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The Office of Mayor Sam Liccardo seeks a talented and experienced individual to execute and coordinate its external communications strategy. Under the guidance of the Communications Director, the Press Secretary will handle media inquiries, pitch stories, draft press releases, develop op-eds and columns, and plan press events. The person in this role will also develop messaging, build relationships with media contacts, and staff the Mayor at interviews and press events.

Competencies:

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

• • Job Expertise - demonstrates knowledge of and experience with applicable professional/technical principles and practices, preferably in a political or local government setting.
  • Communication Skills - communicates and listens effectively and responds in a timely, useful, positive and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form.
  • Computer Skills - experience with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
  • Flexibility - makes effective decisions, working in partnership with supervisors, team members, and colleagues in the City and Council offices; achieves desired results in the midst of changing deadlines, project requirements, or project needs.
  • Initiative - is self-directed, resourceful, and creative in meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility or workload and accept challenges;
  • Multi-Tasking - can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
  • Problem Solving - approaches a situation or problem by defining the problem or issue; determines the significance of problem(s); collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
  • Reliability - completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality.
  • Team Work & Interpersonal Skills - demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

The Communications Director (CD) is an at-will position that reports to the Mayor's Chief of Staff and interfaces directly with the Mayor to provide communications and messaging on a broad range of public policy matters.
 
The CD serves on the Mayor's senior leadership team, developing and executing communications strategies for initiatives, programs, and the annual budget messages. The CD serves as the Mayor's Press Secretary and will be the principal contact in the office for interfacing with the press. The position will also be responsible for coordinating with the City's Public Information and Communications staff regarding media inquiries, communications, coordinating events on behalf of the Mayor's office, and representing the Mayor's office to City staff. The CD oversees a team that currently includes staff responsible for media relations, social media and graphic design. The CD has responsibilities for writing speeches, press releases, web content, social media posts, Op-Eds and columns, and serves as the editor for all office communications.
 
The ideal candidate will have the background, experience, and knowledge to demonstrate:

• Effective use of the principles, practices, methods, and techniques of public/community relations, media relations, social media, and program management in a diverse community.
•  A strong commitment to public service.
• Significant experience in high-profile press and media relations, including effective communications with the press on complex topics.
• The capacity to function in a dynamic and fast paced environment, including crisis communications.
•  Extensive interaction with elected and appointed officials including business executives, regulatory agencies, community groups, employees, and the general public.
• The ability to formulate and accomplish strategic communication goals.
• The ability to present sensitive and/or complex issues, both orally and in writing, to large diverse groups in a persuasive fashion.
• The ability to make sound decisions and communicate effectively with the press with little advance notice.
•  A track record of outstanding accomplishments and superior performance, including excellent judgment and decision making, planning and organizational abilities.
•  Ability to communicate and work effectively with a diverse set of internal and external stakeholders.
•  Ability to serve effectively as a member of a management team, including mentoring and supervising staff.

Actual salary shall be determined by the final candidate's qualifications and experience.  

Candidates must be willing to work frequent evenings and weekends, and as exempt management employees, are not eligible for overtime compensation. Employees in this classification are not members of the classified civil service and are appointed "at will."  Each appointment is for a specified period of time to be determined by the appointing Mayor and does not extend past the end of the elected official's or appointing authority's term.  This unclassified position requires a disclosure of outside investments, real property interest, income, and business positions. 

The Office of Mayor Sam Liccardo is seeking a creative and energetic individual who is passionate about serving the community and committed to advancing the Mayor’s vision for San José. This individual will join a small but dynamic team that is responsible for carrying out a comprehensive and multi-faceted communications operation. 

Typical Duties:

The following are examples of the types of duties that this position may be responsible for:

• • Writing and editing press releases, media advisories, mayoral correspondence, news and feature articles and a wide variety of other communications materials.
  • Executing a multi-faceted social media strategy to effectively engage the community and constituents with the Mayor's policies, positions, and goals.
  • Conducting a range of media outreach strategies, including: placing stories in media outlets; coordinating media requests and interview preparation; and managing relationships with local, regional, and national media sources. 
  • Proactively developing and managing the Mayor's online web presence on both the City’s website, partner’s web-based assets, and 3rd Party platforms.
  • Creating multimedia assets (i.e., print collateral, video, animation, infographics).
  • Analyzing earned and owned media metrics as well as larger external trends.
  • Day-to-Day administration of the office’s communication tools.

About the Office:
The City Manager’s Office provides strategic leadership which supports the Mayor and City Council while motivating the organization to deliver high quality services that meet the community's needs.

The City Manager’s Office of Emergency Management (OEM) is responsible for preparing the City and the community to effectively respond to natural, technological and human-caused disasters while coordinating with the Santa Clara County Operational Area, the State of California Governor’s Office of Emergency Services and Federal Emergency Management Agency (FEMA).  Maintenance and activation of the Emergency Operations Center and the Emergency Operations Plan are primary tools utilized by OEM.  OEM provides disaster planning, training, and recovery assistance to City departments, including state-mandated Standardized Emergency Management System (SEMS) classes for the Emergency Operations Center staff and elected officials.  OEM also monitors state and federal legislation that directly impacts the provision of emergency services to the community.  
 
Position:
The Office of Emergency Management is seeking an energetic, well focused, and detailed oriented applicant.  Under general supervision, the applicant will be responsible for the management of all state and federal grant activities for OEM.  Performs additional work as required.

 Typical Duties:   

• Manage the grant proposal and award processes for multiple Federal and State Emergency Operations grants
• Manage the grant review and execution processes in coordination with the San José Fire Department, San José Police Department, City Attorney, and City Council.
• Participate in multiple County and State grant-related meetings as the representative of the City of San José
• Manage grants accounting processes and expenditure and revenue tracking including grant adjustment processes
• Manage grant equipment purchasing and inventory
• Provide purchasing services utilizing a City Procurement Card for eligible grant procurements
• Manage City-issued Procurement Card, including statement preparation and submission
• Manage grant program deliverables generated by grant-funded labor for submission to applicable grant programs, including plans, policies, procedures, tools and processes developed using grant funding and other grant reporting requirements
• Manage grant reimbursement requests on a quarterly basis for submission to applicable grant programs
• Manage grant management audits and monitoring visits and grant inventory preparation, as directed
• Performs other emergency management activities as needed
• This position responds to activations of the Emergency Operations Center.

Distinguishing Characteristics:

This position requires someone with the ability to work both independently and interdependently to ensure work is completed in an accurate, and timely fashion.

The successful candidate will possess the ability to demonstrate the principles of effective written communication and knowledge of the administrative process within a governmental organization.  The candidate must also be able to coordinate with internal and external agencies to achieve a shared goal, and maintain records and controls. 

This position responds to activations of the Emergency Operations Center, and therefore must be available to report to duty at any time, including nights and weekends.

About the City Manager’s Office

The City Manager’s Office provides strategic leadership that supports the Mayor and City Council and motivates the organization to deliver high quality services that meet the community's needs. The City Manager’s Office of Communications directs and implements the City’s communications strategy to inform and engage the public. The Office is focused on: communicating the City Manager’s priorities; conducting effective public education and outreach; ensuring government openness and transparency; increasing awareness of City programs/initiatives; and improving employee engagement.

 About the Position
The City Manager’s Office of Communications is recruiting for an Assistant to the City Manager position. This Assistant to the City Manager will act as a Deputy Public Information Manager and report to the Director of Communications. The Deputy Public Information Manager manages a portfolio of City departments and serves as a media contact and/or spokesperson, as well as a Deputy Emergency Public Information Officer.
 
Strong written, verbal and interpersonal skills are essential for this position. An ideal candidate will be knowledgeable in marketing and public relations techniques, technologies and platforms, including digital/social media and visual storytelling. The Deputy Public Information Manager also will advise senior-level managers and elected officials about communications, news media, and community implications and alternatives for decisions, policies and programs. Previous local government and/or public relations/advertising agency experience preferred.
  

This is a permanent at-will position with the City Manager’s Office reporting to the City Manager’s Director of Communications.

Date Posted:            November 18, 2019

Classification:          COORDINATOR, INTERNAL BUSINESS SERVICES
                                   Open and Promotional recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year
 

Salary Range:            Step A            Step B            Step C            Step D            Step E
(monthly)                 starting            6 mos          18 mos           30 mos          42 mos
                                   $9,470          $10,013         $10,588          $11,197         $11,842

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Business Services Division; Internal Business Services Department;
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Friday, December 13, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under the direction of the Administrator, Internal Business Services, provide lead direction to the financial analysts and accounting assistants, and assist the Manager, Fiscal Services in ensuring the production and completion of specific fiscal deliverables.

Essential Job Functions:              

• Coordinate and oversee the preparation, maintenance, and auditing of a variety of financial and statistical records, statements, and reports; review and analyze financial statements, records, and reports to assure accuracy, completeness, and compliance with established guidelines, procedures, and Generally Accepted Accounting Principles; modify records, reports, and statements
• Coordinate and participate in the calculation, posting, auditing, and adjustment of journal entries; monitor, evaluate, and reconcile accounts and funds; assure accurate accounting of funds including income and expenditures; audit accounts for errors and make appropriate adjustments; reconcile various fiscal statements to assure accurate fund accounting; prepare and review journal transfers
• Oversee and participate in the input of a variety of financial and statistical data into an assigned computer system; establish and maintain automated records and files; generate a variety of computerized reports; assure accuracy of input and output data
• Prepare and maintain a variety of narrative, financial, and statistical records, reports, and files related to accounts, funds, reconciliations, and other assigned duties; assure mandated reports are submitted to appropriate personnel according to established time lines
• Serve as a technical resource and liaison to personnel, outside agencies and others concerning assigned accounting functions; respond to inquiries and provide technical information concerning related accounts, funds, transactions, records, standards, laws, regulations, policies, and procedures
• Coordinate communications between personnel, governmental agencies, outside organizations, and the public to assure smooth and efficient fiscal services; assure proper and timely resolution of issues, errors, and discrepancies related to assigned accounting functions

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

     EDUCATION:  Bachelor’s degree in Accounting, Finance, or related field from an accredited college or university

     EXPERIENCE:  Four (4) years of increasingly responsible experience in payroll, budget, accounts payable, and accounts receivable

Specialized Skills and Knowledge:     

• Knowledge of preparation of financial statements and comprehensive accounting reports
• Ability to perform a variety of professional accounting duties in support of budgets, funds & accounts
• Ability to calculate, post, audit and adjust journal entries including income and expenditures
• Ability to reconcile various fiscal documents and transactions to assure accurate fund accounting
• Knowledge of preparation, review and control of assigned accounts
• Ability to review, audit, analyze, reconcile and adjust designated budgets, funds and accounts
• Knowledge of analysis of complex financial statements and reports
• Ability to prepare and analyze comprehensive financial statements and accounting reports
• Knowledge of financial and statistical record-keeping techniques
• Ability to maintain accurate financial and statistical records
• Knowledge of methods, procedures and terminology used in professional accounting & auditing work
• Ability to process, audit and assure accuracy of a variety of transactions
• Knowledge of Generally Accepted Accounting Principles
• Ability to compare numbers and detect errors efficiently
• Knowledge of general accounting, budget and business functions of a County Office
• Knowledge of budgeting practices regarding monitoring and control
• Knowledge of financial analysis and projection techniques
• Ability to analyze financial data and prepare reports, forecasts and recommendations
• Knowledge of research and statistical evaluation techniques
• Ability to identify, research, investigate, and resolve financial issues, errors and discrepancies
• Knowledge of policies and objectives of assigned programs and activities
• Ability to determine appropriate action within clearly defined guidelines
• Ability to plan and organize work; meet schedules and time lines
• Knowledge of applicable laws, codes, regulations, policies and procedures
• Ability to interpret, apply and explain rules, regulations, policies and procedures
• Knowledge of record retrieval and storage systems
• Ability to utilize a computer to input data, maintain automated records, and generate reports
• Knowledge of operation of a computer and assigned software
• Ability to operate standard office equipment including a computer and assigned software
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Hearing and speaking to exchange information in person or on the telephone
• Dexterity of hands and fingers to operate a computer keyboard
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Bending the waist, kneeling or crouching to file and retrieve materials

Examination Process:  The examination process for this classification will consist of:

1. A scored rating by a screening panel of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. An oral board examination (anticipated date- January 21, 2020)

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

NOTE:    Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

Date Posted:           November 18, 2019

Classification:          PAYROLL SPECIALIST
                                   Open and Promotional recruitment

Work Schedule:       8 hours per day; 5 days per week (Monday – Friday); 12 months per year
 

Salary Range:            Step A            Step B            Step C            Step D            Step E
(monthly)                 starting            6 mos          18 mos           30 mos          42 mos
                                   $4,985            $5,233           $5,495            $5,770           $6,058

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Business Services Division; Internal Business Services Department;
                                   101 Twin Dolphin Drive; Redwood City, CA  94065-1064

Application Deadline:          Friday, December 6, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under the direction of the Director, Internal Business Services, perform a variety of specialized and complex payroll accounting functions to assure certificated or classified County Office employees are paid in an accurate and timely manner; serve as a technical resource concerning assigned payroll functions and related retirement accounts and information; prepare, maintain and audit a variety of financial and statistical payroll related data, records, statements, and reports.

Essential Job Functions:              

• Perform a variety of specialized and complex payroll accounting duties to assure County Office employees are paid in an accurate and timely manner; prepare, process, and evaluate a variety of payroll related forms and records
• Prepare certificated or classified payrolls as assigned including regular, variable, manual, or supplemental payrolls; audit time sheets and other calculations against payroll reports; calculate salary adjustments, leave time, deductions, timesheet corrections and overtime pay; verify proper authorizing signatures, calculations and accuracy of payroll adjustments; assure accuracy of codes on payroll documents
• Prepare and maintain a variety of financial and statistical records, statements, and reports related to payroll, benefits, employees, garnishments, earnings, contributions, and assigned activities
• Input a variety of payroll, retirement, and employee data into an assigned computer system; maintain various automated records and files; initiate queries, manipulate data, develop spreadsheets, and generate a variety of computerized reports and statements; assure accuracy of input and output data
• Serve as a technical resource regarding the payroll functions, policies, and procedures; respond to inquiries, research data and provide information concerning calculations, pay rates, taxes, leaves, and other payroll information; provide benefits information to employees including insurance coverage options, and benefits and claims procedures
• Establish and maintain detailed automated permanent records regarding County Office personnel; process and input new employee data; input and update a variety of data including appropriate union, pay rates, tax status, deductions, benefits, retirement, and other employee information
• Research, compile, prepare and revise payroll, retirement, and related accounting data; calculate, reconcile, and balance assigned payroll figures including gross salary, taxes, retirement, retroactive pay, and other payroll figures
• Assure mandated tax reports and related payments are submitted to appropriate agencies according to established time lines as assigned
• Maintain current knowledge of changes in bargaining contracts, labor laws, Education Code, and federal and State payroll regulations and changes
• Communicate with County Office administrators, personnel and various outside organizations to exchange information and resolve issues or concerns
• Issue and distribute paychecks as assigned; process or cancel direct deposit accounts as needed
• Monitor employee requirements and testing expiration dates relating to pay issuance (credential holds, tuberculosis testing, etc.)
• Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:  Graduation from high school supplemented by college-level course work in accounting or related field

EXPERIENCE:  Three (3) years of payroll or clerical accounting experience.  Payroll experience strongly desired.

Specialized Skills and Knowledge:     

• Knowledge of principles and techniques involved in payroll account preparation and processing
• Knowledge of payroll and retirement system policies/procedures for certificated or classified personnel
• Ability to perform a variety of specialized and complex payroll and retirement accounting functions to assure classified or certificated County Office employees are paid in an accurate and timely manner
• Ability to meet schedules and time lines
• Knowledge of tax withholding, voluntary deductions and employee benefits
• Knowledge of employer and employee contributions and related State Teacher Retirement System (STRS) and Public Employee Retirement System (PERS) functions
• Ability to monitor, audit, adjust and reconcile payroll, retirement and other related data
• Ability to reconcile and balance assigned payroll and retirement accounts
• Knowledge of methods, procedures and terminology used in technical payroll accounting work
• Ability to perform arithmetic calculations quickly and accurately
• Knowledge of verification and processing of payroll and related records and reports
• Ability to identify and resolve payroll reporting issues, errors and discrepancies
• Knowledge of general payroll and retirement functions of a County Office
• Knowledge of preparation, review and control of assigned accounts
• Knowledge of financial and statistical record-keeping techniques
• Ability to review, process, evaluate and verify a variety of financial and statistical information
• Knowledge of preparation of comprehensive accounting reports
• Ability to assemble, organize and prepare data for records and reports
• Ability to prepare, maintain and audit a variety of financial and statistical payroll related data, records, statements and reports
• Knowledge of data control procedures and data entry operations
• Ability to compare numbers and detect errors efficiently
• Knowledge of interpersonal skills including tact, patience, and courtesy
• Ability to serve as a technical resource concerning assigned payroll functions and related retirement and benefits accounts and information
• Ability to interpret, apply and explain laws, codes, rules, regulations, policies and procedures
• Ability to establish and maintain cooperative and effective working relationships with others
• Knowledge of operation of a computer and assigned software
• Ability to operate standard office equipment including a computer and assigned software
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of modern office practices, procedures, and equipment
• Ability to work independently with little direction

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate a computer keyboard and calculator
• Hearing and speaking to exchange information
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1. A review of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. A written examination (anticipated date- January 9, 2020)
3. An oral board examination (anticipated date- January 17, 2020)

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

NOTE:   Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

The City of Patterson’s Finance Department is seeking to fill a full-time Accountant position.  Under the direction of the Finance Director, the Accountant is responsible for performing technical accounting work of moderate difficulty requiring comprehensive knowledge of the municipal financial functions, government fund accounting, enterprise fund accounting, and automated accounting system.

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