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Deputy Director of Public Works
Field Services & Engineering
FY 2026-27: $178,500.00 - $209,388.00

Deputy Director of Public Works
Field Services & Engineering
FY 2027-28: $183,852 - $215,676.00

This is an unrep, full-time, 40 hours per week position working 8:00 AM to 5:00 PM on Mondays, Tuesdays, Thursdays; 8:00 AM to 7:30 PM on Wednesdays; and 8:00 AM to 1:30 PM on Fridays; with occasional evening and weekend hours.

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Click the image below to learn more about the opportunity in our recruitment flipbook

Lead Infrastructure
Serve Pacifica

The City of Pacifica is seeking a seasoned, collaborative, and forward-thinking leader to serve as Deputy Director of Public Works - Field Services & Engineering. This senior management role offers the opportunity to guide essential municipal infrastructure programs that support public safety, community livability, environmental stewardship, and the long-term resilience of a beautiful coastal city.

As second-in-command of the Public Works Department, the Deputy Director provides strategic, administrative, technical, and operational leadership for both the Field Services and the Engineering Division. The position plays a key role in managing the maintenance of City infrastructure, engineering design, construction, inspection, contract administration, capital project delivery, and day-to-day public works operations.

The ideal candidate brings strong professional civil engineering experience, sound judgment, and a practical understanding of municipal infrastructure, capital improvement projects, construction management, and field operations. Equally important, they are a people-centered leader who can mentor staff, improve systems, build trust across departments, and provide calm, solutions-oriented leadership in a dynamic public service environment.

This is an exciting opportunity for an experienced public works professional to help shape the future of Pacifica’s infrastructure, strengthen service delivery, support major public improvements, and steward the City’s streets, trails, parks, storm drainage facilities, seawall, pier, and other critical public assets for years to come.

Candidates interested in applying for the position may submit their online application, cover letter and resume by July 3, 2026 at 5:00 PM PST at https://www.calopps.org/city-of-pacifica.

Join Our Team at ACWA JPIA!

ACWA JPIA is an award-winning risk pool serving California’s public water agencies.
We are proud of our supportive, collaborative workplace and are excited to welcome a
new Business Data Analyst to our Employee Benefits team in Roseville, CA.

We are seeking a highly analytical and service-oriented professional who thrives on
turning data into meaningful insights. The ideal candidate is detail-focused, enjoys
working with complex financial and operational information, and has a passion for
improving processes and driving results. They are a strong communicator who can
collaborate effectively with a variety of stakeholders, balance multiple priorities, and
leverage data to support sound business decisions and organizational success.

TO LEARN MORE ABOUT THIS POSITION, PLEASE CLICK THE JOB ANNOUNCEMENT URL OR PDF BELOW.

                                 POSITION DETAILS:

• Salary Range from $53.63 to $68.97 hourly + Excellent Benefits
  • 3% Cost of Living Adjustment increase effective 6/28/27
  • 3% Cost of Living Adjustment increase effective 6/26/28
    • Generally, salary placement is at the beginning of the salary range.
    • Advanced placement may be granted depending on related education and experience.

    • NOTE: The City recently completed a compensation study comparing its salary ranges with those of other local agencies. As a result, 87% of salary ranges will be adjusted upward at various intervals. As ranges are adjusted, job postings will be updated to reflect these changes.

• Full-time, regular position
• 9/80 work schedule with alternating Friday off

                             MINIMUM QUALIFICATIONS:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: 

Education/Training: 

• Equivalent to a Bachelor’s degree from an accredited college or university with major course work in engineering or architecture with specialized course work related to area of assignment.

Experience: 

• Four years of professional engineering experience related to area of assignment including one year of administrative and/or lead supervisory responsibility.

License or Certificate: 

• Possession of registration as a Professional Engineer in the State of California
• Possession of, or ability to obtain, an appropriate, valid driver’s license.

                                     JOB DESCRIPTION:

                                                                             Senior Engineer                                  

                            ENGINEERING THE FUTURE:

We’re delivering a strong lineup of current capital improvement projects and gearing up for an ambitious pipeline of upcoming work that will shape the next decade of service reliability, sustainability, and innovation. CLICK HERE to explore what we’re building today — and what’s on the horizon. Your next big project could be waiting for you.

                                   IDEAL CANDIDATE:

• Ability to lead complex CIP engineering projects involving planning, design, construction, and inspection of major water infrastructure projects.
• Strong project management skills with initiative, accountability, and the ability to manage multiple assignments independently.
• Ability to prepare and maintain hydraulic models to support system analysis, planning, and design recommendations.
• Ability to review and evaluate engineering drawings, designs, and technical submittals for accuracy, compliance, and constructability.
• Ability to ensure regulatory compliance by updating District standards, preparing permitting documents, and reviewing projects for adherence to codes and policies.
• Ability to conduct technical studies and prepare clear, well‑organized staff reports for presentation to City Council.
• Ability to supervise and mentor engineering staff, including engineers and engineering technicians, while fostering teamwork and professional growth.
• Ability to collaborate effectively with external partners such as contractors, developers, and other agencies to ensure proposed facilities meet District needs and standards.
• Ability to communicate clearly and professionally, both verbally and in writing, including responding to public inquiries and providing technical guidance.

                                            BENEFITS:

We’re proud to offer a comprehensive and competitive benefits package that supports your health, financial well-being, and professional growth—because we believe taking care of our team is essential to serving our community.

Health & Wellness

• Medical Coverage: 100% City-paid premiums for most plans, including family coverage
• Dental & Vision: City contribution up to $100/month for dental (Delta Dental) and $19.80/month for vision (VSP)
  • Family coverage costs as low as $0–$31.10/month for dental and $2.66/month for vision, depending on plan
• Prescription Drug Plan: Access to major retail and mail-order options
• Flexible Spending Account (FSA): Pre-tax savings for health and dependent care expenses
• Employee Assistance Program (EAP): Up to 8 free confidential consultations for employees and household members

Retirement & Financial Planning

• CalPERS Pension:
  • 2% @ 55 formula for Classic members (single highest year final compensation)
  • 2% @ 62 formula for New members (three year average final compensation)
  • 4th Level Survivor Benefit included
• Deferred Compensation:
  • 401(k) and 457 plans with Roth options
  • City matches up to $200/month to 401(k)
• Retirement Health Savings:
  • $200/month City contribution for retiree medical reimbursement
• Note: The City does not participate in Social Security; no FICA deduction except Medicare hospital insurance

Paid Leave & Holidays

• Annual Leave (AL):
  • 5.6 weeks/year to start (vacation + sick combined)
  • Increases at 5 and 10 years of service
  • Cash-out option available after one year
• Holidays:
  • 11 paid holidays + 1 floating holiday annually

Professional Development

• Tuition Reimbursement:
  • Up to $1600/year

Insurance Coverage

• Life Insurance:
  • $101,000 employee coverage fully covered
  • $5,000 dependent coverage fully covered
• Optional AFLAC Plans:
  • Accident, cancer, hospital, and critical care coverage available

We also host a full calendar of employee appreciation events and activities to celebrate the incredible work our team does year-round.

This information is intended to give an overview of the benefits available to City employees. It is not intended to be a contract (expressed or implied), nor is it intended to otherwise create any legally enforceable obligations on the part of the City, its agents or its employees.

                               SPECIAL INSTRUCTIONS:

• Click Apply and attach a current resume. Only fields marked with an asterisk (*) and the supplemental questionnaire are required.
• Applications are reviewed on a rolling basis. The first official review of applications will occur after June 26th, 2026.
• Recruitment is open until the position is filled or 50 applications are received. Applicants are encouraged to apply promptly, as the posting may close at any time.   

                                 SELECTION PROCESS: 

• Applications will be evaluated based on education, training, and experience as it relates to the position.
• Testing may include written, oral panel interviews, and department-level interviews.
• Applicants seeking Veteran’s Preference must submit form DD214 with application.

• *ALL OFFERS OF EMPLOYMENT ARE CONTINGENT UPON THE FOLLOWING:

• Passing a background investigation.
• Passing a pre-employment physical and/or drug screen, if applicable. 
• Providing (3) professional references, including (1) direct supervisor.
• Providing copies of degree(s), training certifications/licenses listed on application/resume
• 5-year Verification of employment 

                        REASONABLE ACCOMMODATION:

In compliance with the Americans with Disabilities Act, if you need special assistance in the selection process, please notify the Human Resources Division, in writing.

City of Simi Valley is an Equal Opportunity Employer Encouraging Workforce Diversity.

Join a team where your skills matter and your ideas help drive the future of the City’s water systems.

In Waterworks Engineering, you’ll lead complex design work, support capital improvement projects, and collaborate with talented professionals who value innovation and problem‑solving.

This is an excellent opportunity for an engineer ready to take the next step in their career.

                                  POSITION DETAILS:

• Salary Range from $46.94 to $60.27 hourly + Excellent Benefits
  • 3% Cost of Living Adjustment increase effective 6/28/27
  • 3% Cost of Living Adjustment increase effective 6/26/28
    • Generally, salary placement is at the beginning of the salary range.
    • Advanced placement may be granted depending on related education and experience.

    • NOTE: The City recently completed a compensation study comparing its salary ranges with those of other local agencies. As a result, 87% of salary ranges will be adjusted upward at various intervals. As ranges are adjusted, job postings will be updated to reflect these changes.

• Full-time, regular position
• 9/80 work schedule with alternating Friday off

                          MINIMUM QUALIFICATIONS:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

• Equivalent to a Bachelor’s degree from an accredited college or university with major course work in engineering, architecture, or a related field.

Experience:

• Three years of increasingly responsible engineering experience, preferably with a public agency or two years as an Assistant Engineer with the City of Simi Valley.

License or Certificate:

• Possession of, or ability to obtain, an appropriate, valid driver’s license.
• Possession of an Engineer in Training (EIT) certificate

                                  JOB DESCRIPTION:

                                                                    Associate Engineer

                                  WHY SIMI VALLEY?

Looking for a thriving community with amazing career opportunities and a high quality of life? Simi Valley has it all! From scenic landscapes to a welcoming atmosphere, it's the perfect place to live and work.

CLICK HERE to check out our exclusive video to see what makes Simi Valley so special—whether you're looking for a rewarding career or just an incredible place to call home, you won’t want to miss it!

                                  IDEAL CANDIDATE:

The ideal candidate will:

• Manage complex water infrastructure projects from design through construction, ensuring compliance with all applicable codes, standards, and regulations.
• Apply advanced civil engineering principles to prepare, review, and refine plans, specifications, cost estimates, and technical calculations.
• Exercise sound engineering judgment when evaluating alternatives, resolving field issues, and making recommendations that support project goals.
• Mentor technical staff by assigning work, reviewing performance, and providing training and guidance.
• Interpret and apply waterworks codes and standards including municipal regulations, construction requirements, and environmental guidelines.
• Conduct field inspections to verify construction quality, resolve discrepancies, and ensure adherence to approved plans.
• Prepare clear technical reports, staff recommendations, and documentation for internal and external stakeholders.
• Coordinate with contractors, consultants, and agencies to review proposals, monitor work activities, and maintain project alignment.
• Analyze engineering problems, identify solutions, and communicate impacts and recommendations effectively.
• Review and evaluate engineering and architectural plans including calculations, material specifications, and geotechnical reports.
• Utilize engineering software tools for design, modeling, drafting, and data analysis.
• Communicate clearly and professionally with the public, developers, contractors, and City staff.
• Work independently while managing multiple priorities and meeting established deadlines.

                                          BENEFITS:

We’re proud to offer a comprehensive and competitive benefits package that supports your health, financial well-being, and professional growth—because we believe taking care of our team is essential to serving our community.

Health & Wellness

• Medical Coverage: 100% City-paid premiums for most plans, including family coverage
• Dental & Vision: City contribution up to $100/month for dental (Delta Dental) and $19.80/month for vision (VSP)
  • Family coverage costs as low as $0–$31.10/month for dental and $2.66/month for vision, depending on plan
• Prescription Drug Plan: Access to major retail and mail-order options
• Flexible Spending Account (FSA): Pre-tax savings for health and dependent care expenses
• Employee Assistance Program (EAP): Up to 8 free confidential consultations for employees and household members

Retirement & Financial Planning

• CalPERS Pension:
  • 2% @ 55 formula for Classic members (single highest year final compensation)
  • 2% @ 62 formula for New members (three year average final compensation)
  • 4th Level Survivor Benefit included
• Deferred Compensation:
  • 401(k) and 457 plans with Roth options
  • City matches up to $200/month to 401(k)
• Retirement Health Savings:
  • $200/month City contribution for retiree medical reimbursement
• Note: The City does not participate in Social Security; no FICA deduction except Medicare hospital insurance

Paid Leave & Holidays

• Annual Leave (AL):
  • 5.6 weeks/year to start (vacation + sick combined)
  • Increases at 5 and 10 years of service
  • Cash-out option available after one year
• Holidays:
  • 11 paid holidays + 1 floating holiday annually

Professional Development

• Tuition Reimbursement:
  • Up to $1600/year

Insurance Coverage

• Life Insurance:
  • $101,000 employee coverage fully covered
  • $5,000 dependent coverage fully covered
• Optional AFLAC Plans:
  • Accident, cancer, hospital, and critical care coverage available

We also host a full calendar of employee appreciation events and activities to celebrate the incredible work our team does year-round.

This information is intended to give an overview of the benefits available to City employees. It is not intended to be a contract (expressed or implied), nor is it intended to otherwise create any legally enforceable obligations on the part of the City, its agents or its employees.

                               SPECIAL INSTRUCTIONS:

• Click Apply and attach a current resume. Only fields marked with an asterisk (*) and the supplemental questionnaire are required.
• Applications are reviewed on a rolling basis. The first official review of applications will occur after June 26th, 2026.
• Recruitment is open until the position is filled or 50 applications are received. Applicants are encouraged to apply promptly, as the posting may close at any time.   

                                 SELECTION PROCESS: 

• Applications will be evaluated based on education, training, and experience as it relates to the position.
• Testing may include written, oral panel interviews, and department-level interviews.
• Applicants seeking Veteran’s Preference must submit form DD214 with application.

*ALL OFFERS OF EMPLOYMENT ARE CONTINGENT UPON THE FOLLOWING:

• Passing a background investigation.
• Passing a pre-employment physical and/or drug screen, if applicable. 
• Providing (3) professional references, including (1) direct supervisor.
• Providing copies of degree(s), training certifications/licenses listed on application/resume
• 5-year Verification of employment 

                         REASONABLE ACCOMMODATION:

In compliance with the Americans with Disabilities Act, if you need special assistance in the selection process, please notify the Human Resources Division, in writing.

City of Simi Valley is an Equal Opportunity Employer Encouraging Workforce Diversity.

VTA’s Engineering and Program Delivery Division is seeking a seasoned professional with strong project delivery experience and a specialized focus in environmental engineering to serve as a Senior Environmental Engineer.

The Senior Environmental Engineer is expected to manage, mentor and train team members that supports delivery of projects with regards to environmental assessment/survey, hazardous material investigation, abatement of VTA acquired properties, remediation of soil and groundwater at VTA facilities and construction sites, noise and vibration monitoring, design of remediation system, preparation of site management plan, and facility closure application. 

Engineering and Program Delivery Division
The Engineering and Program Delivery  (EPD) division is responsible for the design and construction of all capital projects and infrastructure required to provide a safe, reliable and efficient transportation system for Santa Clara County. These responsibilities include program and project management, design development, engineering management, project controls, construction management and turnover of various projects that are part of VTA's rail, facilities and highway transportation improvement programs.

This division is also responsible for the implementation of the projects identified in the 2000 Measure A Program, which includes the planning, design, and construction of the Bay Area Rapid Transit (BART Silicon Valley) Project. This project will extend the BART regional heavy rail system to Milpitas, San Jose and Santa Clara. 

Transit Engineering Department
The Transit Engineering Department is responsible to deliver capital transit and facility projects located throughout the VTA service area. This group provides program management services for this transit and facility program by leading capital projects from engineering through construction and turnover.  With close coordination with VTA Operations and local jurisdictions, these projects include a variety of pedestrian, bus, light rail and commuter rail improvements.  Projects managed by this group also include important capital improvements for facility projects at the light rail and bus operations and maintenance facilities. The transit and facility projects include a variety of purposes ranging from rehabilitation to sustain a state of good repair to expansion of the existing infrastructure to increase bus or light rail service. This group also performs modification to the system to increase operational efficiency and flexibility and implements safety and security projects to improve the protection of the community and our riders.

What You will Be Doing:
Definition
Under general direction, a Senior Environmental Engineer supervises and performs highly responsible professional engineering in the analysis, design, implementation, operation, monitoring and reporting of hazardous materials remedial action systems either directly or through subordinate staff or consultants.

Distinguishing Characteristics
This position is responsible for managing all issues associated with regulatory determinations, site investigations, remedial recommendations and civil/hazmat contractor coordination for all hazardous material related issues encountered in property acquisitions, light rail construction, highway program liaison, and facility improvement construction activities for VTA.
 

Typical Tasks

• Performs program management for hazardous materials remediation projects;
• Directs engineers and other professionals involved in the remediation activities of VTA facilities, construction projects and real estate transactions;
• Processes requests for hazardous material investigations, develops scope of work for investigation, assigns work to a consultant, arranges for site walkthrough/inspections;
• Meets with Program and Construction Managers to provide status reports;
• Manages the work of environmental consultants and environmental hazardous materials contractors;
• Maintains records of remedial action systems;
• Performs due diligence investigations for property acquisitions for VTA capital projects;
• Performs groundwater monitoring and remedial activities at VTA maintenance facilities;
• Provides oversight of the VTA Highway Program relating to hazardous materials investigations;
• Keeps abreast of Federal, State, and local regulations and programs, and adheres to reporting requirements of regulatory agencies;
• Evaluates permit requirements and develops methods of compliance;
• Conducts and supervises environmental compliance audits;
• Performs related duties as required.

Knowledge of:

• Federal, State and local hazardous materials and safety regulations, statutes and legislation;
• Hazardous materials management activities and programs in the public sector;
• Design, operation, analysis, and monitoring of remedial action systems;
• Hazardous facility permitting processes;
• Types of remedial action systems including air strippers, carbon absorbers, recovery/monitoring wells, recovery slurry trenches, biodegradation, and soil vapor vacuum removal;
• Principles of supervision and training;
• Personal computers and common software applications.

Ability to:

• Monitor, evaluate and report on hazardous remedial action systems;
• Investigate and analyze remedial action systems;
• Prepared detailed and comprehensive engineering studies & reports;
• Interpret and comply with hazardous materials regulations;
• Analyze, evaluate and prepare construction drawings and specifications for remedial action systems;
• Rapidly assess hazardous situations and take appropriate action;
• Prepare and administer consultant contracts;
• Operate personal computers and software programs including word processing, spreadsheets, project management and CADD;
• Prepare comprehensive reports
• Communicate effectively both orally and in writing;
• Plan, direct and supervise the work of others;
• Coordinate the activities of VTA staff, contractors and regulatory agencies on projects with hazardous potential;
• Establish and maintain effective working relationships with those contacted in the course of work.

Minimum Qualifications:
Training, education and experience that demonstrates possession of the required knowledge, skills and abilities.

Development of the required knowledge, skills and abilities is typically obtained through graduation from an accredited college or university with a degree in Civil, Chemical, Biochemical, Geotechnical, Mechanical or Industrial Engineering or a related field and six (6) years of increasingly responsible professional environmental engineering work including experience supervising or leading professional engineers or consultants.

Registration as a Professional Engineer in the State of California in Civil, Chemical, Biochemical, Geotechnical, Mechanic, or Industrial Engineering or a related field at the time of appointment is required.

The ability to obtain and maintain a Hazardous Materials training certificate issued by the State of California.

Under direction, provides clerical and administrative support to a department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments. On occasion, work may involve confidential issues and thus needs to be handled accordingly. May also perform related work as assigned.  Incumbents in this classification perform administrative, technical and analytical duties within assigned program or functional area(s) of a City department.

CLASS CHARACTERISITICS:

This is the lead-level class in the Administrative Assistant series. Under general supervision, may provide lead direction and training to a small group of Administrative Assistants and Office Specialists; provides difficult and/or specialized office support to a designated department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments; and performs related work as assigned. This position is distinguished from the Administrative Assistant II class by the high degree of independence, level of responsibility, the greater complexity of assignments received, and its possible supervisory nature. Incumbents exercise a high degree of responsibility for administrative research and analysis and provide recommendations to department heads, section supervisors and/or supervisory and professional staff within a variety of City departments.

EXAMPLES OF DUTIES (illustrative only):

• May provide lead direction, training and review of work of those in the Office Specialist and Administrative Assistant series.
• Coordinates purchasing and supply ordering activities; contacts vendors; obtains the best terms and prices; arranges for delivery; and processes paperwork for payment.
• Arranges for the maintenance and repair of facilities and equipment; follows up to ensure that repairs have been completed.
• Prepares policies and procedures for department use; disseminates such procedures and instructs others in their use.
• Coordinates the issuance of permits for use of various City facilities; may arrange for staff coverage for specified events.
• Interprets departmental and/or program rules, policies, and procedures for others; recommends improvements to policies and procedures.
• Prepares a variety of written reports and correspondence regarding department or program activities, policies, procedures and/or services; maintains records and files.
• May assist in the development and administration of the annual program and/or departmental budget; analyzes requests and prepares cost figures; determines the reason for variances.
• May provide general administrative support to departmental and/or program staff in such areas as payroll, contract administration, and production and distributions of written and promotional materials.
• May attend a variety of meetings with City staff, contractors, vendors, representatives of other governmental and/or regulatory agencies and the public, to identify, discuss and/or resolve problems.
• May attend and participate in professional group meetings to maintain knowledge of developing trends and/or innovations in assigned program area.
• Participates in various studies by collecting, monitoring, and analyzing data; performs analysis of issues affecting program; assists in developing recommendations, improvements, and/or modifications to policies and procedures to enhance program and administrative effectiveness.
• Assists in preparing requests for proposals and contractual agreements.
• Perform related duties as assigned.

Why Work for the City of Millbrae?

Located in the heart of the Peninsula, the City of Millbrae is a vibrant community with a rich history and an exciting future. We are seeking motivated, curious, and service-oriented individuals who are interested in gaining firsthand experience in local government.

• Real-World Government Experience: Work directly with the City Manager's Office and City Clerk's Office on projects that support City operations, public meetings, policy implementation, and community engagement.
• Professional Development: Develop valuable skills in research, project coordination, communications, policy analysis, and public administration while working alongside experienced public-sector professionals.
• Exposure to City Leadership: Gain insight into how local government operates by supporting executive leadership, City Council processes, and key administrative functions that serve the community.
• Meaningful Work: Contribute to projects and events that have a direct impact on City services and the residents of Millbrae.

About the Opportunity

This position is limited to 1,000 hours per fiscal year, averaging approximately 20 hours per week. Work schedules are based on business needs and candidate availability. As part of supporting the City Clerk's Office, the Intern will assist with preparation and setup for City Council meetings held on the 2nd and 4th Tuesday evenings of each month, in addition to occasional weekend events and community activities. The Intern will support the Administrative Services Department, assisting both the City Manager's Office and City Clerk's Office. Under close supervision, the Intern will perform a variety of administrative, analytical, and project-based assignments while gaining valuable exposure to municipal government operations.

Typical Responsibilities Include:

• Assisting with administrative tasks and special projects
• Conducting research, compiling data, and preparing reports
• Drafting correspondence, policies, procedures, and other written materials
• Supporting City meetings, public outreach efforts, and departmental initiatives
• Responding to requests for information and assisting with day-to-day office operations

Qualifications

Education

Current enrollment in, or recent graduation from, an accredited college or university.

Preferred fields of study include:

• Public Administration
• Business Administration
• Communications
• Political Science
• Public Policy

The Ideal Candidate Will Have:

• Strong written and verbal communication skills
• A can-do attitude
• Excellent organizational and time-management abilities
• Strong research and analytical skills
• Proficiency with Microsoft Office applications
• The ability to manage multiple assignments and work independently
• A desire to learn about local government and public service

To review the full Job description, click the Job Description URL below.

Human Resources Operations Manager | Principal Human Resources Analyst 
 

Application deadline:  Apply by  Friday, July 3, 2026, at 5:00 p.m. for first consideration 

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael, with a population of approximately 60,000, is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and a fiscal year 2025-2026 annual budget of approximately $192 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.” City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience. 

THE DEPARTMENT

The Human Resources Department provides a wide range of internal service support to the City's 12 departments and over 400 employees, strategically aligned with the City Manager's Office leadership of the City team.

The Human Resources Department is composed of a Human Resources Director, Risk Manager, Senior Human Resources Analyst, and three additional support staff positions.

The Human Resources Operations Manager oversees a variety of labor relations and benefits administration duties and serves on the bargaining team during union negotiations.  They will work closely with the HR Director to make important decisions for the HR Department, such as organizational structure changes and staff oversight responsibilities while also serving as a subject matter expert to fellow HR staff and department heads.  They will oversee HR staff and contribute to the development of the Department's annual budget.  This role focuses on supporting the HR team in union relations, meet and confer challenges, grievance responses, and contract negotiations, while supporting department managers through the employee coaching and progressive discipline process.  The Human Resources Operations Manager will use a high degree of accuracy, independent judgment, and discretionary decision-making with respect to interpretation and Memorandum of Understanding (MOU), City policies and procedures, the Employer-Employee Relations Resolution and Public Employment Relations Board rulings.  This position also provides oversight for employee benefits administration, and worker's compensation programs for the City.  

IDEAL CANDIDATE

The Human Resources Department has one (1) vacancy to be filled at either the Human Resources Operation Manager or Principal Human Resources Analyst classification.

The ideal candidate will bring extensive experience in labor relations, collective bargaining, contract negotiations, and employee relations, including grievance response, workplace investigations, performance management, and providing guidance and coaching to supervisors and managers.  Experience with benefits administration, day-to-day payroll functions, and local government operations is highly desirable.  The successful candidate will be results-driven, adaptable, and customer-service orientated, with the ability to excel in a highly autonomous environment and effectively support eight bargaining units.  

This individual will possess strong analytical and strategic thinking skills enabling them to navigate complex human resources issues and develop practical, innovative solutions.  Exceptional interpersonal and communication skills are essential to building and maintaining productive relationships with department leaders, elected and appointed officials, employees, and labor representatives.  

ESSENTIAL DUTIES AND RESPONSIBILITIES

Human Resources Operations Manager - This list is meant to be representative, not exhaustive. CLICK HERE for the full job spec.

• Assists in the development and implementation of goals, objectives, policies, procedures and work standards for the department, assists in administering the department's budget.
• Plans, organizes, administers, reviews and evaluates the activities of professional and technical support staff.  Assist the Human Resources Director in employee relations and labor negotiations.
• Confers with City employees regarding personnel, employee relations, or related activities or problems and may assist the Director in conferring with supervisors and managers on the same matters.
• Prepare complex written reports and make presentations to the City Council as required.
• Assists the Director in managing the training program for the City in assessing training needs and in developing programs to enhance the skill and performance level of employees.
• Selects assigned staff and provides for their training and professional development; interprets City policies and procedures to employees.
• Directs and conducts analytical studies; develops and reviews reports of findings, alternatives, and recommendations.
• Helps in preparing the department's annual operating budget; monitors expenditures to ensure that the department operates within the allocated budget.
• Oversees the recruitment testing and certification program for the City; reviews and approves recruitment and examination plans for open and promotional recruitments using established guidelines and authorities; works with subordinate staff to design and implement appropriate internal procedures to assure that the recruitment, testing, and certification meet accepted standards.
• Manages and directs the City's employee benefits program, including leave management programs; negotiates with insurance carriers on rates and coverage; works with insurance brokers to obtain the best rates and coverage for a variety of products.
• Participate in labor relations activities, including contract negotiations, meet and confer sessions and meet and consult sessions.
• Serve as the HR lead regarding Information Systems/Technological management
• May be required to conduct investigations into discrimination complaints and make recommendations for resolving complaints; coordinates City response to state and federal enforcement agencies when required.

Principal Human Resources Analyst - - This list is meant to be representative, not exhaustive. CLICK HERE for the full job spec.

• Assists in the development and implementation of goals, objectives, policies, procedures and work standards for the department, assists in administering the department's budget.
• Plans, organizes, administers, reviews and evaluates the activities of professional and technical support staff.
• Responsible for managing the City's employee relations and labor negotiations functions, including contract negotiations and meet and confer sessions, grievance responses, and working with department on employee discipline and performance coaching.
• Oversees and manages the Risk Management and Worker's Compensation programs for the City.
• Confers with City employees regarding personnel, employee relations, or related activities or problems and may assist the Director in conferring with supervisors and managers on the same matters, as required.
• Prepare complex written reports and make presentations to the City Council as required.
• Develops and delivers training and interprets City policies and procedures to employees.
• Directs and conducts analytical studies; develops and reviews reports of findings, alternatives and recommendations.
• Helps in preparing the department's annual operating budget; monitors expenditures to ensure that the department operates within the allocated budget. 
• Periodically reviews and evaluates established recruitment and selection procedures and recommends and implements changes when required.
• Manages and directs the City's employee benefits program including leave management programs; negotiates with insurance carriers on rates and coverage; works with insurance brokers to obtain the best rates and coverage for a variety of products; monitors industry trends and recommends strategies to the Human Resources Director dealing with cost and quality.
• May be required to conduct investigations into discrimination complaints and make recommendations for resolving complaints; coordinates City response to state and federal enforcement agencies when required.  

EDUCATION/EXPERIENCE

Human Resources Operations Manager

• Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills and abilities which would typically be acquired through:
  • Education: Possession of a bachelor's degree with major course work in business or public administration, industrial relations, human resources management or a closely related field, AND
  • Experience: Five (5) years of professional experience in public administration required, including two (2) years of direct supervision preferably in a public agency.
  • Master's degree in Human Resources Management, Public Administration or a related field is preferred.

Principal Human Resources Analyst

• Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills and abilities which would typically be acquired through:
  • Education: Possession of a bachelor's degree with major course work in business or public administration, industrial relations, human resources management or a closely related field, AND
  • Experience: Five (5) years of professional experience in public administration required, including two (2) years of increasingly responsible work in the areas of labor and employee relations and/or Worker's Compensation.
  • Master's degree in Human Resources Management, Public Administration or a related field is preferred.

San Mateo County Health is seeking well-qualified individual for the position of Medical Office Specialist-Behavioral Health & Recovery Services – Extra Help.

There is currently one extra help part time (20-hours per week) vacancy in the Behavioral Health & Recovery Services Division. This position is located in Belmont, CA, but may travel/drive throughout the County to perform duties of the job.

The Medical Office Specialist (MOS) will be involved in the organization and development of workflows for the Access Utilization Management (UM) Team. The Medical Office Specialist will oversee and perform a variety of complex medical office administrative tasks that correspond to the compliance mandates of Department of Health Care Services (DHCS) and Centers for Medicare and Medicaid Services (CMS); perform difficult, complex, technical or specialized medical office support work, which may require the exercise of independent judgment, the application of technical skills, and a knowledge of detailed or specialized activities related to Behavioral Health and Recovery Services and compliance standards; and may train others in work procedures or direct the work of others on a project or relief basis.

Access Utilization Management (UM) MOS Position
Support outpatient utilization management; track timelines, requests, and provide monthly reports on completed tasks; help with formatting spreadsheets, creating PDF referral forms, and completing complex spreadsheet analysis in Excel; write formal letters and input data from the electronic medical record (EMR) database; verify insurance eligibility; input demographic and insurance eligibility in EMR database, Avatar; oversee and perform a variety of complex administrative tasks that correspond to the compliance mandates of DHCS and CMS; and process in or out of county requests using knowledge of specialized out of county activities.

Ideal candidate will possess:

• Demonstrated proficiency in Microsoft Excel
• Experience processing health care insurance
• Ability to perform a variety of complex medical office administrative tasks
• Experience working in a high-volume health care environment
• Demonstrated skill in organizing and prioritizing work to meet deadlines
• Ability to work independently
• Demonstrated ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
• Excellent verbal and written communication skills

This is an extra-help, at-will assignment, paid on an hourly basis. Extra-help hours are dependent on the business needs of the department and therefore work hours may vary from week to week. Extra help employees shall not exceed 1,040 hours of work per fiscal year. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.

Qualifications

Knowledge of:

• Office administrative practices and procedures, including filing and the operation of standard office equipment.
• Basic business data processing principles and the use of word processing or personal computing equipment.
• Medical terminology as related to office support work.
• Policies and procedures related to the medical treatment or screening area to which they are assigned.
• Proper form for typed materials.
• Business arithmetic, including percentages and decimals.
• Correct English usage, including spelling, grammar and punctuation.
• Record keeping principles and procedures.

Skill/Ability to:

• Perform technical, specialized, complex or difficult medical office support work.
• Organize, prioritize and coordinate work activities.
• Read, interpret and apply rules, policies and procedures.
• Organize, research and maintain patient and general office files.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Compose routine correspondence from brief instructions.
• Make arithmetic calculations with speed and accuracy.
• Use initiative and sound independent judgment within established guidelines.
• Operate standard office equipment, including a word processor, personal or on-line computer, and centralized telephone equipment.

Note: Specific positions may require the ability to type at a rate of 40 net words per minute from printed copy.

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

• One year of journey-level office support experience in a medical office setting OR two years of general clerical or office assistant experience.

Application/Examination

If you are interested in being considered for this limited term position the following items must be submitted via e-mail:

• Cover letter with responses to Supplemental Questions (maximum of 2 pages)
• Resume

Supplemental Questions:

1. Give examples that demonstrate your experience using Excel to sort data, use and create formulas, create reports and creating fillable forms. Be detailed and complete in your response. Additionally, list other Microsoft applications in which you are proficient.

2. Describe your experience working in a high-volume health care environment handling insurance processes, various authorizations, and professional written correspondence. If you have no health care experience, please explain your professional skills that would help you in this role. Be detailed and complete in your response.

3. Describe how you organize your workload to manage multiple specialized tasks and meet mandated deadlines? Be detailed and complete in your response.

Please include the words "Medical Office Specialist-Behavioral Health & Recovery Services – Extra Help Position" in the subject line of email submission. All submitted materials must be in a Word or PDF format.

Please submit the above listed materials via email to:

Colleen Buggs, Clinical Services Manager

cbuggs@smcgov.org

Application materials will be reviewed as they are received, and well-qualified candidates will be contacted for an interview.

Apply immediately. Application materials will be accepted until position is filled. This posting is open on a continuous basis and selection may be made at any time within the process.

NOTE: Application materials are only accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submittals that do not include all required elements (cover letter with responses to supplemental questions and a resume) will not be considered.

About the County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. We seek to hire, support, and retain employees who reflect our diverse community, and we encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.

Part-Time Opportunity - City of Live Oak Planning Department 

Build your skills, work with professionals, and contribute to meaningful projects that make a positive impact in our community. 

Hourly rate: DOQ

DEFINITION

The City of Live Oak Internship Program is designed to attract, develop and mentor innovative individuals interested in pursuing a career in the public sector. The program seeks dedicated students who, through their academic achievement and/or employment history, have demonstrated high potential for a career in local government. Interns are encouraged to apply for full-time positions with the City after their internship is completed.

CLASS CHARACTERISTICS

Interns generally work under close supervision and perform simple or routine tasks while learning to perform the more difficult and responsible ones. Interns are hired as limited term employees and employment service is dependent on the length of the project or the particular City service needs.

Intern positions are by their nature temporary employment and Interns are not eligible for City benefit programs unless specifically approved in writing by the City Manager.

The work schedule is typically part-time 15-20 hours per week with flexibility to work 30 to 40 hours per week depending on the needs of the Intern and the City program assigned. Interns with significant experience in their assigned area may be eligible to move along the assigned Salary Band with the specific approval of the City Manager.

Intern positions are not permanently funded and may be terminated at any time.

EXAMPLES OF DUTIES

• May review and route routine planning documents, petitions, permits, packets and records; analyze environmental checklists and environmental information forms and make specific recommendations following department procedures;
• May assist professional and technical staff with special projects including surveying, data gathering and reporting, analyses and computerized report presentations;
• May respond to basic inquiries from the general public and resolve issues related to the City's planning and zoning procedures and specific permits; research and provide information to City staff and the general public regarding land use issues and standard environmental documentation;
• May perform a variety of activities relating to the development of financial and statistical reporting, including accumulating, analyzing and tracking of revenues and expenditures; analyzes financial trends and develops projections of costs and funding opportunities.
• May conduct surveys, research, and analysis of various departmental issues; may update procedure and policy manuals;
• May answer phones and/or assist the public or others including such tasks as taking messages, responding to questions or requests for assistance, screening and referring to sources of information, providing forms and explaining procedures for completion;
• May prepare bills, orders, notes and receipts, permits, licenses; perform basic arithmetic operations; receive fees when the amount is readily obtainable by simple computations, or from fixed schedules; post data, keep records, and prepare statistical or other types of reports in accordance with predetermined forms and procedures.