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The Accounting Technician II is a journey-level and specialized class in the paraprofessional accounting series that performs a variety of technical duties in support of the City's Accounts Payable (A/P) and Accounts Receivable (A/R) systems.   This position is represented by the Service Employees International Union (SEIU), Local 1021 and is primarily focused on the Accounts Receivable (A/R) function.

The Position

•  Under general supervision, performs work in the administration of and compliance with the Business License Ordinance; prepares, processes, maintains, and verifies financial/accounting and statistical documents and records; researches, codes, and posts cash receipts; prepares daily bank deposit; prepares various reports and statements; and provides information and assistance to the general public and City departments. 
• Reconciles transactions and account statements; records changes and resolves differences; maintains the accuracy of accounting and financial records.
• Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, packing slips, and invoices; researches discrepancies and unauthorized purchases; checks allocations against department budget appropriations; prepares payment requests; balances and maintains retention accounts; liquidates purchase orders; processes purchasing requisitions for the assigned department.
• Sets up new vendor accounts; obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts.
• Maintains credit card accounts; processes receipts and reconciles to credit card statements.
• Reviews source documents for accuracy, receipt of necessary information, and compliance with rules, regulations, and procedures; determines proper handling for compliance.
• Receives vendor inquiries via telephone, fax, or mail; resolves any issues, problems, or requests using established procedures.
• Maintains and updates IRS W-9 information of vendors for IRS 1099 year-end tax reporting and processing.
• Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems.
• Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items.
• Creates and processes periodic invoice requests; creates and maintains new accounts.
• Receives and balances cash receipts and general ledger debits; allocates revenue to proper cost accounts; post revenue; prepares bank deposits and related reports.
• Receives mail and directs payments from the public and from other City departments, balances monies received, and prepares receipts.
• Processes City-wide returned checks and contacts customers as appropriate; prepares delinquent item reports, initiates and monitors delinquent processing for collection; prepares and processes year-end write-offs for non-collectable accounts.
• Closes and balances accounts, prepares bank deposits, and reconciles various bank accounts making adjustments due to cancelations and corrections.
• Performs other duties as assigned.

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• High School Diploma or GED
• Two (2) years responsible work experience in accounts receivable, accounts payable, payroll, and/or financial reporting
• Some college coursework in accounting is preferred, but not required

Ideal Candidate

• Possesses excellent communication skills (both orally and in writing)
• Is organized and able to work independently and as part of a team
• Can prioritize multiple tasks with competing deadlines

Benefits

The City's excellent benefits package includes:

Retirement

• CalPERS Classic Members (employees hired on or after January 1, 2013, and defined as “classic” PERS members) participate in a 2% @ 60 retirement formula.  New CalPERS Members as defined by PEPRA (employees new to PERS or with greater than 6 months gap in service with PERS) participate in a 2% @ 62 formula.
• This position participates in Social Security.

Health Insurance

• 9 CalPERS Health Plans to choose from.  Employer-paid family health insurance up to the Bay Area Kaiser premium rate.
• Alternate Benefit: In-lieu of health insurance at the Kaiser single rate for employees choosing to opt out by providing proof of outside coverage.

Dental, Orthodontia, Life Insurance, and Disability

• Employer paid dental insurance through Delta Dental
• Supplemental Orthodontia reimbursement plan
• Employer paid life insurance in the amount of $20,000
• Employee paid long-term disability insurance through the State of California (SDI)

Other Optional Benefits

• Vision Insurance (VSP) - with competitive rates
• Section 457 deferred compensation program, administered through ICMA
• Section 125 flexible spending benefits plan for health care and dependent care expenses
• Commuter Checks

Leave

• 11 days of vacation per year (increases with years of service)
• 11 days of holiday pay per year
• 3 floating holidays per year
• 12 days of sick leave per year

Selection Process

All completed applications will be reviewed. Based on the information in the application documents, the most qualified applicants will be invited for further examination. Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.

The tentative recruitment timeline is as follows:

• Deadline to Apply:  December 10, 2018 at 5:00 PM
• Written Exam: December 20, 2018
• Oral Board Interviews: January 10, 2019

The information contained in this Employment Opportunity flyer is subject to change and does not constitute either an expressed or implied contract.  The City of Albany  is an equal opportunity employer and does not discriminate against race, color, gender, gender identity, religion, national origin, age, sex origin or disability.  In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Director at (510) 528-5714 at least five business days prior to any examination process.

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Senior Account Clerk classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.
 
The City of San Jose is currently recruiting for Senior Account Clerk. This classification performs a variety of bookkeeping and accounting clerical work.  Senior Account Clerk positions are located in all City departments.

 
Typical duties may include the following:
 
-Review, post and balance ledgers and other documents; process and review revenue, review and balance petty cash and/or change funds.
 
-Conduct and maintain inventory of stores, equipment and supplies.
 
-Compile and process payment and/or requisitions for various financial transactions; assign payment to cost centers.
 
-Prepare worksheet, financial charges and invoices, issue and maintain records. 
 
-Prepare special checks.
 
-Generates or receives phone calls to and from internal and external customers to explain bills, obtain correct information for credit card payments and other related payment matters, including processing bills.
 
-Summarize data and prepare reports; prepare routine correspondence.
 
-Prepares and inputs data into computer terminals or applicable database.
 
-Prepare payroll and serve as department timekeeper.
 
-Operate MS Office software, including Outlook, Word, Excel and Access; computerize financial software applications; and a variety of office machines.
 
-May serve as Lead worker as assigned.  
 
-Performs other related duties as required.
 
Current City of San Jose Senior Account Clerks must apply to this recruitment to be considered for future transfer opportunities.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, even if you have applied in the past, you should apply, to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

POSITION: Under direct supervision of the Traffic Enforcement Project Specialist, the Public Service Assistant II  will perform administrative tasks in support of the Police Department Red Light Camera Unit. The position may work up to 20 hours a week.

EXAMPLES OF DUTIES:

· Order and prepare court packets of red light violation from Red Flex for review by court commissioner and defendants.

· Prepare trial by declaration packets.

· Research and print out DMV information, including photos and convictions for case files.

· Assist with conducting enforcement sign and equipment verifications.

· Assist with verifying yellow light timing with city Traffic Engineers.

· Assist with review and maintenance of court evidence binders.

· Research statistical studies and assist in report preparation.

· Order office supplies and maintain a functional and organized work space.

· Retrieve, sort and distribute incoming mail.

· Answer phone and return phone and email messages.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

• Exceptional customer service skills.
• Proven knowledge of general clerical practices and procedures.
• Familiarity with legal processes and procedures.
• Familiarity with basic word processing programs (e.g., Microsoft Word).
• Strong organizational skills.
• Excellent oral and written communication skills.
• The ability to understand, interpret and apply court procedures while maintaining flexibility and resiliency in a challenging and changing work environment.
• The ability to work as a team member with co-workers in a cooperative, collegial and supportive manner.
• Experience working in a court setting.

• Receive, review, prepare, process, and file a variety of legal documents for the family law, records, appeals, probate, criminal, civil, traffic, small claims and other divisions of the court.
• Perform varied, responsible and detailed office support duties adhering to legal codes and court procedures.
• Research and respond to inquiries by plaintiffs, defendants, attorneys, government agencies and the public in person or by telephone following established procedures.
• Compute and accept payment of fees, fines and bail; accept routine filings; issue appropriate receipts; and account for monies received on a daily basis.
• Prepare, process, sort, file and calendar cases; make docket entries; and issue legal forms.
• Organize own work, set priorities and ensure that critical deadlines are met.
• Operate standard office equipment, such as a computer, copier, desk top scanner, printers, fax machine, calculator, telephone and cash register.
• Organize and maintain various files; initiate new filing systems; purge files as required; maintain tickler files; and follow up as necessary.
• Perform related duties, as assigned.

• Courts office practices and procedures, legal codes, processes and terminology and the operation of standard office equipment.
• Principles and techniques for dealing with the public, including maintaining a positive public image under stressful situations.
• Basic personal computer usage, including keyboarding and word processing.
• Standard business correspondence.
• Correct English usage, including grammar, spelling and punctuation.
• Business arithmetic.

• Explain and apply a variety of legal terminology, concepts and technical court procedures related to office support work.
• Communicate effectively both verbally and in writing.
• Maintain flexibility in a challenging and changing work environment.
• Establish and maintain effective, professional and cooperative relationships with co-workers.
• Provide and promote a high level of public service.
• Organize, research and maintain accurate files and records.
• Prioritize and organize work in an effective and efficient manner.
• Operate standard office equipment, including a word processor and/or a personal or online computer.
• Make accurate arithmetic calculations.
• Maintain attention to detail and perform office work accurately despite frequent interruptions.
• Exercise initiative and sound independent judgment within established guidelines.
• Understand and carry out oral and written instructions.
• Understand and maintain the necessary level of confidentiality.
• Type/keyboard at a rate of 30 net words per minute.

There are currently two vacancies to be filled at the I, II or II Lateral level depending upon qualifications. Applicants need to apply for each level they would like to be considered for.

A valid typing certificate at 30 wpm or higher is required for the Public Safety Dispatcher I position. The valid certificate must meet Sutter County’s requirements and must be submitted with the Calopps.org application to move forward in the selection process.

Important Note: No Paper Applications, Resumes or Typing Tests will be accepted for this recruitment.  Please see typing certificate information on the second page of the PDF Job Flyer.

There are currently two vacancies to be filled at the I, II or II Lateral level depending upon qualifications. Applicants need to apply for each level they would like to be considered for.

A valid typing certificate at 30 wpm or higher is required for the Public Safety Dispatcher I position. The valid certificate must meet Sutter County’s requirements and must be submitted with the Calopps.org application to move forward in the selection process.

Important Note: No Paper Applications, Resumes or Typing Tests will be accepted for this recruitment.  Please see typing certificate information on the second page of the PDF Job Flyer.

The City of Sunnyvale is seeking a Public Safety Senior Records Specialist responsible for performing a wide variety of general administrative, technical, and clerical records support duties in the Records Division of the Department of Public Safety, including maintenance of records and files, providing support to sworn personnel, and providing information to the public, outside agencies and departmental staff; and providing lead supervision to division staff. Graduation from high school or tested equivalent; AND
Two years of experience as a Public Safety Records Specialist I/II with the City of Sunnyvale or three years of clerical or technical experience in a related law enforcement records capacity in a criminal justice agency that would provide the required knowledge, skills and abilities is required for this position. The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and supplemental questionnaire. The position is open continuous. For complete information regarding this current opportunity, please visit: www.sunnyvale.ca.gov , click on City jobs.

Salary: $64,317.14 - $82,086.58 Annually

DESCRIPTION/RESPONSIBILITIES:

     In addition to the salary, employees in the Public Safety Radio Dispatcher Trainee classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

     The SJFD is accepting applications for the position of Public Safety Radio Dispatcher - Trainee (PSRD Trainee). This is the entry-level training classification for a career in public safety dispatching within the City of San José. As a PSRD Trainee, you are provided with formal training, both in the classroom and in the Communications Center, in order to develop the knowledge, skills and abilities necessary to perform the full range of public safety dispatching functions. Trainees must successfully complete all formal academic and on-the-job training to be appointed to the class of Public Safety Radio Dispatcher (PSRD) and retain their employment.

     Duties of the PSRD include: answering emergency and non-emergency telephone calls, complying with medical and fire call taking and dispatching policies and protocols, obtaining information from callers, providing emergency instructions over the telephone, entering data into the computer-aided dispatch (CAD) system, dispatching fire and emergency medical personnel and equipment, providing telecommunications systems support, and performing other related work as assigned.

     The PSRD Trainee Training Program includes Emergency Medical Dispatch (EMD) and Emergency Fire Dispatch (EFD) protocol training. The EMD and EFD certification is a condition of employment. If an employee fails to maintain San José Fire Department protocol compliance standards as established by the International Academy of Emergency Dispatch Board of Accreditation, the employee is subject to discipline up to and including termination.

     These positions may require working weekends, holidays and/or assignments including swing, midnight, or other nonstandard shifts. Shifts are currently based on an alternate 9-hour schedule (every other set of days off includes three days off), or an 8-hour schedule (five days a week), based on the needs of the Department. You must be available to work the shift schedule assigned to you by the Department. There is a shift differential payment of $1.50/hour for swing shift and $1.75/hour for midnight shifts.

     Mandatory overtime will be required during critical incidents or to maintain staffing levels.

     Wearing a uniform is required.

     Incumbents receive paid training beginning on their first day attending the Public Safety Radio Dispatch Academy. Employee benefits are provided in accordance with the applicable union agreement.

     Laterals are encouraged to apply.

REQUIRED SKILLS:

     Competencies

     The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

     * Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

     * Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.

     * Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

     * Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

     * Building Trust - Communicates an understanding of the other person's interests, needs and concerns; identifies and communicates shared interests and goals; identifies and communicates differences as appropriate; demonstrates honesty, keeps commitments, and behaves in an appropriate manner.

     * Flexibility – Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment.

     * Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).

     * Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.

     In addition, ideal candidates will also possess these abilities to:

     * Learn to accurately and quickly enter information in the computer system while receiving information via radio and telephone;

     * Learn radio codes used in computer-aided dispatch;

     * Retain composure and work accurately under pressure in emergency situations;

     * Read, write, spell, and speak in clear and concise English;

     * Pass an intensive background investigation;

     * Deal tactfully with the public and others;

     * Follow oral and written instructions;

     * Learn and interpret maps;

     * Work in a confined area and wear a radio headset; and

     * Type.

     Competency in a city approved language other than English is desirable, but not required for employment.

     This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

     Qualifications

     1. Education: Successful completion of high school, General Educational Development (GED) certificate, or California Proficiency Certificate.

     2. Experience: One year of experience receiving, processing and/or dispatching calls in a radio dispatch or call center (one year = 2080 hours) OR, three years of experience working in public contact employment (three years = 6240 hours).

     Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

     Selection Process

     The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of the following:

     Supplemental Questions

     You will be prompted to answer the following job-specific questions during the online application process. Please note that there is a 4,000-character limit, including spaces, for each text response.

    1. Do you have　one year of experience receiving, processing and/or dispatching calls in a radio dispatch or call center (one year = 2080 hours)?

         a. Yes

         b. No

    2. If you answered "yes" to the previous question, identify and describe your specific experience or job position that meets this qualification. If you do not have any experience, indicate N/A.

    3. Do you have three years of experience working in public contact employment (three years = 6240 hours)?

         a. Yes

         b. No

    4. If you answered "yes" to the previous question, identify and describe your specific experience or job position that meets this qualification. If you do not have any experience, indicate N/A.

     You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

     ORIENTATION / PERSONAL HISTORY QUESTIONNAIRE (PHQ): The most qualified applicants for Public Safety Dispatcher Trainee will be invited to view an online mandatory dispatch applicant orientation and complete an online pass/fail PHQ screening.

     The dispatch applicant orientation will allow applicants to learn more about the position and ask questions of current dispatch personnel.

     The PHQ screening is designed to identify applicants who meet the Fire Department's hiring standards. The PHQ screening will consist of approximately 180 questions. The questionnaire will ask applicants to self-report behavior that has been determined to relate directly to job suitability. Completion of the PHQ screening is tentatively scheduled for December 8 - 19, 2018.

     Applicants should be prepared to provide detailed information of their personal history in the following nine categories: education, employment, driving history, military experience, substance use, financial history, legal history, fire, public safety and/or emergency medical experience, and other general information.

     COMPUTER PRACTICAL EXAM and ORAL BOARD INTERVIEW: Candidates who successfully pass the PHQ will be invited to take a computerized practical exam. During this exam, applicants are tested in several areas including data entry, multi-tasking, call summary, reading comprehension, map reading and more. Only the most qualified applicants will move forward from this examination.

     Additional information about the practical exam, including a test preparation guide can be found at: http://criticall911.com/dispatcher-applicants/.

     The San José Fire Department will not accept previous test scores; all candidates who pass the PHQ must take and pass the computer practical exam during this recruitment in order to continue to be considered for the position.

     The Department will also conduct oral board interviews as a component of the selection process. Oral board interviews will be held after candidates complete the practical exam.

     The practical exam and oral board interviews are tentatively scheduled for January 7 – February 1, 2019.

     BACKGROUND EXAMINATION: The most qualified candidates who pass the practical exam and oral board interviews will be considered for advancement to the background examination. Background interviews are tentatively scheduled for February 11 through March 31, 2019.

     Additional information regarding the selection process timeline will be given to those who pass the background portion of the process.

     If you have questions regarding the duties of this position, please contact Michael Wodnick via email at michael.wodnick@sanjoseca.gov.

     If you have questions regarding the online application, the selection or hiring process, please contact Ashley Lancaster via email at Ashley.Lancaster@sanjoseca.gov.