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The Purchasing Division of the Finance Department offers unique career development and advancement opportunities in public sector procurement and contracting and is responsible for the centralized procurement  of equipment, supplies, materials, IT, and non-consulting services pursuant to the City of San José Municipal Code Title 4, Chapter 4.12.  The Division also provides guidance and oversight for the procurement of consulting services which is managed by the individual City departments. 

The Purchasing Division focuses on delivering procurement and contracting services based on public procurement best practices.  The team is headed by a Deputy Director who oversees two purchasing-related workgroups.  One workgroup is managed by a Program Manager who oversees a group of buyers and a staff specialist who primarily handle tactical procurements such as low bids, purchase orders, and p-card purchases.  Another workgroup is managed by the IT & Strategic Procurement Manager who oversees a group of Senior Analysts, Analysts I/II, and the IT Buyer.  This team is responsible for handling the City’s complex procurements (i.e., primarily Requests for Proposal) and contract activity. 

The work environment is dynamic and engaging, with procurement staff interfacing with nearly all City departments in delivering products and services.  The Division offers opportunities for growth and advancement.  

We are seeking candidates for the Purchasing & Contracts Analyst I/II position in the Purchasing Division.  The Analyst will assist the Purchasing workgroup responsible for the City’s complex procurements and contract activity, and while the Analyst will report to a manager who will provide general oversight and guidance, the Analyst will perform work for other team members as requested.

COVID-19 Remote Work

Please be aware that due to COVID-19 restrictions, the Analyst may be required to work remotely some, if not all, of the time until further notice.  If this is required, the Analyst will be assigned a laptop by the City with all software and software access required to perform the assigned duties.  The Analyst will be required to have/provide their own internet connectivity and other requirements as specified in the City’s Remote Access Policy to be able to fully perform their responsibilities remotely in accordance with the City’s Policy Manual, Section 1.7.3 Remote Access, at https://www.sanjoseca.gov/your-government/city-manager/employee-relations/city-policy-manual. 

Specific Tasks: 

Essential duties of the Analyst position include, but are not limited to, the following:

• Conduct procurements such as Requests for Quote (RFQs) and Requests for Bid (RFBs) as assigned.
•                
• Provide administrative and analytic support to Purchasing management staff for Requests for Proposal (RFPs), such as drafting scripts for oral demonstrations, creating evaluating scoresheets, tabulating evaluation workbooks, scheduling and coordinating vendor meetings, creating solicitations on the e-Procurement system, preparing initial drafts of Council Memos and Council Action Requests, formatting and proofreading solicitation documents for final posting, and other related activities as requested.
•                
• Contribute administrative and analytic support to Purchasing management staff on contract creation and management.  Draft and execute amendments, change orders, and options as assigned.
•                
• Issue Purchase Orders (POs) and provide backup for the IT Buyer as required. 
•                
• Assist with special projects as assigned.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.  

The final candidate’s qualifications and experience shall determine the actual salary. The Analyst I salary range is $71,219.20-86.590.40/year. The Analyst II salary range is $77,729.60-94,452.80/year.  In addition to the starting salary, employees in Analyst I/II classifications shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The Department of Finance currently has one vacant Analyst position in the Cashiering / Banking section of the Debt & Treasury Management division. 

Cashiering Duties

• Supervise Cashiering Staff by managing work schedules, distributing duties, and meeting unit’s goals
•                
• Demonstrate an aptitude for working with cashiering and database systems with the goal of becoming the administrator/expert.
•                
• Document cash handling and cashiering procedures. Train cashiering staff in Finance and other departments to ensure proper and consistent procedures are being used.
•                
• Manage Courier Service relationship which includes scheduling pickups, managing problems/issues to resolution, reconciling invoice before submitting it to manager for approval and payment.
•                
• Coordinate with Program Manager and Payment Processing Supervisor to cross train and provide backup for cashiers and Payment Processing staff, as needed
•                
• Manage the vault to ensure all contents are secure and accounted for.
•                
• Be the primary custodian of the petty cash and change funds kept in Cashiering. Custodians must place petty cash orders, provide cashiers with change, and audit funds regularly.
•                
• Respond to auditor requests   

Banking Duties:

• Develop standardized procedures for departments with Merchant Credit Card accounts to use managing their programs. Work with departments to train them on the procedures and their responsibilities as merchant account owners. Provide administration support for all accounts.
•                
• Work with IT’s Cybersource unit to insure PCI compliance is maintained for all merchant card accounts. Coordinate PCI training to staff of all merchant accounts.
•                
• Backup System Administrator for Wells Fargo CEO, Cybersource, AMEX, Union Bank, EBill Express and any others assigned by manager
•                
• Develop expertise is using banking platform to be the point person for City personnel in need of resolving issues or researching payments.
•                
• Assist with the banking RFP and implementation of new services once a provider is identified and contracted.
•                
• Attend annual banking reviews

• Participate willingly and effectively as a team member to achieve common goals of the Treasury Division

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.  

The final candidate’s qualifications and experience shall determine the actual salary. The Analyst I salary range is $71,219.20-86.590.40/year. The Analyst II salary range is $77,729.60-94,452.80/year.  In addition to the starting salary, employees in Analyst I/II classifications shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

COVID-19 Remote Work

Please be aware that as a result of the COVID-19 pandemic, the Analyst may be expected to work remotely at least some of the time until further notice.  If this is required, the Analyst will be assigned a laptop by the City with all software and software access required to perform the assigned duties.  The Analyst will be required to have/provide their own internet connectivity and other requirements as specified in the City’s Remote Access Policy to be able to fully perform their responsibilities remotely in accordance with the City’s Policy Manual, Section 1.7.3 Remote Access, at https://www.sanjoseca.gov/your-government/city-manager/employee-relations/city-policy-manual.

SENIOR PAYROLL TECHNICIAN

Open/Promotional

SALARY:                                              $4684.49 to $6277.72 monthly (26 pay periods annually)

FINAL FILING DATE:                        We are accepting applications until closing at 5 pm, December 4, 2020

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full Time-time position of Senior Payroll Technician in the Finance Department.  The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To organize, assign and review the work of assigned personnel engaged in a variety of complex and specialized accounting duties related to processing City-wide payroll; perform duties requiring specialized knowledge; and to provide administrative support to assigned supervisor.

DISTINGUISHING CHARACTERISTICS

The Senior Payroll Technician is the advanced journey level in the Payroll Technician class series.  Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties, and by the nature of the public contact made.  Employees perform the most difficult and responsible types of duties assigned to classes within this series, including providing technical and functional supervision over assigned personnel.  Employees at this level are required to be fully trained in all procedures related to assigned areas of responsibility.

SUPERVISION RECEIVED AND EXERCISED

• Receives direction from assigned supervisor.
• Exercises technical and functional supervision over technical and administrative support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Plan, prioritize, and review the work of staff assigned to payroll functions. .
• Participate in the preparation of recurring management reports as well as ad hoc analysis requests.
• Oversee and participate in the biweekly, monthly, quarterly and year-end payroll close processes.
• Represent payroll in cross-functional projects as needed.
• Ensure compliance with applicable Federal, State and local laws as it pertains to payroll.
• Create and/or test proposed fixes, enhancements and updates to the payroll and time and attendance systems.
• Coordinate citywide and departmental-specific processes pertaining to all payroll related systems.
• Review, approve and track correspondence with personnel in regards to underpayment or overpayments.
• Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner.
• Using benchmarks, monitor incoming workload to evenly distribute tasks to support personnel.
• Participate in evaluating the activities of staff, recommending improvements and modifications.
• Provide and coordinate staff training; work with employees to correct deficiencies.
• Perform specialized work in analyzing, reviewing and processing of various financial records.
• Process and maintain payroll records and transactions, including employee and assignment costing.
• Oversee the reconciliation and transfer of payroll taxes, deferred compensation, pension (CalPERS) and all other payroll related payments.
• Provide assistance, as needed, in the preparation and processing of bi-weekly payroll.
• Provide assistance to Accounting staff with bank reconciliations.
• Reconcile periodic and quarterly tax files for accurate filing and posting; serve as point of contact for ADP; reconcile and prepare W2 files.
• Provide support to employees, third party contacts, and department timekeepers in regards to payroll and personnel procedures; interpret and explain payroll rules and regulations.
• Maintain payroll system controls; balance and record payroll transactions and reconcile to the accounting system; and balance various other financial transactions with source documents and controls.
• Prepare, compile, tabulate and maintain payroll data and complex documents; assist with preparing technical financial, statistical and operational reports, statements and records.
• Perform the most difficult work related to area of functional responsibility, including researching, reviewing, and correcting financial, statistical, and operating reporting documents.
• Provide assistance and advice to City departments in resolving issues related to highly complex research and analysis of a variety of payroll matters.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned. 

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of technical and functional supervision and training.
• Principles and practices of financial and statistical record keeping and advanced analytical research.
• Methods of governmental accounting and payroll practices, especially as applied to municipal organizations.
• Pertinent local, State and Federal laws, rules and regulations related to area of assigned responsibilities.

Ability to:

• Organize, assign and review the work of staff engaged in a variety of payroll duties.
• On a continuous basis, know and understand all aspects of the job.  Intermittently analyze work papers, reports and special projects; research, identify and interpret technical and numerical information; observe and problem-solve operational and technical policy and procedures.
• On a continuous basis, sit at a desk for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Perform the most complex and difficult duties related to the monitoring, analysis, and reporting of a variety of technical financial activities and software upgrades.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

EXPERIENCE AND TRAINING

Experience:

• Two years of experience similar to that of a Payroll Technician II with the City of Roseville.

AND

Training:

• Equivalent to an Associate’s degree  or 60 semester units of college level course work including 18 units in a major field of study and 21 units in general education  from an accredited college or university, preferably with course work in accounting, finance or a related field.

• A Bachelor’s degree from an accredited college or university preferably with major course work in accounting, finance, public administration, business administration or a related field is desirable and can substitute for two years of Payroll Technician II experience.

License or Certificate:

• Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of experience do you have performing payroll functions for a Municipality?

• None
• 1-2 Years
• 2-3 Years
• 3-4 Years
• 4+ Years

4.     Describe your experience as it relates to the processing of payroll including but not limited to; processing/reviewing timesheets, calculating deductions and contributions, EFT and retirement and payroll liability accounts.

5.     Describe your experience as it relates to payroll and/or timekeeping system set up and configuration.

6.     Describe your knowledge or use of software formulas such as SQL or advanced excel functions.

7.     Do you have experience working for a governmental employer? If so please describe.

8.     Describe your experience working as a team in a deadline driven environment.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their Supplemental Questionnaire scored in the Formula Rate Examination.  Based upon responses to the supplemental application question 3, the applicant’s responses will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions 4-7 will be utilized by the department hiring authority to make interview and selection determinations.  Final promotional appointment is contingent upon having successfully passed a City-paid pre-employment medical exam specific for the position for which applied.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

Implementing Effective and Proactive Programs 
That Help Reduce
Recidivism within our Community.

COMMITMENT, INTEGRITY AND COMPASSION

 
The San Mateo County Sheriff's Office invites applications from compassionate and committed individuals to join their team as an In-Custody Case Manager and enhance its efforts in making a difference in the quality of life of inmates while better preparing them to re-enter the community upon release.  The incumbent will hold a very valued and intriguing role upon joining a dynamic team in the Corrections Division.

The Correctional Division operates two jails in Redwood City: Maguire Correctional Facility (MCF) and Maple Street Correctional Center (MSCC).  The Sheriff's Office takes pride in its inmate programs and has designed the MSCC for programming and case management, with classrooms, computer rooms, and over 20 programs for male and female inmates

Under general supervision and with direct contact, the In-Custody Case Manager will work one-on-one with inmates in performing case management duties and a variety of technical tasks including: planning, implementing and coordinating of jail programs and services in the areas of cognitive behavioral, education/literacy, vocational, and activity-based programs.  These critical programs provide inmates opportunities to obtain the necessary skills for successful re-entry into the community.  The incumbent will also develop basic programmatic procedures, coordinate functions with other program areas such as Community Based Organizations, Adult Probation, Correctional Health, Human Services Agency and Behavioral Health Recovery Services.

The ideal candidate will have:

• A Bachelor's degree in a related field, such as: criminal justice, criminology, sociology, psychology, social work, or public administration.
• Past or present experience working in a criminal justice agency (such as the Sheriff's Office, the Court, Probation or Parole) or an ancillary agency (such as mental health, alcohol and substance abuse, or other partnerships that serve current or formerly incarcerated individuals) at the local, state, or federal level.
• Experience in the field of community service providers who interact with government agencies in working with the inmate population, either in or out of custody. 
• A solid understanding of re-entry and re-integration principles and practices that are designed for the effective transition of inmates back into the community.
• Familiarity with recent State and Federal criminal justice legislation that impacts criminal justice agencies in San Mateo County.
• Familiarity with the Sheriff's Office Program Services Bureau and its recently launched model for jail programming and re-entry services.
• Demonstrated ability to work collaboratively as part of a Multi-Disciplinary team, providing services coordination with partner agencies.

Examples Of Duties:

Duties may include, but are not limited to, the following:

• Manage a caseload of inmates; interview and conduct regular face to face follow ups with inmates.
• Conduct program/service needs assessment.
• Complete initial/re-assessment and initiate case plan to include curriculum schedule.
• Participate in multi-disciplinary meetings to identify opportunities for inmates upon release.
• Assess inmates for post-release program/service needs, financial obligations and entitlement eligibility.
• Collect and analyze data and develop a community profile on specific programs.
• Prepare a variety of correspondence, periodic and special reports, informational publications, program documentation, policies, procedures and other written materials.
• Link inmates to community-based services, vocational, and educational opportunities.
• Perform related duties as assigned.

QUALIFICATIONS

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.  A typical way to qualify is:
 

In-Custody Case Manager I $31.67-$39.60/hr):   Two years of experience in an organization providing social services which has included responsibility for community service program development such as planning, evaluating, monitoring or coordinating projects.
 

In-Custody Case Manager II ($35.47-$44.35/hr): Four years of experience in an organization providing social services which has included responsibility for community service program development such as planning, evaluating, monitoring or coordinating projects.
 

Knowledge of:

• Principles, practices, and administrative requirements of the program to which assigned.
• Contemporary social, political and economic trends and problems related to community services.
• Principles of social planning and program development related to community services.
• Specialized technical knowledge related to assigned program area.
• Monitoring and evaluating systems for community services programs.
• Formulation and function of community and volunteer organizations.
• Current social and community needs.
• Principles and practices in community development and services planning.
• Methods applied to the collection and evaluation of statistical data.
• Principles of community organization.
• Applicable federal, state and local laws, rules and regulations and County and program policies and guidelines.
• Computer applications related to the work.
• Office administrative practices and procedures, including records management and the operation of standard office equipment. 

Skill/Ability to:

• Make independent judgments and work independently.
• Prepare concise reports and recommendations.
• Communicate effectively in writing and orally.
• Coordinate multiple facets of a program function.
• Interpret rules, regulations and guidelines at all government levels.
• Compile, analyze and interpret data using statistical and research techniques.
• Establish and maintain cooperative working relationships with members of other departments and diverse community groups.
• Plan, organize, promote and coordinate diverse community program activities.

Other Requirements:  The selected candidate must possess a valid California driver's license at the time of hire and must pass a detailed background investigation.

APPLICATION/EXAMINATION

Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five (5) points added to their final passing score on this examination.

Responses to supplemental questions are required and must be submitted in addition to the Standard San Mateo County employment application.  A resume or reference to a resume will not be accepted as a substitute for your responses to these questions.

The examination process will consist of an application screening (weight: Pass/Fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. 

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

TENTATIVE RECRUITMENT TIMELINE:
Final Filing Date: November 30, 2020
Applicant Screening: Week of November 30, 2020
Panel Interviews: December 16 and/or December 17, 2020
 

At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day.

County of San Mateo is proud to be an Equal Opportunity Employer.

Date Posted:          November 17, 2020

Classification:        FINANCIAL ANALYST
                                 Open and Promotional recruitment

Work Schedule:      8 hours per day (8:00AM – 5:00PM);
                                  5 days per week (Monday – Friday);
                                12 months per year
 

Salary Range:          Step A               Step B               Step C               Step D               Step E
(monthly)               starting               6 mos             18 mos              30 mos             42 mos
                                 $7,403               $7,773              $8,162               $8,570              $8,997

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:    Business Services Division; District Business Services Department;
                                  101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Tuesday, December 01, 2020     (application and supplemental application must be received online, or in the Personnel Office by 4:00PM)

Job Summary:  Under the direction of the Director, District Business Services, perform a variety of professional accounting duties involved in establishing, analyzing, auditing, reconciling and maintaining manual and automated financial records; review, audit, analyze, reconcile and adjust designated budgets, funds and accounts; process, audit and assure accuracy of related transactions; prepare and audit a variety of financial, statistical and budgetary reports and statements.

Essential Job Functions:             

• Perform a variety of professional accounting duties involved in establishing, analyzing, auditing, reconciling and maintaining manual and automated financial records; assure financial activity, transactions and reports related to assigned accounts comply with applicable standards, requirements, laws, codes, rules, regulations, policies and procedures
• Review, audit, analyze, reconcile and adjust assigned accounts; calculate, post, audit, code and adjust journal entries; update accounts to reflect income, expenditures, transfers and other transactions; balance accounts, audit for errors and make appropriate corrections and adjustments
• Prepare and maintain a variety of financial and statistical reports, statements and records related to income, expenditures, accounts, funds, budgets and assigned accounting functions; review, audit and analyze financial statements, records and reports to assure accuracy, completeness and compliance with established guidelines, procedures and Generally Accepted Accounting Principles
• Compare and reconcile ledgers, statements, records, documents, transactions and reports to identify errors and discrepancies; review, process, audit and assure accuracy of a variety of transactions and related documents; approve transactions as appropriate; initiate and process account and budget transfers
• Collect, research, review, compile, prepare, calculate, analyze and revise financial and statistical data related to assigned accounts, budgets and activities; identify, research, investigate and resolve financial issues, errors and discrepancies; calculate and review revenue limits as required
• Prepare, review, evaluate and distribute various financial documents, forms, applications and correspondence as assigned; assure mandated reports, records and data are completed and submitted to appropriate agency or personnel according to established time lines
• Provide consultation to administrators and personnel concerning assigned accounting functions; respond to inquiries and provide detailed and technical information concerning related accounts, budgets, standards, practices, transactions, records, reports, requirements, laws, codes, regulations, policies and procedures
• Communicate with administrators, personnel and various outside organizations to exchange information, coordinate activities and programs and resolve issues or concerns
• Assist in the preparation, development and revision of designated budgets as assigned; forecast revenue and expenditures; analyze budgetary data and provide input to administrators concerning budgetary allocations, limits and expenditures
• Input a wide variety of financial and statistical data into an assigned computer system; establish and maintain automated records and files; initiate queries, manipulate data, develop spreadsheets and generate a variety of computerized reports and documents; assure accuracy of input and output data
• Train and provide work direction and guidance to designated employees as assigned; assign employee duties and review work for accuracy, completeness and compliance with established standards, practices and procedures
• Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software
• Attend and participate in various meetings and workshops as assigned

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:    Bachelor’s degree in accounting or related field

EXPERIENCE:  Three (3) years of professional accounting experience performing varied financial analysis, auditing, record-keeping and report preparation duties

Specialized Skills and Knowledge:     

• Knowledge of methods, procedures and terminology used in professional accounting and auditing work
• Knowledge of general accounting, budget and business functions of a County Office
• Ability to perform a variety of professional accounting duties in support of assigned budgets, funds and accounts
• Ability to process, audit and assure accuracy of a variety of transactions
• Ability to calculate, post, audit and adjust journal entries including income and expenditures
• Ability to reconcile various fiscal documents and transactions to assure accurate fund accounting as assigned
• Knowledge of preparation, review and control of assigned accounts
• Ability to maintain accurate financial and statistical records
• Ability to review, audit, analyze, reconcile and adjust designated budgets, funds and accounts
• Ability to identify, research, investigate and resolve financial issues, errors and discrepancies
• Knowledge of preparation of financial statements and comprehensive accounting reports
• Knowledge of analysis of complex financial statements and reports
• Ability to prepare and analyze comprehensive financial statements and accounting reports
• Knowledge of budgeting practices regarding monitoring and control
• Knowledge of financial analysis and projection techniques
• Ability to analyze financial data and prepare reports, forecasts and recommendations
• Knowledge of financial and statistical record-keeping techniques
• Knowledge of applicable laws, codes, regulations, policies and procedures
• Ability to interpret, apply and explain rules, regulations, policies and procedures
• Knowledge of Generally Accepted Accounting Principles
• Knowledge of policies and objectives of assigned programs and activities
• Ability to determine appropriate action within clearly defined guidelines
• Ability to meet schedules and time lines
• Ability to plan and organize work
• Knowledge of research and statistical evaluation techniques
• Ability to compare numbers and detect errors efficiently
• Knowledge of operation of a computer and assigned software
• Knowledge of record retrieval and storage systems
• Ability to utilize a computer to input data, maintain automated records, and generate computerized reports
• Ability to operate standard office equipment including a computer and assigned software
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1. Supplemental questionnaire (required, submitted with application)
2. A written examination (anticipated date- December 14, 2020)
3. An oral board examination (anticipated date- January 12, 2021)

Responses to the Supplemental Questionnaire will be scored, and must be completed for the application to be considered.

Selection Procedures:           

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.  APPLICATIONS COMPLETED IMPROPERLY MAY BE CAUSE FOR INELIGIBILITY, DISQUALIFICATION OR MAY LEAD TO LOWER SCORES.  It is the sole responsibility of the applicant to ensure all attachments have been received by the analyst after submission and prior to the expiration of the deadline date and time.  Applicants will not be contacted about missing documentation or attachments.

Applicants will only be contacted by email about this position during each phase of the recruitment; therefore, it is the applicant’s responsibility to ensure that their registered email address is accurate and kept up-to-date and to check spam filter and junk email for updates for this recruitment. 

Applicants will need to pass each part of the examination process as outlined above to move forward through this recruitment.

Examination procedures subject to change as deemed necessary by the Executive Director, Personnel Commission Services.

Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s).  Selection for positions will be made from among the top three ranks of candidates.  The job eligibility list will used for hiring in other vacancies that are in the same respective job classification, and will be active for six (6) months (Merit Rule 60.1: A.4) unless it is abolished because of an insufficient number of available candidates.

Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.

This position is located in Redwood City, California.  Due to COVID-19, there are some protocols for safety and social distancing that have been established at the San Mateo County Office of Education.  Therefore, you will be expected to work from this location.

Please also note that we are a public agency.  If you are offered and accept this position, we will not cover any costs for relocation or reimbursement for travel expenses for employment.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

https://www.smcoe.org/about/personnel-commission/

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

San Mateo County Harbor District

Position Available:

Open-Competitive Recruitment for:

Accounting Technician

$5,328 - $7,140 Monthly

Excellent Benefits Package Deadline for application:

December 2, 2020 at 5:00 p.m.

https://www.smharbor.com/employment

For application/inquiries contact Betty Cortes at: bcortes@smharbor.com

SMCHD is an Equal Opportunity Employer

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

THE POSITION

Tri-City is looking to fill a vacancy for the position of Mental Health Specialist (MHS) whom will provide mental health support services to behavioral health challenged individuals as part of the Adult Full Service Partnership (FSP) Program. The MHS will appeal to individuals who are inspired by working with an engaged community providing participant advocate and case management services to moderate to severe mentally ill adults. This is a field-based position that will report to a Clinical Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Plan and provide a variety of mental health support services to mentally ill and emotionally disturbed persons to attain, restore, or improve physical, mental, or emotional functioning;
   
• Provide assistance to clinical staff; participate in group and individual support programs;
   
• Serve as a participant advocate; provide case management services:
   
• Maintain records of all activities relating to client care and adhere to 70% billing compliancy standard;
   
• Perform other duties as assigned, etc.

Preferred candidates will possess 1 to 3 years experience in the mental health field; experience with the adult population and the ability to work in a fast-paced environment. 

THE POSITION

Tri-City is looking to fill multiple vacancies for the position of Clinical Therapist I or II for the Adult Full Service Partnership (FSP) Program.   This position is a field-based position in which the Clinical Therapists will provide services to clients in their home, at the shelter, in the field, etc.  The Clinical Therapist I/II will appeal to individuals who are inspired by challenges and opportunities presented in working with an engaged and active community with moderate to severe behavioral health clients. The Clinical Therapist will report to a Clinical Supervisor.   

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Will initiate and conduct individual, family and group counseling/psychotherapy sessions;

• Provide crisis intervention to mentally ill/emotionally disabled individuals, groups and families;
   
• Provide case management services on or offsite; assist clients in developing realistic plans and advice clients on community resources;
   
• Meet with clients for regular therapeutic interviews, guide clients in understanding of their illness and contributing personal, social and economic factors;

• Maintain records of all activities relating to clients’ care and must adhere to 70% billing compliancy;

• Work on a multidisciplinary team to promote recovery and other duties as assigned, etc.

THE POSITION

Tri-City is looking to fill a vacancy for the position of Mental Health Specialist (MHS) whom will provide mental health support services to behavioral health challenged individuals as part of the Adult Full Service Partnership (FSP) Program. The MHS will appeal to individuals who are inspired by working with an engaged community providing participant advocate and case management services to moderate to severe mentally ill adults. This is a field-based position that will report to a Clinical Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Plan and provide a variety of mental health support services to mentally ill and emotionally disturbed persons to attain, restore, or improve physical, mental, or emotional functioning;
   
• Provide assistance to clinical staff; participate in group and individual support programs;
   
• Serve as a participant advocate; provide case management services:
   
• Maintain records of all activities relating to client care and adhere to 70% billing compliancy standard;
   
• Perform other duties as assigned, etc.

Preferred candidates will possess 1 to 3 years’ experience in the mental health field; experience with the adult population and the ability to work in a fast-paced environment.