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About the Town

The Town of Los Altos Hills is a semi-rural residential community located in the scenic hills of northern Santa Clara County.  The Town's 8,300 residents take great pride in the natural beauty of the Town.  Many residents are actively engaged in local government with over 150 residents serving on City Council appointed advisory committees. The Town’s finances are strong due to a steady local real estate market and a prudent expenditure plan.   The 2019-20 budget totals $17.1M, which $13.5 is the General Fund.  With 23 in-house staff members, the Town provides planning, building, and engineering services; street, drainage, and pathway maintenance; parks and recreation; emergency preparedness and code enforcement; and sewer services.  Law enforcement services are provided under a contract with the Santa Clara County Sherriff’s Office and fire services are provided by the Los Altos Hills County Fire District, a dependent district of Santa Clara County.   

About the department

The Administrative Services Department has three full-time staff members and one 60% part-time employee, who provide all accounting, financial reporting, human resource and risk management services to the organization.  In addition, the department manages contracts that provide information technology support and facilities management.  The department uses the Incode/Tyler financial management system and payroll is processed by ADP.

Position Description:

Under the supervision of the Administrative Services Director, performs a wide variety of accounting and statistical record keeping assignments in connection with processing and maintaining accurate financial records.  Possible tasks and support will be accounts receivable, accounts payable, payroll and customer service.  Experience in Government Accounting is highly desirable.

Example of Duties

• Assist in fiscal recordkeeping oversight, such as for payroll, accounts payable, purchase orders, accounts receivable, bank reconciliation, journal entries, month end entries, budget, and audit.
• Perform and maintain accurate payroll records and assist in HR functions.
• Record and maintain statistical and financial reports.
• Assist in monthly, quarterly, and annual financial reporting; coordinate and provide assistance to internal and external auditors.
• Assist at the counter in receiving the public and providing customer service information in response to citizen requests in a courteous and professional manner.

Knowledge of:

• Generally accepted accounting principles, practices, and procedures.
• Debits, Credits and Journal Entries.
• Microsoft Office Suite programs.
• Budget process and monitoring.
• Modern office practices and procedures.
• Fund accounting, strongly preferred.

About the Town

The Town of Los Altos Hills is a semi-rural residential community located in the scenic hills of northern Santa Clara County. The Town's 8,300 residents take great pride in the natural beauty of the Town. Many residents are actively engaged in local government with over 150 residents serving on City Council appointed advisory committees. The Town’s finances are strong due to a steady local real estate market and a prudent expenditure plan. The 2019-20 budget totals $17.1M, which $13.5 is the General Fund. With 23 in-house staff members, the Town provides planning, building, and engineering services; street, drainage, and pathway maintenance; parks and recreation; emergency preparedness and code enforcement; and sewer services. Law enforcement services are provided under a contract with the Santa Clara County Sherriff’s Office and fire services are provided by the Los Altos Hills County Fire District, a dependent district of Santa Clara County.

About the department

The Administrative Services Department has three full-time staff members and one 60% part-time employee, who provide all accounting, financial reporting, human resource and risk management services to the organization. In addition, the department manages contracts that provide information technology support and facilities management. The department uses the Incode/Tyler financial management system and payroll is processed by ADP.

About the opportunity

Under the supervision of the Administrative Services Director, the Accountant will perform general and technical accounting work and assists with the financial statement and budget preparation; and to do other work as assigned. The ideal candidate is a hands-on professional who takes initiative and possesses unquestionable integrity. The ideal candidate also possesses an in-depth working knowledge of municipal finance, human resources, and general management principles. Most importantly, the ideal candidate will embrace the Town's values and organizational culture.

EXAMPLE OF DUTIES

Duties may include, but are not limited to the following:

➢ Coordinate and prepare postings, balancing of the General Ledger and subsidiary accounts.

➢ Review and analyze financial records for accuracy and completeness; prepare corrections as necessary.

➢ Assist in the preparation of the Comprehensive Annual Financial Report (CAFR) and prepare audit schedules.

➢ Assist in maintaining accounting systems (e.g., payroll, accounts receivable, cash receipts, accounts payable, etc.) and procedures; make necessary adjustments.

➢ Prepare and enter correcting and adjusting journal entries to update the general ledger and other financial reports.

➢ Analyze, reconcile and maintain accurate records for cash accounts, bank accounts and payroll accounts.

➢ Provides banking services to ensure segregation of duties.

➢ Assist in updating policies and procedures

➢ Performs other related duties as required.

QUALIFICATIONS

Minimum Qualifications

Completion of a bachelor’s degree from an accredited college or university in Accounting, Finance or related field, which must include at least twelve (12) semester units in accounting related subjects. Also, two (2) years of progressively responsible accounting or auditing experience.

Knowledge of: Basic accounting techniques and principles; modern office procedures, method, and computer equipment and software, including Micro Office, accounting software, and database applications. Generally accepted accounting principles and applicability to a variety of accounting audits, transactions, and problems; principles of financial administration, including budgeting and reporting; automatic financial information systems.

Ability to: Learn to apply accounting principles to the maintenance of financial and accounting records; learn to apply Federal, State, and local laws and regulations, PERS rules and regulations and Employee Handbook to accounting and auditing work; examine, verify, and prepare financial documents and reports; prepare a variety of financial statements, reports, and analyses; communicate clearly and concisely, both orally and in writing; establish and maintain cooperative working relationship with those contacted in the course of work.

Analyze and interpret financial, accounting, and / or payroll records; prepare financial research and report preparation methods and techniques; prepare a variety of complex financial statements, reports, and analyses; self- motivate and complete assignments with minimal supervision.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Belmont is looking for a Temporary Accountant (3-4 month assignment) to perform a variety of professional accounting duties in support of the City's  payroll conversion from MS Dynamics GP to ADP Workforce Now.

Requirements:

A minimum of four years progressively responsible experience in payroll/human resource administration with full cycle exposure: onboarding to tax filing.

Equivalent to a Bachelor's degree from an accredited college or university with major course work in accounting or business administration

Desirable Qualifications:

Certification and special training in payroll operations and/or human capital administration.

Experience with MS Dynamics GP and/or ADP Workforce Now applications.

The City of St. Helena has an exciting opportunity to fill a position in the Finance Department.  This is a great opportunity to become part of a Customer Service focused team of dedicated individuals that take pride in serving the local community.

Distinguishing Characteristics:  The Accounting Assistant I is the entry level class in the accounting support series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine accounting support and customer service duties while learning City policies and procedures. As experience is gained, there is greater independence of action within established guidelines.

The Accounting Assistant I receives direction from the Director of Finance, or designee.

Examples of Duties: (include but are not limited to the following) 

• Operates cash register, acts as front counter staff.
• Receives the public, answers questions and processes requests; responds to inquiries from customers and others and refers, when necessary, to appropriate persons.
• Prepares, processes, maintains and verifies purchasing, financial and accounting documents and records.
• Performs accounting and financial office support work in areas such as cashiering, accounts receivable, utility billing, fixed assets and business licenses.
• Provides information to the public and City staff requiring the use of judgment and the interpretation of a variety of policies, rules and procedures; processes outgoing mail.
• Receives payments, issues receipts, balances cash and prepares bank deposits.
• Performs data entry and posts receipts to various City accounts and funds.
• Maintains and files various documents and records. May perform a variety of general office support functions, including typing, record keeping, proofreading and forms and report generation.
• Prepares financial, statistical or operational reports as assigned.
• Prepares accounts receivable billings and reconciliation.
• Verifies incoming revenue from various City departments and other agencies.
• Processes all utility billing and utility customer requests.
• Maintains posting of payments.
• Works with the Water Department to process monthly meter reads and customer requests.
• Generates new utility billings and past due notices.
• Prepares monthly utility billing reports and reconciliations.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

There is a no smoking policy in effect within the City offices and vehicles. St. Helena is an equal opportunity employer. The City of St. Helena will require documentation of the legal right to work in the United States as required by the Immigration Reform and Control Act upon hire.

Compliance with Americans with Disabilities Act (ADA): With prior notice to the Personnel Department regarding testing or job performance modifications, the City will make every attempt to offer reasonable accommodations for qualified applicants and employees with disabilities.
 

The Community

Located nearly halfway between the metropolitan powerhouses of San Francisco and the state’s capital, Sacramento, Suisun City is hidden gem of the Bay Area. Suisun City is accessible from Interstate 80 via Highway 12 and Amtrak’s Capitol Corridor commuter rail service right to the heart of the City’s historic Waterfront District, making it a prime location for job seekers as well as homeowners. The community is a unique destination for a Bay Area day trip, an overnight getaway or even a place to work, particularly with its reverse commute for inner Bay Area residents. The Waterfront Promenade offers beautiful views and serves as an ideal setting for a myriad of outdoor activities, dining choices and lunch hour strolls.

The Department

The Administrative Services Department is responsible for the financial and administrative functions of the City, including budgeting, accounting, accounts payable/receivable, payroll, utility billing & collections, risk management, human resources and information technology.  The Department is under the executive leadership of the Administrative Services Director, and is organized into three divisions: Accounting Services, Budget & Human Resources and Information Technology.

The City of Sunnyvale is looking for a Human Resources professional with strong analytical skills to join the Sunnyvale Human Resources management team.  The Principal Human Resources Analyst will conduct surveys, analyze data, and present results in graphical and narrative formats.  This Term-Limited assignment will manage and administer the departmental budget, prepare data for benefit census and other post-employment benefits requirements, support the City's negotiation team with background research and draft proposals, and lead departmental projects.   Become a part of this hard working and dynamic team of energetic and proficient employees

The City of Sunnyvale provides an excellent benefits package, including 4% City-paid Employee PERS contribution and the 2% at 60 retirement plan for Classic employees. A complete application packet consists of a City employment application and responses to the required supplemental questions. The recruitment closes on October 29, 2019 at 5:00 pm.  For complete information regarding this opportunity and to apply, please visit: Sunnyvale.ca.gov, click on City Jobs.

Salary:  $ 120,036.00 - $144,748.00 Annually; a 3.5% confidential premium is reflected in the advertised rates

The City of Sunnyvale is recruiting for the position of Accountant – Term Limited for the Finance Department. The Accountant is responsible for performing a variety of professional accounting tasks; may provide technical and functional supervision over assigned technical staff; coordinates with other divisions or departments to complete routine and non-routine functions associated with area of assignment; and performs related work as required.

This position requires a Bachelor’s degree from an accredited college or university in accounting or a related field and one year of professional accounting experience.

The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and responses to the required supplemental questions.  The final filing date is October 23, 2019, by 5:00 pm or after receiving 100 complete and qualified applicants, whichever is first.  For complete information regarding this current opportunity, please visit: Sunnyvale.ca.gov and click Jobs.

$39.90 - $50.92 Hourly

$82,986.38 - $105,913.60 Annually

Calling all Risk Management professionals- The City of Glendora has a unique opportunity for a data driven, risk mitigating individual to supervise and oversee the City’s Risk Management programs. Working with all levels of City staff, the incumbent will utilize forward thinking strategies to modernize and centralize Risk Management functions including; City liability, general insurance and safety. If you have experience in principles and practices of risk management and are willing to take on new challenges we invite your application. Outstanding communication skills and ability to work collaboratively with staff teams and outside third party administrators is a MUST! Associate in Risk Management (ARM) certification highly desirable.

Under general direction, supervises, plans, organizes, and coordinates a comprehensive risk management program with the objective of conserving City resources and assets against the effects of loss; forms collaborative partnerships with City departments to proactively anticipate risk/safety concerns while being responsive as issues arise; prepares various risk assessments and claims analysis in coordination with third party administrators (TPA); provides highly responsible and complex staff assistance to the Finance Director/City Treasurer; performs related duties as required.

Some of the typical duties of the Finance/Risk Supervisor include but are not limited to, the following:

• Coordinates the organization and operational activities for City’s Risk Management program.

• Participates in the development and implementation of goals, objectives, policies, and priorities for Risk Management; identifies resource needs; recommends and implements policies and procedures.

• Monitors and manages the City’s general insurance program; reviews insurance language in contracts for City staff; oversees renewal of policies; coordinates acquisition of certificates of insurance; responds to questions form City staff and interacts with City’s joint powers authority.

• Identifies potentially difficult or complex claims by working with TPA to collect and evaluate data; define and select alternatives and/or initiate actions to implement solutions.

• Assist City departments in completing claim investigations; works with employees in the field to identify unsafe conditions or practices and recommend solutions.

• Works to continuously improve the safety of City facilities by surveying City facilities; programs and operations to identify potential liabilities and evaluate related insurable risks.

• Assists in establishing loss prevention programs and procedures including restitution; reports unsafe conditions and assists City staff in taking corrective actions.

• Review contractor’s and special event requests certificate(s) of liability insurance on behalf of applicable City departments for compliance with City requirements; may secure special event insurance for City sponsored events.

• Performs risk assessments and process evaluations for the purpose of streamlining and improving processes.

• Prepares reports, statistical data, correspondence, policies and manuals related to risk management programs; maintains records.

• Prepares, oversees, and administers budget of internal service funds for worker’s compensation and general liability.

• Conducts and prepares various complex analyses, studies and reports; presents staff reports of findings and recommendations as to appropriate action; compiles information and prepares manuals, documents, resolutions, publications or other necessary correspondence relating to administrative, fiscal or operational issues.

• Analyzes new and proposed legislation, industry trends and claim costs; recommends changes in operations and procedures to reduce risk.

• Monitors, analyzes trends, and recommends strategies for the workers’ compensation program in collaboration with the Human Resources Department.

• In coordination with other City department’s plans and/or conducts safety training; actively participates in the City’s Safety Committee.

• May supervise and direct the work activities of others involved in related activity and review work for accuracy.

• Participates and contributes to other assignments as needed within the Finance Department.

For a complete job description, applicants may go to the City’s website at cityofglendora.org  or contact the Human Resources Department.

QUALIFICATIONS GUIDELINES

Education  and/or  Experience:  Any  combination  of  education  and  experience  that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be a Bachelor's degree or equivalent with major coursework in public or business administration, financial management, risk management, insurance or a related field; five years of increasingly responsible experience in mitigating risk, preferably in local government, financial management and budgeting, including some supervisory experience. Associate in Risk Management (ARM) certification highly desirable.

Knowledge and Skill Levels: Principles and practices of risk management and asset protection programs; laws of contracts relating to risk management and asset program protection, statistical and financial analysis; data collection techniques. Principles of municipal administration and budget. Methods and techniques of loss control and self-insurance programs; claims administration. Proven training methods and techniques. Procurement process for insurance policies.

Selection Process:

All applications will be reviewed and evaluated.  Those candidates who are determined to be best qualified based upon the information presented on the application materials will be invited to continue in the selection process which may include a qualifying written or performance evaluation and will include an interview weighted 100%.

CLOSING DATE: OCTOBER 31, 2019 at 4:00PM

INTERVIEWS:  TENTATIVELY SCHEDULED FOR NOVEMBER 14, 2019

A completed online employment application is required and must be submitted at www.calopps.org. Incomplete, late, emailed, faxed, and hard copy applications are not accepted. Resumes are not considered in lieu of the required employment application available at CalOpps. Certificates, resumes, and cover letters must be uploaded with your application on the CalOpps website.  The City of Glendora is an Equal Opportunity Employer.  The City does not discriminate on the basis of age, sex, race, religion, national origin, marital status, medical condition or disability.  Please notify the Human Resources Department in advance if you require special accommodations to participate in any phase of the selection process.

Date Posted:            October 10, 2019

Classification:          ADMINISTRATOR, PERSONNEL COMMISSION SERVICES
                                   Open recruitment

Work Schedule:       8 hours per day; 5 days per week (Monday – Friday); 12 months per year
 

Salary Range:           Step A           Step B           Step C           Step D           Step E
(monthly)                starting           6 mos          18 mos         30 mos          42 mos
                                 $11,197        $11,842        $12,523        $13,242         $14,004

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,025.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Office of the Superintendent; Personnel Commission Services
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Monday, November 25, 2019     (application, cover letter, résumé and references must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under direction of the Personnel Commission, plan, organize and direct Merit System employment program for classified employees in accordance with the Education Code and Personnel Commission rules and regulations; coordinate recruiting, interviewing, testing, selecting and placement of classified employees; manage classification and compensation program; and supervise and evaluate assigned staff.

Essential Job Functions:              

• Coordinate the recruitment, qualifications assessment, and examination of classified employees; direct the development and administration of employee selection plans including written, performance and oral board examinations; set examination pass points and prepare job eligibility lists; respond to questions and resolve issues concerning the employment testing process; review background check information and certify job candidates for permanent and temporary position vacancies
• Serve as Executive Secretary to the Personnel Commission; prepare meeting agenda items; conduct research and prepare special reports requested by the Personnel Commission; oversee preparation of meeting minutes; prepare the Commission’s annual report
• Maintain the job classification plan for classified management and non-management positions; arrange job classifications into occupational groups, conduct job analysis and recommend salary range placements for Personnel Commission action; coordinate job reclassification studies and recommend revisions to existing job descriptions
• Draft policies and regulations for inclusion in the Merit System policy manual on subjects enumerated in applicable sections of the Education Code, and federal and state statutes; administer Merit System policies and make decisions on the application of rules on a variety of employment matters; interpret and apply state and federal employment laws and administrative regulations
• Manage administration of the compensation program for classified employees including salary step placement for new permanent and temporary hires, and step advancement for current employees; prepare annual salary schedules for Personnel Commission approval
• Coordinate the classified employee evaluation reporting system and ensure applicable Merit System policies are followed; monitor the permanent employee probationary period, and advise managers on probationary employment procedures
• Confer with collective bargaining group representatives to review and resolve a variety of personnel issues concerning the application of Merit System rules and regulations
• Respond to grievances filed under Merit System procedures concerning matters under Personnel Commission jurisdiction
• Coordinate Personnel Commission disciplinary hearing procedures including reviewing issues to be brought before the Commission for adjudication, organizing evidence to be presented at the hearing, compiling witness lists, and preparing communications on behalf of the Personnel Commission; advise the Personnel Commission on all aspects of the hearing process
• Coordinate classified layoff procedures and advise managers on legal requirements; maintain seniority and employee rehire lists; prepare layoff, bumping, and recall letters to employees
• Conduct internal investigations on matters within the authority of the Personnel Commission, and prepare reports including final findings of fact based on evidence presented
• Prepare the Personnel Commission Services budget for Commission approval; authorize general budget expenditures, and seek Commission approval for large expenditures
• Oversee employment testing records management in accordance with Merit System Rules
• Supervise and evaluate the performance of Personnel Commission Services Department staff
• Assist County Superintendent of Schools, division heads, department heads, managers, site administrators, employees and employee group representatives to understand the classified employment testing, selection, classification, compensation, position transfer, seniority, demotion, promotion, layoff, and reemployment practices and procedures
• Assist the Associate Superintendent, Human Resources in the formulation and development of policies and procedures in accordance with Merit System Rules
• Represent the Personnel Commission on the Administrators’ Cabinet

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:   Master of Arts degree in Human Resources, Public Administration or a related field

EXPERIENCE:   Five (5) years of public personnel management experience involving directing a school merit system, or public sector civil service program

Specialized Skills and Knowledge:     

• Knowledge of Merit or Civil Service System authority, functions, and governing procedures in public service employment
• Ability to research personnel management issues, and develop staff reports and proposals for Personnel Commission review and action
• Ability to establish and carry out specific courses of action for self and Personnel Commission employees
• Knowledge of current practices in public sector personnel management including employee recruitment, candidate assessment, position classification, and compensation
• Ability to identify the important dimensions of a problem, determine the potential causes, obtain relevant information, and specify alternative courses of action
• Ability to take action in solving problems while exhibiting judgment and a systematic approach to decision making
• Ability to communicate effectively with employees at all levels within the Office of Education while simultaneously building credibility and rapport
• Ability to work with employees in a way that builds high morale, consensus and commitment to goals and objectives; interpret verbal and non-verbal behavior and develop an accurate understanding of others’ needs, values and opinions; be sensitive to and aware of the social environment
• Ability to train, mentor and coach employees to achieve their highest potential
• Knowledge of state-of-the-art personnel management systems and administrative procedures including employee database management, web based candidate sourcing and skills assessment, and talent acquisition techniques
• Knowledge of Uniform Guidelines on Employee Selection Procedures
• Knowledge of Federal and State employment laws, statutes and administrative regulations
• Knowledge of job analysis and position classification evaluation methodologies
• Knowledge of research and statistical methods and their application to administering a range of personnel functions including analyzing community wage data, recommending compensation ranges, setting examination pass points, and preparing employment and statistical reports
• Ability to present information clearly and effectively orally and in writing

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Dexterity of hands and fingers to operate a computer keyboard
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, or crouching to file materials

CLICK ON LINK BELOW : (Job PDF) TO SEE JOB BROCHURE

Examination Process:  The examination process for this classification will consist of:

1. A review of application materials, including comprehensive résumé and cover letter, for education, training, experience, completeness, and accuracy
    
2. A technical oral board interview (panel comprised of subject-matter experts); and
   A general fitness oral board interview (panel comprised of individuals from the various constituent groups at the San Mateo County Office of Education).
   [Both oral board interviews to be held on the same date; anticipated date- December 10, 2019 ]
    
3. Final selection made by the Personnel Commission

Only the highest qualified candidates will be invited to attend the examinations/interviews.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

For additional information regarding the San Mateo County Office of Education, please click on the link below:
http://www.smcoe.org

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.