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The County of San Mateo's Information Services Department is seeking
a creative and highly motivated individual for the position of 
Executive Secretary – Confidential.

The Executive Secretary plays a key role in the department, and will perform varied, complex and often confidential secretarial and office administrative support tasks in support of the Chief Information officer (CIO)/Director and other associated management, supervisory and professional staff.   

What will help you succeed in this position:

• Passion for public service and Commitment to our values. Not only are we are a trusted technology partner for all County departments, but we are also committed to government transparency and working with residents to ensure everyone receive the highest quality service possible. Your interest in local government and in helping our partners and underserved community will enable you to thrive in this role.
• A love of Technology and Writing. You will be writing, editing, and proofreading a wide variety of documents, including crafting the department's newsletter and creating  dynamic and engaging content for presentations. You must be tech savvy and comfortable with writing, editing, and tight deadlines.
• Extraordinary organizational and interpersonal skills. As a key partner to the CIO's office, you will be instrumental to the success and efficiency of the department. Exceptional organizational skills and a positive attitude are must-have's as is being flexible, adaptive, and responsive in a fast-paced and engaging team environment.

Examples Of Duties: 
Duties may include, but are not limited to, the following:

• Provide support to the CIO/Director with calendaring, agendas, rosters and minutes for various committees. 
• Schedule, set up, and clerk internal and committee meetings. 
• Create newsletter and dynamic presentations for high-level technology conferences and speaking engagements for the CIO/Director, including innovative information and graphical content.
• Receive and screen visitors and telephone calls; provide information and resolve complaints which regularly require the use of judgment and the interpretation and application of policies and procedures. 
• Research and compile a variety of informational or statistical material from sources both inside and outside the office; summarize such information as necessary. 
• Type drafts and a wide variety of finished documents from stenographic notes, brief instructions, or printed materials; may use word processing equipment and input or retrieve data and prepare reports from an on-line or personal computer system. 
• Compile and process confidential materials related to labor and employee relations. 
• Initiate correspondence independently for signature by appropriate management staff; review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage. 
• Organize and maintain various administrative, reference, and follow-up files; purge files as required. 
• Organize meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings and prepare minutes, or may represent the manager at such meetings. 
• Relieve director and managers of certain administrative matters by following up on projects, transmitting information, and keeping informed of department activities. 
• Make appointments and maintain a calendar; schedule and arrange for meetings and make travel arrangements. 
• Review expense claims for accuracy and required backup materials. 
• Sort mail and obtain related backup materials. 
• Assist with the development and analysis of data; may prepare or maintain statistical information. 
• Organize own work, set priorities and meet critical deadlines; ensure that such deadlines are met by other staff. 
• Manage the workflow of agency reports to the Board of Supervisors. 
• Provide backup support for other administrative support staff and front desk reception.
• Perform related duties as assigned.

QUALIFICATIONS 
Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is two years of secretarial experience which has included providing office and administrative support to management staff.

Knowledge of: Office administrative and secretarial practices and procedures, such as business letter writing and the operation of common office equipment, including a word processor and personal or on-line computer; basic organization and function of public agencies, including the role of an elected Board of Supervisors and appointed boards and commissions; record keeping, report preparation, filing methods and records management techniques; correct English usage, including spelling, grammar, punctuation, and vocabulary; standard business arithmetic, including percentages and decimals; basic supervisory principles and practices; and basic budgeting principles and practices.

Skill/Ability to:  Provide varied, responsible, and often confidential secretarial and office administrative assistance to high-level management and other associated supervisory and professional staff; plan, direct and review the work of assigned staff, and instruct staff in work procedures; interpret, apply and explain complex policies and procedures using tact, discretion, initiative and independent judgment within established guidelines; analyze and resolve office administrative situations and problems; research, compile, and summarize a variety of informational materials; compose correspondence independently or from brief instructions; establish and maintain effective working relationships; and organize work, set priorities, meet critical deadlines, and follow up on assignments with a minimum of direction.

APPLICATION/EXAMINATION 
Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. 

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. 

The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening (weight: pass/fail) will be invited to a panel interview (weight: 100%), which may include a written or computer exercise. Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. 

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button above. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

~ TENTATIVE RECRUITMENT SCHEDULE ~
Final Filing Date:  April 2, 2019 
Application Screening:  April 4, 2019
Combined Civil Service and Departmental Panel Interviews: April 17 and/or 18, 2019

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer.
 

HR Analyst: Lucy Fung (032019) (Executive Secretary-Confidential – E476)

City of San Mateo/Aquatics Program

SUMMER 2019

PER DIEM LIFEGUARD / SWIM INSTRUCTOR 

Rate of Pay:  $16.16/hour with Lifesaving Certification

$16.95/hour with Lifesaving and WSI Certifications

Closing Date: April 29, 2019 @ 5:00 P.M. OR the first 100 applications received, whichever occurs first.

Qualifications:

Must be at least 15 years old and have the ability to obtain a work permit, if under the age of 18.  Applicants must have completed and passed the Lifeguard Training class that includes CPR, FPR, and AED by June 1, 2019. WSI (water safety instructor) is highly recommended. 

Interviews:

Interviews will be held in April.

Schedule:

In-Service Training:                June 8 (new hires only), June 10 – June 14   

Summer Session:                    June 15 – September 2

Weekly In-Service:                 Every Friday from June 21 – August 9, 10:00am-12:00pm

Daily Hours: (scheduled shifts during these hours)

                        M-F     9:45am-8:15pm

                        S/S       9:45am-5:15pm

Lifeguard Job Responsibilities:

• The primary responsibility of a lifeguard is to protect lives by using his or her skills to prevent injury among patrons.  This duty does not only include rescuing drowning victims or administering CPR and first aid.  Being alert and proactive also helps to prevent dangerous situations from ever occurring in the first place.
• Enforcing the rules fairly and consistently is a close second major duty and could even be considered to be a part of patron surveillance.  Help the patrons to keep themselves safe by monitoring and putting an end to dangerous behaviors.  These can include running on slippery surfaces or roughhousing around the pool area.
• Maintenance and cleaning tasks are also part of the lifeguard duties.  These can include monitoring chemical levels in the pool, picking up trash and organizing equipment, or inspecting the facility for unsafe conditions.

Swim Instructor Job Responsibilities:

• The swim instructor is responsible for instructing all swim lesson participants
• This position is also responsible for the safety of the participant in their own class
• Work hours as scheduled which includes beginning and ending class on time; remaining after class to answer participant and/or parent questions as needed, and clean up supplies.
• Instructs and evaluates students participating in swim lessons
• Submits completed report cards, skills sheets and attendance information on time 

How to Apply: 

Submit an official City of San Mateo application by April 29, 2019   on-line on CalOpps.org

or

Submit an official City of San Mateo application by April 29, 2019, to the San Mateo Senior Center  2645 Alameda de las Pulgas, San Mateo, CA 94403

Closing Date: April 29, 2019 @ 5:00 P.M. OR the first 100 applications received, whichever occurs first.

For additional information:  Contact Carolyn Shavel at 650 522-7495 or by email at:  shavel@cityofsanmateo.org

Fine Print

Prior to hire, candidates will be required to successfully complete a pre-employment process, including a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment.

The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, gender, age, religion, ancestry, physical or mental disability, sexual preference, marital status or national origin. It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of San Mateo is an Equal Opportunity Employer (EOE).

The City of Brisbane is currently recruiting certified Head Lifeguards for our beautiful year-round outdoor aquatic facility.  The Head Lifeguard oversees the daily operations of the swim center by assisting in the planning, direction, leadership and staffing of swim center programs, performing a variety of lifeguard tasks, clerical duties, and assisting with aquatic and recreational citywide special events.  A full job description is available at www.calopp.org

QUALIFICATIONS:

Education:  Equivalent to graduation from high school. 

Experience: Minimum of two (2) years/seasons of experience as a Lifeguard or Swim Instructor.  Previous supervisory experience is desirable.

Licenses/Certificates: Lifeguard Training, Water Safety Instructor (WSI), First Aid and Safety, Cardiopulmonary Resuscitation for the Profession Rescuer and Oxygen Administration certification are required.

Knowledge of: principles, methods, and practices for organized aquatic and recreation programs; scheduling techniques for swim programs and use of recreation facilities; principles of effective supervision; psychology as it relates to the instruction of children and adults; standard office practices and procedures and the use of standard office equipment; techniques for effectively dealing with the public, both in person and over the telephone; rules and regulations applicable to swim center facilities; water filtration and chemistry.

Skill in: planning, organizing, directing and supervising swim center programs and staff; effectively supervising personnel; applying effective instruction techniques; performing standard office clerical work and basic accounting; interpreting and implementing policies and procedures; counting money; learning and adapting to changing priorities and multiple demands; effectively communicating; displaying outstanding customer service skills by providing information and assistance to customers in an effective manner; and effectively handling problems associated with the mechanical operation of the pool.

Physical Demands: The mobility to perform water rescues and swim instruction, and to work in a standard office setting and to use standard office equipment; vision to see swimming pool and surrounding area, including underwater, and vision to read printed materials and computer screen; and hearing and speech to communicate in person and over the telephone.

SALARY AND HOURS:

$18.45 - $19.37 - $20.34 - $21.36 - $22.42 per hour.  Part-time position paid sick leave benefit available. Initial appointments are generally made at the first step of this five-step scale.  Hours will range from 15-27 hours per week.  Candidates that make the eligibility list may be selected for various shifts as needed throughout the year.  Must be able to work flexible hours, including evenings, weekends, and holidays throughout the entire year.

APPLICATION PROCESS:

Interested candidates must submit a completed on-line employment application along with a current copy of their non-expired certifications to www.calopps.org/city-of-brisbane.  Resumes in lieu of a completed application will not be accepted.  Applications must be received by Monday, April 8, 2019, at 5:00 PM. Postmarks and faxes will not be accepted. 

SELECTION PROCESS:

Applications will be screened and those applicants who possess the minimum qualifications will be invited to an oral interview with the Aquatics Recreation Coordinator.  A passing score of 70% is required to make the eligibility list.    Recommendations for appointment from this list will be made to the Administrative Services Director, who will make the final decision.  Depending on the number of applicants, this process may be altered. Prior to appointment, a background check, including fingerprinting for submission to the Department of Justice must be completed, as well as TB screening.

The City of Brisbane is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies, and practices. The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  This job announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The City of Burlingame is accepting applications for the position of Administrative Assistant II.

The City of Burlingame is seeking an energetic, highly organized, flexible, and service-oriented individual to join our Police department as an Administrative Assistant II.  Under the general supervision of the Police Chief, incumbents perform a variety of highly responsible, confidential and complex secretarial and general clerical duties in support of the Police Chief and appropriate staff.  Primary responsibilities include relieving the Police Chief of substantial administrative detail; dealing with sensitive, confidential and technical subject matter; and using secretarial skills with a high level of competency.

This recruitment will close Sunday April 14, 2019 at 11:59 PM or upon receipt of the first 100 applications.

ESSENTIAL FUNCTIONS:

• Perform a wide variety of complex, responsible, and confidential duties for the Police Chief.
• Prepare a variety of correspondence, reports and other material from notes, rough drafts, handwritten material or other source; independently composes correspondence.
• Provide information and assistance to a variety of interested parties, which are frequently of a confidential, sensitive, or technical nature; screen telephone calls and visitors, referring them to the appropriate person or agency.
• Interpret city policies, procedures, laws and regulations in response to inquiries and complaints; resolve citizen concerns and complaints; refer inquiries, as appropriate.
• Compile data for inclusion in reports and other documents for use by other departmental staff; maintain complex department records, including confidential personnel and fiscal matters.  Maintain manuals and update resource materials.
• Receive monies and record payments as appropriate, and may prepare summaries of transactions.
• Maintain a variety of support functions or systems such as files and supplies.
• May serve as secretary to Commissions or Boards, which includes preparation and distribution of agendas and related material; the taking and preparing minutes for public record and appropriate legally required follow-up to commission actions and other legal requirements.
• Maintain complex department records concerning personnel and fiscal matters, which include training activities and compliance with various regulations; attendance and time-off records; balancing monies collected by the department; and processing of all accounts payable and receivable.
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor expenditures.
• Plan, prioritize, assign, supervise and review the work of staff involved in assigned activities. Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
• Evaluate operations and activities of assigned responsibilities; recommend organizational or procedural improvements and modifications affecting support activities; prepare various reports on operations and activities.
• Make travel arrangements, maintain appointment schedules and calendars, and arrange meetings, conferences, and civic functions; maintain calendar for use of the public facilities.
• May oversee building or facility maintenance

QUALIFICATIONS:  (The following are minimal qualifications necessary for this classification)
Education and Experience:
Sufficient education and experience to satisfactorily perform the duties of this classification. A typical qualifying background would be at least completion of a two-year post high school business or secretarial school, plus at least five years of increasingly responsible secretarial and clerical experience, including some experience in office management.

KNOWLEDGE/ABILITIES/SKILLS:  (The following a sample necessary for this position)
Knowledge of principles of office management, functions and organization of municipal government in general and the operating department in particular; basic mathematics, correspondence forms, correct punctuation, spelling, grammar and vocabulary; comprehensive records retention systems.

Ability to effectively manage office clerical functions; acquire a thorough knowledge of department and City functions, procedures and policies; work independently and make decision on work priorities and procedural matters with only limited direction received; maintain confidentiality and exercise sound judgment in dealing with sensitive issues; maintain accurate and complete records; work cooperatively with other departments, city officials and outside agencies; work extended or irregular hours.

Skills  to operate a variety of office equipment with speed and accuracy, including computer software programs such as Word, WordPerfect, Excel, PowerPoint, Front Page and Outlook. Type at a speed necessary for successful job performance.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Ability to sit for long periods of time at a desk; stand and walk for moderate periods of time and crouch/stoop/squat occasionally.  Ability to hear phones and normal conversations; speak, read and write correct English; receive and follow instructions; and remain calm during difficult situations.

DEFINITION: To perform a wide variety of responsible clerical and secretarial work in support of assigned mid-management and supervisory staff; to type and proofread a variety of documents and correspondence; to provide information and assistance to the public regarding applicable policies and procedures; and to perform a variety of secretarial tasks relative to assigned area of responsibility.

DISTINGUISHING FEATURES: This is the advanced journey level class in the Office Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including the provision of secretarial and advanced clerical support for a division of significant size. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

ESSENTIAL DUTIES: Depending upon assignment, the duties of a Senior Office Assistant include:

- Preparing, typing, word processing and proofreading a variety of documents including general correspondence, agenda items, reports, memoranda and statistical charts from rough draft or verbal instruction; collecting and consolidating data for the preparation of reports.

- Answering the telephone; determining nature of request; screening and routing calls to appropriate personnel; responding to complaints or inquiries; providing information on departmental and City policies and procedures as required.

- Providing assistance on special projects and programs; promoting program goals and objectives; preparing various reports as assigned.

- Serving as a radio dispatcher for emergency and non-emergency requests including sewer back up and water service breaks.

- Performing a wide variety of general clerical work including the maintenance of accurate and detailed files, logs, rosters, manuals, documents and records; verifying accuracy of information; researching files as requested.

- Creating and maintaining accurate schedules and calendars for assigned activities; coordinating meetings with assigned staff; reserving time and meeting places as needed.

- Providing and maintain essential accounting and budgeting functions; maintaining accounts and supporting records of financial transactions; receiving financial records to appropriate staff.

- Reviewing data in financial reports; reconciling records and reporting problems or discrepancies to appropriate Finance staff.

- Preparing and maintaining budget preparation documents and information to support budget work; receiving and reviewing budget documents for completeness.

- Monitoring procurement functions to ensure there are adequate funds available in the budget; ensuring all accounting debits are correct.

- Preparing notices for advertisement for capital purchases; assembling specification for capital projects; coordinating printing and publication of plans and specifications.

- Preparing vehicle/equipment purchase documents; collecting product availability, pricing and delivery options from vendors and purchasing agents.

- Operating office equipment including copiers, facsimile machines and computers; making copies of specific documents and distributing to appropriate personnel as requested.

- Receiving, sort and distributing incoming and outgoing correspondence and mail; providing responses as necessary or requested according to established policies and procedures.

- Attending and participating in staff and group meetings; taking and transcribing notes for assigned committees; organizing and coordinating meetings.

- Performing related duties and responsibilities as required.

Special Requirements: Essential functions require maintaining physical condition necessary for sitting for prolonged periods of time; extensive use of computer keyboard; near visual acuity to prepare and review correspondence and other documentation.

The City of San Mateo invites applications for the following internship:

Position:         Management Analyst Intern

Salary:             $16.00 - $20.00/hr. (Dependent on Qualifications)

Location:         Administrative Office for Public Works Department

                          1900 O’Farrell, Suite #320, San Mateo, CA 94403

Hours:             30-40 hours per week/flexible schedule

Timeframe:     Summer 2019, 12-week internship with flexible start date

THE POSITION:  The Public Works Department at the City of San Mateo has an opportunity for an intern to work in its Administrative offices. The Department, which has about 145 full time employees, provides both stewardship of the City’s wastewater treatment plant, streets, traffic control, solid waste collection and sanitary sewer and storm systems and provides design and construction services to improve the City’s sewer and storm drain systems, streets and facilities. The Management Analyst Intern will work directly with the Department’s Business Group on both data analysis and marketing projects that support the overall Department.

MINIMUM QUALIFICATIONS: 

• BA/BS Candidate
• Strong analytical, writing and verbal skills; effective written and oral communication
• Experience conducting research and data analyses
• Able to work independently with direction from supervisor
• Interest in learning more about a career in local government

DUTIES: The primary projects will include the following:

• Provide data analysis on Department budgets. Review data on Department expenses and make recommendations.
• Complete analysis on performance measures. Research performance measure best practices and work with staff to develop consistent and relevant performance measures for Department.
• Develop marketing and public outreach campaigns. Work with Department Communications Analyst to develop public outreach campaigns in support of Department projects.

In addition, the intern may work on a variety of other projects depending upon their time and interests.

HOW TO APPLY: Interested candidates should submit an official City of San Mateo employment application and supplemental questionnaire by April 3, 2019 on-line on CalOpps.org.

or

Submit an official City of San Mateo application and supplemental questionnaire by April 3, 2019 to the City of San Mateo Human Resources Department, 330 W. 20th Avenue, San Mateo, CA 94403

SUPPLEMENTAL QUESTIONNAIRE:   Please submit a cover letter discussing your interest and experience as it relates to this position.

For additional information, contact Abby Veeser at 650-522-7325 or by email at aveeser@cityofsanmateo.org.

The City of San Mateo is an equal employment opportunity employer.

Date Posted:            March 6, 2019

Classification:          CREDENTIALS ANALYST
                                   Open and Promotional recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year

Salary Range:          Step A               Step B               Step C               Step D               Step E
(monthly)               starting               6 mos             18 mos              30 mos             42 mos
                                 $4,654               $4,885              $5,130               $5,387              $5,656

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $975.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $275.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Office of the Superintendent;
                                    Human Resources/Teacher and Administrator Development Department;
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Friday, March 29, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under the direction of the Director, Human Resources, perform a variety of technical duties involved in monitoring, processing, and analyzing a variety of documents and information to assure certificated personnel hold valid and appropriate credentials; provide consultation to certificated staff, applicants, school districts, and others concerning credential eligibility, requirements, and procedures; prepare and maintain related manual and automated records and reports.

Essential Job Functions:              

• Perform a variety of technical duties involved in monitoring, processing, and analyzing a variety of documents and information to assure certificated personnel hold valid and appropriate credentials; assist in assuring credentialing activities comply with established guidelines, standards, requirements, laws, regulations, policies, and procedures
• Assure teachers and other certificated employees hold proper credentials; assist with and assure proper placement and assignments of certificated staff; monitor expiration date of credentials and assure employees meet current requirements for renewal; notify certificated staff of credential expiration dates and certification issues and problems; arrange renewal appointments
• Review, evaluate, and process credential applications; verify and evaluate applications and related transcripts, records, and documents to determine eligibility for credentials according to established requirements; request additional documentation and follow up on credentials as needed
• Provide consultation to certificated staff, applicants, school districts, and others concerning credential eligibility, applications, requirements, and procedures; respond to inquiries and provide technical information concerning related standards, practices, time lines, policies, laws, and regulations; resolve credential issues and problems in a proper and timely manner
• Assist staff with obtaining and renewing credentials and changing credential status; monitor and keep staff current concerning progress towards meeting credential requirements; notify individuals of required course work and tests to obtain or clear credential and provide related materials
• Maintain current knowledge of State credential requirements, legislation, laws, regulations, policies and procedures; research and evaluate related manuals, informational guides and information as needed
• Receive and process credentials, permits, and rejection letters from the State; input and process related information and generate and distribute Temporary County Certificates (TCCs), permits, and credentials to appropriate school districts and personnel; provide signature for TCCs
• Input and update credential, application, employee and related data and information in an assigned computer system; establish and maintain automated records and files; initiate queries and assist in the generation of variety of computerized reports and documents; assure accuracy of input and output data
• Prepare and maintain a variety of records, reports and files related to credentials, applications, status, certificated personnel, permits, waivers, errors, rejections, paychecks, issues, problems, clearances, Temporary County Certificates (TCCs), correspondence, applicants and assigned activities
• Communicate with staff, faculty, administrators, school districts, governmental organizations, outside agencies and the public to exchange information, coordinate activities and resolve issues or concerns
• Attend and participate in various meetings, conferences and workshops as assigned
• Compose and distribute a variety of correspondence related to credentialing and assigned activities; duplicate and distribute materials as needed
• Participate in a variety of other assigned activities such as assembling credential application packets, performing back-up receptionist duties and delivering presentations concerning State credentialing
• Operate a variety of office equipment including a copier, fax machine, computer and assigned software

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:  Bachelor’s degree in Human Resources or a related field

EXPERIENCE:  One (1) year of human resources experience including work with certificated personnel or credential-related functions

Specialized Skills and Knowledge:     

• Knowledge of State credential requirements and procedures
• Knowledge of principles, techniques, procedures, and terminology involved in the credentialing of certificated personnel
• Ability to perform a variety of technical duties involved in monitoring, processing and analyzing a variety of documents and information to assure certificated personnel hold valid and appropriate credentials
• Ability to verify and evaluate transcripts, records, and applications to determine eligibility for credentials
• Ability to provide consultation to certificated staff, applicants, school districts, and others concerning credential eligibility, requirements, and procedures
• Ability to assist staff with obtaining and renewing credentials and changing credential status
• Ability to receive and process credentials, permits, and rejection letters from the State
• Knowledge of operations, policies and objectives relating to certificated staff
• Knowledge of practices and procedures related to certificated personnel
• Ability to assist with and assure proper placement and assignments of certificated staff
• Knowledge of current laws, codes, regulations, policies, and rules related to credentialing
• Ability to interpret, apply and explain laws, codes, rules, regulations, policies, and procedures
• Knowledge of record-keeping and report preparation techniques
• Ability to prepare and maintain a variety of records, reports and files
• Knowledge of interpersonal skills using tact, patience, and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary
• Knowledge of modern office practices, procedures and equipment
• Ability to operate standard office equipment including a computer and assigned software
• Knowledge of operation of a computer and assigned software
• Ability to utilize a computer to input data, maintain automated records, and generate computerized reports
• Ability to work independently with little direction
• Ability to determine appropriate action within clearly defined guidelines
• Ability to meet schedules and time lines

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Dexterity of hands and fingers to operate a computer keyboard
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1.  A review of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2.  A written examination (anticipated date- April 9, 2019)
3.  An oral board examination (anticipated date- April 18, 2019)

     Only the highest qualified candidates will be invited to attend the examinations.

     Applicants will be notified of screening and examination results by e-mail or letter.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

Do you enjoy giving back to your community? Are you a people’s person? Do you like helping people? If so, then we invite you to explore this opportunity with the City of Pacifica.

The Parks, Beaches and Recreation Department within the City of Pacifica works closely with the community providing programming to youth, seniors and all citizens.  We strive to foster a collaborative and collegial atmosphere among staff while providing high quality programs, activities and events to the community and neighborhoods. We take pride in offering excellent community service while remaining adaptable and responsive to our residents' needs and expectations.

Currently, the Parks, Beaches and Recreation Department has an exciting opportunity for customer service orientated individuals to join our team as a Lifeguard within our Aquatics Division.

If interested, apply today!

This is a part-time, at-will, non-benefited position. Hours are limited to less than 1,000 hours per year.

Date Posted:           February 25, 2019

Classification:          STUDENT SERVICES SPECIALIST
                                  Open recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year
 

Salary Range:          Step A               Step B               Step C               Step D               Step E
(monthly)               starting               6 mos             18 mos              30 mos             42 mos
                                 $4,886              $5,130               $5,387               $5,656              $5,939

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $975.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $275.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Student Services Division; Special Education Department;
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:         Friday, March 22, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under general direction, lead and participate in a variety of Student Services Division (SSD) support functions including student attendance, record-keeping, registration, enrollment and computer system functions; service as a liaison and technical resource concerning assigned administrative functions; prepare and maintain a variety of manual and automated records, reports and files; train and provide work direction and technical assistance to assigned personnel.

Essential Job Functions:              

• Lead and participate in a variety of student services support functions including student attendance, record-keeping, registration, enrollment and computer system functions; oversee and assure smooth and efficient student service processes and assist in assuring division needs are being met; assist in assuring proper registration, enrollment and attendance accounting of students served by Student Services Division programs
• Lead and participate in distributing, collecting and processing a variety of attendance, enrollment and information forms; process student grades and credits; review forms for accuracy and completeness; make corrections as needed
• Lead and participate in the preparation and maintenance of various records, reports and files related to students, attendance, enrollment, demographics, grades, credits, enrollment, programs and assigned activities; verify and assure accuracy and completeness of records and reports
• Oversee and participate in student attendance functions; review and audit attendance data, records, reports and files to assure accuracy, completeness and compliance with established requirements; make and notify personnel of corrections as needed
• Oversee and participate in the input, scanning, updating and retrieval of a variety of attendance, registration, enrollment and other data in an assigned computer system; establish and maintain automated records and files; initiate queries and generate computerized reports
• Prepare and maintain monthly Average Daily Attendance matrices, charts and reports; oversee the maintenance of attendance files and related registrar functions in preparation of annual attendance audits as directed
• Confer and collaborate with technology personnel concerning computer system, software, reporting, maintenance and query needs and issues; arrange for new system user accounts as needed; work with staff to resolve issues and malfunctions related to computer systems and software use
• Serve as a technical resource concerning SSD Data Systems and other assigned functions; provide technical information concerning related classes, student enrollment, updates, issues, grades, credits, fees, standards, requirements, practices, processes, policies and procedures
• Serve as a liaison and coordinate with SSD and district staff on matters involving attendance, student registration, attendance accounting and other communications and information between the County Office, schools, staff, faculty, administrators, outside agencies and others; resolve related issues, conflicts and discrepancies in a proper and timely manner
• Attend and participate in various meetings and in-services as assigned; present information and materials concerning, students, enrollment and assigned activities; provide recommendations to administrators concerning methods and strategies for enhancing student service processes
• Conduct training activities for designated internal and district personnel concerning assigned data system functions; prepare and deliver oral presentation; explain related systems, records, reports, standards, guidelines, practices, procedures and techniques; develop, maintain and distribute training materials
• Compile, compose and distribute a variety of correspondence such as letters, announcements, calendars, newsletters, forms, certificates, handbooks, agenda items, website updates, advertisements and other materials
• Participate in a variety of other assigned activities such as conducting surveys, assisting with promotional and marketing functions, collecting and accounting for fees, and processing fee waivers
• Operate a variety of office equipment including a copier, fax machine, computer and assigned software

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:  An Associate’s degree

EXPERIENCE:  Three (3) years of experience working with student recordkeeping data systems, enrollment, registration, attendance, or related functions

Specialized Skills and Knowledge:     

• Knowledge of student attendance policies, procedures, terminology, and attendance accounting methods
• Ability to resolve attendance, registration and enrollment issues, conflicts and discrepancies in a proper and timely manner
• Knowledge of registration and student enrollment procedures and requirements
• Ability to distribute, collect, verify, process and file a variety of attendance, registration and enrollment forms
• Knowledge of record-keeping and report preparation techniques
• Knowledge of uses and operation of data base applications
• Ability to implement and maintain database system applications
• Analyze data system malfunctions; take operational corrective actions to keep data systems operating
• Knowledge of data control procedures and data entry operations
• Knowledge of methods of collecting and organizing data and information
• Ability to prepare and maintain various narrative and statistical records, reports and files
• Knowledge of Student Services Division services, standards, requirements and procedures
• Ability to lead and participate in a variety of Student Services Division support functions including student attendance, record-keeping, registration, enrollment and computer system functions
• Knowledge of policies and objectives of assigned programs and activities
• Ability to learn, interpret, apply and explain rules, regulations, policies and procedures
• Ability to conduct training activities for designated personnel concerning assigned Student Services Division functions
• Ability to train and provide work direction and guidance to assigned personnel
• Knowledge of principles of training and providing work direction
• Ability to provide technical assistance to database users
• Ability to serve as a liaison and technical resource concerning assigned functions
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to meet schedules and time lines
• Ability to work independently with little direction
• Ability to analyze situations accurately and adopt effective courses of action
• Knowledge of operation of a variety of office equipment including a computer and assigned software
• Ability to utilize an assigned computer system to input, scan and update student information
• Ability to operate a computer and assigned office equipment

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1.  A review of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2.  A written examination (anticipated date- April 2, 2019)
3.  An oral board examination (anticipated date- April 11, 2019)

Only the highest qualified candidates will be invited to attend the examinations.
Applicants will be notified of screening and examination results by e-mail or letter.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

Flexible hours. 
School sites my vary.