Date Posted: September 17, 2020
Classification: COORDINATOR, EARLY LEARNING QUALITY AND INCLUSION
Open recruitment
Work Schedule: 8 hours per day (8:00AM – 5:00PM);
5 days per week (Monday – Friday);
12 months per year
Salary Range: Step A Step B Step C Step D Step E
(monthly) starting 6 mos 18 mos 30 mos 42 mos
$10,313 $10,906 $11,533 $12,197 $12,899
Benefits: Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS).
Current Vacancy: Educational Services Division; Early Learning Support Services Department;
101 Twin Dolphin Drive; Redwood City, CA 94065
Application Deadline: Friday, October 2, 2020 (application and supplemental application must be received online, or in the Personnel Office by 4:00PM)
Job Summary: Under the direction of the Executive Director of Early Learning Support Services (ELSS), plan, organize and manage the operations and activities of early learning quality improvement initiatives with a focus on supporting children with special needs and disabilities; provide leadership and coordinate communications, meetings, budgets, grants, data collection, and project reporting requirements, collaborate with program staff, schools, and community partners in project planning, implementation and project evaluation activities; serve as a technical resource and liaison to staff and community partners on early learning initiatives; supervise and evaluate the performance of assigned personnel.
Essential Job Functions:
- Ensure quality preschool services for all children by implementing project objectives that promote significant improvement in school readiness and achievement of children of color, children living in poverty, English learners and children with special needs and disabilities
- Work with the ELSS Executive Director in managing the initiatives, including budget development, compliance monitoring, data and fiscal reporting
- Plan, organize, and manage the timely and effective implementation of initiative’s operations and activities including services provided by subcontractors and consultants
- Work with staff and partner agencies to implement and refine initiative goals and objectives; coordinate the development of policies, procedures, and plans for human and resource allocations
- Develop subcontract documents and serve as lead for subcontractor and consultant agreements needed to implement the initiatives
- Provide leadership, coordinate and facilitate communications, meetings, reporting functions, partnerships and information
- Provide consultation and technical assistance to subcontractors, administrators, and personnel and outside agencies; respond to inquiries, assure proper and timely resolution of issues or concerns related to initiatives policies and procedures, and modify services to ensure compliance with required standards
- Research information and prepare project funding proposals; develop, write and review agreements with outside service providers; participate in contract monitoring procedures and ensure subcontractor compliance with project policies and procedures
- Prepare and maintain a variety of records, reports and files related to financial activity, budgets, grants, contracts, meetings, and assigned duties; assure mandated reports are submitted to appropriate administrator, funding agency or governmental organization in accordance with established time lines and requirements
- Establish, develop and maintain partnerships with community resources and outside agencies to facilitate and enhance support the Early Learning field
- Plan, schedule, coordinate and arrange meetings according to established time lines and requirements; prepare and develop meeting agendas; assure proper recording of meeting minutes; attend and participate in The Big Lift and other meetings related to Quality Improvement Initiatives; present materials, data, research and information related to needs, issues, operations and activities
- Develop annual preliminary budgets for Quality Improvement Initiative contracts; analyze financial data and reports and authorize expenditures
- Provide consultation and technical assistance to contractors, personnel, administrators, outside agencies and others relating to Early Learning quality initiatives’ services; respond to inquiries and provide detailed and technical information
- Monitor the quality of preschool programs participating in Quality Initiatives to assure compliance with established standards, requirements and contract specifications; visit preschool sites to observe classroom activities, confer with assigned consultants and staff, provide technical support, review documentation and assure child development needs are being met; identify and assure proper and timely resolution of compliance issues
- Develop, implement and conduct staff development, and public information activities concerning Early Learning Quality Improvement Initiatives; prepare and deliver oral and written presentations using a variety of media, to explain related principles, theories, standards, guidelines, requirements, practices, procedures and techniques
- Maintain current knowledge of educational methods, research, practices and standards related to quality early childhood education and related laws, codes, and regulations
- Participate in a variety of community outreach activities to facilitate and enhance community awareness of Early Learning Quality Improvement Initiatives; prepare and distribute a variety of promotional and informational materials
- Manage assigned contracts and grants and budgets and reports to funders on contract deliverables
- Act as project liaison within the community representing both the County Office of Education and Big Lift program
- Supervise and evaluate the performance of assigned personnel
Qualifications: Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification. Typical qualifications would be equivalent to:
EDUCATION: Bachelor’s degree in Early Childhood Education, Human Development, Social Science or related field. A special education degree or specialization, and a CA Child Development permit are preferred.
EXPERIENCE: Three to four years of professional-level experience in an organization serving at-risk families with young children including responsibility for program coordination, project planning and management, fiscal oversight, grants management, and project evaluation.
LICENSE: Possession of/or ability to attain a valid California Driver’s License
Specialized Skills and Knowledge:
Knowledge of:
- Administration and Management - Program planning, project management, budget development, fiscal accountability, compliance monitoring, supervision and staff development, performance evaluation; fundraising and grant writing; project recordkeeping and reporting
- Professional Development - Coaching/mentoring strategies; training techniques; training content development; meeting facilitation
- Early Learning Educational Practices - Research and best practices in early learning and the childcare landscape in California including licensing requirements; education alignment strategies within the pre-K learning environment; CA Preschool Learning Foundations and Curriculum Frameworks; state and federal subsidy programs, and existing quality improvement systems and programs
- Educational and Programmatic Assessment – Methods of child screening, observation and assessment including the California Desired Results Developmental Profile System, and methods of early learning program improvement including Quality Rating and Improvement System (QRIS) frameworks
- Program Evaluation – Current research tools and standards for measuring quality in early learning programs and services; data systems, data collection, analysis and reporting
- Collective Impact - Collaborative partnership development strategies
- Communications - Communication and information dissemination strategies techniques. Written, oral, social and visual media options
Skill/Ability to:
- Project Coordination – Develop scope of work to meet initiative goals and objectives; establish service activity timelines and measurable outcomes; establish collaborative partnerships with community agencies
- Active Listening/Learning – Give full attention to what other people are saying, taking time to understand points being made and asking questions as appropriate; understand implications of new information for both current and future problem-solving and decision-making
- Training/Coaching - Identify the developmental/coaching needs of others; develop training programs or classes; deliver instruction to improve knowledge and skills; motivate, develop and direct people as they work
- Organizing/Planning/Problem Solving - Develop project goals and objectives; organize and prioritize project activities to accomplish objectives; analyze information, evaluate results and choose the best solution and solve problems; meet schedules and time lines
- Group Process – Facilitate group strategy and decision-making meetings; lead collective impact group participants to achieve desired results and outcomes
- Oral/Written Expression - Express complex information in an understandable and effective way; make public presentations and present seminars to small and large groups of people; write clearly, accurately and effectively
- Interpersonal - Establish rapport and maintain effective work relationships with diverse groups of people including children and families; work collaboratively and communicate effectively exhibiting tact and patience; navigate differences of opinion and resolve conflicts
- Technical - Manage data and create presentations using MS word, Excel, and PowerPoint software
- Supervision – Perform effective staff supervision, performance management and employee development
Physical Requirements: Applicants must possess the physical abilities outlined below with or without accommodation. San Mateo County Office of Education will consider reasonable accommodation requests.
- Vision sufficient to read a computer screen and small print in computer manuals
- Hearing sufficient to understand verbal communication over the phone or in person
- Speaking sufficient to communicate information over the phone and to both small and large groups of people
- Dexterity of hands and fingers sufficient to operate a computer keyboard
- Sitting/Standing for extended periods of time while on school site visits, conducting meetings, and delivering seminars
Examination Process: The examination process for this classification will consist of:
- Supplemental questionnaire (anticipated date- October 5, 2020)
- A written examination (anticipated date- October 8, 2020)
- An oral board examination (anticipated date- October 20, 2020)
Responses to the Supplemental Questionnaire will be scored, and must be completed for the application to be considered.
All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
APPLICATIONS COMPLETED IMPROPERLY MAY BE CAUSE FOR INELIGIBILITY, DISQUALIFICATION OR MAY LEAD TO LOWER SCORES. It is the sole responsibility of the applicant to ensure all attachments have been received by the analyst after submission and prior to the expiration of the deadline date and time. Applicants will not be contacted about missing documentation or attachments.
Applicants will only be contacted by email about this position during each phase of the recruitment; therefore, it is the applicant’s responsibility to ensure that their registered email address is accurate and kept up-to-date and to check spam filter and junk email for updates for this recruitment.
Applicants will need to pass each part of the examination process as outlined above to move forward through this recruitment.
NOTE: Examination procedures subject to change as deemed necessary by the Executive Director, Personnel Commission Services.
Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s). Selection for positions will be made from among the top three ranks of candidates. The job eligibility list will be active for one (1) year unless it is abolished because of an insufficient number of available candidates.
Personnel Commission
101 Twin Dolphin Drive
Redwood City, CA 94065
650-802-5300
classifiedjobs@smcoe.org
https://www.smcoe.org/about/personnel-commission/
Proof of citizenship or legal status will be required upon offer of employment.
San Mateo County Office of Education provides equal employment opportunity to all qualified persons. The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.
