EXECUTIVE ASSISTANT (20687774)

Are you an organized, detail-oriented professional with a passion for providing administrative support in the C-Suite?  

Do you thrive in fast-paced environments where no two days are the same?

Join our team in this essential role where you’ll support the executives of the City Manager’s Office.

                                  POSITION DETAILS:

• Salary Range: $6,801.13 - $8,711.44 with Excellent Benefits
  • 3% Cost of Living Adjustment increase effective 7/3/26
• Regular, Full-Time position
• 9/80 work schedule with alternating Friday off

Under the direction of the City Manager, performs a wide variety of responsible, confidential, and complex administrative, technical, and secretarial duties for those in the City Manager’s Office; acts as a liaison with City departments, staff, outside agencies, and the public; and supports the efficient operation of the City Manager’s office.

Key Responsibilities:

• Provide Administrative support to the City Manager and Executive staff;  
• Handle sensitive and privileged material;
• Maintain the confidentiality of such material;
• Interact with the public, outside agencies, and City staff at all levels and on a variety of issues;
• Coordinate internal and external meetings as necessary;
• Coordinate travel to conferences and meetings;
• Prepare correspondence and/or presentations for meetings and various events;
• Coordinate purchase orders and requisitions, and manage timekeeping through the City’s Enterprise System;
• Serve as a member of the website maintenance and posting team; and
• Adhere to confidentiality standards and City policies regarding information security.

                           MINIMUM QUALIFICATIONS:

Education/Training:

• Equivalent to completion of the twelfth grade supplemented by specialized secretarial training. College-level coursework in business administration, computer science, or a related field is desirable.

Experience:

• Four years of increasingly responsible administrative and secretarial experience. Previous experience supporting C-level Executives preferred.

                                     JOB DESCRIPTION:

https://www.simivalley.org/home/showpublisheddocument/30845 

                                     WHY SIMI VALLEY?

Looking for a thriving community with amazing career opportunities and a high quality of life? Simi Valley has it all! From scenic landscapes to a welcoming atmosphere, it's the perfect place to live and work.

CLICK HERE to check out our exclusive video to see what makes Simi Valley so special—whether you're looking for a rewarding career or just an incredible place to call home, you won’t want to miss it!

                                     IDEAL CANDIDATE:

The ideal candidate will possess:

• A positive attitude.
• Demonstrated foresight in anticipating needs.
• The ability to analyze information and proactively identify solutions.
• The ability to work with diverse personalities while maintaining courtesy and tact.
• Strong attention to detail.
• The ability to prioritize tasks, manage time effectively, and meet deadlines.
• The aptness to handle sensitive information and maintain confidentiality.
• The ability to adapt to, and champion, change.

                                           BENEFITS:

We’re proud to offer a comprehensive and competitive benefits package that supports your health, financial well-being, and professional growth—because we believe taking care of our team is essential to serving our community.

Health & Wellness

• Medical Coverage: 100% City-paid premiums for most plans, including family coverage
• Dental & Vision: City contribution up to $100/month for dental (Delta Dental) and $19.80/month for vision (VSP)
  • Family coverage costs as low as $0–$31.10/month for dental and $2.66/month for vision, depending on plan
• Prescription Drug Plan: Access to major retail and mail-order options
• Flexible Spending Account (FSA): Pre-tax savings for health and dependent care expenses
• Employee Assistance Program (EAP): Up to 8 free confidential consultations for employees and household members

Retirement & Financial Planning

• CalPERS Pension:
  • 2% @ 55 formula for Classic members (single highest year final compensation)
  • 2% @ 62 formula for New members (three year average final compensation)
  • 4th Level Survivor Benefit included
• Deferred Compensation:
  • 401(k) and 457 plans with Roth options
  • City matches up to $200/month to 401(k)
• Retirement Health Savings:
  • $200/month City contribution for retiree medical reimbursement
• Note: The City does not participate in Social Security; no FICA deduction except Medicare hospital insurance

Paid Leave & Holidays

• Annual Leave (AL):
  • 5.6 weeks/year to start (vacation + sick combined)
  • Increases at 5 and 10 years of service
  • Cash-out option available after one year
• Holidays:
  • 11 paid holidays + 1 floating holiday annually

Professional Development

• Tuition Reimbursement:
  • Up to $1600/year

Insurance Coverage

• Life Insurance:
  • $101,000 employee coverage fully covered
  • $5,000 dependent coverage fully covered
• Optional AFLAC Plans:
  • Accident, cancer, hospital, and critical care coverage available

We also host a full calendar of employee appreciation events and activities to celebrate the incredible work our team does year-round.

This information is intended to give an overview of the benefits available to City employees. It is not intended to be a contract (expressed or implied), nor is it intended to otherwise create any legally enforceable obligations on the part of the City, its agents or its employees.

                               SPECIAL INSTRUCTIONS:

Click apply and attach a current resume! You only need to complete the boxes on the application marked with a star/asterisk (*) and the supplemental questionnaire. The most qualified candidates will be invited to the next steps in our hiring process.

This recruitment is reviewing applications on a rolling basis. Recruitment will close on December 29th, 2025 at 5pm or when 50 applications are received, whichever occurs first. First official review of applications after 2 weeks. Candidates who possess the best combination of qualifications will be invited by e-mail to the next steps in our process.

                             SELECTION PROCESS: 

• Applications will be evaluated based on education, training, and experience as it relates to the position.
• Testing may include written, oral panel interviews, and department-level interviews.
• Applicants seeking Veteran’s Preference must submit form DD214 with application.

*ALL OFFERS OF EMPLOYMENT ARE CONTINGENT UPON THE FOLLOWING:

• Passing a background investigation.
• Passing a pre-employment physical and/or drug screen, if applicable. 
• Providing (3) professional references, including (1) direct supervisor.
• Providing copies of degree(s), training certifications/licenses listed on application/resume
• 5-year Verification of employment 

                         REASONABLE ACCOMMODATION:

In compliance with the Americans with Disabilities Act, if you need special assistance in the selection process, please notify the Human Resources Division, in writing.

City of Simi Valley is an Equal Opportunity Employer Encouraging Workforce Diversity.