GENERAL JOB DESCRIPTION
Under the general direction of the Director of Leased Housing, the Management Analyst classification is responsible for performing a variety of highly complex and responsible professional administrative duties in examining, analyzing, planning and coordinating the Authority’s fiscal and programmatic operations, systems, and procedures. The classification reports on findings and recommends improvements where necessary in the form of proposed programmatic changes, policies, procedures, or guidelines. The classification is also responsible for the preparation, evaluation and coordination of budget activities and a wide variety of financial-related tasks.
The Management Analyst classification is an administrative classification which exercises no supervision, and is represented by (MEA) Municipal Executives Association.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only)
Following are representative examples of the essential duties and responsibilities associated with the Management Analyst classification. The incumbent in the classification may be required to perform other related duties, as assigned.
- Serves as a lead person in assigning and coordination of the work of designated staff in identifying, isolating, examining, and analyzing problems affecting the Authority. Examines and analyzes existing operations, systems and procedures and prepares recommendations for improvements in the form of proposed programmatic changes, policies, procedures, or guidelines.
- Evaluates existing programs and establishes measures to determine the operational and financial impacts to the Authority; conducts cost and time studies and quality control studies on operations, services, and procedures. Monitors programmatic operations to ensure compliance with federal, state, and local statutes, rules, regulations, policies, procedures, and guidelines.
- Prepares comprehensive written reports summarizing findings and recommendations to increase Authority efficiency; produces statistical and other quantitative analyses using software and electronic data systems.
- May be assigned to participate in program implementation of recommendations, which may include planning and organizational staff training.
- Prepares, evaluates and coordinates departmental and other budget activities, including funding distribution; estimation and calculation of annual budget needs for predetermined objectives; preparation of current fiscal year allotments; and the computation of historical and statistical information in support of budgetary activities.
- Coordinates, monitors and performs a variety of grant program fiscal control activities, including authorization of obligation expenditures and payments; management of fiscal and monitoring aspects of special grants; the preparation and monitoring of agreements and contracts with consultants; and the monitoring of accounts payable and receivables, inventory, and account allocations.
- Assists in the preparation, analysis, and oversight over a variety of fiscal and/or budgetary reports, records, studies, and/or correspondence, including but not limited to fiscal accounting reports; payroll projections; budget outlay projections; quarterly and annual financial reports; analysis of departmental expenses for budgetary considerations; preparation of progress reports and other related funding information.
- Assists other staff in the budgetary process, including the accumulation, monitoring, and review of financial data; personnel expenditures; overtime utilization and appropriation revenues. Evaluates each item and recommends necessary action to appropriate staff.
- Prepares reports, memoranda, letters and other forms of documentation associated with the duties and responsibilities of the classification.
Minimum Qualifications
Knowledge of:
The incumbent must possess a thorough, experience-based understanding of public housing administration practices in areas of accounting and budgetary management and control; the principles and practices of organization, administration and fiscal management; knowledge of federal, state, and local legislation on public housing, with particular emphasis on goals, objectives, performance, and financial requirements; and management systems related to auditing both fiscal and operational programs.
Skills:
The incumbent must possess the ability to define problems, collect data, establish facts, and draw valid conclusions; prepare meaningful, concise and accurate reports; use a variety of computer software programs in relation to data extraction, statistical analysis and record-keeping; handle routine or sensitive contracts with vendors, employees and government officials; analyze program performance and establish performance objective; utilize PC-based word processing packages such as or Microsoft Word; and communicate effectively, both orally and in writing.
Education and Experience:
Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain such knowledge and skills would be as follows:
Education equivalent to completion of a Bachelor’s degree from an accredited college or university with course work in public administration, business administration or a closely related field.
Five (5) years of increasingly responsible experience in planning, analysis and evaluation of public programs; to include experience in financial and budgetary analysis and controls.
Licenses and Certifications:
- Possession of a valid California driver’s license, and automobile insurability by the Authority’s insurance carrier.
- Sensitivity to and experience working with the ethnically and culturally diverse individuals, communities, agencies and organizations which comprise the constituency of the San Francisco Housing Authority.
AGENCY CORE PERFORMANCE COMPETENCIES:
The San Francisco Housing Authority, in alignment with the agency’s strategic plan has established the following five (5) agency core performance competencies whereby all employees will be assessed as part of their annual evaluation. These competencies identify behavior and skills that all employees are expected to demonstrate to carry out the mission and goals of the agency:
1. Communication
2. Planning & Organizing
3. Problem Solving
4. Professionalism
5. Integrity & Ethics
Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Mobility and manual dexterity to work in a standard office environment and use standard office equipment; vision to read handwritten and printed material and a computer monitor; hearing and speech to communicate in-person and by telephone; ability to lift and carry items weighing up to 20 pounds such as files, books or boxes of paper, forms or other supplies for distances up to 50 feet; ability to stand upright and be mobile for extended periods of time.
Environmental Elements
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
SELECTION PLAN
Applicants meeting the minimum qualifications will be administered an examination that may consist of any combination of written, oral or other exercises or assessment procedures that evaluate, knowledge, skill, ability or qualifications. Applicants must pass each phase of the process to be placed on the list that will be used to fill vacancies. The Authority may without notice, change or eliminate any particular assessment component or combination of components as the needs of the Agency dictate.
Employment offers are contingent upon documentation of the right to work in the United States and a criminal record check.
HOW TO APPLY
Applications are being accepted by mail or in person at the San Francisco Housing Authority’s Human Resources Department. Interested individuals should submit a SFHA Employment Application to the San Francisco Housing Authority’s Human Resources Department, 1815, Egbert Avenue, San Francisco, CA 94124. The employment application can be obtained at www.sfha.org.
Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed San Francisco Housing Authority application.
VERIFICATION OF EXPERIENCE AND/OR EDUCATION
Applicants may be required to submit verification of (proof) of qualifying education and experience at any point in the application, examination or selection process.
REASONABLE ACCOMMODATION
Qualified individuals with disabilities requesting reasonable accommodations must do so within five (5) days after the invitation to the assessment process, to allow sufficient time to make arrangements by contacting the Human Resources Department at (415) 715-3101. The SFHA requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA, or other applicable statute.
EQUAL EMPLOYMENT OPPORTUNITY
The SFHA does not discriminate on the basis of race, age, ancestry, disability (mental and physical), color, creed, national origin, gender, gender expression, gender identity, genetic information, marital status, medical condition, political affiliation, religious creed, sex, sexual orientation, military or veteran status in its employment practices or the provision of services.
