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The Position:
This is a full journey level position.  Perform a wide variety of responsible bookkeeping and clerical duties under general supervision and within a framework of established procedures with only occasional assistance or instruction.  Perform a large amount of the daily bookkeeping and administrative work associated with cash & investments, accounts payable, accounts receivable, payroll, and the general ledger.  

Examples of Job Duties:
Provide support to Treasurer.  Track cash activity, update wire, and cash schedules daily, including ACH and wire transfer origination, check run initiation, vendor book transfers, upload of positive pay files, and weekly cash requirements forecasting. In addition, input investments, interest, bank sweep activity into investment management software, and compile monthly Treasurer’s Report.  Track, balance, and report transactions between various funds with high level of accuracy and a high level of attention to detail.  

Perform full cycle accounts payable processing to include: creation and maintenance of vendor files, verification of invoices, including quantities, dollar amounts, and payment and discount terms; matching and cross referencing invoices to receiving documents, requisitions, purchase orders, contracts and shipping documents, reconciling with vendor statements, and ensuring timely payment to vendors. 

Track, monitor, and process electronic purchase order files including invoices,  payments, open purchase orders, work orders, partial payments and other information as required to expedite and document accounts payable transactions.  Resolve exceptions through contact and coordination with appropriate vendor and Agency purchasing officials.

Process payroll in electronic systems including ADP Workforce Now to include the  collection of time sheets and application of negotiated labor agreements, and federal and state laws; make calculations related to special pay such as differential, subsistence, travel; compensatory time; and overtime pay; process, verify and document authorized changes to employee payroll records.  

Maintain and reconcile bank accounts and payroll/benefits documents to Agency records.  Reconcile and maintain numerous control schedules in support of payroll.  Coordinate and resolve payroll related matters with outside service bureau, Facility Office Administrators, managers, supervisors, and or employees as applicable.  Distribute recurring payroll reports and paychecks.

Track and reconcile CalPERS pensionable wages and ensure calculations are in accordance with California state government code. 

Run, validate, and integrate payroll related general ledger entries, inspecting automated system output such as registers and standard reports, determining and correcting out-of-balance conditions. 

Prepare participant and third party power billings, and fuel-steam and other allocations.  Monitor collection of accounts receivable. 

Maintain subsidiary accounts payable ledgers, fixed asset records, accounts receivable, work order and related systems and reconcile to the general ledger.  Assist in maintaining the Agency's general ledgers and subsidiary ledgers and in preparation of recurring journal entries, audit schedules, account analyses, and special data requests.  Assist and instruct new clerical employees as required.

Maintain and reconcile cash accounts and documents to Agency records.  Coordinate and resolve related matters with outside entities, managers, supervisors, and or employees as applicable.  Also responsible for distribution of recurring reports.

Review and process employee advances, expense reports, and credit card transactions in accordance with Agency policy and procedures.

Supervision Received and Exercised:
This job has no supervisory responsibilities.

Minimum Requirements
An Associate of Arts degree from an accredited college or major course work in accounting or a related field is desirable.  Performance of similar duties for other employers for a period of at least three years.  Knowledge, skill or experience should include modern office practices, procedures and equipment, including computer based accounting.
 

NCPA Career Center

The City of Livermore is conducting a recruitment for a Groundskeeper I position in the Maintenance Division of the Public Works Department.

Apply online at www.cityoflivermore.net/jobs by 5 p.m. on December 31, 2019

Under general supervision, a Groundskeeper I performs a variety of semi-skilled general grounds maintenance work; operates equipment pertaining to tasks; and performs other duties as assigned.  The incumbent is expected to perform hard physical labor in the performance of duties, work independently as needed, and to use good judgment in making decisions.

Examples of Duties Include:

Landscape Care and Maintenance

Plants, cultivates, fertilizes, waters, sprays, and propagates plants, shrubs, trees, hedges, ground covers, and flowers; seeds or sods new lawns; fertilizes, maintains, and waters lawns; rakes, hoes, weeds, and performs general grounds maintenance and laboring tasks; spades and fertilizes flower beds and sets out plants; aids in keeping the grounds of public buildings clean, orderly, and free from pests, insects, diseases, and fungi; trims and prunes hedges, trees, shrubs, and stakes trees; and may provide direction to temporary employees and contract workers.

Equipment Care and Use

Maintains hand and power tools and equipment and keeps in good repair; assists in the repair, maintenance, and installation of irrigation systems; operates mowing equipment, and other related equipment; and drives trucks including small street sweepers and other essential vehicles.

City of Chowchilla 

Full-Time Account Clerk II 

$17.74 - $22.71

This is the semi-skilled level of accounting clerical series.  Employees are expected to work with a minimum of supervision on routine and regularly assigned functions.  The Account Clerk II may answer questions and assist in the training of an Account Clerk I.   Account Clerk II performs a variety of clerical, bookkeeping, accounting and administrative work in accounts payable, accounts receivable, payroll, and general finance functions; performs routine clerical, administrative and financial work by receiving payments from customers or others for payment of goods or services received; and performs related duties as required.  

The Alliance of Schools for Cooperative Insurance Programs (ASCIP) is now accepting applications for an Accountant

The Alliance of Schools for Cooperative Insurance Programs (ASCIP) is a non-profit agency Joint Powers Authority (JPA). Formed in 1980 as a joint purchase program, ASCIP became a risk sharing pool in 1985. ASCIP provides liability, property, workers' compensation, health benefits coverage, and school construction insurance to public school districts, charter schools, community colleges, and subsidiary JPAs throughout the state of California. http://ascip.org/

Under the direction of the Chief Financial Officer, this Accountant position is responsible for various aspects of accounting including, but not limited to, maintaining general ledger accounts, processing accounts receivable and payable, administering all aspects of billing and collections, preparing journal entries and posting to general ledger, managing cash including receipts and bank reconciliation, preparing and filing quarterly State and Federal mandated returns, producing various accounting and financial reports, and maintaining accurate financial records and data.

Essential Duties:

Accounts Receivable, Payable Processing and Billing

• Prepare and issue premium invoices to member districts
• Ensure all vendor invoices are paid accurately and timely
• Verify terms and billing rates against contracts or master service agreements
• Research and resolve invoice discrepancies and issues
• Obtain appropriate approval, code invoices and prepare payment requests
• Enter payments in accounts payable system
• Review expense reports for accuracy and policy compliance and process expense reimbursements
• Create vendors in system and maintain vendor files
• Prepare and file 1099-Misc forms
• Generate and send out member premium invoices and payment authorization forms
• Process journal vouchers for members, coordinate and resolve any journal vouchers related issues with LACOE
• Ensure member districts comply with ASCIP’s payment policy by monitoring member account details for non-payments, past-due payments and send out delinquent notices to members
• Assist member districts with any questions or issues related to their premium invoices

General Ledger and Bank Accounts Reconciliation

• Reconcile all balance sheet accounts including accounts receivable, prepaid, fixed assets, accounts payable, and all other liability accounts on a monthly basis
• Identity and research unusual transactions and prepare adjusting journal entries if needed
• Prepare monthly financial statement supporting schedules
• Reconcile all ASCIP’s bank accounts monthly and assist the Accounting Technician in reviewing member districts’ trust accounts
• Identify stale-dated checks and work with third party administrators to void/reissue these checks
• Ensure that all trust accounts are adequately funded

Budget Projection and Analysis

• Assist CFO with budgeting by preparing revenue and expense projections
• Analyze variance between budget to actual

Maintenance of Financial Records and Data 

• Maintain and organize vendor files and ensure that vendor information is accurate
• Maintain accurate and well-organized financial records such as general ledger, check registers, journal entries, member payment authorization forms
• Ensure that all supporting documentations are attached to journal entries

• Maintain up to date accounts payable and billing databases

Other

• Prepare and file quarterly State/Federal mandated returns
• Issue quarterly Safety Credit and Risk Management Deposit Fund statements
• Prepare annual renewal questionnaires and collect exposure data from members for billing purposes
• Prepare premium estimates for member districts
• Prepare any ad-hoc financial reports
• Perform other related duties as assigned

Why Join our Department?

The City of San Mateo is a very progressive City that encourages staff and resident engagement to develop positive solutions that meet the demands of our community.

The Finance Department is responsible for the overall financial management of the City. The Department’s core function is to maintain a strong and secure financial position for the city by providing comprehensive financial and analytical services to the City Council, City management, staff, and the public.

Collaboration, Innovation, Respect, Creativity, Transparency, and Informed Risk-taking are attributes that we are seeking in the candidates.

Look to some of the reasons why the City of San Mateo is a great place to work,

https://youtu.be/XNAF7GZUNl8?list=PL3QUX6-y-89-D28g895DzvObmoD89Dqdn

The eligible list resulting from this examination may be utilized for future positions in this class in other City departments.

What You’ll Do

Accountant I is the entry level class in the professional accounting series.  This class is distinguished from the Accountant II by performing more routine accounting tasks and duties assigned to positions within the series.  This class is typically used as a training class; employees may have limited or no related work experience.

Accountant II is the journey level class within the professional accounting series.  Employees within this class are distinguished from Accountant I by performing the full range of accounting duties assigned, including duties requiring thorough knowledge of generally accepted accounting principles (GAAP), governmental accounting systems, and standard accounting procedures.  Employees at this level receive only occasional instruction or assistance, and are fully aware of the operating procedures and policies of the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from Accountant I level or when filled from the outside, require prior professional accounting experience. Appointment to the higher class requires that the employee be performing the full range of duties for the class and meets the qualification standards for the class.

• Maintain and reconcile a variety of ledgers and accounts, and examine accounting transactions to ensure accuracy;
• Plan, organize, coordinate and participate in the input of accounting, fiscal and statistical data;
• Audit, monitor and evaluate City’s financial records;
• Prepare a variety of management financial reports;
• Assist in the coordination of City’s audit and prepare schedules for and assist auditors;
• Assist in the preparation of the City’s annual financial statements;
• Provide guidance to junior accounting clerical personnel as directed;
• Perform related duties and responsibilities as required.

For a complete list of duties, reference our job specifications at www.cityofsanmateo.org

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

Definition:

Under the supervision of the Finance Manager, the Accounting Technician I/II will perform a variety of paraprofessional accounting duties including general accounting, payroll processing, accounts receivable, revenue collections, accounts payable and purchase order processing, treasury assistance, business licensing, month-end general ledger account reconciliations/journals, annual audit/budget support, account analysis, and  related duties as assigned.

Class Characteristics:

Accounting Technician I –This is the entry-level class in the Accounting Technician classification series. This class is responsible for providing support for assigned finance or accounting functional area such as billing or fiscal transaction processing.  Positions at this level are not expected to function with the same amount of knowledge or skill level as positions allocated to the II level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. As experience is gained, assignments become more varied and are performed with greater independence.

Accounting Technician II - This is the journey-level class in the Accounting Technician classification series responsible for performing the full range of paraprofessional accounting tasks in assigned program areas. Incumbents are expected to work independently and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. 

Positions in the Accounting Technician class series are flexibly staffed and positions at the II level are normally filled by advancement from the I level; progression to the II level is subject to management approval and is dependent on the incumbent (i) performing the full range of duties assigned to the II level, and (ii) acquiring the knowledge, skills, and experience necessary to meet the minimum qualifications for the II level of the series.  

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provides budget support such as: assistance with annual budget preparation and monthly financial reporting, capital project tracking and status reporting.
• Assists in development of the Comprehensive Annual Financial Report (CAFR); Creation of annual audit support schedules.
• Accounting and recordkeeping, preparing monthly and year-end General Ledger adjusting journal entries, prepare account reconciliations.
• Revenue estimation
• Audit support
• Develop, monitor, input, and process records in the City’s payroll system; calculate and record payroll; review, verify, and audit payroll data; analyze payroll reports; extract data and provide information as requested.
• Maintaining compliance with Local, State and Federal laws and regulations, PERS rules and regulations, and Memorandum of Understandings (MOUs)
• Monitor City’s grant activities; communicate with various departments to ensure grant activities are in compliance; prepare reimbursement requests to granting agencies; reconcile various grants funds
• Prepares a variety of financial reports for departmental use.
• Prepares required payroll tax/benefit payments and filings.
• Revenue tracking, collection and recording of revenues.
• Processing of accounts receivable billings; monitoring daily receipts and bank activity; tracking and reconciling customer and trust deposits.
• AP processing of City-wide vendor payments, maintaining vendor files and regulatory reporting, monitoring and processing of purchase orders.
• Prepare of annual assessment filings, serving as a business license collection and record control point.
• Maintains a petty cash fund for employee reimbursements.
•  Processes the renewal of all licenses on an annual basis, including generating renewal notices, receiving payments and following up by letters to obtain payment.
• Maintenance of electronic and hard-copy archival models.
• Prepares and issues purchase orders.
• Operates computer, printer and other general office equipment.
• Will be cross trained in a variety of accounting duties to ensure proper department coverage.
• Will assist with supporting front counter operations.
• Department filing.
• Performs other duties as required.

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF:

Basic governmental accounting practices, principles and procedures, general office work flow administration, sound business organization skills; finance terminology, payroll processing and reporting requirements, commonly used office and governmental accounting software products, government budgetary and financial audit structure and process, and methods and practices of financial record keeping and report preparation.

ABILITY TO:

Provide excellent internal and external customer service; Excel in and promote a teamwork-based environment involving cross training and collaboration; Effectively read, interpret and apply established internal rules, procedures and policies; Effectively communicate with diverse audiences in written and oral form; Effectively apply and use technology, including skilled use of business software systems; Track, collect, analyze and reconcile accounting data; Work cooperatively and effectively with the public, employees, agency officials and surrounding  departments; Use initiative and sound judgment within established guidelines; Organize, prioritize and coordinate work activities; Maintain detailed and accurate financial records; Make arithmetic calculations with speed and accuracy; Operate standard office equipment; Develop effective working relationships with others and work with limited supervision.

EXPERIENCE AND EDUCATION: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

MINIMUM REQUIREMENTS:

Accounting Technician I-

• Possession of a high school diploma or G.E.D. equivalent is required
• Possession of a post-secondary degree in accounting or finance, or possession of a certificate in accounting proficiency, is desirable
• Requires one year of progressively responsible accounting experience, including bookkeeping, complex numerical calculations and/or processing of financial data.
• Possession of, or ability to obtain, a valid Class C California driver's license.

Accounting Technician II-

• Associates of Arts degree (AA) and three years of progressively responsible accounting experience, including bookkeeping, complex numerical calculations and/or processing of financial data.

• AA degree may be substituted with two additional years of experience in an accounting clerical position with the City of Los Altos.
• Possession of, or ability to obtain, a valid Class C California driver's license.
• Similar or relevant work experience in the public sector

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  A well-rounded Accounting Technician who is motivated and team oriented. The person holding this position should demonstrate a high level of customer service standards with the community, customers, and departments. Proven knowledge and demonstrated work experience in the basic function of finance such as Accounts Payable, Accounts Receivable and Payroll. The ideal candidate is comfortable with change and can multi-task; is familiar with governmental organizational structure and public service oriented, has a willingness and capacity to learn other aspects of accounting and finance, and then put that new found knowledge into action.

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Vision to read printed materials and a computer screen, and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

RECRUITMENT PROCESS:

The recruitment will remain open until the position is filled. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. 

Accounting Technician I-  $64,760.80-$ 78,717.16 DOE

Accounting Technician II- $74, 576.32- $90,647.98 DOE

EQUAL OPPORTUNITY EMPLOYER  

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request. 

LIMITATIONS AND DISCLAIMER 

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Applications are being accepted for the position of Deputy Finance Director with the City of South San Francisco

DEADLINE TO APPLY: DECEMBER 18, 2019 AT 5:00PM

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, INCLUDING HEALTH AND DENTAL INSURANCE FOR FAMILIES, A GENEROUS VACATION AND ADMINISTRATIVE LEAVE PACKAGE, AS WELL AS CalPERS RETIREMENT PLAN AND PARTICIPATION IN SOCIAL SECURITY 

THE CITY

The City of South San Francisco is a General Law city with a population of 65,710 residents that grows to 100,000 during business hours. South San Francisco is strategically located on the west shore of the San Francisco Bay, in northern San Mateo County, 10 miles south of San Francisco. This City is also located along the Bay Area's main transportation routes, included 101, 280, Caltrain, BART, San Francisco Bay Ferry, and the San Francisco International Airport.

The City of South San Francisco is a full-service city with 12 City Departments including Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Finance; Information Technology; Human Resources; City Clerk; and Office of the City Manager.  The City has a Council-City Manager form of government with more than 460 full-time regular employees.

The City of South San Francisco proudly remains The Industrial City, a reflection of its steel mill and ship building past.  In recent years, the City has been redefined to reflect the innovative, entrepreneurial and industrious spirit, which has made South San Francisco the Biotech Capital of the World.

South San Francisco’s biotechnology cluster is the largest in the world, with roughly 45,000 life science workers, 200 biotech companies, and over 12 million square feet of office/R&D facilities – with an additional 9 million square feet of new R&D facilities in the development pipeline. 

South San Francisco enjoys a high quality of life with an extensive public parks system, active library and learning programming and a dynamic, engaged community making South San Francisco a great place to live, learn, work and play. 

THE DEPARTMENT

The Finance Department provides critical financial services citywide, setting the fiscal accountability and policy controls over the use of City funds. It leads the fiscal accountability efforts and ensures the responsible and legal use of City funds through thoughtful appropriations and implementation and management of policies and procedures. It is responsible for numerous vital City services, including maintaining the City’s accounting system, managing payroll and purchasing procedures, issuing business licenses, managing parking districts, and collecting occupancy taxes and other City fees. Other services include financial planning and analysis, risk mitigation and strategic consulting.

The City’s total adopted appropriated budget for FY2019-20, excluding transfers between funds, totals $167 million. With a staff of 14.5 FTEs, the Finance Department is a strategic business partner to every other City department, and central to City operations. 

The Department is looking for an experienced Deputy Finance Director whose duties may include:

• Leading the biennial budget development process, including supervising and mentoring the financial analysts who support effort;
• Participating in the annual audit process, ensuring timely issuance of the CAFR;
• Spearheading the review of the City’s internal controls, ensuring adherence with best practices; and
• Assisting on special projects as directed by the Director of Finance, such as an enterprise resources planning system implementation or bond issuance.

Please click the link below for complete details regarding this opportunity.