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The Town of Hillsborough is seeking part-time clerical assistance in the Planning & Building Department.    

Position requirements

Position will work four days a week, four hours per day.

Monday - Thursday  8:00 a.m. - 12:00 p.m.

The successful candidate will provide general office clerical assistance, including but not limited to:

• Scheduling inspections
• Answering phones
• Filing
• Scanning
• Mailings
• Other duties as assigned

Minimum requirements

Graduation from high school and one year responsible clerical office experience.  Working knowledge of computers and Word/Excel software programs.  Ability to communicate effectively verbally and in writing.  Previous experience in a Planning Department is desirable.

Final filing date: Before 5:00pm, Friday, November 8, 2019 (Supplemental Questions Required)

Tentative Interview Date: Week of November 18, 2019

Appointment to this position is contingent upon:

*Reference check

*Employment and education verification

*Department of Justice fingerprinting criminal history records check

Resumes will not be accepted in lieu of applications. Application, including all work history, must be fully completed if a resume is attached. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. All communication regarding your status in this recruitment process will be conducted via e-mail or postal mail. Be sure to include a valid e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to contact information.

About the Position

This opening is in the City’s Community Development Department, whereby primary support will be given to the Planning, Economic, and Housing Divisions.

Positions in this advanced-level classification perform a variety of clerical work including: complex multiple financial transactions and record keeping; extensive interaction with the public and other interested parties; and other responsible and complex support functions where there is minimal supervision of work that involves standard operating procedures.

Positions in this classification are distinguished from those in the lower class of Administrative Clerk through the complexity of the work performed, the job knowledge required and the independence with which duties are performed.  Senior Administrative Clerks independently compose written documents.

Positions in this classification are distinguished from those in the higher class of Administrative Assistant in that the latter perform technical and administrative work in support of a department head and principal staff.

May exercise limited supervision of part-time or temporary personnel.  Work is performed under minimal supervision or independently depending upon assignment.

Essential Duties

• Processes transactions in support of department programs which entail: substantial interaction with interested parties; knowledge of procedures and policies; and the accounting for payables and monies received.
• Provides information and assistance regarding department programs, policies and procedures to the general public, City personnel, vendors and contractors.
• Processes forms, invoices and other documents in accordance with established procedures; and checks for accuracy and completeness of entries, and for compliance with applicable City, statutory and other requirements; may transcribe documents, and arrange for official recording of documents with County Recorder.
• Computes and receives fees in accordance with department schedules and procedures, records revenue received and provides for the deposit of monies.
• May provide limited supervision to part-time or temporary personnel.
• Enters data and information in the preparation of reports, correspondence, forms and other documents.
• Prepares or assists in preparation of agenda packets for Council, Board and Commission meetings, act as minute taker and prepares minutes for such meetings, post agendas and minutes to City website.
• Processes accounts payable and prepares cash deposits.
• Works to solve customer complaints and issues related to assignment.

The Position:

Police Records Clerks are a part of the SEIU– Local 521 bargaining unit and is assigned to the Records Unit in the Administration Division of the Department of Police.  Under general supervision to perform a variety of specialized clerical duties applicable to a police operations environment that includes multi-tasking with heavy public contact, clerical records support duties, including maintenance of records and files, processing of data and reports, typing, word processing and filing, providing support to sworn personnel, and providing information to the public, outside agencies and departmental staff.

Under general supervision, supplements administrative staff and provides support for sworn staff in police operations including mail distribution, public fingerprinting, property and evidence handling and control, data input and retrieval for payroll, purchasing, and crime analysis functions; provides parking and vehicle abatement enforcement, prepares minor police reports; performs administrative support for youth services, crime prevention and volunteer programs and is cross trained to handle all assignments.

IMPORTANT AND ESSENTIAL DUTIES:

There are four main assignment areas for the position. Currently there is only one vacancy; however, Senior Community Service Officers are cross trained in all of the areas listed below and positions may rotate upon need of the agency.  The new hire for this opening will initially be assigned to field operations.

Field Operations assignment:

Performs vehicle abatement duties, provides parking enforcement, performs evidence collection and processing in accordance with departmental procedures, prepares police and operational reports. Responds to subpoenas as necessary. Handle a variety of department fleet maintenance and equipment maintenance duties; run errands in support of department operations. 

Property/Evidence assignment:

Maintain and manage property and evidence of the department, including maintaining the property / evidence rooms; receive, collect, catalogue, store, handle and transport evidence; reviews files on case-by-base basis for disposition in accordance with Penal Codes and Law; assist in providing training to officers on proper packaging of evidence; prepare basic police reports, compile complex information; manage equipment inventory, provide information, telephone and front counter service, order and maintain evidence supplies and necessary equipment, perform payroll data input and payroll preparation/coordination.

Crime Prevention assignment:

Contacts residents, homeowners associations, Neighborhood Watch groups and others to coordinate community presentations; prepare educational materials and information on issues such as crime stats, department operations, general City topics and other related topics for presentations and public information brochures; develop department press releases for local newspapers; prepare, coordinate and/or participate in various community events; assist in coordinating reserve officer and citizen volunteer program activities; supervise, maintain, coordinate and provide training for the Police Explorer program; conduct police station tours; coordinates, drives and prepares CARES vehicle for use at City events; backup support for Property and Evidence assignment ; coordinates support functions of various divisions and services.

Warrant/Crime Analysis assignment:

Research, organize and compile crime analysis information using specialized software applications; prepare internal correspondence, reports, graphs and other presentations; develop and maintain contacts with other criminal justice system personnel to exchange information; maintains department records pertaining to such items as registrants, parolees, pawn slips, and FI cards; assist Detectives in intelligence; prepare and coordinate status reports and informational publications for the public; act as non-custodial court liaison including periodic (e.g. daily) runs to Criminal Court; maintains department warrants, including processing incoming, recalled, suspended and cleared warrants, monitoring and tracking outside agency warrant requests, updates on booked defendants, and due diligence; handles bail procedures.  

EDUCATION AND TRAINING GUIDELINES:

Any combination equivalent to experience and education that could likely provide the required knowledge, skills and abilities would be qualifying. A typical way would be:

Education:  A high school diploma or equivalent with courses in office administration or specialized job training, with undergraduate college course work, specialized administrative or law enforcement education and/or training. An associate degree is desirable.

Experience:  Two (2) years of full-time experience using computers, telephones, radios and other modern office equipment and programs including preparing, compiling and distributing records, budgets, reports and statistical information.

SPECIAL REQUIREMENTS:

Ability to provide effective service and technical support; ability to learn all assignments; ability to sit for long periods of time, stoop, squat, lift and carry small boxes, supplies and equipment up to 25 lbs.; ability to remain calm and courteous in stressful situations, possess stamina for high workload periods, high profile projects and tight deadlines; coordinate and communicate with a wide range of people, effectively disseminate information and analyze relevant data; flexibility to work irregular hours and overtime as necessary; handle multiple priorities and respond to urgent requests; provide community service in a polite and courteous manner. Possession of a valid California Class C Driver’s License and a good driving record.

HOW TO APPLY:

A City/District application is required for consideration and must be submitted no later than 5:00 p.m., Monday, December 2, 2019. It is recommended that you apply as soon as possible as we will only accept the first 100 applications for this position. Applications may be submitted online at the following website: http://www.calopps.org.

You may also obtain and submit the required application at the Human Resources Department, City of Foster City, 610 Foster City Blvd., Foster City, CA 94404.

SELECTION PROCEDURE:

A limited number of the most qualified candidates may be invited to continue in the selection process. The selection process may consist of one or more of the following components: written exam, oral board interview and/or assessment center. The employment list will consist of candidates that successfully complete the oral board process. This list will be in effect for at least one year. Applicants selected for a Departmental interview must complete a background investigation which includes a polygraph and fingerprinting. After a conditional job offer, applicants must also complete a psychological examination and pre-employment medical examination.

BENEFITS:

The City of Foster City provides a superior benefits program which includes 12 paid holidays per year; annual sick leave; discretionary leave; Public Employees’ Retirement System, 2.7%@55 formula; Voluntary Deferred Compensation program; Flexible Benefits Program including health, dental, vision and medical/dependent care reimbursement accounts; VEBA program; 9/80 work schedule; vacation accrued at the rate of 11 working days per year for the first three years then increasing to a maximum of 23 working days per year; long-term disability insurance; and life insurance.

The City of Belmont Finance Department is recruiting for the position of Accountant I/II/III.

Recruitment will be opened until filled.  This recruitment is subject to close at any time without notice. Applicants are encouraged to apply as soon as possible.

The Finance Department seeks a technical and accountable individual to fill the position of Accountant.   The vacancy may be filled at any level (I/II/III).  The ideal candidate will be an enthusiastic, dynamic and hard-working individual who possesses great technical and interpersonal skills and who can multi-task and be flexible with workloads and changing priorities.  Some of this position's responsibilities will include payroll functions for approximately 170 employees.  The incumbent will also perform accounting work to include but not limited to financial reporting and disbursements cycle.

The Finance Department is a small, well-integrated, friendly and highly professional organization. The Finance Department is responsible for accounting, financial reporting, financial data processing, budget preparation and management, risk management, treasure and debt management, business licensing, procurement, housing and economic development and central services.

The Accountant classification receives general supervision from the Deputy Finance Director.  Characteristics of the position are as follows:

Accountant I (Junior Accountant) – This is the entry level class in the professional accounting series.  This class is distinguished from the Accountant II by the performance of more routine tasks and duties assigned to positions within the series.  This class is generally used as a training class, employees may have only limited or no directly related work experience.

Accountant II (Accountant) – This is the journey level class within the professional accounting series.  Employees in this class are distinguished from Accountant I by the performance of the full range of duties as assigned including those requiring a thorough knowledge of governmental accounting systems and procedures.  Employees at this level receive only occasional instruction and are fully aware of the operating procedures and policies of the department.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level or when filled from the outside, require prior professional accounting experience.

Accountant III (Senior Accountant) – This is the advanced journey level classification in the Accountant series.  This class differs from the immediately lower class of Accountant II by the size, diversity, and complexity of assigned tasks and by its supervisory responsibilities.

Essential Functions:

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Perform a variety of accounting duties in support of accounting programs including accounting, financial reporting and capital assets.
• Participate in the posting, balancing and reconciliation of the General Ledger and subsidiary accounts; prepare bank reconciliation.
• Assist in the preparation of annual financial statement, reports and accounting summaries required by the City, Successor Agency, and outside agencies.
• Assist in annual audit preparation.
• Issue correcting and adjusting journal entries to update the general ledger for assigned funds.
• Prepare financial reports and other information required by City departments and external agencies.
• Assist departmental personnel and City staff with budget activity, proper expenditure coding, document preparation and other accounting related activities.
• May provide technical guidance to lower level accounting personnel in accounts receivable, payable and payroll functions.
• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of accounting.
• Perform related duties and responsibilities as required.

San Mateo County Harbor District

Position Available:
Open-Competitive Recruitment for:
Accountant
$6,735.00 - $9,027.00 Monthly

Excellent Benefits Package
Deadline for application:
October 22, 2019

https://www.smharbor.com/employment
For application/inquiries contact Betty Cortes at:
bcortes@smharbor.com
SMCHD is an Equal Opportunity Employer

Under administrative direction the City Clerk/Communications Coordinator directs, plans, organizes and oversees all activities of the City Clerk. Functional areas of responsibility include administrative support to City Manager and City Council; administrative and logistical support to City Council meetings; official records management; municipal elections; legal notices; municipal code and filing officer services.    

The Selection Process

The process will first consist of a review of application materials, including supplemental questionaire responses, for experience, education, training, completeness and accuracy. Highly suitable and qualified candidates will be invited to continue in the selection process. The specifics of the selection process will be communicated to the candidates selected. 

This is a journey-level class in the Police Records Specialist classification series responsible for maintaining information in specialized departmental databases, preparing and assembling reports, processing payments, and preparing and processing subpoenas, requests for information, and other documents. All activities are performed within specified legal guidelines. Incumbents are expected to work independently and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

A job description, including examples of typical job functions and qualifying knowledge, skills, and abilities, is available by clicking on the Job Description link.

FINAL DATE FOR FILING: October 16, 2019.

THE POSITION 

Job Title/Classification: Intern/Fellow I Children's Fund
Pay Rate: $17 hourly (no benefits)
Part Time Position – Approximately 3.5 months
Location: 1 Davis Drive, Belmont CA 94002

Job Description: The Children's Fund of San Mateo County is seeking a Part-Time/Temporary intern. This position would report directly to the Children's Fund Program Coordinator and assist with the Holiday Gift program. Each year over 3,500 gifts are distributed to low income/foster youth living in San Mateo County. This is a fun, fast paced, hands on position that requires dedication and flexibility to the job. 
 

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. 

Examples Of Duties: 
Job Functions/Responsibilities:

• Comfortable driving large vehicles, specifically a cargo van to pick up/drop off donations at various locations throughout the county.
• Manage scheduling with donors and establish good working relationships with both internal and external staff
• Work in a fast paced environment with strict deadlines
• Create working relationships with the community businesses and volunteer organizations
• Data entry and inventory tracking in Microsoft excel
• Assist with lifting/moving items in our warehouse
• Sort through items donated and tracking incoming donations
• Package holiday gift requests and coordinate for County partners
• Assist with overseeing outside volunteers
• Some minimal administrative office work

QUALIFICATIONS 
Requirements:

• Must have a valid driver's license
• Must be at least 18 years of age
• Experience with Microsoft programs
• Good communication skills
• Must be able to work independently and manage multiple task at once
• Must be willing to work some weekends/evenings if needed
• Attention to detail and focused

APPLICATION/EXAMINATION 

How to apply:
Please submit an online application with a copy of your resume.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org/ to apply. 

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Employment Opportunity Employer.

The City of Redwood City invites you to apply for the casual position of Administrative Clerk for the Community Development Department.  This employment opportunity is excellent for a well-organized “people person” seeking variety and challenge. 

This position has the responsibility for a variety of administrative support functions as needed. Typical duties include, but are not limited to: answering and directing telephone calls; interaction with the public, taking and responding to messages as directed, providing administrative support such as filing, data entry, and preparing correspondence, assist with the preparation of Boards and Committee materials, updating documents, scheduling meetings, maintaining calendars, assist with records management, processing mail, and assisting staff with projects as needed.

This Administrative Clerk position is a non-benefited casual position. This casual position will be utilized for vacation relief and work overflow on a part-time or full-time basis, the work schedule will vary (as needed) between 15-40 hours per week, not to exceed 1,000 hours in a fiscal year.

The ideal candidate will embrace the City’s emphasis on providing excellent customer service; will understand need for confidentiality; will be able to manage multiple tasks; possess well-developed customer service, organizational, and computer skills; will be a team player who likes working with a variety of City staff and the public, and have a sense of humor.  Bilingual abilities (Spanish/English) is a plus but not required.

Please click on the PDF link below to review the complete job announcement.