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The Opportunity

San Mateo County Sustainability Department is seeking a creative and highly analytical individual for the position of Administrative Services Manager I (ASM) to oversee the Department’s administrative functions. The ASM will provide fiscal, procurement and grants oversight; coordinate a variety of administrative support functions within the department; assist in the development, implementation and interpretation of administrative policies and procedures; and train and supervise assigned personnel.

This Administrative Services Manager I (ASM) is a hands-on, multi-faceted role that is broad in scope but extremely detailed and technical in nature. The ASM is a supervisory management position responsible for overseeing and coordinating all or most of the administrative support functions within the department including finance, budget, administration, personnel management, purchasing, contract administration, clerical support, management analysis, research, program evaluation and/or other related functions.

The ASM will also support the department in the development and overall management of a Grant Program for identification, pursuit, and implementation of federal, state, and philanthropic grants and funding focused on sustainability programs and projects. This includes developing and supporting systems to manage the entire grants lifecycle, managing and/or guiding analyst and program level staff in identifying opportunities, developing concept papers and proposals, submitting grant applications, project implementation, and grant closeout. The ASM will receive direction from the Executive Leadership team and exercise direct and indirect leadership over professional, technical and/or clerical team members.

The ideal candidate for this position will have or be:

• Knowledge of public financial administration, budgeting, and project accounting. Able to manage the entire budget cycle from planning and developing to monitoring, analyzing, reporting, and forecasting.
• Knowledge of and experience with the County's budget, accounting, auditing, and financial reporting.
• Knowledge of relevant climate mitigation, energy efficiency, climate resilience, stormwater management, waste reduction and management programs and initiatives.
• Possession of great leadership skills and can mentor, inspire, and motivate staff.
• Proficiency in using accounting, financial, budgeting, data, analytical, and/or project management software including Excel and other information systems (such as the County's OFAS, Sherpa, Socrata, Workday, Asana).
• The ability to analyze complex problems accurately, develop practical recommendations, and take appropriate action to resolve them.
• The ability to be politically astute, a strategic thinker, and a planner.
• The ability to analyze moderate-to-complex budgetary, contract, accounts payable, and claiming issues and recommend actions to resolve issues.
• Knowledge of sustainability, climate, social, racial, political, and environmental issues influencing sustainability programs specific to San Mateo County and the State of California.
• Highly skilled in the effective use of automated systems and applications to perform analyses and prepare reports.
• Able to communicate concisely and effectively, both verbally and in writing to convey financial information to a diverse audience in reports, workbooks, and instructions.
• Able to build strong, effective relations and partnerships by using a collaborative style in reaching solutions to problems and accomplishing goals.
• Able to develop workbooks, track and report financial data, and recommend courses of action.
• A quick learner who works well independently and as part of a team.
• Able to work in a fast-paced, deadline-driven environment.
• Open-minded, creative, and comfortable with change.
• Detail-oriented while able to see the big picture.

About the Sustainability Department
Formed in 2014, the Sustainability Department strives to improve the sustainability of the County’s operations and the greater community through work that is designed to bring solutions today while solving for tomorrow. The Department has programs to help the county both fight and prepare for climate change, ensure clean energy, water, and air, and conserve resources for future generations through waste reduction.

Our Department aims to:

• Transform Systems: Create systemic change by leading policy development and planning, influencing and aligning with state and federal mandates.
• Catalyze Regional Climate Solutions: Advance regional climate solutions by forming impact networks, securing funding, and adopting strategies for economic efficiency.
• Empower Community Leadership and Action: Enable communities to lead and act on climate issues, fostering resilience and adaptability.

Examples Of Duties

Duties may include, but are not limited to, the following:

• Organize, oversee and coordinate the central administrative services operations for the department.
• Lead department budget preparation including cost analysis and rationale; and liaise with County Executive Office to align budget activities.
• Maintain fiscal controls, forecast revenues and expenditures, and conduct statistical evaluation and analysis.
• Administer and evaluate departmental contracts and oversee systemic improvements.
• Advise County Human Resources Department and department leadership on staffing and organizational matters within assigned department.
• Conduct analysis or direct the automation of various fiscal and programming record keeping processes.
• Design and recommend systems, procedures, forms and instructions for departmental use.
• Supervise professional, technical, and clerical team members in payroll, purchasing, property control, office management, and other administrative support functions.
• Conduct studies and make recommendations regarding organization, staffing patterns, program activities and internal procedures.
• Ensure seamless and timely process for all tasks, communication, and reports related to the grant process, including identifying opportunities, developing concept papers and proposals, submitting grant applications, project implementation, and grant closeout.
• Initiate and maintain effective utilization of office space, equipment, furniture, forms, office supplies, etc.
• Perform related duties as assigned.

Qualifications

Knowledge of:

• Advanced principles and practices of organizational analysis, systems improvement, research methodology, and strategic workforce planning.
• Core functions and operations of the assigned County department, including its organizational structure and administrative processes.
• Advanced principles of financial administration, including public budgeting and reporting.
• Commonly used business software, enterprise systems, and productivity applications relevant to County operations.
• Principles and best practices in team leadership, professional development, and performance feedback.

Skill/Ability to:

• Oversee, support, and coordinate a diverse range of administrative and operational functions aligned with department goals.
• Collaborate effectively with internal teams, other departments, external agencies, and community partners.
• Analyze a broad range of moderate to complex administrative/operational problems and develop data-informed recommendations.
• Interpret and apply County policies, guidelines and procedures; develop recommendations for improvements, as necessary.
• Provide inclusive supervision, coaching, and development for assigned team members.
• Communicate clearly, respectfully, and effectively in both written and verbal formats.
• Perform complex mathematical and statistical calculations accurately.
• Build and maintain productive working relationships with those contacted in the performance of required duties.

Training and Experience:
Any combination of training and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is at least three years of progressively responsible experience performing a broad range of administrative duties in a large and complex public-sector organization.

Application/Examination

County Promotional. Only current County of San Mateo or County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, or extra-help/limited term position prior to the final filing date may apply.

The examination process will consist of an application screening (weight: Pass/Fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

Tentative Recruitment Schedule
Final Filing Date: Friday, June 26, 2026 at 11:59 PM PST
Application Screening Date: Monday, June 29- Friday, July 3, 2026
Combined Civil Service Panel Interview: Thursday, July 16, 2026

About the County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.

HR Analyst: Sarah Huynh (06102026) (D045 - Administrative Services Manager I)

Under general direction, plans, organizes, coordinates, and supervises the activities and operations of the Police Department Records Unit; assigns, supervises, trains, and evaluates  assigned personnel; develops and implements records unit procedures and work standards;  performs and oversees complex, technical, and confidential work involving the receipt, maintenance, security, retention, dissemination, and release of law enforcement records; serves as the department’s designated custodian of police records as assigned; ensures compliance with applicable federal, state, and local laws, regulations, court orders, and department policies; and performs related duties as required.

**Please Note: This classification is scheduled to receive a 3% COLA on 7/12/26.**

DISTINGUISHING CHARACTERISTICS

This is the full supervisory-level classification in the Police Records series. Incumbents are responsible for planning, organizing, assigning, supervising, and reviewing the work of staff engaged in police records functions and for overseeing the day-to-day operations of the Records Unit. This classification is distinguished from lead or senior-level records classifications by its ongoing responsibility for personnel supervision, work planning, evaluation, training, compliance oversight, and administration of unit procedures.

SUPERVISION RECEIVED/EXERCISED

Receives general direction from a Police Captain, Lieutenant, or designee. Exercises direct supervision over assigned records staff and may exercise indirect supervision over temporary staff and/or volunteers, as assigned.

ESSENTIAL FUNCTIONS

The City reserves the right to add, modify, change, or rescind work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Duties and responsibilities include, but are not limited to the following:

• Plans, organizes, assigns, supervises, and reviews the work of assigned records staff engaged in police records intake, processing, indexing, filing, imaging, dissemination, retention, and release.
• Establishes, implements, and monitors unit priorities, workflows, procedures, and work standards to ensure timely service delivery, legal compliance, and accuracy of records.
• Recommends and assists in the development and implementation of unit goals, objectives, policies, and procedures.
• Reviews work methods, procedures, and service levels and recommends operational improvements.
• Participates in the selection of staff; coordinates and/or provides training; completes performance evaluations; and counsels employees.
• Maintains the security and confidentiality of police records and ensures compliance with laws, regulations, court orders, and department policies governing the retention, dissemination, and release of law enforcement records and restricted information, including appropriate handling of confidential or sealed records.
• Oversees and coordinates responses to subpoenas, court orders, and other legal demands for records; reviews records for completeness, lawful release, and applicable redactions.
• Coordinates responses to public, legal, and interagency requests for police records and information consistent with City policy and applicable law.
• Coordinates responses to public, legal, and interagency requests for police records and information consistent with City policy and applicable law.
• Develops and implements methods and procedures for effective records management, including internal controls and processes for records retention, sealing, purging, and authorized destruction ; ensures compliance with local, state, and federal requirements.
• Ensures compliance with applicable records retention schedules and legal requirements; oversees purging and preparation of documents for authorized destruction.
• Oversees record-keeping systems and proper classification, indexing, and maintenance of police reports and related records; ensures data integrity,  consistency and quality control.
• Prepares, reviews, and coordinates accurate and timely statistical, operational, and mandated reports (including DOJ-mandated reporting where applicable) and assists with or responds to records-related audits, inspections, and inquiries.
• Provides or coordinates training and compliance support related to access to and use of  CLETS (California Law Enforcement Telecommunications System), and associated records requirements in accordance with applicable laws, regulations and department policy.
• Operates, maintains, and provides functional support related to records-unit hardware/software; tests and implements software updates and new programs as assigned.
• Responds to complex citizen, attorney, and interagency inquiries; researches issues and recommends appropriate action or resolution as needed.
• Coordinates and cooperates with other City departments and outside agencies to provide information or assistance as needed.
• May testify in court regarding police records, processes, and/or authenticity of records, as required.
• Performs related duties as assigned.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS
Physical Demands

• Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.
• Work is primarily sedentary with intermittent standing/walking; requires finger dexterity for keyboarding and operating office equipment; occasional bending/stooping/reaching; occasional lifting/carrying of files and records generally up to approximately 20 pounds. 

Mental Demands

• Must maintain concentration and accuracy amid frequent interruptions; interpret and apply rules and legal requirements; exercise sound judgment and discretion;  and manage multiple priorities and deadlines.

Environmental Conditions / Working Conditions

• Work is performed in an office environment with regular contact with staff, the public, including occasionally upset individuals, and criminal justice partners. Incumbents may be exposed to sensitive or disturbing information 
• May be required to work evenings, weekends, holidays, or after-hours on-call based on operational needs. 
• Must successfully complete a thorough background investigation. 

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:

• Principles and practices of law enforcement records management, including confidentiality, dissemination restrictions, quality control, and records security. 
• Operations, services, and activities of a Police Records Unit. 
• Applicable federal, state, and local laws, regulations, court orders and policies affecting police records, including the California Public Records Act, and related information systems. 
• Records retention, sealing, purging and authorized destruction practices. 
• Computer systems and criminal justice information systems, including CLETS/NCIC concepts as applicable to assigned duties. 
• Principles and practices of supervision, training, performance evaluation, coaching and basic discipline. 
• Modern office procedures, methods, and equipment, including standard business software.
• Methods of researching, compiling, analyzing, and maintaining technical and statistical records and reports.

Skill to:

• Effectively use records-related software and standard business applications to compile, audit,  retrieve, and maintain information and to produce accurate reports and correspondence. 

 
Ability to:

• Plan, organize, supervise, train, and evaluate assigned staff and ensure work is performed effectively and in compliance with applicable laws, regulations, and policies. 
• Interpret, explain, and apply records unit policies and applicable laws to routine and complex records requests, subpoenas, court orders, and disclosure decisions. 
• Maintain confidentiality and exercise tact, discretion, and independent judgment within general policy and legal guidelines. 
• Independently organize and prioritize multiple tasks and meet critical deadlines in a high-interruption environment. 
• Communicate clearly and concisely, orally and in writing, using appropriate English grammar and syntax. 
• Establish and maintain effective working relationships with staff, law enforcement agencies, courts, attorneys, other public agencies, and the public.

THE SELECTION PROCESS

The process may include an in-basket exercise, individual interviews, panel interviews and/or other related components.  Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to the process. The candidate selected for the position will be required to complete a background check including reference checks, fingerprint check, medical/drug-test evaluation and/or other related components.

Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities.  Please advise HR of any special needs a minimum of five days in advance of the selection process exam by calling (916) 434-3229. The City of Lincoln is an Equal Opportunity Employer.

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

Join Our Team at ACWA JPIA!

ACWA JPIA is an award-winning risk pool serving California’s public water agencies.
We are proud of our supportive, collaborative workplace and are excited to welcome a
new Business Data Analyst to our Employee Benefits team in Roseville, CA.

We are seeking a highly analytical and service-oriented professional who thrives on
turning data into meaningful insights. The ideal candidate is detail-focused, enjoys
working with complex financial and operational information, and has a passion for
improving processes and driving results. They are a strong communicator who can
collaborate effectively with a variety of stakeholders, balance multiple priorities, and
leverage data to support sound business decisions and organizational success.

TO LEARN MORE ABOUT THIS POSITION, PLEASE CLICK THE JOB ANNOUNCEMENT URL OR PDF BELOW.

Under direction, provides clerical and administrative support to a department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments. On occasion, work may involve confidential issues and thus needs to be handled accordingly. May also perform related work as assigned.  Incumbents in this classification perform administrative, technical and analytical duties within assigned program or functional area(s) of a City department.

CLASS CHARACTERISITICS:

This is the lead-level class in the Administrative Assistant series. Under general supervision, may provide lead direction and training to a small group of Administrative Assistants and Office Specialists; provides difficult and/or specialized office support to a designated department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments; and performs related work as assigned. This position is distinguished from the Administrative Assistant II class by the high degree of independence, level of responsibility, the greater complexity of assignments received, and its possible supervisory nature. Incumbents exercise a high degree of responsibility for administrative research and analysis and provide recommendations to department heads, section supervisors and/or supervisory and professional staff within a variety of City departments.

EXAMPLES OF DUTIES (illustrative only):

• May provide lead direction, training and review of work of those in the Office Specialist and Administrative Assistant series.
• Coordinates purchasing and supply ordering activities; contacts vendors; obtains the best terms and prices; arranges for delivery; and processes paperwork for payment.
• Arranges for the maintenance and repair of facilities and equipment; follows up to ensure that repairs have been completed.
• Prepares policies and procedures for department use; disseminates such procedures and instructs others in their use.
• Coordinates the issuance of permits for use of various City facilities; may arrange for staff coverage for specified events.
• Interprets departmental and/or program rules, policies, and procedures for others; recommends improvements to policies and procedures.
• Prepares a variety of written reports and correspondence regarding department or program activities, policies, procedures and/or services; maintains records and files.
• May assist in the development and administration of the annual program and/or departmental budget; analyzes requests and prepares cost figures; determines the reason for variances.
• May provide general administrative support to departmental and/or program staff in such areas as payroll, contract administration, and production and distributions of written and promotional materials.
• May attend a variety of meetings with City staff, contractors, vendors, representatives of other governmental and/or regulatory agencies and the public, to identify, discuss and/or resolve problems.
• May attend and participate in professional group meetings to maintain knowledge of developing trends and/or innovations in assigned program area.
• Participates in various studies by collecting, monitoring, and analyzing data; performs analysis of issues affecting program; assists in developing recommendations, improvements, and/or modifications to policies and procedures to enhance program and administrative effectiveness.
• Assists in preparing requests for proposals and contractual agreements.
• Perform related duties as assigned.

Why Work for the City of Millbrae?

Located in the heart of the Peninsula, the City of Millbrae is a vibrant community with a rich history and an exciting future. We are seeking motivated, curious, and service-oriented individuals who are interested in gaining firsthand experience in local government.

• Real-World Government Experience: Work directly with the City Manager's Office and City Clerk's Office on projects that support City operations, public meetings, policy implementation, and community engagement.
• Professional Development: Develop valuable skills in research, project coordination, communications, policy analysis, and public administration while working alongside experienced public-sector professionals.
• Exposure to City Leadership: Gain insight into how local government operates by supporting executive leadership, City Council processes, and key administrative functions that serve the community.
• Meaningful Work: Contribute to projects and events that have a direct impact on City services and the residents of Millbrae.

About the Opportunity

This position is limited to 1,000 hours per fiscal year, averaging approximately 20 hours per week. Work schedules are based on business needs and candidate availability. As part of supporting the City Clerk's Office, the Intern will assist with preparation and setup for City Council meetings held on the 2nd and 4th Tuesday evenings of each month, in addition to occasional weekend events and community activities. The Intern will support the Administrative Services Department, assisting both the City Manager's Office and City Clerk's Office. Under close supervision, the Intern will perform a variety of administrative, analytical, and project-based assignments while gaining valuable exposure to municipal government operations.

Typical Responsibilities Include:

• Assisting with administrative tasks and special projects
• Conducting research, compiling data, and preparing reports
• Drafting correspondence, policies, procedures, and other written materials
• Supporting City meetings, public outreach efforts, and departmental initiatives
• Responding to requests for information and assisting with day-to-day office operations

Qualifications

Education

Current enrollment in, or recent graduation from, an accredited college or university.

Preferred fields of study include:

• Public Administration
• Business Administration
• Communications
• Political Science
• Public Policy

The Ideal Candidate Will Have:

• Strong written and verbal communication skills
• A can-do attitude
• Excellent organizational and time-management abilities
• Strong research and analytical skills
• Proficiency with Microsoft Office applications
• The ability to manage multiple assignments and work independently
• A desire to learn about local government and public service

To review the full Job description, click the Job Description URL below.

The City of East Palo Alto Invites Applications for the Position of  

ADMINISTRATIVE ASSISTANT 

Salary: 

$38.13 - $46.35 Hourly 

 $6,609 - $ 8,034 Monthly 

Plus, an attractive benefits package 

Deadline to Apply: June 19, 2026, at 11:59 PM  

The City of East Palo Alto is now actively seeking a compassionate, organized, responsible Administrative Assistant. The Administrative Assistant performs a variety of complex office administrative, secretarial, and clerical duties in support of an assigned Department Director or for the East Palo Alto Sanitary District (EPASD), including coordinating, organizing, and overseeing the administrative operations and functions of the assigned office. The selected candidate coordinates assigned programs, projects, and services with other City departments, divisions, and outside agencies. In addition to coordinating tasks for the assigned area of responsibility, interacting frequently with the public and providing information or directing questions and requests to the appropriate staff, and performing other duties as required. 

This position is expected to be in office Monday through Friday. This is an open competitive/ promotional recruitment, meaning that it is open to qualified permanent employees and any other applicants who meet the minimum qualifications. Two employment lists will be created for internal promotional and an open list of all other non-current EPA employees.  

POLICE ASSISTANT

Salary Range: $20.84 to $32.41/hour; non-benefitted position, DOE

DEFINITION

The Police Assistant is a civilian, non-sworn, uniformed position that is responsible for a variety of customer service-based interactions with the community. Duties include non-hazardous enforcement of municipal parking laws and regulations as well as clerical front counter tasks related to phone and walk-in contacts at the police department.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Lieutenant and Traffic Sergeant. Projects are assigned, and the person usually works with very little supervision. 

ESSENTIAL JOB FUNCTIONS/DUTIES

• Handle confidential administrative duties at the front desk. Greets telephone callers and visitors to department; screens and handles inquiries of a general or specific nature; takes messages.
• Takes information from the public regarding thefts, accidents, lost and found property, and other incidents that do not require the presence of a sworn law enforcement officer at the scene; completes standard police reports for review by staff supervisors or sworn supervisory staff.

• Perform a variety of research & staff work; prepare reports.
• Maintain records using computers and various filing systems.
• Coordinate Parking Permits for business employees.
• Enforces parking ordinances and the Town’s Abandoned Vehicle Abatement Program, issues parking citations; follows-up on complaints regarding abandoned or illegally parked vehicles; issues citations and arranges for the towing or other abatement measures. Receive and respond to complaints and reports of routine parking incidents from the public.
• Respond to public complaint of abandoned vehicles; document and schedule tows for abandoned vehicles; and ensures proper disposition of illegally parked vehicles; patrols city streets and issues citations on vehicles parked in an unlawful manner. Mark vehicles to detect abuse of timed areas.
• Operate computer equipment and two-way radio as related to employment.
• Directs traffic at crash, crime, and/or congestion scenes.
• Investigates and prepares reports on burglary, petty theft, lost and found property, missing persons, property damage, accidents, Town Ordinance violations, abandoned vehicles and other incidents.
• Assists with maintaining evidence and property in the Evidence Room. Coordinates receiving and cataloging evidence and found property, maintaining records of property movement, processing, and disposition.
• Assist with transporting, storing, photographing, releasing, or destroying property pursuant to state law and established procedures.
• As required testifies in court.
• Perform related duties as assigned.
• Perform duties within OSHA standards.
• Must be flexible with hours and available to work some evenings and occasional weekends.

QUALIFICATIONS

Knowledge: 

Microsoft Office: Excel, Word, and PowerPoint.

Ability to:     

Effectively communicate verbally and through written correspondence; understand and follow verbal and written instructions, prepare clear and accurate reports, work cooperatively with others contacted in the course of work, handle multiple work requests under pressure, read and interpret maps, type at a speed of no less than 40WPM and have excellent customer service skills. Operation of radio communication equipment is required. Must be able to lift up to 20 pounds and stand outdoors for extended periods while performing traffic control assignments. Required to wear safety equipment, including a vest, belt, and uniform.

EXPERIENCE AND EDUCATION

Experience: 

One (1) year of full-time (or the equivalent of full-time) experience involving substantial public contact, or the exchange of detailed verbal information, including interpreting/clarifying rules, regulations, policies, or procedures and handling complaints as a primary element of the work performed. Must be at least 18 years of age at the time of application.

Education:   

High school graduation or equivalent.

Licenses:      

California Driver's License, C.L.E.T.S. certification upon hire.

$2500 Sign-on Bonus! Flexible work Options Available!

Tri-City is now actively recruiting for a  JPA Administrator/Clerk position that will directly support our Executive Team. Tri-City Mental Health Authority is seeking an experienced and detail-oriented professional to serve as our Joint Powers Authority (JPA) Administrator/Clerk.

This role is ideal for someone with strong public sector governance experience, exceptional organizational skills, and knowledge of California public agency compliance requirements.
 

THE POSITION

The JPA Administrator/Clerk serves as the official custodian of Governing Board and Behavioral Health Commission records and oversees governance-related public records administration. The position acts as the Recording Secretary for public meetings and supports compliance with the Brown Act, California Public Records Act, and Political Reform Act.

This position is responsible for a variety of ongoing responsibilities, including, but not limited to:

• Serve as the official Recording Secretary to the Governing Board and Behavioral Health Commission, including attending meetings; preparing, recording, certifying, and maintaining official minutes, resolutions, agendas, and related governance documentation
• Prepare, organize, print, publish, and distribute Governing Board and Commission agenda packets, meeting materials, public notices, hearing notices, and official correspondence in accordance with legal timelines and agency procedures
• Maintain official governance records and serve as custodian of records for Governing Board actions, contracts, agreements, resolutions, minutes, and related public documents in compliance with applicable federal, State, and local regulations
• Ensure compliance with public agency laws and governance requirements, including the Brown Act, California Public Records Act, Political Reform Act (FPPC), records retention laws, and agency policies and procedures
• Coordinate and process governance-related filings, legal notices, resolutions, declarations, and official documentation requiring Governing Board review, approval, certification, or publication
• Administer and coordinate responses to Public Records Act requests, subpoenas, claims, and records retrieval requests while ensuring confidentiality and proper handling of sensitive information
• Maintain and update governance-related information on the Agency website, including Governing Board and Behavioral Health Commission rosters, agendas, meeting notices, minutes, and public announcements
• Conduct research, gather and organize information, and prepare reports, memoranda, presentations, and technical documents for the Executive Director, Executive Management Team, Governing Board, and Behavioral Health Commission
• Provide high-level confidential administrative and governance support to executive leadership on sensitive, complex, or agency-wide matters requiring discretion and independent judgment
• Support governance and administrative coordination of contracts and agreements requiring Governing Board review or official record retention, including routing documents through administrative and legal review processes
• Coordinate meeting logistics, schedules, follow-up actions, and communication between Governing Board members, Commission members, executive leadership, legal counsel, and agency staff
• Perform related duties and special projects as assigned in support of agency governance, compliance, and administrative operations.

                                     POSITION DETAILS:

• Salary range: $20.62 - $26.32 + Excellent Benefits
• Salary Increases:
  • 3% Cost of Living adjustment increase effective 7/13/26
  • 3% Cost of Living adjustment increase effective 7/12/27
    • Salary placement is generally at the beginning of the range.
    • Advanced placement may be considered based on related education and experience.
    • NOTE: The City recently completed a compensation study comparing its salary ranges with those of other local agencies. As a result, 87% of salary ranges will be adjusted upward at various intervals. As ranges are adjusted, job postings will be updated to reflect these changes.
• Status: Regular, Full-Time position
• Work schedule: 4/10 (four 10‑hour days)

                            MINIMUM QUALIFICATIONS:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

• Equivalent to the completion of the twelfth grade.

Experience:

• One year of clerical experience is desirable.

License or Certificate:

• Possession of, or ability to obtain within 6 months of hire, CLETS certification issued by the Department of Justice.
• Ability to obtain POST Records and Public Records Act certifications.                                                     

                                    JOB DESCRIPTION:

                                   WHY SIMI VALLEY?

Looking for a thriving community with amazing career opportunities and a high quality of life? Simi Valley has it all! From scenic landscapes to a welcoming atmosphere, it's the perfect place to live and work.

CLICK HERE to check out our exclusive video to see what makes Simi Valley so special—whether you're looking for a rewarding career or just an incredible place to call home, you won’t want to miss it!

                                     IDEAL CANDIDATE:

The ideal candidate will possess the following:

• Strong attention to detail with the ability to accurately enter, audit, and proofread sensitive police records and data.
• Excellent customer service skills and the ability to assist the public, officers, and outside agencies in a courteous, professional, and timely manner.
• Ability to maintain confidentiality while handling highly sensitive criminal justice information.
• Proficiency with computers and data systems, including records management systems, databases, and standard office software.
• Ability to interpret laws and guidelines such as the California Public Records Act, DOJ requirements, and CLETS/NCIC procedures.
• Ability to multitask effectively in a fast‑paced environment with frequent interruptions while meeting established deadlines.
• Strong written and verbal communication skills for preparing clear documents, answering inquiries, and relaying accurate information.
• Ability to follow detailed procedures and apply established rules, codes, and regulations to daily work.
• Ability to conduct research to assist officers, agencies, and the public with information requests and background checks.
• Ability to work independently while also contributing positively to a collaborative team environment.
• Adaptability to new technologies and willingness to learn new systems, procedures, and software tools.

BENEFITS:

We’re proud to offer a comprehensive and competitive benefits package that supports your health, financial well-being, and professional growth—because we believe taking care of our team is essential to serving our community.

Health & Wellness

• Medical Coverage: 100% City-paid premiums for most plans, including family coverage
• Dental & Vision: Fully covered dental (Delta Dental) and vision (VSP) plans
  • Family coverage fully covers dental and vision
• Prescription Drug Plan: Access to major retail and mail-order options
• Flexible Spending Account (FSA): Pre-tax savings for health and dependent care expenses
• Employee Assistance Program (EAP): Up to 8 free confidential consultations for employees and household members

Retirement & Financial Planning

• CalPERS Pension:
  • 2% @ 55 formula for “Classic” members (single highest year final compensation for individuals enrolled in CalPERS prior to 1/1/2013)
  • 2% @ 62 formula for “New” members (three year average final compensation for individuals enrolled in CalPERS after 1/1/2013)
  • 4th Level Survivor Benefit included
• Deferred Compensation:
  • 401(k) and 457 plans with Roth options
  • City matches up to $75 per paycheck to 457
  • City contribution of $30 per paycheck to 457
• Note: The City does not participate in Social Security; no FICA deduction except Medicare hospital insurance

Paid Leave & Holidays

• Annual Leave (AL):
  • 5.2 weeks/year to start (vacation + sick combined)
  • Increases at 5 and 10 years of service
  • Cash-out option available after one year
• Holidays:
  • 11 paid holidays + 1 floating holiday annually

Professional Development

• Tuition Reimbursement:
  • Up to $1,800/year

Insurance Coverage

• Life Insurance:
  • $101,000 employee coverage fully covered
  • $5,000 dependent coverage fully covered
• Optional AFLAC Plans:
  • Accident, cancer, hospital, and critical care coverage available

We also host a full calendar of employee appreciation events and activities to celebrate the incredible work our team does year-round.

This information is intended to give an overview of the benefits available to City employees. It is not intended to be a contract (expressed or implied), nor is it intended to otherwise create any legally enforceable obligations on the part of the City, its agents or its employees.

                               SPECIAL INSTRUCTIONS:

Click Apply and attach a current resume. Only fields marked with an asterisk (*) and the supplemental questionnaire are required.

• Applications are reviewed on a rolling basis. First official review of applications will occur after June 26th, 2026.
• Recruitment is open until the position is filled or 50 applications are received. Applicants are encouraged to apply promptly, as the posting may close at any time.   

                                 SELECTION PROCESS:

• Applications will be evaluated based on education, training, and experience
• Oral Board results determine placement on the eligibility list
• Additional testing may include written exams, oral boards, and department interviews
• Veteran’s Preference requires submission of a DD214

  *ALL OFFERS OF EMPLOYMENT ARE CONTINGENT UPON THE FOLLOWING:

If selected for this position, you agree to undergo the following before your official appointment:

• Polygraph Examination
• Comprehensive Background Investigation
• Psychological Evaluation
• Drug Screening before your official appointment
• Providing copies of degree(s), training certifications/licenses listed on application/resume
• Verification of Employment for entire job history

                         REASONABLE ACCOMMODATION:

In compliance with the Americans with Disabilities Act, if you need special assistance in the selection process, please notify the Human Resources Division, in writing.

City of Simi Valley is an Equal Opportunity Employer Encouraging Workforce Diversity.

PARKS MAINTENANCE WORKER I/II

Salary Effective 07-01-26:

• Level I:     $5,794 - $7,043 Monthly
• Level II:    $6,084 - $7,395 Monthly 

Plus excellent benefits

APPLICATION DEADLINE:  Apply by Friday, July 10, 2026  at 5:00 pm

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael, with a population of approximately 60,000, is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and a fiscal year 2025-2026 annual budget of approximately $193 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.” City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience. 

ABOUT THE DEPARTMENT

The San Rafael Public Works Department (DPW) is committed to providing the highest standards of service delivery to its citizens as it works to build, maintain, and update the City's civic infrastructure.  Public Works is comprised of approximately 50 employees with a general budget of $33 million and a Capital Improvement Program (CIP) budget that ranges between $15-$30 million depending on the City's annual infrastructure needs.

Its mission is to ensure San Rafael's infrastructure meets the needs of a vibrant and growing city through careful management of major improvements and the maintenance of the City's assets.  By hiring trained, dedicated, responsive, and service-oriented personnel, DPW is actively making its mission a reality.

THE POSITION

The Parks Maintenance Worker I/II performs a variety of tasks involving the maintenance, repair, improvement, and cleaning of parks, park buildings, recreation facilities, and related areas.  We currently  have three (3) vacancies to fill at either the I or II level.

We are seeking a skilled parks maintenance professionals with experience in landscaping, irrigation, and groundskeeping.  The ideal candidate can operate equipment, perform routine maintenance and repairs, and is knowledgeable in plant care and safe work practices while working effectively in a team. 

ESSENTIAL DUTIES AND RESPONSIBILITIES (Including but not limited to)

This list is meant to be representative, not exhaustive.  CLICK HERE for the full job description.

• Maintains lawns, turf, ball fields, and landscaped areas through mowing, edging, pruning, trimming, weeding, planting, and irrigation.
• Cleans and maintains parks, restrooms, walkways, patios, and public areas, including litter and debris removal.
• Maintains and repairs irrigation and sprinkler systems, plumbing, and park facilities affected by vandalism.
• Maintains ball fields, swimming pools, and related recreational facilities.
• Operates and performs routine maintenance on landscaping and construction equipment, including mowers, trenchers, dump trucks, backhoes, loaders, sweepers, and vehicles with trailers.
• Performs basic construction and repair work, including concrete preparation and finishing.
• Assists with emergency public works repairs, specific events, and cross-department support as needed.
• May handle fertilizers, pesticides, and related application equipment.
• Performs related duties as required.  

EDUCATION/EXPERIENCE/OTHER REQUIREMENTS:

Parks Maintenance Worker I:

• High School Diploma or its equivalent and ability to read, speak, and write English.
• Previous work experience involving groundskeeping, horticulture, and irrigation is preferred.

Parks Maintenance Worker II:

• High School Diploma or its equivalent and ability to read, speak, and write English.
• Three (3) years of work experience involving groundskeeping.

Incumbents assigned to this job classification (either level), are subject to Department of Transportation's Drug and Alcohol Regulations if they possess a Class B driver's license and opt to utilize the license on the job.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stoop, kneel, crouch, or crawl.  The employee is occasionally required to climb or balance and taste or smell.  The employee must regularly lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to moving mechanical parts and outdoor weather conditions.  The noise level in the work environment is usually very loud.