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Definition:  

Under the supervision of the Finance Manager, the Accounting Technician I/II will perform a variety of paraprofessional accounting duties including general accounting, payroll processing, accounts receivable, revenue collections, accounts payable and purchase order processing, treasury assistance, business licensing, month-end general ledger account reconciliations/journals, annual audit/budget support, account analysis, and related duties as assigned.   

Class Characteristics:  

Accounting Technician I –This is the entry-level class in the Accounting Technician classification series. This class is responsible for providing support for assigned finance or accounting functional area such as billing or fiscal transaction processing. Positions at this level are not expected to function with the same amount of knowledge or skill level as positions allocated to the II level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. As experience is gained, assignments become more varied and are performed with greater independence.   

Accounting Technician II - This is the journey-level class in the Accounting Technician classification series responsible for performing the full range of paraprofessional accounting tasks in assigned program areas. Incumbents are expected to work independently and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.  

Positions in the Accounting Technician class series are flexibly staffed and positions at the II level are normally filled by advancement from the I level; progression to the II level is subject to management approval and is dependent on the incumbent (i) performing the full range of duties assigned to the II level, and (ii) acquiring the knowledge, skills, and experience necessary to meet the minimum qualifications for the II level of the series.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.  

Ø Provides budget support such as: assistance with annual budget preparation and monthly financial reporting, capital project tracking and status reporting.   

Ø Assists in development of the Comprehensive Annual Financial Report (CAFR); Creation of annual audit support schedules.  

Ø Accounting and recordkeeping, preparing monthly and year-end General Ledger adjusting journal entries, prepare account reconciliations.   

Ø Revenue estimation   

Ø Audit support  

Ø Develop, monitor, input, and process records in the City’s payroll system; calculate and record payroll; review, verify, and audit payroll data; analyze payroll reports; extract data and provide information as requested.  

Ø Maintaining compliance with Local, State and Federal laws and regulations, PERS rules and regulations, and Memorandum of Understandings (MOUs)   

Ø Monitor City’s grant activities; communicate with various departments to ensure grant activities are in compliance; prepare reimbursement requests to granting agencies; reconcile various grants funds  

Ø Prepares a variety of financial reports for departmental use.  

Ø Prepares required payroll tax/benefit payments and filings.  

Ø Revenue tracking, collection and recording of revenues.   

Ø Processing of accounts receivable billings; monitoring daily receipts and bank activity; tracking and reconciling customer and trust deposits.   

Ø AP processing of City-wide vendor payments, maintaining vendor files and regulatory reporting, monitoring and processing of purchase orders.   

Ø Prepare of annual assessment filings, serving as a business license collection and record control point.  

Ø Maintains a petty cash fund for employee reimbursements.  

Ø Processes the renewal of all licenses on an annual basis, including generating renewal notices, receiving payments and following up by letters to obtain payment.   

Ø Maintenance of electronic and hard-copy archival models.  

Ø Prepares and issues purchase orders.  

Ø Operates computer, printer and other general office equipment.  

Ø Will be cross trained in a variety of accounting duties to ensure proper department coverage.   

Ø Will assist with supporting front counter operations.  

Ø Department filing.   

Ø Performs other duties as required.  

MINIMUM POSITION REQUIREMENTS:  

KNOWLEDGE OF:   

Basic governmental accounting practices, principles and procedures, general office work flow administration, sound business organization skills; finance terminology, payroll processing and reporting requirements, commonly used office and governmental accounting software products, government budgetary and financial audit structure and process, and methods and practices of financial record keeping and report preparation.  

ABILITY TO:   

Provide excellent internal and external customer service; Excel in and promote a teamwork-based environment involving cross training and collaboration; Effectively read, interpret and apply established internal rules, procedures and policies; Effectively communicate with diverse audiences in written and oral form; Effectively apply and use technology, including skilled use of business software systems; Track, collect, analyze and reconcile accounting data; Work cooperatively and effectively with the public, employees, agency officials and surrounding departments; Use initiative and sound judgment within established guidelines; Organize, prioritize and coordinate work activities; Maintain detailed and accurate financial records; Make arithmetic calculations with speed and accuracy; Operate standard office equipment; Develop effective working relationships with others and work with limited supervision.  

EXPERIENCE AND EDUCATION: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:  

MINIMUM REQUIREMENTS:  

Accounting Technician I-   

· Possession of a high school diploma or G.E.D. equivalent is required  

· Possession of a post-secondary degree in accounting or finance, or possession of a certificate in accounting proficiency, is desirable  

· Requires one year of progressively responsible accounting experience, including bookkeeping, complex numerical calculations and/or processing of financial data.  

· Possession of, or ability to obtain, a valid Class C California driver's license.  

Accounting Technician II-   

· Associates of Arts degree (AA) and three years of progressively responsible accounting experience, including bookkeeping, complex numerical calculations and/or processing of financial data.  

· AA degree may be substituted with two additional years of experience in an accounting clerical position with the City of Los Altos.  

· Possession of, or ability to obtain, a valid Class C California driver's license.  

· Similar or relevant work experience in the public sector  

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS: A well-rounded Accounting Technician who is motivated and team oriented. The person holding this position should demonstrate a high level of customer service standards with the community, customers, and departments. Proven knowledge and demonstrated work experience in the basic function of finance such as Accounts Payable, Accounts Receivable and Payroll. The ideal candidate is comfortable with change and can multi-task; is familiar with governmental organizational structure and public service oriented, has a willingness and capacity to learn other aspects of accounting and finance, and then put that new found knowledge into action.  

PHYSICAL DEMANDS:  

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Vision to read printed materials and a computer screen, and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.  

COMPENSATION & Benefits:  

The salary range for this position ranges from $64,760.80 up to $90,647.98 annually. Placement within the range will be DOE.
This is a full-time, non-exempt position represented by the Los Altos Municipal Employee Association.  

Accounting Technician I- $64,760.80-$ 78,717.16 DOE  

Accounting Technician II- $74, 576.32- $90,647.98 DOE 

The benefits package offered by the City includes:   

• Retirement: CalPERS retirement plan for Classic members is 2% @ 60 with employee paying a contribution of 7%. PEPRA employees participate on a 2.0% @ 62 plan, with employee paying 6.75% of the retirement contribution. Benefits based on highest three years of compensation. The City does not participate in Social Security.  
• Health Plans: Choice of HMO or PPO plans through CalPERS Health with most family plans covered at 100%. Employees who waive coverage may receive stipend of $350 per month.  
• Dental/Vision: City also offers a dental and vision reimbursement plan.  
• Flexible Spending Plan: Dependent care and health care reimbursement plan available  
• Deferred Compensation: Voluntary participation in either Nationwide or ICMA-RC  
• Holidays: 10 annual holidays, plus one floating holiday  
• Vacation: 10 days annually  
• Sick Leave: Allowance of 12 days annually  
• The City follows a Defined 9/80 schedule with offices closed every other Friday.   

APPLICATION PROCEDURE: A completed City application, cover letter and resume must be received online at the City's Website: https://www.losaltosca.gov/. The recruitment will remain open until the position is filled. 

RECRUITMENT PROCESS: The applicants most closely matching the City’s desired qualifications and organizational needs will be invited to participate in the interview process.  

Prior to hire, candidates will be required to successfully complete a pre-employment process, including reference checks and a complete background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

EQUAL OPPORTUNITY EMPLOYER  

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.  

LIMITATIONS AND DISCLAIMER  

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

The City of Hayward is excited to announce its recruitment for the position of Finance Technician. Under the supervision of the Finance Manager, the Finance Technician performs a variety of complex and specialized finance and administrative duties and functions as a liaison between the Finance Department, citizens, and other City departments.

DEADLINE TO APPLY: April 10, 2020

APPLICATION AND SELECTION PROCEDURE
To apply for this posting, please create an account profile with Government Jobs by clicking on the following link https://www.governmentjobs.com/Home/ApplicationGuide as your CalOpps profile information will not transfer automatically to Government Jobs.

Would you like to join the team that is on the rise in the County of San Mateo? Do you want to enhance your already-proven contract, budget, and performance management skills and elevate your career path to new heights?  If so, this unique opportunity is for you!

We are seeking a candidate for the position of Management Analyst/Associate Management Analyst to join our team. This position will support three amazing departments, Real Property, Procurement, and Revenue Services, providing fiscal support, performance management, contract management, and administrative support.

The Management Analysts will conduct research, provide complex analysis on critical issues, and evaluate program effectiveness within all three departments. Management Analysts play a key role in merging the County's vision of serving the community and providing superior customer service to our clients with the day-to-day management and operations of County programs and services.

THE THREE DEPARTMENTS
Real Property provides a wide range of real estate services to the County Manager's Office, the Board of Supervisors, and all County departments. The department operates under the County Manager's Office and oversees all County owned properties as well as all properties leased by the County for use by the various County departments. Responsibilities include the payment of rent and reconciliation of operating costs related to leasing. In addition to oversight of those responsibilities, the Management Analyst will assist with managing contracts with outside service providers, coordinating human resources issues, and assisting with budget projections and accountability.  

Procurement acts as the County's centralized purchasing for all County departments. This department is responsible for providing countywide procurement and contract services to ensure County departments obtain a maximum value for each dollar spent and maintain compliance with all relevant County, State, and Federal laws, ordinances, and policies.

Revenue Services supports outside agencies and departments within the County in their efforts to recover revenues by providing centralized collections services and serving our clients and customers with the utmost respect, compassion, and customer service in helping individuals clear their financial obligations.  Support to this department will include fiscal, budgeting, contracts, and administrative services.

There is currently one vacancy.  This is a full-time permanent position.  The position could be filled at the more experienced Management Analyst level, or at the first-level Associate Management Analyst level.
 
The salary range for the Management Analyst classification is $96,782 - $120,994 annually.
The salary range for the Associate Management Analyst classification is $83,637 - $104,541 annually.

The Ideal Candidate is:

• Knowledgeable of advanced principles and practices of public administration, fiscal management, and program management
• An effective collaborator who interacts well with diverse personalities, management, colleagues, and the public
• Knowledgeable in evaluating programs for effectiveness and providing recommendations for improvement
• A superior communicator who excels orally and in writing
• Experienced in preparing and monitoring budgets
• A politically astute, critical thinker and planner
• A tactful leader with excellent facilitation skills
• Able to analyze complex problems accurately, develop practical recommendations, and take appropriate action to resolve them
• Able to develop and persuasively communicate to diverse audiences an innovative vision and to motivate others to achieve that vision
• Open minded, creative, and comfortable with change
• Firm, fair, and a responsive consensus builder
• A quick learner who can work independently
• Self-motivated and a positive thinker
• Sincere, confident, and honest

QUALIFICATIONS

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

• The equivalent of a bachelor's degree from an accredited college or university in political science, business, or public administration or a related field plus two years of journey level analyst experience, or a master's degree from an accredited college or university in political science, business, or public administration or a related field plus one year of journey level analyst experience. 

Knowledge of/Experience with:

• Basic principles and practices of local government administration and organization
• Development or management of project or program budgets
• Principles of financial administration, including public budgeting and reporting
• Principles and practices of organizational analysis and management

 
Skill/Ability to:

• Learn the Federal, State, and local regulations and guidelines related to assigned duties
• Analyze a wide variety of moderate to complex administrative/operational problems and make effective operational and/or procedural recommendations
• Prepare clear and compelling staff reports and make presentations
• Use the County's budget and accounting systems to perform financial analysis and reporting at the department and countywide levels
• Provide instruction and guidance to departmental staff on budget development and management and collaborate effectively across departments to implement processes and resolve issues.
• Perform the full range of the assigned duties under minimal supervision

An offer to a candidate for Management Analyst or Associate Management Analyst will depend, in part, upon the level of prior budget experience.

The Office of Sustainability, committed to building a sustainable community that fulfills the needs of the present and the future, is seeking qualified candidates for the position of Financial Services Manager I. 

This is an amazing opportunity to join a team of hard-working, highly-committed, innovative, and engaged professionals who are making a major difference in enhancing and improving the quality of life for the residential and business communities that call San Mateo County home.

Formed in 2014 as a part of the County Manager's Office, the Office of Sustainability strives to improve the sustainability of the County's operations and the greater community through work in the areas of renewable energy and energy efficiency, resource conservation, alternative transportation, and greenhouse gas emission reductions. 

The Financial Services Manager I (FSM I) will be responsible for supervising and coordinating financial support functions primarily in the Office of Sustainability and may provide financial support throughout the County Manager's Office.  Reporting to the Principal Management Analyst, the FSM I will oversee the budget development and monitoring, as well as the financial and performance reporting for the Office of Sustainability; manage and report on grants awarded to the Office of Sustainability; and oversee the day-to-day accounting of the Office of Sustainability.  Additionally, the FSM I may be asked to assist with budget preparation for the County Manager's Office and the Board of Supervisors. 
 
Additional support functions may include payroll management, management analysis, research, program evaluation, and other related functions.
 
The FSM I will have supervisory responsibility for two Accountants and one Fiscal Office Specialist.

EXAMPLES OF DUTIES

Duties may include, but are not limited to the following:

• Organize, direct, and coordinate the financial services activities of the Office of Sustainability and assist with financial services activities for the County Manager's Office
• Supervise and coordinate a wide variety of financial and operational activities
• Direct department budget preparation providing justification on budget items and budget recommendations
• Maintain budgetary and fiscal controls; perform cost-benefit analyses; provide
  interdepartmental managers with forecasts of revenues and expenditures
• Maintain accounting and auditing controls and establish, balance, and reorganize records
• Participate in the administration, monitoring, and evaluation of departmental contracts
• Develop and supervise the maintenance of statistical reporting systems of the department; direct statistical research, cost analysis, and program evaluation, as necessary
• Conduct analysis or direct the automation of various fiscal and programming record keeping processes
• Design and recommend systems, procedures, forms, and instructions for departments
• Supervise payroll, accounting, property control, purchasing, revenue collections, research, and statistics, as needed
• Conduct studies and make recommendations regarding organization, program activities, and internal procedures
• Conduct or participate in negotiating contracts with outside vendors, consultants, or organizations; monitor and evaluate fiscal and legal liability of same
• Select, supervise, train, and evaluate professional, technical, and clerical personnel
• Perform related duties as assigned

QUALIFICATIONS

Knowledge of:

• Advanced principles and practices of accounting, research methods, and financial planning
• Basic principles and practices of County department operations and its administration and organization
• Advanced principles of financial administration, including public budgeting and reporting
• Principles of personnel training, supervision, and evaluation

Skill/Ability to:

• Coordinate activities with other departments, programs, and/or outside agencies
• Direct and participate in the analysis of a wide variety of moderate to complex
  administrative/operational problems and make effective operational and/or procedural recommendations
• Interpret departmental policies, guidelines, and procedures; develop recommendations for improvements, as necessary
• Supervise, evaluate, and train assigned personnel
• Communicate effectively both orally and in writing
• Perform complex mathematical and statistical calculations accurately
• Establish and maintain effective work relationships with those contacted in the performance of required duties

 
Education and Experience:
Any combination of education or experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain qualify is:

• Education: Equivalent to a bachelor's degree from an accredited college or university in accounting, auditing, economics, or business administration or other fields applicable to the responsibilities and abilities required by the position. 
• Experience: Three years of increasingly responsible experience performing a wide variety of financial duties in a large, complex public agency.

FINAL FILING DATE:                        Open Until Filled  First cut-off is Friday, March 20, 2020.       

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and full-time position of ERP Business Analyst II in the Finance Department.  The normal work schedule is Monday through Friday, 8:00 am –5:00 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

DEFINITION

To perform complex analytical, administrative, financial, and technical duties in support of implementation, administration, and operation of the Enterprise Resource Planning (ERP) system to improve and enhance business systems and applications; act as liaison between functional users and technical groups in the configuration, modification and testing of the ERP system to meet changing business requirements.

DISTINGUISHING CHARACTERISTICS

This is the journey level class within the ERP Business Analyst II series and is distinguished from the I level by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from assigned management or supervisory personnel. May exercise technical and functional supervision over lower level professional and direct supervision over technical and administrative support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Provide internal support on business processes and transactions including understanding integration between an ERP system and external systems ensuring issues resolution.
• Collaborate with Information Technology staff to identify and test quarterly patches, service requests and assess impacts to functionality, resolving issues and identifying solutions to the impacted areas through completion.
• Maintain and modify system table configurations in the various ERP modules, including, but not limited to Finance, Budget, Human Resources and Payroll to support on-going business needs.
• Design, develop, and modify custom reports using ERP tools as required by City Council, management, staff, external systems, and outside agencies.
• Lead and participate in projects to examine, define and modify business processes; serve as technical resource for the planning and execution of projects; plan and participate in business requirements gathering and hands on functional and technical testing of new or modified systems.
• Provide technical support to user groups and identify system enhancements, business process reengineering and recommend system changes to improve efficiencies across the City as a whole.
• Responsible for evaluation of business processes for inefficiencies and matching business needs with ERP System capabilities; recommend best practices and provide support in the building, development, testing of new functionality.
• Perform financial analyses and reconciliation and assist with general accounting duties including balancing financial transactions, assisting with reconfiguration, reporting, month end close, and year end close in performing data collection for the production of financial reports including regulatory and compliance reporting.
• Establish and enforce standards for all documentation of application changes and updates to configuration, process and procedures; update training content by working in conjunction with the business owners of the applicable modules; provide support and training to end users.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaints.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Modern office equipment and methods including use of computer applications in word processing, spreadsheet, database, and graphic presentation, including Microsoft Office suite.
• Automated accounting and information systems.
• Statistical research and analysis techniques.
• Data analysis and research methods.
• Reporting tools and practices.
• Principles of data management.
• Methods for financial recordkeeping and general ledger reconciliation.
• Principles and practices of generally accepted accounting and reporting activities
• Troubleshooting techniques as it relates to enterprise business applications.
• Principles and practices of project management.
• Principles and practices of business analysis including requirements analysis and solutions assessment.
• Methods and techniques for application development and integration.
• Principles of data retrieval and reporting.

Ability to:

• On a continuous basis, know and understand all aspects of the job. Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Learn applicable Federal, State and local laws, codes and regulations.
• Learn specialized business unit work processes.
• Apply accounting principles to the analysis of financial and accounting transactions and audit of financial records.
• Support all current and future system and/or process improvements for Finance, Human Resources, Payroll, and Budget.
• Use automated accounting and information systems.
• Research, analyze and resolve technical administrative issues.
• Analyze large and complex sets of data.
• Work with and maintain the confidentiality of information.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Independently perform professional duties in the analysis of accounting and financial business processes and maintenance and testing of enterprise application systems.
• Analyze, evaluate and integrate business and/or systems processes and procedures to improve current practices and develop effective solutions.

EXPERIENCE AND TRAINING

Experience:

Two years of professional experience performing duties similar to that of an ERP Business Analyst I with the City of Roseville (performing complex analytical, administrative, financial, and technical duties in support of implementation, administration, and operation of the Enterprise Resource Planning (ERP) system to improve and enhance business systems and applications; acting as liaison between functional users and technical groups in the configuration, modification and testing of the ERP system to meet changing business requirements).

AND

Training:

A Bachelor’s degree from an accredited college or university, preferably in business administration, computer science, finance, accounting, or a related field.

License or Certificate:

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of professional experience do you have performing complex analytical, administrative, financial, and technical duties in support of implementation, administration, and operation of an Enterprise Resource Planning (ERP) system to improve and enhance business systems and applications; acting as liaison between functional users and technical groups in the configuration, modification and testing of an ERP system to meet changing business requirements?

• Less than 2 years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5+ Years

4. Please describe your experience implementing and/or maintaining an ERP system.

5. Please identify the products and modules you worked on including any configuration experience.

6. What was the most complex project you worked on and what was your role?

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

Please note: This is a DISPATCHER II LATERAL OPPORTUNITY for those EXPERIENCED in PUBLIC SAFETY DISPATCH (911). ONLY those with PUBLIC SAFETY DISPATCH experience need apply.

THIS IS A CONTINUOUS RECRUITMENT

Experience:

· One year of public safety dispatch experience comparable to that of a Dispatcher I in the City of San Mateo. 

· Experience within the last three years is highly desirable.

· Completion of the California POST Basic Police Dispatch Academy is highly desirable.

· Bi-lingual skills are highly desirable.

Training:

· Equivalent to completion of the twelfth grade 

The San Mateo Dispatch Center is a division of the Police Department and dispatches for 118 officers in two agencies.  The San Mateo Dispatch team is known throughout the County for its professionalism and desire to serve the public.  San Mateo dispatchers handle in excess of 50,000 calls for service each year, 300,000 telephone calls, 40,000 9-1-1 calls, while also handling over 2 million radio transmissions.

The Department has implemented an on-line reporting system and is continually evaluating other progressive alternative reporting forms to optimize technology.  The Dispatch Center provides contract dispatch services to the City of Brisbane and is currently seeking to expand that role as a regional dispatch services provider.  With a new police building, the City of San Mateo’s dispatch center is  the County’s newest state-of-the-art dispatch center.

FINAL FILING DATE:                        Open Until Filled  First cut-off is Thursday, March 12, 2020.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the position of Accountant II in the Finance Department. The current opening is a limited term, benefitted and full-time position in the General Accounting division, but the list may be utilized to fill future regular and full-time vacancies for the duration of the list.  The term length for the current vacancy is not guaranteed but cannot exceed 36 months. The normal work schedule is Monday through Friday, 8:00 am –5:00 pm; a flex schedule may be available. 

DEFINITION

To perform a variety of professional accounting duties related to preparing financial statements, reviewing fiscal records, and monitoring financial transactions in accordance with prescribed accounting systems and generally accepted principles of accounting and auditing.

DISTINGUISHING CHARACTERISTICS

This is the journey level class within the Accountant series and is distinguished from the I level by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

• Receives direction from the Accounting Supervisor.
• May exercise technical and functional supervision over professional, technical, and support staff as appropriate.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Participate in the posting, balancing and reconciliation of the general ledger and subsidiary accounts; review and post all utility billing journal entries and reconcile related revenue; analyze and review accrued/deferred assets and liabilities.
• Assist in the preparation, analysis and review of estimated revenues, reimbursements, expenditures, fund balances or other proprietary and budgetary accounts.
• Maintain and update records for the City’s fixed assets in accordance with Governmental Accounting Standards Board (GASB) valuation, quality assessment, and reporting requirements.
• Process and monitor State and Federal grants; coordinate the Single Audit with City’s independent auditors; maintain records of grant-related financial transactions; update and administer the City’s grant policy.
• Assist in the preparation of annual financial reports including but not limited to prepare graphics and statistical data for the City’s Comprehensive Annual Financial Report (CAFR) and other financial reports; review, reconcile, and prepare notes to the financial statements, audit spreadsheets, reports and journal entries; coordinate audits with external auditors and other governmental agencies.
• Examine accounting transactions to ensure accuracy; correct financial records as necessary; analyze, verify, and prepare various financial reports and statements; assist in monitoring various accounts and verify availability of funds and accurate coding and classification of revenues and expenditures; research and analyze transactions to resolve problems.
• Monitor, reconcile, and oversee the petty cash program including maintaining appropriate forms with the appropriate custodian information and performing petty cash counts.
• Assist in processing and monitoring transfers and interfund loans between City funds.
• Recommend or implement changes in accounting systems and procedures; participate in operating a variety of automated office and computerized financial information systems and test various budgetary accounting programs.
• Answer questions and provide information to the public and City departments; research requested information and make recommendations appropriate to resolving inquiries and/or complaints.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of generally accepted accounting practices including generally accepted accounting principles, governmental accounting standards board standards, and grant guidelines.
• Modern office equipment and methods including use of computer applications in word processing, spreadsheet, database, and graphic presentation.
• Principles and practices of governmental accounting, auditing, and financial reporting including generally accepted accounting principles, governmental accounting standards board standards, and grant guidelines.
• Pertinent local, State and Federal laws, rules and regulations, especially as related to accounting, auditing, and grants.

Ability to:

• Learn to apply accounting principles to accounting transactions and financial reports.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze financial data, workpapers, reports and special projects; identify and interpret technical and numerical information; observe and problem-solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Learn to use automated financial management systems.
• Learn governmental accounting principles and practices, including fund accounting.
• Learn applicable local, State, and Federal laws, rules and regulations, especially as related to accounting and auditing.
• Examine and verify a wide variety of financial documents and reports.
• Prepare a variety of financial statements, reports, and analyses.
• Use a variety of personal computer applications in word processing, spreadsheet, database, and graphic presentation.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Independently apply accounting principles accounting transactions and financial reports.
• On a continuous basis, know and understand all aspects of the job; analyze financial data, workpapers, reports and special projects; identify and interpret technical and numerical information; observe and problem-solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Use automated office and computerized financial information systems.
• Monitor accounting activities relative to compliance with local, State, and Federal requirements and professional standards.
• Assist in the review and implementation of new Governmental Accounting Standard Boards Standards.
• Understand and ensure proper governmental accounting principles and practices, including fund accounting.
• Review and ensure compliance with applicable local, State, and Federal laws, rules and regulations, especially as related to accounting and auditing.

Experience and Training

Experience:

Two years of professional experience performing duties similar to that of an Accountant I with the City of Roseville (performing a variety of professional accounting duties related to preparing financial statements, reviewing fiscal records, and monitoring financial transactions in accordance with prescribed accounting systems and generally accepted principles of accounting and auditing).

AND

Training:

A Bachelor’s degree from an accredited college or university, preferably in accounting, finance or a related field.

License or Certificate

• Possession of a valid California driver’s license by date of appointment.
• Possession of an active Certified Public Accountant (CPA) license is desirable.

SUPPLEMENTAL QUESTIONNAIRE

1.  Your response to questions 3-4, the applicant’s experience and training, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No
   

2.  Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones.
 

3.  Do you possess a California Certified Public Accountant license (if yes, please attach a copy to your application in the space provided)?

• Yes
• No

4.  How many years of experience do you have of governmental accounting or auditing?

• Less than 2 years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5+ Years
   

5.  Please describe your experience with governmental accounting or auditing.
 

6.  Please describe your experience analyzing, monitoring, and reconciling general ledger and project ledger activity.

7.  Please describe your experience preparing complex journal entries.

8.  Please describe your experience in preparing audit schedules and/or CAFR disclosures and tables.
 
 

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and training will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

AFTER SCHOOL COMMUNITY SERVICES ASSISTANT (ASCSA) I & III

ASCSA I: $13.39 - $16.28/hr.

ASCSA III: $15.91 - $19.34/hr.

Multiple Positions Open (part-time, at-will, no benefits)

Also hiring Substitute ASCSA I staff available a minimum of 3 days a week.

DEFINITION: Under supervision, staff will perform duties in our After School Program consisting of an educational, enrichment and recreational environment. Work schedule will NOT exceed 28 hours per week; schedule is generally 11am – 6pm (varies from site to site), Monday through Friday and may include evenings, weekends, and holidays.

Qualified applicants will be invited to test or asked to provide official documentation to verify they meet the educational requirements.

DESIRED EXPERIENCE FOR ASCSA I:

• A minimum of six (6) months organized recreation, school aged child care, or teaching.
• Ability to successfully lead a group of 20 or more students in both an educational and recreational setting.
• Knowledge of positive behavior guidance techniques and the ability to use them appropriately.
• Ability to create a fun and engaging educational environment for elementary and middle school aged youth.

DESIRED EXPERIENCE FOR ASCSA III (SITE LEAD) POSITION:

• A minimum of two (2) years of increasingly responsible experience in education, school aged recreational programming or a closely related field including supervisory experience.
• Ability to successfully lead a program with up to 5 additional staff members and up to 100 youth in attendance daily; Knowledge of after school program best practices and ability to implement them appropriately.
• Ability to build relationships and communicate effectively with school site personnel, staff, participants, and parents regarding program policies and procedures.

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Work with students in reading, spelling, mathematics, and other subjects, assist with computer skills: Assist in supervising and organizing recreation activities; distribute, monitor, and maintain equipment/supplies.
• Assist in monitoring program compliance with laws, rules, and regulations; Supervise children/participants at park site or facility; lead group activities; Recommend and/or assist in the implementation of goals and objectives; implement policies and procedures.
• Provide information and referrals to program participants, school officials and community groups regarding program being offered; operate a computer and related software; communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged standing, sitting, walking on level or unleveled and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. Incumbents may be required to lift, carry and/or push objects weighing 25 pounds or more. This position requires near and far vision for reading written documents and in the observation of participants during activities. Acute hearing is also required in providing customer service to public and /or assistance in facility, classroom, or outdoors.

EXPERIENCE AND TRAINING:  In addition to the required minimum experience, all positions must have knowledge of teaching curriculum or learning based programs.  EDUCATION: Completion of 12th grade or equivalent; ALSO 2 or 4 year degree from an accredited college OR completion of two (2) years of higher education (48 semester/72 quarter units) OR completion of FUSD Paraprofessional testing.

LICENSES AND/OR CERTIFICATIONS: Possession of, or ability to obtain CPR and basic first aid certifications within sixty (60) days of hire are required. A valid CA driver’s license may be required for certain positions. Candidates must be age 18 or older.

Please submit applications at the link below:

https://www.governmentjobs.com/careers/milpitas/

The City of Redwood City Invites Applications for:

Account Clerk I/II

#20A-17

The City of Redwood City seeks an energetic, self-motivated person to fill the full-time position of Account Clerk I/II for the Administrative Services Department, Revenue Services Division.  This is an excellent opportunity to join the public finance profession and learn this industry from the ground floor!  A passion to succeed, excellent customer service skills, and attention to detail are sought after attributes.

Account Clerk I: This is the entry level class in the Account Clerk series and is distinguished from the II level by the inability to perform the full range of duties assigned to the Account Clerk II class. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job skills.

Account Clerk II: This is the journey level class in the Account Clerk series and is distinguished from the I level by the ability to perform the full range of duties as assigned with only occasional instruction or assistance. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. The Account Clerk II class is distinguished from the Accounting Technician I class in that more complex and specialized duties and responsibilities are assigned to the Accounting Technician I.

Typical tasks include, but are not limited to:

• A variety of customer service, entering, reviewing and processing payments.
• Processing utility bills.
• Receiving and coding payments.
• Preparing or verifying bank deposits.
• Entering billing adjustments.
• Handling a cash drawer.
• Analyzing balance sheet accounts.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Education & Experience

Account Clerk I:

Equivalent to completion of the twelfth grade supplemented by business accounting courses. One year in a general clerical or accounting clerical position.

Account Clerk II:

Equivalent to completion of the twelfth grade supplemented by specialized training in accounting and fiscal processes. Two years responsible experience in the maintenance of financial, fiscal, and related statistical records.  Direct public contact experience is desirable.

Knowledge of:

• Principles and strategies of effective customer service.
• Principles and practices of financial record keeping.
• Basic accounting principles.
• Modern office procedures and equipment, including computer-based accounting systems.
• Use of equipment such as scanners, calculators and personal computers, including related software such as MS Word and MS Excel.

Ability to:

• Understand and interpret principles, laws and procedures involved in fiscal record keeping and accounting functions.
• Prepare financial reports and maintain ledgers and journals.
• Analyze data and draw sound conclusions.
• Reconcile bank statements.
• Communicate clearly and concisely both orally and in writing.
• Use a computer-based accounting system.
• Operate a 10-key calculator by touch.
• Follow verbal and written instructions.
• Work in a team-based environment.
• Work effectively with the public.
• Handle cash transactions accurately.
• Analyze data and draw sound conclusions.
• Reconcile bank statements.
• Speak fluently in both English and Spanish (highly desired).

Selection Process

Oral Board Interview Tentatively scheduled for Friday, April 17, 2020

All applications, including supplemental questionnaire, will be reviewed for neatness, accuracy, completion, relevant education, experience, training and other job related qualifications. Those who best meet the stated qualifications and requirements for the position will be invited to participate in the testing process, which will consist of an oral board interview.

Candidates with a disability, which may require special assistance in any phase of the application or selection process, should advise the Human Resources Division upon submittal of application.

CITY VALUES

Our Core Purpose:  Build a Great Community Together

     The values that guide us are:

• EXCELLENCE: Passion to do our best in each moment.
• INTEGRITY: Do the right thing, not the easy thing.
• SERVICE: We care and it makes a difference.
• CREATIVITY: Freedom to imagine and courage to act.