SENIOR PAYROLL TECHNICIAN
Open/Promotional
SALARY: $4684.49 to $6277.72 monthly (26 pay periods annually)
FINAL FILING DATE: We are accepting applications until closing at 5 pm, December 4, 2020
IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.
THE POSITION
The Human Resources Department is accepting applications for the Regular and Full Time-time position of Senior Payroll Technician in the Finance Department. The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.
The City of Roseville promotes a no smoking atmosphere.
THE CITY
The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:
- Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
- Build trust: Ensure honesty and integrity to gain confidence and support of others.
- Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
- Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
- Collaborate inclusively: Build effective working partnerships, alliances, and teams.
- Make quality decisions: Make sound, timely decisions and recommendations.
- Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.
DEFINITION
To organize, assign and review the work of assigned personnel engaged in a variety of complex and specialized accounting duties related to processing City-wide payroll; perform duties requiring specialized knowledge; and to provide administrative support to assigned supervisor.
DISTINGUISHING CHARACTERISTICS
The Senior Payroll Technician is the advanced journey level in the Payroll Technician class series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series, including providing technical and functional supervision over assigned personnel. Employees at this level are required to be fully trained in all procedures related to assigned areas of responsibility.
SUPERVISION RECEIVED AND EXERCISED
- Receives direction from assigned supervisor.
- Exercises technical and functional supervision over technical and administrative support personnel.
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:
- Plan, prioritize, and review the work of staff assigned to payroll functions. .
- Participate in the preparation of recurring management reports as well as ad hoc analysis requests.
- Oversee and participate in the biweekly, monthly, quarterly and year-end payroll close processes.
- Represent payroll in cross-functional projects as needed.
- Ensure compliance with applicable Federal, State and local laws as it pertains to payroll.
- Create and/or test proposed fixes, enhancements and updates to the payroll and time and attendance systems.
- Coordinate citywide and departmental-specific processes pertaining to all payroll related systems.
- Review, approve and track correspondence with personnel in regards to underpayment or overpayments.
- Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner.
- Using benchmarks, monitor incoming workload to evenly distribute tasks to support personnel.
- Participate in evaluating the activities of staff, recommending improvements and modifications.
- Provide and coordinate staff training; work with employees to correct deficiencies.
- Perform specialized work in analyzing, reviewing and processing of various financial records.
- Process and maintain payroll records and transactions, including employee and assignment costing.
- Oversee the reconciliation and transfer of payroll taxes, deferred compensation, pension (CalPERS) and all other payroll related payments.
- Provide assistance, as needed, in the preparation and processing of bi-weekly payroll.
- Provide assistance to Accounting staff with bank reconciliations.
- Reconcile periodic and quarterly tax files for accurate filing and posting; serve as point of contact for ADP; reconcile and prepare W2 files.
- Provide support to employees, third party contacts, and department timekeepers in regards to payroll and personnel procedures; interpret and explain payroll rules and regulations.
- Maintain payroll system controls; balance and record payroll transactions and reconcile to the accounting system; and balance various other financial transactions with source documents and controls.
- Prepare, compile, tabulate and maintain payroll data and complex documents; assist with preparing technical financial, statistical and operational reports, statements and records.
- Perform the most difficult work related to area of functional responsibility, including researching, reviewing, and correcting financial, statistical, and operating reporting documents.
- Provide assistance and advice to City departments in resolving issues related to highly complex research and analysis of a variety of payroll matters.
- Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
- Perform related duties as assigned.
MINIMUM QUALIFICATIONS
Knowledge of:
- Principles and practices of technical and functional supervision and training.
- Principles and practices of financial and statistical record keeping and advanced analytical research.
- Methods of governmental accounting and payroll practices, especially as applied to municipal organizations.
- Pertinent local, State and Federal laws, rules and regulations related to area of assigned responsibilities.
Ability to:
- Organize, assign and review the work of staff engaged in a variety of payroll duties.
- On a continuous basis, know and understand all aspects of the job. Intermittently analyze work papers, reports and special projects; research, identify and interpret technical and numerical information; observe and problem-solve operational and technical policy and procedures.
- On a continuous basis, sit at a desk for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
- Perform the most complex and difficult duties related to the monitoring, analysis, and reporting of a variety of technical financial activities and software upgrades.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
EXPERIENCE AND TRAINING
Experience:
- Two years of experience similar to that of a Payroll Technician II with the City of Roseville.
AND
Training:
- Equivalent to an Associate’s degree or 60 semester units of college level course work including 18 units in a major field of study and 21 units in general education from an accredited college or university, preferably with course work in accounting, finance or a related field.
- A Bachelor’s degree from an accredited college or university preferably with major course work in accounting, finance, public administration, business administration or a related field is desirable and can substitute for two years of Payroll Technician II experience.
License or Certificate:
- Possession of a valid California driver’s license by date of appointment.
SUPPLEMENTAL QUESTIONNAIRE
- Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the “Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored. I understand and agree with the above instructions.
- Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones.
- How many years of experience do you have performing payroll functions for a Municipality?
- None
- 1-2 Years
- 2-3 Years
- 3-4 Years
- 4+ Years
4. Describe your experience as it relates to the processing of payroll including but not limited to; processing/reviewing timesheets, calculating deductions and contributions, EFT and retirement and payroll liability accounts.
5. Describe your experience as it relates to payroll and/or timekeeping system set up and configuration.
6. Describe your knowledge or use of software formulas such as SQL or advanced excel functions.
7. Do you have experience working for a governmental employer? If so please describe.
8. Describe your experience working as a team in a deadline driven environment.
SELECTION PROCESS
All candidates meeting the minimum qualifications will have their Supplemental Questionnaire scored in the Formula Rate Examination. Based upon responses to the supplemental application question 3, the applicant’s responses will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions 4-7 will be utilized by the department hiring authority to make interview and selection determinations. Final promotional appointment is contingent upon having successfully passed a City-paid pre-employment medical exam specific for the position for which applied.
THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.
