 2020-2021 Operating Budget. Typical duties of this position may include, but are not limited to:

     · Managing the accounting and financial reporting requirements of San Jose Clean Energy (SJCE);

     · Assuring compliance with a variety of regulations and fiscal procedures related to the flow of SJCE funds;

     · Preparing periodic financial statements, including SJCE’s annual financial statements, notes to the financial statements and auditor lead sheets;

     · In coordination with the City’s internal and external auditors, developing Agreed Upon Procedures for the SJCE program and respond to annual audits of those procedures;

     · Working closely with the City’s Finance Department, maintain compliance with the requirements of the City’s General Ledger and ensuring that financial statements/reports are compliant with professional accounting standards and applicable rules and regulations; 

     · Overseeing bank reconciliations and ensuring program transactions are properly documented and accounted for;

     · Supporting year-end financial audits on behalf of SJCE, including demonstrating compliance with financial policies, procedures and other relevant information to internal and external auditors; 

     · Assisting in the preparation of a variety of departmental and City financial reports, including the City’s Comprehensive Annual Financial Report as well as other applicable regulatory reports.

     This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment

     Selection Process:

     The selection process will consist of an evaluation of the applicant’s training and experience based on the application, cover letter and resume, and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

     You will be prompted to answer the following job-specific questions during the online application process. Please note that there is a 4,000-character limit, including spaces, for each text response. 

     1. Do you have a Bachelor’s degree from an accredited college or university in Accounting, Business Administration, or another closely related field, including at least 18 semester units in accounting subjects? If yes, please provide the name of the college or university and the field in which you obtained your degree. You may also include any additional degrees or applicable certifications that you have achieved.

     2. Have you obtained four (4) years of experience at the working level of a professional accountant? Please explain how you have obtained your experience as an Accountant. Include the dates of employment, name of employer(s), job title, and (related) primary duties.

     3. What is your proficiency level (Beginner, Intermediate, Expert) with the City of San José’s Financial Management System (FMS) or any other financial management system? Describe your experience with any financial management systems that you have used and indicate your proficiency level as either: “Expert”, “Intermediate”, or “Beginner”.

     4. Describe your experience in performing operational or financial audits? Include the scope and your role in performing operational or financial audits.

     5. Describe your experience preparing and reviewing financial statements and performing detailed expenditure tracking in complex budget setting. Include any experience with balance sheets, cost analyses, and/or any other asset and liability reporting.

     You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

     If you have questions about the duties of these positions, the selection or hiring processes, please contact Michelle Saechao at Michelle.Saechao@sanjoseca.gov

     Salary Information

     $88,088 - $107,328 Annually

Applications are being accepted for the position of Financial Analyst II with the City of South San Francisco

DEADLINE TO APPLY: MARCH 13, 2020 AT 12 NOON OR UPON RECEIPT OF 50 QUALIFIED APPLICATIONS, WHICHEVER OCCURS FIRST.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, INCLUDING HEALTH AND DENTAL INSURANCE FOR FAMILIES, A GENEROUS VACATION AND ADMINISTRATIVE LEAVE PACKAGE, AS WELL AS CalPERS RETIREMENT PLAN AND PARTICIPATION IN SOCIAL SECURITY.

THE CITY

The City of South San Francisco is a General Law city with a population of 65,710 residents that grows to 100,000 during business hours. South San Francisco is strategically located on the west shore of the San Francisco Bay, in northern San Mateo County, 10 miles south of San Francisco. This City is also located along the Bay Area's main transportation routes, included 101, 280, Caltrain, BART, San Francisco Bay Ferry, and the San Francisco International Airport.

The City of South San Francisco is a full-service city with 12 City Departments including Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Finance; Information Technology; Human Resources; City Clerk; and Office of the City Manager.  The City has a Council-City Manager form of government with more than 460 full-time regular employees.

The City of South San Francisco proudly remains The Industrial City, a reflection of its steel mill and ship building past.  In recent years, the City has been redefined to reflect the innovative, entrepreneurial and industrious spirit, which has made South San Francisco the Biotech Capital of the World.

South San Francisco’s biotechnology cluster is the largest in the world, with roughly 45,000 life science workers, 200 biotech companies, and over 12 million square feet of office/R&D facilities – with an additional 9 million square feet of new R&D facilities in the development pipeline. 

South San Francisco enjoys a high quality of life with an extensive public parks system, active library and learning programming and a dynamic, engaged community making South San Francisco a great place to live, learn, work and play. 

THE DEPARTMENT

The Finance Department provides critical financial services citywide, setting the policy controls over the use of City funds. It leads the fiscal accountability efforts and ensures the responsible and legal use of City funds through thoughtful appropriations and implementation and management of policies and procedures. It is responsible for numerous vital City services, including maintaining the City’s accounting system, managing payroll and purchasing procedures, issuing business licenses, managing parking districts, and collecting occupancy taxes and other City fees. Other services include financial planning and analysis, risk mitigation and strategic consulting.

The City’s total adopted appropriated budget for FY2019-20, excluding transfers between funds, totals $167 million. With a staff of 14.5 FTEs, the Finance Department is a strategic business partner to every other City department, and central to City operations. 

The City of Foster City/Estero Municipal Improvement District

ACCOUNTING SPECIALIST

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities that are associated with specified positions.  Therefore, specifications may not include all duties performed by individuals within a classification.  In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

DEFINITION:  

Under general supervision, the Accounting Specialist performs complex financial duties requiring the application of financial record keeping practices and clerical coordination including: payroll, accounts payable, water and wastewater billing, business license processing, accounts receivable, cash receipts and capital assets.  Provides direct customer service to all levels of City employees and the public regarding financial operations, procedures and processes. Incumbents will be cross-trained in all assignments and assist others as assigned.

DISTINGUISHING CHARACTERISTICS, FEATURES, REQUIREMENTS:

The Accounting Specialist classification is an experienced level position, considering the complexity of work, degree of independent judgment and interpretative ability.  In each assignment area, the incumbent coordinates the accounting and bookkeeping records, systems and processes for the functional area.  Duties may not always follow standardized routines.  Changes may be recommended to procedures and processes.  This classification is expected to have operating knowledge of financial systems and all functional assignments.  All positions may provide backup assistance for all functions.

SUPERVISION EXERCISED AND RECEIVED:

General supervision is provided by the Assistant Finance Director or Accounting Manager.   Staff supervision is not required for this position.

IMPORTANT AND ESSENTIAL DUTIES: 

Duties vary depending on functional assignment.  All personnel are required to maintain Desk Manuals for the functions for which they are responsible, provide service to customers at the counter, process revenues collected on site or from mails, balance and post daily cash receipts and prepare bank deposits, maintain sub-ledger transactions. The duties outlined below are illustrative of the type of duties the Accounting Specialist will perform and may include lower level duties or other tasks necessary to deliver responsive customer service.

Utility Billing:

Performs utility billing processes for water and wastewater services, sets up and maintains customer account information, verifies water meter readings for accuracy and advises customer of account status.  Updates and processes utility payments on a daily basis; processes service requests for customers, final bills, delinquent notices and prepares correspondence for pursuit of non-payments.  Responds to customer inquiries, prepares reports on delinquent accounts, monitors meter deposit activity and billing.  Assists in coordinating collections with outside independent agencies.

Payroll:

Performs semi-monthly payroll process;  updates and enters employee pays, benefits information in the payroll system; maintains payroll records for audit purposes; reviews time-sheets for accuracy and references contract provisions for the purpose of pay and other benefits; prepares and distributes payroll-related reports; processes and reconciles monthly insurance premium payments; prepares federal and state reports, workers compensation reports, surveys, year-end tax statements including W-2 and 1095-C; and prepare payroll related journal entries.

Accounts Payable:

Processes purchase orders and enters transactions into the financial system; sets up and maintains vendor, processes invoices and department payment requests.  Distributes checks to vendors; maintains warrant register, sub-ledgers and other financial records.  Responds to internal and external inquiries regarding invoice status; monitors sales tax exception purchases and capital asset purchases; maintains computerized detailed capital asset records; prepares quarterly use tax reports for submittal to taxing authorities.  Process and review credit card transactions; and prepares year end 1099 tax statements.

Business Licenses:

Processes business license applications and fee payments; issues certificates; prepares an annual audit of business without licenses in newspapers and directories; prepares reports as required related to business licensing; prepares business license renewals and contacts delinquent accounts with second and final notices.

Accounts Receivable:

Prepares account receivable invoices and maintains subsidiary records for billing on property leases, development agreements, planning application deposits and other receivables and prepares annual possessory interest report.  Prepare Accounts Receivable related journal entries.  

EDUCATION AND TRAINING GUIDELINES:

Any combination of experience and training that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is:

Education: Graduation from high school plus additional college or university coursework in business, accounting, economics or a related field. Technical training programs will be considered in combination with work experience.

Experience:  Two years of work experience in financial record keeping and general accounting.  Public agency or municipal finance experience is desirable. Computer literacy in financial applications, spreadsheet and word processing programs is desirable.

LICENSES:  Possession of a valid Class C California Driver's License.

SELECTION PROCEDURE:  

A limited number of the most qualified candidates may be invited to continue in the selection process. The selection process can consist of one or more of the following components: written exam, oral board interview, and assessment center. The list will consist of candidates that successfully complete the oral board process. A departmental interview will be scheduled to fill the current vacancy following the establishment of the employment list. This list will be in effect for at least one year. After a conditional job offer, applicants must complete pre-employment medical examination and fingerprinting.

HOW TO APPLY: 

A City/District application and supplemental questionnaire is required for consideration and must be submitted no later than 5:00 p.m., March 13, 2020. It is strongly recommended that you apply as soon as possible as we will only accept the first 50 applications. The mostly highly qualified candidates will be invited to participate in an interview and testing process.  Applications may be submitted online at www.calopps.org.  You may also apply at the Human Resources Department, City of Foster City, 610 Foster City Blvd., Foster City, CA 94404. 

BENEFITS:

City of Foster City provides a superior benefits program which includes 12 paid holidays per year; annual sick leave; discretionary leave; Public Employees’ Retirement System, Voluntary Deferred Compensation program; Flexible Benefits Program including health, dental, vision and medical/dependent care reimbursement accounts; VEBA program; 9/80 work schedule; vacation accrued at the rate of 11 working days per year for the first three years then increasing to a maximum of 23 working days per year; long-term disability insurance; and life insurance. 

SUPPLEMENTAL QUESTIONNAIRE

***Application will not be accepted without the completed responses to the Supplemental Questionnaire listed below.

Instructions: Please provide the following information along with your application. The supplemental information will be used in selecting qualified applicants for consideration during the application review process. 

1. Please describe in detail your experience and knowledge in Payroll processing.

2. Please describe in detail your experience and knowledge in Accounts Payable.

3. Please describe in detail your experience and knowledge in Accounts Receivable.

4. Please describe in detail your experience and knowledge in Utility Billing.

ABOUT THE POSITION
City of Gilroy Public Works Department is currently recruiting for a college intern to work in the Operations Unit. This is a hands-on position responsible for updating City of Gilroy's Computerized Maintenance Management System (CMMS) which is based on Geographic Information Systems (GIS) data and is used for storing asset information regarding the City's water, wastewater, storm drain, street, sidewalk, park, landscape, urban forest and related infrastructure.
 
The Public Works GIS/CMMS College intern will have the opportunity to identify inconsistencies with GIS data by conducting field inspections of civil infrastructure and performing internal and external research. The Public Works GIS/CMMS College intern will resolve discrepancies by comparing physical field data and reconciling it with GIS/CMMS data.
 
This position is ideal for college candidates who are pursuing degrees involving Business Management Information Systems, GIS, Civil Engineering, or Geography.
 
 
WORK SCHEDULE
Internships can start as early as May 1, 2020 and end as late as September 30, 2020.  There is a possibility for the internship to be continued through June 30, 2021 (on a reduced schedule as described below.)
 
Interns may work full time (40 hours per week) up to 11 weeks during summer or when school is not in session.  Interns may work part-time (up to 25 hours per week) year round if working more than 11 weeks or when school is in session.
 
The official start and end date of the internship will be determined at the time of hire. Work hours are generally Monday – Friday between   8:00 a.m. to 5:00 p.m. Interns may be assigned to attend some evening and weekend events, and off-site meetings.
 
 
ABOUT THE TEAM
The Operations team is a group of hard-working individuals who are dedicated to making Gilroy a well maintained, safe, attractive, and well-run community. Our employees fully support a culture of safety, learning, bonding, and teamwork.