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POSITION SUMMARY

Under general supervision, the Part-time Building Support Specialist will perform a variety of departmental support including plan checking and permitting in connection with the City’s building regulations. This position will also perform clerical duties, such as recordkeeping, typing, filing, word processing, customer service and computerized data entry.

GENERAL ACCOUNTABILITIES:

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provide general and technical information about City Building and Municipal Code requirements.
• Efficiently process and issue building permits and assure all necessary approvals are obtained.
• Efficiently track and maintain plan check submittal data.
• Perform preliminary plan checking duties at the counter, reviewing for completeness and for conformance to building and other appropriate policies and procedures as assigned.
• Respond to inquiries and confer with builders, engineers, contractors, architects and the public concerning submitted requirements, building codes, building permits, plan check status, and permit regulations at the counter and over the phone.
• Calculate various valuations, plan check fees and permit fees; collect and process various fees as necessary.
• Sort and file documents and records, maintaining alphabetical, index and cross-reference files; maintain complex office records related to building inspection and code enforcement.
• Review building permit and design plans for compliance with City codes and guidelines.
• Operate standard office equipment, including microcomputer equipment as assigned.
• Maintain construction debris monitoring records.
• Verify professional and contractor licensing.
• Coordinate with the Building Official and inspectors to design and develop forms, handouts, and checklists.
• Purge finalized Building Division permit files and process documents for archiving.
• Type correspondence, reports, forms, and specialized documents related to the functions of the department or division from drafts, notes, or brief instructions, using a personal computer.
• Proofreads and checks typed materials for accuracy, completeness, compliance with departmental policies, and correct English usage including grammar, punctuation, and spelling.
• Maintains records and processes forms, such as time and leave records for departmental staff, personnel forms, purchase requisitions and orders, and others specific to the department.
• Establishes and maintains office files.
• Opens and distributes interoffice and US mail, attaching back-up information.
• Processes outgoing mail.
• Performs other related duties as required.

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF: Organization, procedures and operating details of the Building Division; building terms and codes; word processing, spreadsheet and database software; construction practices and materials; modern office methods and equipment, including filings systems.

EXPERIENCE AND EDUCATION:

Any combination of experience, education, and training that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

• At least one year of experience in a public building permit review setting is preferred. 
• Experience in the fields of construction, office administration, plan review, urban planning, engineering, environmental studies or related fields. 
• Equivalent to the completion of the 12th grade supplemented by college-level course in construction management or building inspection techniques.
• Possession of, or ability to obtain, a valid California Driver's License.

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Vision to read printed materials and a computer screen, and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

OTHER INFORMATION

Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.

COMPENSATION:
This is a part-time, temporary position. Approximately 20-35 hours per week.
$35.70 to $45.90 hourly DOE

RECRUITMENT PROCESS:

 The recruitment will remain open until the position is filled. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. 

EQUAL OPPORTUNITY EMPLOYER  

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request. 

LIMITATIONS AND DISCLAIMER 

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. 

DEFINITION

Under direction, the Clerical Assistant performs a variety of office support activities to an assigned Department, which may include telephone and counter reception with a focus on customer service, receipt of payments, word processing, data entry and organization, processing of invoices, recordkeeping, report preparation, and filing. Provides information and assistance to the staff and the public. This is a Temporary position and shifts will vary depending on assignment.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

Screens calls, visitors and incoming mail; assists public at front counter and directs to appropriate department and/or staff; responds to request for information, including providing information about services, classes and events offered by the City; accepts registration forms and enters information into appropriate computer program.

Performs a wide variety of routine office administrative duties to support department operations, including filing, photocopying, preparing records and basic reports, cashiering duties, processing applications and registration forms, and ordering and maintaining office and other related supplies.

Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.

Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.

Composes, types, formats, and proofreads a variety of routine reports, letters, documents, flyers, brochures, calendars and memoranda, checks drafts for punctuation, spelling, and grammar, suggests corrections.

Maintains and updates department record and tracking systems; enters and updates information with department activity, inventory files and report summaries; retrieves information from computer systems as required.

Operates a variety of standard office equipment including job-related computer hardware and software applications, copiers, postage meters, facsimile machines, and multi-line telephones; may operate other department-specific equipment. 

May assist with special event programs; assists in coordinating reservations, scheduling, and use of equipment and facilities. Perform related duties and responsibilities as assigned.

Perform related duties and responsibilities as assigned.

JOB RELATED AND ESSENTIAL QUALIFICATIONS

Modern office equipment and procedures including use of a variety of software applications.

Principles and practices of good customer service.

Learn, interpret, and apply administrative and department policies and procedures.

English usage, spelling, vocabulary, grammar and punctuation.

Communicate clearly and concisely, both orally and in writing.

Pay attention to detail and use good judgement.

Establish and maintain a variety of filing, recordkeeping, and tracking systems.

Schedule and coordinate projects, set priorities, adapt to changing priorities and meet time deadlines.

Deal tactfully and effectively with the members of the community.

Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Minimum Qualifications:

Education: Equivalent to a High School Diploma.

Experience: One year of clerical experience.

License or Certificate: Possession of, or ability to obtain, a valid Driver’s License.

Special Requirements:

Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift 30 lbs.; ability to travel to different sites and locations.

May be assigned an irregular work schedule. Ability to pass a comprehensive background check and pre-employment medical exam.  Additionally, individuals working in Parks & Recreation are required to be tested for TB.

POSITION INFORMATION

The Livermore Area Recreation and Park District is seeking a dynamic individual to provide administrative support within the Facility Rental Division. The ideal candidate will have a customer-focused approach, with strong multitasking and detail-oriented skills while working collaboratively in a team environment. This individual will assist our facility rental clients with an upbeat and positive attitude, provide facility tours throughout the District, create facility layouts and reports, track and file paperwork and reports, and any other administrative duties to support this division.

Schedule: Varied schedule, working no more than 25 hours per week; individual may be scheduled to work nights and weekends.

*Designation of Office Assistant or Senior Office Assistant will be dependent on experience and qualifications.

APPLICATION PROCEDURE

Please submit a District application and resume online at https://www.calopps.org/livermore-area-recreation-and-park-district.  Applicants who do not submit all required documents may not be considered.

SELECTION PROCESS

Based upon all submitted materials, the applicants presenting the best job-related qualifications will be invited to proceed in the recruitment process. 

Office Assistant- $15.00-18.24 hourly

SUMMARY

Under general supervision, provides a variety of office support activities to an assigned District department, which may include telephone and counter reception, customer service, receipt of payments, word processing, data entry and organization, processing of invoices, recordkeeping, report preparation, and filing; provides information and assistance to the general public; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned management or supervisory staff.  Exercises no supervision over staff.

DISTINGUISHING CHARACTERISTICS

This is a journey-level classification providing clerical and administrative support.  Incumbents perform a wide variety of administrative support duties, including assisting with customer service-related questions and issues.  Positions at this level perform the full range of duties as assigned, working independently and exercising judgment and initiative.  Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.  This classification is distinguished from the Senior Office Assistant in that the latter performs more advanced administrative and office support duties requiring additional training and/or experience and provides technical and functional direction to lower-level office support staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

1. Performs a wide variety of routine office administrative duties to support departmental operations, including filing, preparing records and basic reports, cashiering duties, processing applications and registration forms, and ordering and maintaining office and other related supplies.
2. Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.
3. Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files; processes and files instructor invoices.
4. Prepares, copies, collates, and distributes a variety of documents, including informational packets; ensures proper filing of copies in departmental or central files.
5. Screens calls, visitors, and incoming mail; assists public at front counter and directs public to appropriate locations and/or staff; responds to requests for information, including providing information about services, classes, and events offered by the District; accepts registration forms from customers and enters information into the appropriate computer application.
6. Assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; directs callers to appropriate District staff as necessary.
7. Composes, types, formats, and proofreads a variety of routine reports, letters, documents, flyers, brochures, calendars, and memoranda; checks drafts for punctuation, spelling, and grammar; suggests corrections.
8. Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.
9. Compiles information and data for administrative, statistical, and financial reports; checks data; prepares and assembles reports, manuals, articles, announcements, and other informational materials.
10. Maintains and updates departmental record and tracking systems; enters and updates information with departmental activity, inventory files, and report summaries; retrieves information from computer application systems as required.
11. Gathers, assembles, updates, and distributes a variety of department or District specific information, forms, records, and data as requested.
12. Monitors and orders office and other related supplies; assists in preparing, processing, and tracking purchase requisitions for services and materials.
13. Performs cashiering duties; processes payments and issues receipts.
14. Operates a variety of standard office equipment including job-related computer hardware and software applications, copiers, postage meters, facsimile machines, and multi-line telephones; may operate other department-specific equipment.
15. May assist with special event programs; assists in coordinating reservations, scheduling, and use of equipment and facilities.
16. Assists with District special events as needed.
17. Performs other duties as assigned.

QUALIFICATIONS

Education and Experience:

• High School Diploma or GED.
• Any relevant experience is desirable.

Knowledge of:

• Departmental practices and procedures and applicable District policies.
• Principles and practices of data collection and report preparation.
• Modern office practices, methods, and computer equipment and applications, including word processing, database, and spreadsheet applications.
• Basic accounting methods, procedures, and terminology.
• Basic recordkeeping principles and procedures and cash handling.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.

 
Ability to:

• Respond to and effectively prioritize multiple phone calls and other requests for service.
• Learn, interpret, and apply administrative and departmental policies and procedures.
• Compose correspondence and reports independently or from brief instructions; maintain records and databases.
• Make accurate arithmetic computations.
• Perform responsible clerical support and customer service work with accuracy, speed, and minimal supervision.
• Learn and understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities.
• Organize, maintain, and update office database and records systems.
• File materials alphabetically, chronologically, and numerically.
• Schedule and coordinate projects, set priorities, adapt to changing priorities, meet critical time deadlines.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, recordkeeping, and tracking systems.
• Understand and follow oral and written instructions.
• Organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment, including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

 
Licenses and Certifications:

At time of appointment, California Driver’s License with a satisfactory driving record maintained throughout employment.
 

PHYSICAL DEMANDS
Must possess:  mobility to work in a standard office setting and use standard office equipment, including a computer, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing and walking between work areas may be required.  Finger dexterity needed to access, enter, and retrieve data using a computer keyboard, calculator, and to operate standard office equipment.  Occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Ability to lift, carry, push, and pull materials and objects up to 40 pounds or heavier weights with assistance and/or the use of proper equipment.
 
ENVIRONMENTAL ELEMENTS
Incumbents typically work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Incumbents will interact with individuals in interpreting and enforcing rules, policies, and procedures.
 
WORKING CONDITIONS
Incumbents may be assigned an irregular work schedule, including weekends, early mornings, evenings, and holidays. 

Senior Office Assistant - $22.31-27.12 hourly

SUMMARY

Under direction, leads, assigns oversees, reviews and participates in the work of staff providing clerical and administrative support to an assigned District department; performs the most complex work assigned to the series; provides information and assistance to the public and District staff; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from assigned management or supervisory staff.  Exercises functional and technical direction over assigned administrative support staff.

DISTINGUISHING CHARACTERISTICS

This is the advanced journey-level classification in the Office Assistant classification series responsible for performing the most complex duties assigned to the series.  Incumbents regularly work on tasks that are varied and complex, requiring considerable discretion and independent judgment.  Positions in this classification rely on experience and judgment to ensure efficient and effective service functioning of the assigned program area.  Assignments are given with general guidelines, and incumbents are responsible for establishing objectives, timelines, and methods to deliver services.  Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.  This classification is distinguished from the Office Assistant classification by assignment of more complex tasks requiring a greater level of technical and specialized knowledge and a higher degree of independent judgment, including serving in a lead capacity over lower-level staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

1. Plans, assigns, schedules and participates in the work of assigned staff providing clerical support duties to departments; reviews staff work for completeness, accuracy and quality.
2. Assumes responsibility for training staff in work methods; provides feedback to supervisor in assigned staff performance evaluations.
3. Interprets and applies regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; refers more complex issues to supervisor.
4. Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
5. Prepares, copies, collates, and distributes a variety of documents and informational packets; ensures proper filing of copies in departmental or central files.
6. Compiles information and data for administrative, statistical, and financial reports; checks data; prepares and assembles reports, manuals, articles, announcements, and other informational materials.
7. Maintains and updates departmental record and tracking systems; enters and updates information with departmental activity, inventory files, and report summaries; retrieves information from computer application systems.
8. Gathers, assembles, updates, and distributes a variety of department or District specific information, forms, records, and data.
9. Maintains accurate and detailed records; verifies accuracy of information; researches discrepancies; and records information.
10. Monitors and orders office and other related supplies; assists in preparing, processing, and tracking purchase requisitions for services and materials.
11. Screens calls, visitors, and incoming mail; assists the public at the front counter and directs the public to appropriate locations and/or staff; responds to requests for information, including providing information about services, classes, and events offered by the District; accepts registration forms from customers and enters information into the appropriate computer application.
12. Composes, types, formats, and proofreads a variety of routine reports, letters, documents, flyers, brochures, calendars, and memoranda; checks drafts for punctuation, spelling, and grammar; suggests corrections.
13. Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.
14. Performs cashiering duties; processes payments and issues receipts.
15. Operates a variety of standard office equipment including job-related computer hardware and software applications, copiers, postage meters, facsimile machines, and multi-line telephones; may operate other department-specific equipment.
16. Assists with District special events as needed.
17. Performs other duties as assigned.

QUALIFICATIONS

Education and Experience:

• High School Diploma or GED;
  AND
• Two years of relevant experience.
     OR
• Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities. 
   

Knowledge of:

• Principles and practices of leadership, positive reinforcement, and team dynamics.
• Departmental practices and procedures and applicable District policies at a level sufficient to lead and direct the work of others.
• Principles and practices of data collection and report preparation.
• Modern office practices, methods, and computer equipment and applications, including word processing, database, and spreadsheet applications.
• Basic accounting methods, procedures, and terminology.
• Recordkeeping principles and procedures and cash handling.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.

 
Ability to:

• Plan, schedule, assign, train, and oversee the work of assigned staff; ensure work is complete and of high quality.
• Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities.
• Interpret and apply administrative and departmental policies and procedures.
• Compose correspondence and reports independently or from brief instructions; maintain records and databases.
• Make accurate arithmetic computations.
• Independently perform complex clerical support and customer service work with accuracy and speed.
• Respond to and effectively prioritize multiple phone calls and other requests for service.
• File materials alphabetically, chronologically, and numerically.
• Schedule and coordinate projects; set priorities; adapt to changing priorities; meet critical time deadlines.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, recordkeeping, database and tracking systems.
• Understand and follow oral and written instructions.
• Organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use tact, initiative, prudence, and independent judgment within general policy guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Licenses and Certifications:

At time of appointment, California Driver’s License with a satisfactory driving record maintained throughout employment.
 
PHYSICAL DEMANDS
Must possess:  mobility to work in a standard office setting and use standard office equipment, including a computer, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing and walking between work areas may be required.  Finger dexterity needed to access, enter, and retrieve data using a computer keyboard, calculator, and to operate standard office equipment.  Occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Ability to lift, carry, push, and pull materials and objects up to 40 pounds or heavier weights with assistance and/or the use of proper equipment.
 
ENVIRONMENTAL ELEMENTS
Incumbents typically work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Incumbents will interact with individuals in interpreting and enforcing rules, policies, and procedures.
 
WORKING CONDITIONS
Incumbents may be assigned an irregular work schedule, including weekends, early mornings, evenings, and holidays. 
 

PRE-EMPLOYMENT CONDITIONS

• Department of Justice fingerprint clearance.
• TB Test

REASONABLE ACCOMMODATION

Applicants with disabilities may request reasonable accommodation throughout the selection process. Request for reasonable accommodation during the selection process may be made by contacting the Human Resources Office prior to the final filing date.

LARPD is an Equal Opportunity/ADA Employer and values diversity at all levels of the organization.

The City of Sunnyvale is seeking a Public Safety Senior Records Specialist responsible for performing a wide variety of general administrative, technical, and clerical records support duties in the Records Division of the Department of Public Safety, including maintenance of records and files, providing support to sworn personnel, and providing information to the public, outside agencies and departmental staff; and providing lead supervision to division staff. Graduation from high school or tested equivalent; AND
Two years of experience as a Public Safety Records Specialist I/II with the City of Sunnyvale or three years of clerical or technical experience in a related law enforcement records capacity in a criminal justice agency that would provide the required knowledge, skills and abilities is required for this position. The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and supplemental questionnaire. The position is open continuous. For complete information regarding this current opportunity, please visit: www.sunnyvale.ca.gov , click on City jobs.

Salary: $34.11 - $43.54 per hour

Program Assistant - Receptionist

Salary Range: $16.00 - $26.50/hour, depending on experience.

DEFINITION

Perform a wide variety of general clerical and/or operational support duties at the Danville Community Center and Senior Center, such as serve as a receptionist, operate a telephone system and assist/direct callers and visitors according to established procedures.

• This is a part-time temporary, non-benefitted position.
• 10-20 hours per week; not-to-exceed 950 hours per calendar year.

SUPERVISION

General supervision is received from the Administrative Secretary with indirect supervision from the Program Supervisor. May exercise supervision of part-time personnel and volunteers as assigned.

ESSENTIAL JOB DUTIES

Essential duties are inclusive of, but not limited to the following:

• Deal directly with the public and internal staff.
• Provide information to the walk-in public.
• Provide support for program/class registrations and facility reservations.
• Assist at the Danville Senior Center front desk as needed.
• Provide administrative support on special projects, as assigned.

QUALIFICATIONS

Must be able to handle multiple tasks, have strong computer skills and excellent customer service skills. Must be able to work a flexible schedule throughout the year.

Knowledge of:

• Correct English usage, spelling, grammar and punctuation.
• Modern office methods, procedures and equipment, including office automation hardware and software.
• File management.
• Word processing (Microsoft Word) and data processing systems, including Microsoft Outlook.

Ability to:

• Have attention to detail and accuracy.
• Maintain a welcoming environment in busy office.
• Complete tasks in a timely fashion.

EXPERIENCE AND EDUCATION

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Experience:

One (1) year of experience performing standard clerical and secretarial duties. Prior experience as a receptionist in a related field preferred.

Education:

The equivalent of the successful completion of the twelfth grade; some college experience preferred.

The City of Rocklin is accepting applications for the position of part-time Paralegal. This position is expected to work 24 hours per week. Schedule is negotiable. 

The Paralegal will perform a variety of highly responsible, confidential, and complex paralegal and administrative duties for the City Attorney's Office. The position will have the opportunity to perform a wide variety of duties including:

• Prepare and draft ordinances, resolutions, and other legal documents;
• Performing legal research on select matters and prepare legal analysis memoranda;
• Review subpoenas and assist City departments with responding and assist with the preparation of responses to Public Records Act Requests;
• Assist administration staff in coordinating schedules, confirming travel arrangements, compiling expense reports, and formatting and typing a variety of sensitive, confidential, official, and/or legal letters, documents, presentations, and contracts.
• Perform related duties as assigned.

To view the full job description click here.

The City of Thousand Oaks is hiring a part-time Mailroom Services Worker (Hourly City Worker) to perform a variety of mailing and printing services for the City.  The Mailroom Services Worker will sort, distribute and process incoming and outgoing mail, and assist with in house printing and reprographics, typically Monday through Thursday from 8am-12pm.  This position will require local travel from City Hall to other City facilities and the local post office. 

Primary Responsibilities

• Sort, weigh, and distribute mail and materials
• Deliver and pick up mail from City departments and divisions
• Provide paper and copy machine supplies to City departments; maintain accurate records of supplies and materials used
• Maintain logs and records of mail shipped and received, including charge back reports and preparing accounting reports
• Assist with printshop duties including producing materials and graphics, binding, punching, padding cutting and reproduction assignments
• Operate, clean, and maintain a variety of equipment and machines, including copying machines, and offset duplicating machines

The City of Thousand Oaks is currently accepting applications to fill several part-time, hourly positions in the Library Services Department. The position will require working at both the Grant R. Brimhall and Newbury Park Branch locations.

Library Pages are typically scheduled to work 15 hours per week, which can include morning, evening or weekend hours.  This hourly, at-will position will not exceed 1,000 hours per fiscal year (July 1st to June 30th).

Primary responsibilities:

• Shelve and maintain books placed on shelves
• Assist with unpacking boxes of materials, including unloading and sorting donations
• Assist with processing materials
• Assist with meeting room set-up
• Perform basic clerical and routine tasks
• Assist in maintaining the library collection and public areas
• Prepare crafts for story time programs
• Assist library staff with special projects and programs as assigned

Are you looking for a great opportunity to connect with your community while investing in your future? Do you want to see first-hand what it’s like to engage in active, multi-generational work that directly contributes to the well-being of our greater Mill Valley community?  If you answered yes, then you belong with Mill Valley Recreation!  With our team, you will create memorable experiences while cultivating new and lasting connections within our greater Southern Marin Community. You will have the opportunity to grow and learn through consistent, quality training and, apply your learning through direct hands-on experience.

Please note, we are looking specifically for a new team member with availability on Sundays and Mondays in addition to further weekday/ weeknight shifts. 

DEFINITION: Under general supervision, provides a variety of clerical support and customer service tasks. Performs related work as required. 

EXAMPLES OF DUTIES:

• Performs a variety of clerical support and receptionist duties; data input, answers phones, directs calls, takes messages, greets public and provides general information for all Parks and Recreation Department classes, programs and events.
• Monitors all admittance to the facility, checks required credentials and charges appropriate fees.
• Calculates fees, charges and operate, balance cash register during shift.
• Monitor guests' activities in the main lobby area and enforce all rules, regulations and safety principals.
• Assists in opening and closing procedures for the Aquatics/Fitness Center.
• Handles such services as selling merchandise and vending machine refunds.
• Maintain work area in a presentable, organized fashion while also maintaining organized files and accurate records. 
• Has the ability to speak English clearly and understandably.
• Reads and follows diagrams and instruction written in English.
• Operate office equipment (including computers, scanners, calculators, printers, and copiers).
• Work independently in the absence of supervision
• Respond professionally to emergencies, provide care according to the level of training.
• Ability to communicate clearly both orally and in writing.
• Perform related duties as required.

TRAINING & EXPERIENCE: Any combination of education, training, and which likely provides the required knowledge, skills, and abilities.

PRE-EMPLOYMENT CONDITIONS: Candidates receiving a conditional job offer must pass a pre-placement fingerprint review. The employee must satisfactorily complete an evaluatory period before obtaining regular status. Candidates must possess a current CPR/AED and First Aid certificate and be comfortable calling 911 in an emergency.