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Are you a highly motivated Teller or Cashier looking to take your career to the next level? If so, then we have a great opportunity for you! The County of San Mateo is currently seeking qualified applicants for the position of Cash Management Specialist. 
 
There is currently one Cash Management Specialist vacancy in the Office of the Treasurer-Tax Collector.  Under general supervision, a Cash Management Specialist receives and processes large sums of cash, checks and negotiable items for monies due to the County.  Associated duties include maintaining financial records, reconciling County accounts, balancing cash drawers, and preparing checks for remittance processing.  Duties of the position may also include providing difficult, technical, complex or specialized fiscal, financial, statistical and accounting office support.

One requirement for this position is successful experience handling large sums of cash.

The Ideal candidate for the Cash Management Specialist position will:

• Possess bank teller and/or similar experience handling cash
• Demonstrate outstanding oral and written communication skills
• Provide high quality service to a diverse customer population
• Have the ability to operate most standard office equipment and check processing equipment

The Cash Management Specialist may be expected to:

• Review and reconcile reports, journals, budget, payroll or related fiscal and statistical data
• Audit and verify various financial information, including source data as well as manual and computer-generated reports.

Desirable characteristics of the ideal candidate include:

• Prior knowledge of, and the skill and ability to use OFAS, the County-wide accounting system, or a similar electronic accounting system
• Fluency in Spanish. (This language skill is highly desirable, but is not required for the position.)

Note: The eligible lists created from this recruitment may be used to fill part-time and extra-help vacancies. The eligible lists may also be used to fill future classified (permanent) and unclassified (at-will) vacancies.

Examples Of Duties: 
Duties may include, but are not limited to, the following:

• Accept deposits made by other County departments at cashiering window; count monies and verify amounts against deposit permits; issue receipts and credit deposits to County departments.
• Accept cash, checks or other negotiable instruments for the payment of taxes, license fees, permits and other sources of revenue for the County; issue receipts for payment.
• Explain procedures for small business licenses, determine and collect appropriate fees and issue licenses and permits.
• Record and process all incoming and outgoing monies from numerous bank accounts.
• Verify and authorize ACH debits for all County departments.
• Prepare deposits and journal entries to record the transactions in the County's accounting system.
• Maintain accurate records of treasury and tax transactions.
• Manage cash drawers for property tax and treasury deposits.
• Balance cash drawers, security statements and other revenues on a daily basis by tracking prior balances, revenues received and monies disbursed. Reconcile warrants and checks issued by the County with bank statements to check for proper dollar amount and correct numerical sequence.
• Prepare checks for remittance processing, calculate batch totals and maintain relevant financial logs and records.
• As a back up support to prepare deposits of State apportionment funds, lockbox warrants for various County departments per current State and Local Government funding regulations.
• Operate office equipment and use relevant computer systems and software in completing transactions.
• Maintain various financial records and provide various fiscal office support related to collections.
• Consolidates daily bank statements of all County departments.
• Process tax payments, look up property tax information in the system, and print tax bills as needed.
• Process daily mail and answer phone calls to provide information to customers
• Research transaction inquires for other County departments
• Submit foreign checks for collection and counterfeit bills to U.S. Secret Service
• Perform related duties as assigned.

QUALIFICATIONS 
Knowledge of:

• Methods, practices and terminology used in the proper management of cash, collections and other negotiable instruments.
• Banking methods and terminologies.
• Revenue collection payment plans and debtor requirements.
• Basic financial record keeping practices, including balancing and reconciling reports.
• Business arithmetic including percentages and decimals.
• Office practices and procedures, including filing and the operation of standard office equipment and computer systems.
• Basic business data processing principles.
• Customer service principles, including the handling of irate and distressed people.

 
Skill/Ability to:

• Handle large amounts of cash, checks and other negotiable instruments accurately.
• Use a cash register and/or keyboard with moderate speed and a high level of accuracy.
• Read and interpret court information sheet in order to best instruct debtors/clients on what court has ordered them to pay.
• Handle revenue collections from more than one source.
• Balance and reconcile monies and prepare financial records.
• Make accurate arithmetic calculations.
• Coordinate several activities and meet critical deadlines.
• Organize and maintain accurate files and records.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Maintain attention to detail despite frequent interruptions.
• Communicate effectively and deal tactfully and courteously with the public and remain calm under stressful situations.

 
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.  A typical way to qualify is two years of experience as a bank teller within the last five years. 

APPLICATION/EXAMINATION 
Anyone may apply. Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term, or temporary position prior to the final filing date will receive five points added to their final passing score on this examination.

The examination process will consist of a Two-Part Screening (weight pass/fail) and a Panel Interview (weight 100%). 

The first part of the screening process will consist of a Written Examination. Those applicants who achieve a passing score on the Written Examination will advance to the second part of the screening. The second part of the screening will consist of a Review and Rating of the Application Packet, including a careful review of the responses to the supplemental questions. Those applicants who receive a passing score on the rating of the application packet will then be invited to the Panel Interview.

Depending on the number of applicants an application appraisal of education and experience may be used in place of other examinations or a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position.

The anticipated dates of the recruitment process are listed below.  Please make plans to be present for these opportunities. Applicants must participate at their own expense in these processes. Because of the logistics involved in facilitating this process, applicant requests for alternate test dates and times will not be granted.  Accommodations for special medical conditions will be considered on a case-by-case basis.  It is the applicants' responsibility to notify the County Human Resources Department at (650) 363-4303 if appointment notices for the written examination are not received five (5) working days prior to the event.

IMPORTANT:  Applications for this position will only be accepted online. If you are currently on the County's website, you may click the 'Apply Online' button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org to apply.

Responses to the supplemental questions must be submitted in addition to our regular employment application form.

RECRUITMENT SCHEDULE
Final Filing Date: Wednesday, August 22, 2018 at 11:59 pm PST
Written Examination (tentative): Saturday, September 8, 2018
Application Screening (tentative): Week of September 10
Panel Interviews (tentative): September 26 and/or 27, 2018
 

At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day. 
County of San Mateo is proud to be an Equal Opportunity Employer.

HR Analyst: Lucy Fung (080918) (Cash Management Specialist - E348)

The San Mateo County Sheriff's Office is seeking an analytical and collaborative Payroll & Personnel Services Specialist.

The Sheriff's Office employs over 800 dedicated staff committed to public service both in sworn and non-sworn positions.  In addition to processing payroll, the incumbent will on-board new employees, process employee transactions such as new hires, promotions, demotions, transfers and terminations, and all other human resources related transactions, process salary increases to include special allowances, conduct payroll audits, manage employee leaves and provide on-going training on timecard and the payroll system to department employees.    Duties are performed in a very fast paced, deadline driven collaborative environment and includes working with multiple budgets, locations and payroll earning codes.
 

The San Mateo County Sheriff's Office is seeking a dedicated team player and ambitious leader to join its Fiscal Services Bureau as a Senior Accountant.

The Sheriff's Office provides services to the community with commitment, integrity and compassion.  The Senior Accountant position offers an exceptional opportunity to be a part of an Office that is committed to public safety, ethics, equity and excellence in accountability.  

Under the direction of the Financial Services Manager, the incumbent will assign, direct, review and evaluate the work of professional and support staff while performing complex professional accounting duties, to include special projects, in support of the Fiscal Services Bureau. 

Applications are being accepted for the position of Part-time Hourly/Temporary Engineering Intern with the City of South San Francisco’s Public Works Department - Engineering Division.

APPLICATION DEADLINE: OPEN UNTIL FILLED.  IF INTERESTED, APPLY IMMEDIATELY AS RECRUITMENT MAY CLOSE AT ANY TIME.

SALARY:  $22.00/ hour

This part-time hourly/temporary Engineering Intern is a non-benefited position.

The City of South San Francisco is a fully independent and highly commercialized full-service city with an estimated population of 65,710 growing to 100,000 during business hours. City departments include: Police, Fire, Parks & Recreation, Public Works, Economic and Community Development, Information Technology, City Attorney, Library, Finance, Human Resources and Office of the City Manager.  The City has a Council-City Manager form of government with more than 400 full– and part-time employees.

THE POSITION

Under supervision, performs sub-professional engineering office work related to Public Works improvements; elementary field surveying; computer-aided drafting and design work; and related work as required.

EXAMPLES OF DUTIES

Performs a wide variety of responsible sub-professional engineering work; computes and posts simple engineering data; computer-aided drafting, design, and mapping; revises, reviews, files, and updates engineering plans and maps; assists field survey and traffic survey crews as needed.

MINIMUM QUALIFICATIONS

Knowledge of:  Basic engineering principles; drafting symbols used in construction work; basic engineering office equipment; modern personal computers and related computer software; principles and practical application of computer-aided drafting, design and mapping systems.

Ability to:  Learn the use of surveying equipment and techniques; learn basic construction inspection procedures; accurately make and verify mathematical computations; perform neat and accurate drafting; collect engineering field data, and make field notes; maintain accurate records; effectively operate computer-aided drafting, design, and mapping software; effectively use modern office software; prepare PowerPoint presentations; understand and carry out oral and written instructions; prepare response letters to the pubic; work flexible hours; perform customer service with the public and general contractors; and perform duties as assigned.

Experience:  None required.

Education:  Current student enrolled in a university/college with a major in civil engineering.  

License:  Possession of a valid Class “C” California Driver’s License.

APPLY ONLINE AND UPLOAD A COVER LETTER AND RESUME (required).  For additional information, please contact Patrick Caylao, Associate Civil Engineer – Engineering Division at patrick.caylao@ssf.net / (650) 829-6667.

City of South San Francisco, Public Works Department www.ssf.net EOE

This general announcement is subject to change. It does not constitute an express or implied contract.

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB PDF' BELOW

Qualified applicants are encouraged to apply immediately as this recruitment may close at any time but no earlier than September 9, 2018.

Date Posted:            August 13, 2018

Classification:          ACCOUNTANT
                                  Open and Promotional recruitment

Work Schedule:       8 hours per day; 5 days per week (Monday – Friday); 12 months per year
 

Salary Range:          Step A            Step B            Step C            Step D            Step E
(monthly)               starting            6 mos           18 mos          30 mos          42 mos
                                 $6,390            $6,709            $7,045           $7,396           $7,767

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $975.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $275.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Business Services Division; Internal Business Services Department;
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Friday, August 31, 2018     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under the direction of the Manager, Internal Business Services, perform a variety of professional-level accounting duties involved in the maintenance and reconciliation of a variety of accounts, funds, grants, and budgets.

Essential Job Functions:              

• Maintain and reconcile manual and automated financial records and files
• Review, audit, analyze, reconcile, and adjust designated budgets, funds, and accounts
• Process, audit, and assure accuracy of transactions; correct financial records as necessary
• Prepare or assist in the preparation of a variety of management financial and budgetary reports and statements mandated by local, State, and Federal agencies
• Provide technical assistance and consultation to administrators and with personnel from the County Office of Education and other agencies concerning assigned accounting functions
• Provide consultation to County Office of Education and partnering agency personnel regarding the financial status and reporting requirements for special funds, grants, and accounts
• Develop orientation and in-service programs regarding budget development, expenditure control, disbursement procedures, and other related fiscal matters
• Respond to inquiries, resolve issues and discrepancies, and provide technical information concerning related accounts, funds, budgets, transactions, coding, reports, laws, regulations, policies and procedures
• Determine trends in projected expenditures and revenues to assist in the budget development process
• Verify State apportionment calculations
• Prepare monthly revenue allocation reports; allocate costs to various budgets; generate journal transfers as appropriate; prepare reports of income and expenditures
• Assure mandated reports, records, and data are completed and submitted to appropriate agency or personnel according to established timelines

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:
EDUCATION:  Equivalent to a Bachelor's degree from an accredited college or university with major course work in accounting, business administration or a related field
EXPERIENCE:  Two (2) years of experience performing professional accounting duties including work with budgets and preparation of financial reports

Specialized Skills and Knowledge:     

• Knowledge of general accounting, budget and business functions of a County Office
• Knowledge of preparation, review and control of assigned accounts
• Ability to perform a variety of professional accounting duties in support of assigned accounts, funds, grants, and budgets
• Ability to review, audit, analyze, reconcile, and adjust accounts, funds, grants, and budgets
• Ability to maintain accurate financial and statistical records
• Knowledge of Generally Accepted Accounting Principles
• Ability to apply accounting principles and practices to a variety of complex accounting transactions and problems
• Ability to calculate, post, audit and adjust journal entries including income and expenditures
• Ability to process, audit and assure accuracy of a variety of transactions
• Ability to reconcile various fiscal documents/transactions to assure accurate fund accounting
• Ability to identify, research, investigate, and resolve financial issues, errors & discrepancies
• Knowledge of applicable laws, codes, regulations, policies and procedures
• Ability to interpret, apply and explain rules, regulations, policies and procedures
• Ability to follow procedures prescribed by manuals, office directives, grant requirements and directives, and Federal and State laws
• Knowledge of policies and objectives of assigned programs and activities
• Knowledge of principles of financial administration including budgeting and financial reporting
• Knowledge of budgeting practices regarding monitoring and control
• Knowledge of research and statistical evaluation techniques
• Ability to prepare clear and concise accounting reports
• Knowledge of operation of a computer and assigned software
• Ability to utilize a computer to input data, maintain automated records and generate reports
• Ability to operate standard office equipment including a computer and assigned software
• Knowledge of record retrieval and storage systems
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to establish and maintain effective working relationships

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Seeing to read a variety of materials
• Hearing and speaking to exchange information in person and on the telephone
• Dexterity of hands and fingers to operate a computer keyboard
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1.  A review of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2.  A written examination (anticipated date- September 13, 2018)
3.  An oral board examination (anticipated date- September 25, 2018)

Only the highest qualified candidates will be invited to attend the examinations.

NOTE:    Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission
 

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

The City of Belmont Parks & Recreation Department is recruiting for the position of Recreation Specialist I - Youth & Teen Services.
 

If you are an energetic candidate, who has proven abilities to engage the youth and teen population, and want to make a positive difference in their lives, this is the position for you!
 

As a Recreation Specialist I (Youth & Teen Services), you will: assist with the development and implementation of programs, activities and events; provide mentoring and guidance; marketing outreach efforts, oversee the Teen Homework Center/Teen Center; assist with homework, and track daily participation numbers.  

Start your next career at the City of Menlo Park in the Community Services Department Gymnastics program!

The City of Menlo Park is now accepting applications for the position of Water System Operator I.

A job description, including examples of typical job functions and qualifying knowledge, skills, and abilities, is available by clicking on the Job Description link.

PAYROLL SPECIALIST

Accounting and Customer Service Representative III (ACSR III)

Annual Salary

$66,996 — $82,224*

*3% increase scheduled for January 2019

Application Deadline:  5pm on Friday, August 24, 2018

THE POSITION

The City of San Bruno is recruiting for a Payroll Specialist / Accounting and Customer Service Representative III to join its Finance Department.  Under the direction of the Accounting Manager, the Payroll Specialist will prepare and maintain payroll functions for all city employees. This is a journey-level accounting position with job duties that include processing biweekly payroll (including taxes, deductions, and fringe benefits), performing quarterly and year-end payroll functions, and addressing questions regarding benefits and deductions related to labor contract provisions and other documents governing pay and benefits. Job duties may also include, but are not limited to, other technical accounting functions such as producing reports for management, supporting senior staff with complex accounting projects, and answering phone calls as needed. Payroll Specialists may exercise technical and functional supervision over customer service representatives, part-time, and/or temporary staff.

The ideal candidate will have a broad knowledge of municipal accounting as it relates to calculating and posting payroll, payroll systems, pay rates, taxes, payroll reporting, levies and garnishments, and collective bargaining agreements.  Designation as a Certified Payroll Professional (CPP) and previous experience in municipal accounting and/or payroll is a plus. This is a Fair Labor Standards Act (FLSA) non-exempt position.

MINIMUM QUALIFICATIONS

• Graduation from high school or equivalent plus possession of an Associate of Arts degree from an accredited college or equivalent with course work in accounting or closely related field
• Three (3) years as Accounting & Customer Services Representative II or five (5) years in a governmental or commercial accounting office environment with increasingly responsible experience in accounting and bookkeeping duties, including one year using computer spreadsheet and word processing applications
• Additional years of experience may be substituted for the education requirement on a year-for-year basis

SPECIAL REQUIREMENTS

• Possession of, and ability to maintain, a valid California driver’s license

NECESSARY KNOWLEDGE AND SKILLS

Applicants should possess knowledge of methods, practice and terminology used in municipal accounting; principles and practices of customer services work; basic business data processing principles and the use of word processing, financial software, and computer equipment; business arithmetic as applied to accounting and auditing office support functions; principles and practices of business correspondence and report writing; financial record keeping and bookkeeping practices and procedures; office practices and procedures, including filing and the operation of standard office equipment; and the ability to read, comprehend and interpret laws and regulations regarding governmental fiscal operations; analyze and interpret financial and accounting records and develop effective course of action; interact and interface with computer software and hardware vendors and/or technical support staff relating to effective operation of computer technologies; learn and effectively use accounting systems to store and retrieve data; examine, verify and prepare financial information; prepare clear and concise reports; recommend improvements in operations, procedures, or methods; work effectively, through tact and diplomacy, with those contacted in the course of work; communicate clearly and concisely, both orally, over the phone, and in writing; supervise subordinate employees effectively if so assigned; type, enter data on a 10-key calculator and computer terminal with high degree of accuracy; respond capably, politely and courteously to citizen inquiries and complaints; work effectively with employees and the public; plan and organize work to meet deadlines; analyze, prepare and maintain ledgers, journals and reports with accuracy; read and comprehend laws and regulations regarding governmental fiscal operations; and carry out general instructions.

EXCELLENT BENEFITS

• CalPERS retirement (2.7%@55 classic member or 2%@62 new member)
• 10-23 days vacation based on years of service
• 14.5 paid holidays annually
• Medical, dental and vision benefits provided with employee contribution
• Life insurance equal to one year’s annual salary
• Long term disability insurance provided at no cost to employee
• Matching deferred compensation contribution up to $300 annually
• Home loan assistance program
• Credit union membership
• Tuition reimbursement

APPLICATION PROCESS

Candidates are encouraged to read the entire job description prior to submitting an online application at CalOpps. After an initial screening of applications, candidates that best fit the needs of the Department will be invited to participate further in the recruitment process.  

Applications must be received by

5:00 p.m. on Friday, August 24, 2018

The City of San Bruno is an Equal Opportunity Employer (EOE) and as such does not discriminate on the basis of age, race, color, sex, gender, religion, ancestry, physical or mental disability, marital status, sexual orientation, national origin, or any other status protected by law, in its employment actions, decisions, policies and practices.  If you require special accommodations, please contact us to discuss your needs.