DESCRIPTION/RESPONSIBILITIES:
The City Manager’s Office is seeking a motivated and experienced individual to join the City Manager's Budget Office. The Senior Executive Analyst position will be responsible for 1) a complex operating and/or capital budgetary analysis assignment(s) for a City Service Area and City department(s), including budget development, analysis of revenue and expenditure projections, and coordination and presentation of budget information; 2) support to the Budget Director, City Manager, Assistant City Manager, and Deputy City Managers with professional analytical and administrative work of considerable difficulty, including financial analysis, policy research and report writing, and/or 3) City-wide performance measure coordination and oversight. The position will also assist or be a section lead in the preparation of the City's annual Operating and Capital Budgets, Fees and Charges Report, Annual Report, Mid-Year Budget Review, Five-Year Forecast, and Monthly Financial Reports. This position may supervise Analysts and/or support staff as assigned. This position will be expected to work a significant number of additional hours, both weeknights and weekends, several times during the year for the preparation and release of several key budget documents.
This recruitment is intended to fill one Senior Executive Analyst position, however, this recruitment may be used to fill other positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
REQUIRED SKILLS:
Minimum Qualifications
1. Education: Completion of a Bachelor's Degree from an accredited college or university in public administration, business administration or related field. A Master's Degree is preferred, and can be substituted for a portion of the required experience.
2. Experience: Four (4) years of professional level analytic and/or administrative experience.
3. Employment Eligibility: Federal law requires all employees to provide verification of their ability to work in this country. Please be informed that the City of San Jose will not sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.
Competencies
The ideal candidate will possess the following competencies, as demonstrated from past and current employment history.
Job Expertise
* Knowledge of theory, principles, practices and techniques of public business, fiscal, and personnel administration;
* Knowledge of City of San Jose's policies and procedures, including very complex laws, regulations, rules and practices pertaining to the City's administrative processes;
* Ability to develop, implement and administer operating and/or capital budgets, including performance measures;
Communication Skills
* Communicates and listens effectively and responds in a timely, effective, positive and respectful manner; written reports and correspondence are accurate, complete; well organized, legible, concise, neat, and in proper grammatical form.
Initiative
* Exhibits resourceful behaviors toward meeting objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges.
Analytical Thinking
* Approaches a situation or problem by defining the issue; identifies a set of features, parameters, or considerations to take into account, collects and analyzes data, uses logic and intuition to arrive at conclusions and recommendations.
Strategic Thinking
* Formulates strategies that are achievable, cost-effective, and address organization goals by themselves or in coordination with other strategies.
Leadership
* Leads by example, serves as appropriate role model; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment.
Team Work & Interpersonal Skills
* Demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers, supervisors, consultants, and contractors.
Selection Process
The selection process will consist of an evaluation of the applicant's training and experience based on the application, resume and responses to the Job Specific Questions. You must answer all job-specific questions and complete the Education/Work History section of the application in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.
Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.
You will be prompted to answer the following job-specific questions during the online application process:
1. Do you have experience working in local government(s) that includes working with Executive Management, governmental bodies and/or City Councils, and the community? Please describe your experience working in local governments(s), including your level of experience working with Executive Management, government bodies and/or City Councils, and the community.
2. Do you have budget development and fiscal management experience with a municipal or other government unit? If yes, please briefly describe. If you do not have governmental budget and fiscal management experience, please describe your transferable skills and experience with equivalent details. Your response should include the following: 1) the number of year’s experience you have in budget and fiscal management including the size of budgets managed, number of appropriations and other relevant information; 2) Capital and/or operating budget preparation (base, proposed, and adopted budgets) at program and detail level; 3) Expenditure monitoring and projection; 4) Familiarity and/or experience with accounting systems used to track revenues, expenditures and fund balances.
3. Do you have experience with report preparation of a project that you have recently completed? If yes, please describe a major report or project that you have recently completed. If the project or report included the analysis of data, describe how you have retrieved the data and what tools you used to analyze the data, how the information was used in the report, and your specific role in the report preparation.
4. Do you have experience coordinating with stakeholders who do not report directly to you? If so, please describe an assignment that you were given which required a quick turnaround and coordination with key stakeholders who did not report to you. What was your role? What was the desired outcome? What would you do differently if the actual outcome differed from the desired one? In addition, identify what you think are the most critical factors in building trust and respect with stakeholders?
5. Do you have experience with direct and/or indirect employee supervision, including the approaches used to train, motivate, and inspire staff, while ensuring strong staff work products and customer service levels? Describe your experience with direct and/or indirect employee supervision, including the approaches used to train, motivate and inspire staff, while ensuring strong staff work products and customer service levels.
