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Human Resources Operations Manager | Principal Human Resources Analyst 
 

Application deadline:  Apply by  Friday, July 3, 2026, at 5:00 p.m. for first consideration 

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael, with a population of approximately 60,000, is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and a fiscal year 2025-2026 annual budget of approximately $192 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.” City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience. 

THE DEPARTMENT

The Human Resources Department provides a wide range of internal service support to the City's 12 departments and over 400 employees, strategically aligned with the City Manager's Office leadership of the City team.

The Human Resources Department is composed of a Human Resources Director, Risk Manager, Senior Human Resources Analyst, and three additional support staff positions.

The Human Resources Operations Manager oversees a variety of labor relations and benefits administration duties and serves on the bargaining team during union negotiations.  They will work closely with the HR Director to make important decisions for the HR Department, such as organizational structure changes and staff oversight responsibilities while also serving as a subject matter expert to fellow HR staff and department heads.  They will oversee HR staff and contribute to the development of the Department's annual budget.  This role focuses on supporting the HR team in union relations, meet and confer challenges, grievance responses, and contract negotiations, while supporting department managers through the employee coaching and progressive discipline process.  The Human Resources Operations Manager will use a high degree of accuracy, independent judgment, and discretionary decision-making with respect to interpretation and Memorandum of Understanding (MOU), City policies and procedures, the Employer-Employee Relations Resolution and Public Employment Relations Board rulings.  This position also provides oversight for employee benefits administration, and worker's compensation programs for the City.  

IDEAL CANDIDATE

The Human Resources Department has one (1) vacancy to be filled at either the Human Resources Operation Manager or Principal Human Resources Analyst classification.

The ideal candidate will bring extensive experience in labor relations, collective bargaining, contract negotiations, and employee relations, including grievance response, workplace investigations, performance management, and providing guidance and coaching to supervisors and managers.  Experience with benefits administration, day-to-day payroll functions, and local government operations is highly desirable.  The successful candidate will be results-driven, adaptable, and customer-service orientated, with the ability to excel in a highly autonomous environment and effectively support eight bargaining units.  

This individual will possess strong analytical and strategic thinking skills enabling them to navigate complex human resources issues and develop practical, innovative solutions.  Exceptional interpersonal and communication skills are essential to building and maintaining productive relationships with department leaders, elected and appointed officials, employees, and labor representatives.  

ESSENTIAL DUTIES AND RESPONSIBILITIES

Human Resources Operations Manager - This list is meant to be representative, not exhaustive. CLICK HERE for the full job spec.

• Assists in the development and implementation of goals, objectives, policies, procedures and work standards for the department, assists in administering the department's budget.
• Plans, organizes, administers, reviews and evaluates the activities of professional and technical support staff.  Assist the Human Resources Director in employee relations and labor negotiations.
• Confers with City employees regarding personnel, employee relations, or related activities or problems and may assist the Director in conferring with supervisors and managers on the same matters.
• Prepare complex written reports and make presentations to the City Council as required.
• Assists the Director in managing the training program for the City in assessing training needs and in developing programs to enhance the skill and performance level of employees.
• Selects assigned staff and provides for their training and professional development; interprets City policies and procedures to employees.
• Directs and conducts analytical studies; develops and reviews reports of findings, alternatives, and recommendations.
• Helps in preparing the department's annual operating budget; monitors expenditures to ensure that the department operates within the allocated budget.
• Oversees the recruitment testing and certification program for the City; reviews and approves recruitment and examination plans for open and promotional recruitments using established guidelines and authorities; works with subordinate staff to design and implement appropriate internal procedures to assure that the recruitment, testing, and certification meet accepted standards.
• Manages and directs the City's employee benefits program, including leave management programs; negotiates with insurance carriers on rates and coverage; works with insurance brokers to obtain the best rates and coverage for a variety of products.
• Participate in labor relations activities, including contract negotiations, meet and confer sessions and meet and consult sessions.
• Serve as the HR lead regarding Information Systems/Technological management
• May be required to conduct investigations into discrimination complaints and make recommendations for resolving complaints; coordinates City response to state and federal enforcement agencies when required.

Principal Human Resources Analyst - - This list is meant to be representative, not exhaustive. CLICK HERE for the full job spec.

• Assists in the development and implementation of goals, objectives, policies, procedures and work standards for the department, assists in administering the department's budget.
• Plans, organizes, administers, reviews and evaluates the activities of professional and technical support staff.
• Responsible for managing the City's employee relations and labor negotiations functions, including contract negotiations and meet and confer sessions, grievance responses, and working with department on employee discipline and performance coaching.
• Oversees and manages the Risk Management and Worker's Compensation programs for the City.
• Confers with City employees regarding personnel, employee relations, or related activities or problems and may assist the Director in conferring with supervisors and managers on the same matters, as required.
• Prepare complex written reports and make presentations to the City Council as required.
• Develops and delivers training and interprets City policies and procedures to employees.
• Directs and conducts analytical studies; develops and reviews reports of findings, alternatives and recommendations.
• Helps in preparing the department's annual operating budget; monitors expenditures to ensure that the department operates within the allocated budget. 
• Periodically reviews and evaluates established recruitment and selection procedures and recommends and implements changes when required.
• Manages and directs the City's employee benefits program including leave management programs; negotiates with insurance carriers on rates and coverage; works with insurance brokers to obtain the best rates and coverage for a variety of products; monitors industry trends and recommends strategies to the Human Resources Director dealing with cost and quality.
• May be required to conduct investigations into discrimination complaints and make recommendations for resolving complaints; coordinates City response to state and federal enforcement agencies when required.  

EDUCATION/EXPERIENCE

Human Resources Operations Manager

• Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills and abilities which would typically be acquired through:
  • Education: Possession of a bachelor's degree with major course work in business or public administration, industrial relations, human resources management or a closely related field, AND
  • Experience: Five (5) years of professional experience in public administration required, including two (2) years of direct supervision preferably in a public agency.
  • Master's degree in Human Resources Management, Public Administration or a related field is preferred.

Principal Human Resources Analyst

• Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills and abilities which would typically be acquired through:
  • Education: Possession of a bachelor's degree with major course work in business or public administration, industrial relations, human resources management or a closely related field, AND
  • Experience: Five (5) years of professional experience in public administration required, including two (2) years of increasingly responsible work in the areas of labor and employee relations and/or Worker's Compensation.
  • Master's degree in Human Resources Management, Public Administration or a related field is preferred.

San Mateo County Health is seeking well-qualified individual for the position of Medical Office Specialist-Behavioral Health & Recovery Services – Extra Help.

There is currently one extra help part time (20-hours per week) vacancy in the Behavioral Health & Recovery Services Division. This position is located in Belmont, CA, but may travel/drive throughout the County to perform duties of the job.

The Medical Office Specialist (MOS) will be involved in the organization and development of workflows for the Access Utilization Management (UM) Team. The Medical Office Specialist will oversee and perform a variety of complex medical office administrative tasks that correspond to the compliance mandates of Department of Health Care Services (DHCS) and Centers for Medicare and Medicaid Services (CMS); perform difficult, complex, technical or specialized medical office support work, which may require the exercise of independent judgment, the application of technical skills, and a knowledge of detailed or specialized activities related to Behavioral Health and Recovery Services and compliance standards; and may train others in work procedures or direct the work of others on a project or relief basis.

Access Utilization Management (UM) MOS Position
Support outpatient utilization management; track timelines, requests, and provide monthly reports on completed tasks; help with formatting spreadsheets, creating PDF referral forms, and completing complex spreadsheet analysis in Excel; write formal letters and input data from the electronic medical record (EMR) database; verify insurance eligibility; input demographic and insurance eligibility in EMR database, Avatar; oversee and perform a variety of complex administrative tasks that correspond to the compliance mandates of DHCS and CMS; and process in or out of county requests using knowledge of specialized out of county activities.

Ideal candidate will possess:

• Demonstrated proficiency in Microsoft Excel
• Experience processing health care insurance
• Ability to perform a variety of complex medical office administrative tasks
• Experience working in a high-volume health care environment
• Demonstrated skill in organizing and prioritizing work to meet deadlines
• Ability to work independently
• Demonstrated ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
• Excellent verbal and written communication skills

This is an extra-help, at-will assignment, paid on an hourly basis. Extra-help hours are dependent on the business needs of the department and therefore work hours may vary from week to week. Extra help employees shall not exceed 1,040 hours of work per fiscal year. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.

Qualifications

Knowledge of:

• Office administrative practices and procedures, including filing and the operation of standard office equipment.
• Basic business data processing principles and the use of word processing or personal computing equipment.
• Medical terminology as related to office support work.
• Policies and procedures related to the medical treatment or screening area to which they are assigned.
• Proper form for typed materials.
• Business arithmetic, including percentages and decimals.
• Correct English usage, including spelling, grammar and punctuation.
• Record keeping principles and procedures.

Skill/Ability to:

• Perform technical, specialized, complex or difficult medical office support work.
• Organize, prioritize and coordinate work activities.
• Read, interpret and apply rules, policies and procedures.
• Organize, research and maintain patient and general office files.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Compose routine correspondence from brief instructions.
• Make arithmetic calculations with speed and accuracy.
• Use initiative and sound independent judgment within established guidelines.
• Operate standard office equipment, including a word processor, personal or on-line computer, and centralized telephone equipment.

Note: Specific positions may require the ability to type at a rate of 40 net words per minute from printed copy.

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

• One year of journey-level office support experience in a medical office setting OR two years of general clerical or office assistant experience.

Application/Examination

If you are interested in being considered for this limited term position the following items must be submitted via e-mail:

• Cover letter with responses to Supplemental Questions (maximum of 2 pages)
• Resume

Supplemental Questions:

1. Give examples that demonstrate your experience using Excel to sort data, use and create formulas, create reports and creating fillable forms. Be detailed and complete in your response. Additionally, list other Microsoft applications in which you are proficient.

2. Describe your experience working in a high-volume health care environment handling insurance processes, various authorizations, and professional written correspondence. If you have no health care experience, please explain your professional skills that would help you in this role. Be detailed and complete in your response.

3. Describe how you organize your workload to manage multiple specialized tasks and meet mandated deadlines? Be detailed and complete in your response.

Please include the words "Medical Office Specialist-Behavioral Health & Recovery Services – Extra Help Position" in the subject line of email submission. All submitted materials must be in a Word or PDF format.

Please submit the above listed materials via email to:

Colleen Buggs, Clinical Services Manager

cbuggs@smcgov.org

Application materials will be reviewed as they are received, and well-qualified candidates will be contacted for an interview.

Apply immediately. Application materials will be accepted until position is filled. This posting is open on a continuous basis and selection may be made at any time within the process.

NOTE: Application materials are only accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submittals that do not include all required elements (cover letter with responses to supplemental questions and a resume) will not be considered.

About the County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. We seek to hire, support, and retain employees who reflect our diverse community, and we encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.

About the Department

The Department of Transportation (DOT) plans, develops, operates, and maintains transportation facilities, services, and related systems which contribute to the livability and economic health of the City. We comprise a team of more than 500 people ready to serve the needs of our residents to improve the efficiency and safety of San José streets. We are an energetic and innovative team that is improving transportation in one of the nation’s largest cities, while focusing on safety, sustainability, and active public life! For more information about DOT, visit www.sanjoseca.gov/transportation.  

Position Duties

The Department of Transportation is currently seeking to fill multiple vacancies for the Engineer I/II position. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. 

Please visit the following links to read about the positions and duties for all divisions and sections: 

• Safety, Operations, and Parking 

• Planning and Project Delivery 

• Infrastructure Maintenance 

For additional information regarding the Engineer I/II classification, please visit the class specification. 

Transportation Safety and Operations Division - Signal Design 

The Engineer I/II positions in the Signals Design team provide traffic signal-related management and support services throughout the City of San José. The positions will work closely with other team members, and may include direct supervision of sub-professional technical staff. 

Key duties include but are not limited to:  

• Implementing capital and grant-funded projects to enhance pedestrian, bicycle, transit, and vehicle access at intersections using signal control devices; including grant administration, consultant and vendor contract management, project scoping, design review, project scheduling, budget management, and coordination with various internal and external stakeholders; 

• Coordinating construction activities, including traffic signal “turn-ons” and mitigating signal timing impacts during construction at intersections; 

• Evaluating proposed striping and improvement plans associated with annual pavement program work and providing design details to enhance all modes of travel; 

• Coordinating traffic signal ITS enhancements in preparation and conjunction with public improvements and pavement work; 

• Reviewing traffic signal plans and specifications for development and capital improvement projects for compliance with CA-MUTCD and City standards;  

• Coordinating with projects implemented by other City divisions and departments to ensure all changes affecting the traffic signal network conform to the future goals of the City; 

• Analyzing collision/volume data and other variables to identify ideal locations for innovative traffic signal designs (bicycle signals, HAWK signals, protected intersections, etc.) and evaluate before and after studies; and 

• Responding to citizen requests for improvements to the signal network. 

Transportation Safety and Operations Division - Signal Operations 

The Engineer I/II positions in the Signal Operations team are part of an innovative customer-oriented team responsible for managing day-to-day traffic conditions through the operations and management of the City's nearly 1000 traffic signals. The Engineer I/II will be responsible for assisting in project planning and engineering, construction coordination, and may include direct supervision of sub-professional technical staff. 

Key duties include but are not limited to:  

• Conduct analyses and field investigation related to day-to-day customer-identified traffic operations issues;  

• Respond to service requests from the public and other city departments. 

• Analyze traffic flow impacts of CIP/development-related traffic signals and associated improvements; 

• Analyze the effectiveness of specific signal timing standards currently utilized in San Jose and benchmark against current industry standards/trends; 

• Prepare and implement traffic signal timing and coordination plans. 

• Conduct performance measures of the roadway network, including evaluation of corridor timing flow and safety effectiveness; 

• Support implementation of grant-funded traffic signal retiming projects; 

• Prepare Requests for Proposals (RFPs) for signal timing consultant services, manage service contracts; prepare work orders, grant reports and invoices; and 

• Actively manage ingress and egress for planned event traffic utilizing remote signal timing control, traffic surveillance cameras, and dynamic motorist information message signs. 
    

Transportation Safety and Operations Division - Traffic Safety 

The Engineer I/II positions in the Traffic Safety Division provides Neighborhood Traffic Management services and develops and implements Traffic Calming and Pedestrian Improvement Projects throughout the City of San José. The Engineer I/II will work closely with the team to develop traffic safety projects to improve safety for all roadway users, ensure facilities are pedestrian and bicycle friendly and comply with laws, rules, regulations, and ordinances.  Services provided are heavily community oriented and can sometimes be politically sensitive. This position reports directly to an Associate Engineer and supervises Engineering Technicians and interns.   

Engineers I/II will have opportunities to support the Traffic Safety Division staff in the following areas: 

• Perform field investigations, collect data, and perform various traffic studies, including stop sign, crosswalk, and crossing guard studies. 

• Review collision reports and apply applicable guidelines and standards to enhance roadway safety.  

• Perform engineering analysis, and complete written reports of recommended solutions. 

• Conduct speed surveys to establish appropriate speed limits on City streets. 

• Prepare maps, reports, and related material for presentation.   

• Developing effective working relationships with community groups to resolve residential traffic issues using the newly adopted Council policy on traffic calming.  

• Working with and educating residents on traffic issues in neighborhoods, including speeding, cut-through traffic, pedestrian and bicycle safety, and quality of life concerns.  

• Determination of use and placement of appropriate traffic control devices.  

• Review and analysis of on-street parking conditions and establishment of appropriate parking controls.  

• Planning, assignment, direction, and evaluation of technical staff in the traffic investigation unit. 

• Participate on the development plan review process and coordination with other City departments and divisions. 

• Attend meetings/represent the Traffic Safety team on discussions with project engineers, City staff, and consultants as appropriate to build consensus and/or to coordinate project issues. 

• Assist with the development, design, and construction management of pedestrian and traffic safety projects including enhanced crosswalks, Radar Speed Signs, Speed Lumps, and Road Diets.  Typical duties include performing field surveys, leading the preparation of project plans, coordinating with stakeholders, preparing work orders, ordering project materials, and reviewing the completeness of construction work in the field. 

• Prepare conceptual and basic design plans for traffic safety improvements using AutoCAD, AutoTURN, or similar CAD software 

Transportation Planning and Project Delivery (PPD) Division – Local & Regional Project Delivery 

The Engineer I/II positions in the Local and Regional Project Delivery section helps develop and implement the City's Transportation Capital Improvement Program in alignment with policies of the General Plan Envision 2040. Under the general direction of the Associate and/or Senior Engineer, this position will work with internal and external partners and the community to ensure the efficient delivery of transportation projects through the planning, environmental, design, and construction phases.  Types of projects that the Engineer I/II may support include multi-modal enhancement to local roads, highway, expressway, and transit. 

Key duties include but are not limited to:  

• Perform project management duties, including preparing and updating project status reports and schedules, managing contracts/agreements, expenditure tracking, and progress billings/payments. 

• Coordinate the review of environmental documents and technical studies, designs, plans, estimates, and submittals associated with the implementation of project development activities consistent with City policies, regulatory requirements, current design standards and grant guidelines.  

• Attend project design/construction meetings.  Work with inspectors on project sites to assist in solving difficult problems and ensuring quality control, safety, and compliance with regulatory, design and construction requirements.  

• Assist in the preparation of multi-agency cooperative, funding, or maintenance agreements to deliver and sustain a safe, multimodal transportation system for the City. 

• Represent the Department of Transportation at community meetings and other meetings with internal and external stakeholders. 

• May lead and supervise, technical, interns and non-technical staff by establishing goals, tracking performance, creating a positive work environment, maximizing staff development opportunities, and providing appropriate recognition. 

Transportation Planning and Project Delivery (PPD) Division – Development and Geometric Design 

The Engineer I/II positions will, under general supervision or direction of the Associate Engineer, perform professional engineering work in street design; development of concept transportation infrastructure master plans, review plans for public and private projects in the City, and produce and review signage and pavement marking geometric plans. The successful candidate will need to understand basic engineering principles of transportation planning, traffic engineering, geometric/roadway design, and plan review. Surveying background or experience is desired, but not required. 

Key duties include, but are not limited to: 

• Prepare transportation infrastructure improvements conceptual designs of roadway, intersection and interchange, traffic signals using AutoCAD, relevant to new development and capital improvement projects. 

• Develop “complete streets” and multimodal design plans in conformance with Federal, State, and City’s transportation design standards, guidelines, and policies. 

• Review consultant engineering plans and specifications, master plans, and traffic studies related to capital infrastructure improvements. 

• Perform field review of striping layouts for conformance with design requirements. 

How to Apply

To view the full announcement for this exciting opportunity with the City of San Jose and to apply online, please visit the City of San Jose's careers page by clicking on the URL link below.

Applications are being accepted for the position of Administrative Assistant II with the City of South San Francisco. The current vacancy is in the City Manager’s Office. An eligibility list will be established, which will be used to fill the current vacancy and any future vacancies, including in other departments, that may arise while the list is active.

APPLICATION DEADLINE:  WEDNESDAY, JUNE 24, 2026 AT 5:00 PM, OR UPON RECEIPT OF THE FIRST 100 ONLINE APPLICATIONS, WHICHEVER OCCURS FIRST.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION.

THE DEPARTMENT

The City Manager’s Department is responsible for the day-to-day administration of the City of South San Francisco. This includes:

• Implementing policy decisions of the City Council
• Providing leadership and strategic direction to the City’s leadership team and organization
• Ensuring that initiatives and programs align with the City’s mission and reflect the values of our community

Overall, the City Manager's Department is responsible for:

• Providing overall guidance to City operating departments
• Administration of City programs to ensure the delivery of high quality services in an efficient and cost-effective manner
• Providing oversight of major City-initiated projects
• Conducting outreach to and involving community members on issues of local concern
• Directing the annual budget process

THE POSITION

This Administrative Assistant II is an executive secretarial classification, coordinating the administrative work of the department in addition to ensuring the efficient service provision of the assigned department. Responsibilities require the frequent use of tact, discretion, and independent judgement as well as a knowledge of departmental and City activities. This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at a departmental level require a broader understanding of City functions and the capability of relieving a department head and/or related management, supervisory, and professional staff of day-to-day administrative duties.

The Administrative Assistant II in the City Manager’s Department provides crucial administrative support to department operations, communications, volunteer coordination, and public relations. This position is responsible for coordinating office operations, handling confidential documents, and assisting with event preparation. The Administrative Assistant II plays a key role in maintaining effective communication between staff, City officials, and the public, while also supporting day-to-day operations to ensure the smooth functioning of the department. This position requires a high degree of organization, independent judgment, attention to detail, including invoice processing, budget tracking, and calendar management, and the ability to shift quickly from one task to another. 

ABOUT THE CITY

We offer a wide range of meaningful career opportunities with potential for growth, training and development, competitive salaries, flexible work schedules, paid time off, and robust benefits. The Redwood City team is guided by core values of excellence, integrity, service inclusion, and innovation.  Inherent in these values is a great organizational culture based on trust, strong and supportive leadership, respect, risk-taking, empowerment, and effective communication. The community is known for its inclusivity, strong engaged neighborhoods, and civic pride. The City works diligently to maintain positive and productive relationships with community partners, together providing outstanding services, programs and opportunities for residents and businesses. This mix of tradition and progress, community and diversity, makes Redwood City an extraordinary place to work and call home. If you’re looking to grow your career or make valuable contributions as a part of a public sector Engineering team that fosters innovation, creativity and collaboration, we hope you’ll apply.

ABOUT THE POSITION

The City of Redwood City, Engineering and Transportation Department announces an opportunity for the position of SUPERVISING CIVIL ENGINEER.  The Supervising Civil Engineer works under general direction of the Engineering and Transportation Director/City Engineer.  This position is responsible for planning and overseeing the work of the Capital Improvement Program (utilities, parks/special projects for building facilities, and creek/channel/levee improvements) and inspection services and supervising and participating in design, construction, and support services.  In addition, the Supervising Civil Engineer provides technical staff assistance in the review of agreements and other engineering functions.  The Supervising Civil Engineer may be required to fulfill the duties of the City Engineer, in the City Engineer’s absence.

$2500 Sign-on Bonus! Flexible work Options Available!

Tri-City is now actively recruiting for a  JPA Administrator/Clerk position that will directly support our Executive Team. Tri-City Mental Health Authority is seeking an experienced and detail-oriented professional to serve as our Joint Powers Authority (JPA) Administrator/Clerk.

This role is ideal for someone with strong public sector governance experience, exceptional organizational skills, and knowledge of California public agency compliance requirements.
 

THE POSITION

The JPA Administrator/Clerk serves as the official custodian of Governing Board and Behavioral Health Commission records and oversees governance-related public records administration. The position acts as the Recording Secretary for public meetings and supports compliance with the Brown Act, California Public Records Act, and Political Reform Act.

This position is responsible for a variety of ongoing responsibilities, including, but not limited to:

• Serve as the official Recording Secretary to the Governing Board and Behavioral Health Commission, including attending meetings; preparing, recording, certifying, and maintaining official minutes, resolutions, agendas, and related governance documentation
• Prepare, organize, print, publish, and distribute Governing Board and Commission agenda packets, meeting materials, public notices, hearing notices, and official correspondence in accordance with legal timelines and agency procedures
• Maintain official governance records and serve as custodian of records for Governing Board actions, contracts, agreements, resolutions, minutes, and related public documents in compliance with applicable federal, State, and local regulations
• Ensure compliance with public agency laws and governance requirements, including the Brown Act, California Public Records Act, Political Reform Act (FPPC), records retention laws, and agency policies and procedures
• Coordinate and process governance-related filings, legal notices, resolutions, declarations, and official documentation requiring Governing Board review, approval, certification, or publication
• Administer and coordinate responses to Public Records Act requests, subpoenas, claims, and records retrieval requests while ensuring confidentiality and proper handling of sensitive information
• Maintain and update governance-related information on the Agency website, including Governing Board and Behavioral Health Commission rosters, agendas, meeting notices, minutes, and public announcements
• Conduct research, gather and organize information, and prepare reports, memoranda, presentations, and technical documents for the Executive Director, Executive Management Team, Governing Board, and Behavioral Health Commission
• Provide high-level confidential administrative and governance support to executive leadership on sensitive, complex, or agency-wide matters requiring discretion and independent judgment
• Support governance and administrative coordination of contracts and agreements requiring Governing Board review or official record retention, including routing documents through administrative and legal review processes
• Coordinate meeting logistics, schedules, follow-up actions, and communication between Governing Board members, Commission members, executive leadership, legal counsel, and agency staff
• Perform related duties and special projects as assigned in support of agency governance, compliance, and administrative operations.

The Town of Moraga offers a supportive, team-oriented environment where you will have the opportunity to work on a wide variety of meaningful municipal engineering projects and make a visible impact in the community. This is a great opportunity for an engineer who enjoys wearing many hats, working across disciplines, and gaining broad experience in capital projects, land development, traffic engineering, stormwater compliance, and public works infrastructure.

As a Senior Engineer, you will lead highly specialized and complex engineering work to advance a diverse portfolio of Town priorities. Assignments may include roadway and traffic safety improvements, multimodal trails and Safe Routes to School projects, drainage and stormwater improvements, pavement and sidewalk work, development review, and other capital and infrastructure projects. The role also provides opportunities to work directly with elected officials, represent the Town on committees and commissions, and participate in regional coordination efforts.

In a small but dedicated organization, you will have the opportunity to take ownership of projects, work closely with staff and consultants, and help provide technical guidance and support to junior staff on assigned work. You will also have the chance to help advance innovative and regionally significant efforts, including federally funded Safe Streets and Roads for All planning and implementation work and the Countywide Smart Signals project in partnership with the Contra Costa Transportation Authority.

The Town values initiative, collaboration, practical problem-solving, and a commitment to quality public service. Moraga is an excellent place for a motivated engineer to broaden technical skills, build project management experience, and grow professionally while helping deliver projects that support and enhance the community.

The Town of Moraga offers a supportive, team-oriented environment where you will have the opportunity to work on a wide variety of meaningful municipal engineering projects and make a visible impact in the community. This is a great opportunity for an engineer who enjoys wearing many hats, working across disciplines, and gaining broad experience in capital projects, land development, traffic engineering, stormwater compliance, and public works infrastructure.
 
As an Associate Engineer, you will perform complex and advanced engineering work to advance a diverse portfolio of Town priorities. Assignments may include roadway and traffic safety improvements, multimodal trails and Safe Routes to School projects, drainage and stormwater improvements, pavement and sidewalk work, development review, and other capital and infrastructure projects. In a small but dedicated organization, you will have the opportunity to take ownership of projects, work closely with staff and consultants, and help provide technical guidance and support to junior staff on assigned work.
 
The Town values initiative, collaboration, practical problem-solving, and a commitment to quality public service. Moraga is an excellent place for a motivated engineer to broaden technical skills, build project management experience, and grow professionally while helping deliver projects that support and enhance the community.

The City of Newark is seeking an energetic, dynamic and skilled Principal Civil Engineer - Capital Improvements. This position offers an exciting opportunity to lead transformative projects and play a crucial role in Newark’s growth and infrastructure improvement.

The Principal Civil Engineer - Capital Improvements will be instrumental in leading projects that shape our city’s infrastructure and public spaces. This key role involves leading the planning, designing, and delivery of high-quality projects such as roadway, park, and facility improvements. This position will oversee all project budgets, schedules, and contracts while ensuring compliance with local, state, and federal standards.

This position reports to the City Engineer and will act as a trusted liaison between the City and the Newark community. If you’re a collaborative professional leader with a passion for balancing innovation and compliance in a dynamic and growing community, we’d love to have you on our team!

As part of Newark’s Public Works Department, this position will deliver innovative solutions that meet Newark’s long-term infrastructure goals. If you’re passionate about improving public infrastructure and enjoy managing impactful projects in a collaborative environment, we encourage you to apply!
 

EXPERIENCE AND TRAINING
Any combination of education and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education/Training:

• Equivalent to a Bachelor’s degree from an accredited college or university with major course work in civil engineering or a related field.

Experience:

• Six (6) years of increasingly responsible experience in professional civil engineering work, including three years of supervisory and project management responsibility.

License:

• Possession of a valid driver license and a satisfactory driving record throughout employment.
• Current registration as a Civil Engineer in the State of California.

ADMINISTRATIVE ANALYST 

$6,870 - $8,351 monthly (DOE/DOQ) - salary effective July 1, 2026

Plus excellent benefits

APPLICATION DEADLINE:  Apply by Tuesday, June 30, 2026,  at 5:00 pm

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael, with a population of approximately 60,000, is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and a fiscal year 2025-2026 annual budget of approximately $193 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.” City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience. 

ABOUT THE DEPARTMENT

The San Rafael Fire Department is an all-risk fire agency with 69 highly trained operational firefighters providing services in firefighting, Advanced Life Support (ALS) response, ambulance transport, technical rescue, hazardous material response, disaster response, fire prevention, and community preparedness.   

The San Rafael Fire Department delivers exceptional public service from seven neighborhood fire stations.  Our department philosophy of community fire servicing emphasizes collaborative relationships with the community.  

THE POSITION

The San Rafael Fire Department is seeking a full-time Administrative Analyst to join our Administrative Division.  At the direction of the Department's Senior Management Analyst, this position provides professional administrative support to the Fire Department, with responsibilities including contracting, grant management, principles in accounting and other administrative duties.

The ideal candidate will be a blend of the following skills and experience:

• Background and knowledge of accounting and budgeting including accounts payable, accounts receivable, and budgeting.
• Experience with managing contracts, risk management, and the RFP process.
• Ability to create flyers, news posts, and other outreach material to the broader community.
• Excellent written and verbal communication skills, with the ability to prepare clear, accurate meeting agendas, minutes, and memos.
• Experience with payroll and understanding of basic human resources policies and principles.
• Ability to analyze data and present concise written recommendations or summaries of findings.
• A collaborative, service-oriented approach to working with the public, internal staff, and staff across departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Including but not limited to)

This list is meant to be representative, not exhaustive.  CLICK HERE for the full job description.

• Plans, organizes, coordinates and implements day-to-day program assignments independently.
• Conducts research, analyzes data, and presents conclusions and recommendations.
• Analyzes federal and state laws and regulations as they relate to assigned programs and develops and implements changes.
• Develops program manuals, comprehensive reports, handouts, flyers, newsletters, and other documents for communicating program  information.
• Drafts and publishes authorized social media posts, consistent with City messaging, and responds to citizen inquiries on behalf of Department.
• Plans and coordinates civic engagement events.
• Participates in the training of clerical personnel.  May provide work direction to others.
• Prepares comprehensive written reports regarding program activities.
• Educates and engages with other city staff, city council, community representatives, and citizens.

EDUCATION AND EXPERIENCE

Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:  (Please see  job spec for additional details):  

• Equivalent to an Associate's degree with college course work in public administration, business administration, or a related field, AND
• Three (3) years of progressively responsible administrative support experience, preferably within a public agency.
• Experience involving extensive written customer communications, employer social media posts, research, budget preparation/reconciling; development of marketing materials and event planning/coordination may substitute for the required education on a year-for-year basis.