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The County of San Mateo Probation Department is seeking candidates with exceptional analytical and collaboration skills to join their team as a Payroll-Personnel Coordinator.
 
The Probation Department employs over 400 staff dedicated to enhancing community safety, reducing crime, and assisting the victims of crime through offender accountability and rehabilitation.  As part of this proactive and innovative agency, the Payroll-Personnel Coordinator will provide technical and specialized payroll and other personnel related support.  
 
In addition to processing payroll, the incumbent will on-board new employees, process employee transactions such as new hires, promotions, demotions, transfers and terminations, and all other human resources related transactions, process salary increases to include special allowances, conduct payroll audits, manage employee leaves and provide on-going training on timecard and the payroll system to department employees. Duties are performed in a very fast paced, deadline driven collaborative environment and includes working with multiple budgets, locations and payroll earning codes.
 
The level of work performed requires the analysis of unusual circumstances, understanding of proper application of complex and multiple labor contract provisions and assessing a variety of approaches to finding solutions.
  
The ideal candidate for this position will:

• Be knowledgeable in payroll and business processes.
• Experience using the Workday software. 
• Demonstrate solid analytical skills with ability to audit/analyze data and or processes and present recommendations as needed.
• Have strong computer skills and working knowledge of Workday, or other payroll/human resources systems.
• Be familiar with payroll and employee leave laws.
• Have the ability to interpret and apply complex rules and policies pertaining to payroll, including labor contracts.
• Have the ability to handle multiple tasks and keep track of workflows under firm deadlines.
• Communicate effectively and provide prompt and courteous assistance to department employees.

Examples Of Duties:
Duties may include, but are not limited to, the following:

• Perform technical and specialized office support work, relating specifically to payroll and personnel, which requires the use of independent judgment and the application of technical skills.
• Generate, review and interpret a variety of automated reports on a routine basis to identify and resolve payroll and personnel change errors and discrepancies; researches and analyzes discrepancies and processes appropriate corrections. Some positions are assigned to perform audit and corrections countywide payroll and personnel data.
• Answer inquiries from internal and external clients.
• Under the direction of Human Resources or Controller's Office may assist other departmental staff with payroll/personnel processing and procedures.
• Process time reporting forms, verify information and calculations, specific payroll rates related to such items as holiday, overtime, off-shift, and predetermined premium rates; monitor leave and compensatory time totals.
• Prepare and process personnel requisition forms for filling permanent, temporary and part-time vacancies.
• Coordinate and execute employee onboarding and off-boarding in conjunction with supervisors and the Human Resources Department; process paperwork required for new employees; provide employees guidance on how to navigate through available onboarding resources.
• Interpret, explain and comply with negotiated contracts, prescribed laws, rules, regulations and confer with Human Resources and/or Controller's Office as needed.
• Perform all personnel action processes including job changes, compensation changes, initiating hires, processing retroactive pay, etc.; research and assemble information from a variety of sources and make associated arithmetic and/or statistical calculations.
• Regularly generate and analyze audit reports related to time entry, job and compensation changes to ensure accurate entry and completion of tasks by various department staff; identify and correct errors; notify individual employees of corrections or action needed and elevate communications to a supervisor as appropriate.
• Run reports as requested by management.
• Organize and maintain various files, including those related to personnel matters.
• Enter and retrieve data using a personal or on-line computer system; review computer or manually produced reports for accuracy and make corrections as required. 
• Assist employees, supervisors and managers with payroll, timecard and personnel-related inquiries, and in interpreting, and applying payroll, retirement, and benefit laws, rules, regulations, bargaining unit contracts, policies and procedures; and resolve problems and recommends solutions.
• Responds to salary verification requests.
• Research record keeping issues including sick leave, vacation or non-contract balances, and performs appropriate action as needed.
• Interpret, explain and comply with negotiated contracts, prescribed laws, rules, regulations.
• Perform related duties as assigned.

QUALIFICATIONS
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is three years of journey level general or fiscal office support experience which has included payroll or personnel assistance OR four years of general clerical or office assistant experience.

Knowledge of:

• Methods and practices related to payroll and personnel processes in a complex, public agency.
• County labor contracts, Civil Service Rules and other related policies and procedures.
• Standard processes for completing and processing varied payroll and personnel documents.
• Office administrative practices and procedures, including record keeping and the operation of standard office equipment.
• Basic business data processing and business arithmetic, including percentages and decimals.
• Correct English usage, including spelling, grammar and punctuation.
• Record keeping principles and procedures.
• HRIS and timekeeping system.

Skill/Ability to:

• Perform detailed technical and specialized payroll and personnel support work.
• Interpret complex written guidelines, rules, policies and procedures and accurately apply the direction provided to operational actions and procedures.
• Understand immediate and downstream effects of executed actions, decisions and advice.
• Work independently and organize, prioritize and coordinate simultaneously occurring work activities.
• Understand and apply payroll and personnel-related County ordinances, Civil Service Rules, labor contractual agreements, etc. to specific cases.
• Establish and foster effective working relationships with those contacted in the course of the work.
• Analyze data and make arithmetic calculations as needed with speed and accuracy.
• Use initiative and sound independent judgment within established guidelines.
• Communicate clearly and effectively with employees, managers and external agencies through verbal and written methods.
• Embrace and learn new technology, software or systems related especially those related to payroll and personnel coordination.
• Keep up to date and adapt quickly to changes in related procedures and HRIS business processes.  
• Collaborate with managers and supervisors, give guidance and/or training on related payroll and personnel transactions.
• Operate standard office equipment and common office software applications such as email, word processing, spreadsheets and internet browsers.

APPLICATION/EXAMINATION
Open and Promotional. Anyone may apply. Current County of San Mateo employees and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help or term position prior to the final filing date will receive five points added to their final passing score on this examination.
 
The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%).
 
Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply.
 
TENTATIVE RECRUITMENT SCHEDULE:
Final Filing Date: February 6, 2020
Application Screening: Week of February 10, 2020
Panel Interviews: March 5, 2020
 
 

Under the supervision of the Police Academy Sergeant, the Program Manager is responsible for managing the training program operations within the Bureau of Administration’s Training Unit.  This position is responsible for coordinating and facilitating training for the 28-week Police Recruit training program and is responsible for ensuring training hours and requirements meet or exceed California's Commission on Peace Officer Standards and Training (POST) requirements.

The Academy has a Paramilitary structure with weekly physical conditioning, firearms training, arrest and control tactics, and an intense classroom curriculum. There are learning domains, weekly exams, mid-term and final exams including scenario/role-playing practical situations.

Typical duties and responsibilities may include, but are not limited to the following:

¾    Create and manage the Police Academy schedule, coordinate and facilitate Police Recruit training academy requirements.

¾    Monitor and conduct training needs assessments for training staff, and entry level employees to ensure basic courses meet education, training, and safety expectations, both by the Department and state level.

¾    Constant evaluation of academy policy and procedures to ensure compliance at local and state level.  Maintain awareness and incorporate new training on amended or new policies or procedures.

¾    Plan, implement and manage the training programs operations ensuring efficient utilization of resources. Track and maintain training unit cost and budget, including training costs, overtime expenses, and equipment.

¾    Manage and lead recruits through training, including schedule meetings, evaluations, performance updates, etc.  Review staff evals and address training issues, mentor and provide feedback to commend or correct notable behavior.

¾    Represent the Department Training program to outside agencies and professional groups to build and maintain positive working relationships.  Market and promote training academy, network at CA POST and advisory meetings to establish San Jose Police Department (SJPD) as a best practices’ agency at local, state and regional levels.

Desirable qualifications include possession of a Police Officer Standards and Training (POST) certificate or an Academy Instructor Certificate Course (AICC).

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.  

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Senior Account Clerk classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.
 
This is a class-based recruitment.  Candidates who meet the minimum qualifications for Senior Account Clerk will be added to the active Qualified Candidate Group and contacted when a department-specific vacancy becomes available.  This candidate pool will supersede any active list.  If you are in the current Qualified Candidate Group, you will need to reapply in order to be considered for future vacancies. 
 
Typical duties may include the following:

• Compiles and processes payments and/or requisitions for various financial transactions; assigns payments to cost centers.
• Prepares worksheets, financial charges and invoices, issues and maintains records.
• Summarizes data and prepares reports; prepares routine correspondence.
• Prepares and inputs data into computer terminals or applicable database.
• Operates and utilizes a variety of standard office equipment, including but not limited to computers, printers, scanners, phones, calculators, fax, software programs, and accounting machines and equipment.
• Generates or receives phone calls to and from internal and external customers to explain bills, obtain correct information for credit card payments and other related payment matters, including processing bills.
• Reviews, posts, and balances ledgers and other documents; processes and reviews revenues; reviews and balances petty cash and/or change funds.
• Prepares payroll and serves as department timekeeper.
• Prepares special checks.
• Conducts and maintains inventories of stores, equipment and supplies.
• May serve as lead worker as assigned.
• Performs other related duties as required.

 
This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

CITY OF FOSTER CITY

Accountant I

$6,363 - $7,734 per month

Accountant II

$7,015 - $8,527 per month

The City of Foster City Financial Services Department is seeking a well-qualified, experienced Accountant to join our team.  Position may be filled at Accountant I or II level depending on experience.  The Financial Services Department is responsible for the overall financial management of the City.  The mission of the Financial Services Department is to manage the City financial resources responsibly, responsively and effectively.  The Accountant position performs journey level technical support including the maintenance of fiscal records and preparation of complex financial reports and analyses to assist in financial management of the City’s resources.

DISTINGUISHING CHARACTERISTICS, FEATURES, REQUIREMENTS

This is a full -time, middle management position that requires significant administrative, analytical and technical skills to provide analytical support to senior staff members.

Accountant I—this is the entry-level class in the professional Accountant series. This class is distinguished from the Accountant II series by the performance of the more routine tasks and duties assigned to positions within this series. Employees at this level are not expected to perform with the same independence of direction, judgment or complexity of assignments as are positions allocated to the II level. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees work under immediate supervision while learning job tasks.  Receives immediate supervision from the Assistant Finance Director or other professional/management staff.

Accountant II—this is the full journey-level class within the professional Accountant series. This class is distinguished from the Accountant I by the assignment of the full range of duties assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and they are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the Accountant I level.  Receives general supervision from the Assistant Finance Director or other professional/management staff. May exercise technical and functional supervision over clerical personnel or lower-level finance staff.

ESSENTIAL DUTIES

• Prepare journal entries, postings, balancing and reconciliation of the General Ledger and subsidiary accounts such as fixed assets, payroll, etc.
• Prepare audit schedules for the annual audit.
• Assist in the preparation of the Comprehensive Annual Financial Report.
• Act as backup of Payroll Technician; review, verify timecards, process payroll and prepare Federal and State payroll taxes, PERS earning, and other mandatory returns/reports.
• Maintain fixed assets records, calculate and record depreciation expenses.
• Reconcile fixed assets to General Ledger
• Evaluate fixed assets Policy.
• Analyze, reconcile and maintain accurate records for bank reconciliation.
• Analyze, calculate and allocate interdepartmental charges.
• Record audit committee meetings and prepare minutes.
• Perform other duties as assigned.

JOB-RELATED QUALIFICATIONS

Knowledge, Skills and Abilities:

Accountant I

Knowledge of: Basic accounting techniques and principles; modern office procedures, methods and computer equipment.

Ability to: Learn to apply accounting principles to the maintenance of financial and accounting records; learn and apply Federal, State and local laws and regulations to accounting and auditing work; examine, verify and prepare financial documents and reports; prepare a variety of financial statements, reports and analysis; communicate clearly and concisely, both orally and in writing; establish and maintain cooperative working relationships with those contacted in the course of work.

Accountant II

Knowledge of: Generally accepted accounting principles (GAAP), techniques and practices of governmental accounting and government accounting standards board (GASB) pronouncements, auditing and fiscal management; accounting systems and data processing interrelationships; modern office methods, procedures and equipment; financial administration, budgeting and reporting; financial research and report preparation methods and techniques.

Ability to: Analyze data and draw conclusions; accurately and thoroughly maintain a wide variety of records; prepare clear, concise, comprehensive and accurate reports; understand, interpret and apply complex regulations or procedures; learn and effectively use accounting systems to store and retrieve data; clearly communicate orally and in writing with all levels of departmental staff; provide accurate information and elicit cooperative working relationships; prepare complex financial statements, reports and analyses; examine, verify and prepare financial information; learn and apply federal, state and local laws, ordinances and regulations to accounting and auditing work; make sound decisions and recommendations consistent with essential functions.

EDUCATION AND TRAINING GUIDELINES

Any combination of experience and training that would likely provide the required knowledge and abilities. A typical way would be:

Accountant I

Two years of basic accounting clerical experience is preferred. Equivalent to a bachelor's degree from an accredited college/university with major course work in accounting or business administration or an associate of arts degree with corresponding accounting course work and three years of increasingly responsible accounting clerical experience.

Accountant II

Two years of responsible governmental accounting experience comparable to that of an Accountant I in the City of Foster City. Equivalent to a bachelor's degree from an accredited college or university with major course work in accounting, finance or a related field.

SPECIAL REQUIREMENTS

Ability to communicate clearly orally and in writing; ability to sit for long periods of time; understand and interpret complex accounting procedures; work as needed during non-business hours; attend conferences and seminars to receive updated information on new laws and regulations.

HOW TO APPLY

A City application and supplemental questionnaire are required for consideration and must be submitted no later than 5:00 p.m., Friday, February 7, 2020.  The application may be submitted online at www.calopps.org.

You may also apply at the Human Resources Department, City of Foster City, 610 Foster City Blvd., Foster City, CA  94404.

SELECTION PROCEDURE

A limited number of the most qualified candidates will be invited to continue in the selection process.  The selection process can consist of one or more of the following components:  written exam, oral board interview, and assessment center.  The list will consist of candidates that successfully complete the selection process.  A departmental interview will be scheduled to fill the current vacancy following the establishment of the employment list.  This list will be in effect for one year or until exhaustion.  After a conditional job offer, applicants must complete a background check and fingerprinting.  

BENEFITS

The City of Foster City provides a superior benefits program which includes: 12 paid holidays per year; sick leave; vacation leave; administrative leave; participation in the California Public Employees Retirement System in the 2% @ 62 retirement plan (some individuals may be eligible to participate in a different CalPERS retirement benefit (2.7% @ 55) dependent upon prior CalPERS service); voluntary 401(a) program; voluntary 457(b) deferred compensation program; flexible benefits program including health, dental, vision, and medical/dependent care reimbursement accounts; VEBA program (tax deferred health benefit program); optional 9/80 work schedule; long-term disability insurance; and life insurance.

SUPPLEMENTAL QUESTIONNAIRE

1. Please tell us why you are interested in the position of Accountant I/II with the City of Foster City.

2. Please describe your experience and education which qualify you for the position of Accountant I/II for the City of Foster City.

The City of Chowchilla is seeking a Parks & Facilities Worker I, under general supervision from the Public Works Supervisor, to provide clean, well-maintained, and attractive parks and facilities and information about park and recreation facilities and services.

THE POSITION

Parks & Facilities Worker I

This is an entry level-level classification. Some positions may require a valid Commercial Applicator’s Certificate, and involve the use of mechanized spraying equipment for the application of pesticides and herbicides.  This class is further distinguished by need for greater independence of judgment and action and because incumbents may act as a lead worker with other Park Workers.   

Prerequisites:   Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Parks & Facilities Worker I. A typical way of obtaining the required qualifications is to possess the equivalent of one year of experience in the care and maintenance of parks and recreation facilities, or related work, valid California Driver License, and a high school diploma or equivalent.   

The City of San Mateo Finance Department is looking for an

Accounting Assistant I/II

Accounting Assistant I - $4,513 to $5,383 - monthly

Accounting Assistant II - $4,958 to $5,918 - monthly

A 2% increase on 1/20/2021

The City of San Mateo is a very progressive City that encourages staff and resident engagement to develop positive solutions that meet the demands of our community.

The Finance Department is responsible for the overall financial management of the City. The Department’s core function is to maintain a strong and secure financial position for the city by providing comprehensive financial and analytical services to the City Council, City management, staff, and the public.

Collaboration, Innovation, Respect, Creativity, Transparency, and Informed Risk-taking are attributes that we are seeking in the candidates.

Look to some of the reasons why the City of San Mateo is a great place to work,

https://youtu.be/XNAF7GZUNl8?list=PL3QUX6-y-89-D28g895DzvObmoD89Dqdn

The eligible list resulting from this examination may be utilized for future positions in this class in other City departments.

THE POSITION

To perform challenging and moderately technical paraprofessional accounting, finance, purchasing and bookkeeping duties required in the maintenance of fiscal and statistical records, preparation and maintenance of financial statements and documents; to review, verify, reconcile and record financial transactions which require interpretive ability and technical judgement.  The purpose of this recruitment is to fill a current vacancy, as well as establish an eligibility list for future vacancies.

IDEAL CANDIDATE

The Ideal Candidate for this position is a detail oriented, self-starter who can work both independently and as a team member to achieve goals.  Strong understanding of accounting, auditing and reconciliation principles and practices is required.  Candidates must be able to maintain accurate records, analyze data and prepare accurate financial and statistical reports.  Communication skills are important, and candidates need to demonstrate the ability to juggle multiple tasks, priorities and assignments while using sound judgement to recommend solutions and resolve problems. 

ESSENTIAL JOB FUNCTIONS

The following are typical illustrations of duties encompassed by the job class, not an all-inclusive or limiting list:  Prepare and maintain financial, statistical and accounting records.  Maintain and reconcile subsidiary ledgers in the accounting software; identify, research and correct errors.  Review journal entries, requisitions, purchase orders, credit card purchases and claims for accuracy, completeness, fiscal compliance, and proper account classification.  Monitor contracts, grants and other agreements for fiscal and operating compliance.  Assist with preparation of documentation required for annual audits, financial statements and budget documents.  Gather and analyze data used for preparation of complex budgetary allocation of internal service functions.  Assist with various general accounting functions as needed, including utility billing, accounts payable, accounts receivable and payroll.  Coordinate accounting activities with City departments/divisions and with outside agencies.  Compile data for external reporting of financial information, including grants or State agencies.  Prepare and assist in presentations to City Council, various Commissions and local interest groups.  Regular, predictable, consistent and timely attendance is an essential function of the position, as employee must be present to work to complete assigned tasks.  Work cooperatively with others, including other City departments/divisions and the public.  Other duties as assigned.

QUALIFICATIONS

Any combination equivalent to the experience and training that would likely provide the required knowledge and abilities would be qualifying.  A typical manner to achieve the knowledge and abilities would be:

Education:  Equivalent to a High School diploma, supplemented with additional college level coursework in bookkeeping or accounting.

Experience:  Three (3) years of increasingly responsible experience related to the preparation and maintenance of financial and accounting records, general accounting and bookkeeping, which includes experience using automated information systems.

License or Certificate:  Requires possession of a valid California driver's license, upon hire.

APPLICATION

Apply with a City of Woodland application by visiting www.cityofwoodland.org/employment or the Human Resources Office, City Hall, 300 First Street, 2nd Floor, Woodland, CA 95695 by 5:00 p.m., Wednesday, February 12, 2020.  Résumés and cover letters are encouraged but will not be accepted in lieu of the application form. Postmarks will not be accepted. 

Review Process:  Based on the information provided in the application documents, the best qualified applicants will be invited for further examination.  All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.  Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview or any combination thereof.  If you have a disability that requires accommodation during the selection process, please notify Human Resources at least seven days prior to the event.

Panel interview is tentatively scheduled for Friday, February 21, 2020.
 

BENEFITS

Retirement:                          
CalPERS Retirement System (2 % @ 60 formula for Classic CalPERS members and 2% @ 62 formula for new CalPERS members).  The City does not participate in social security

Deferred Compensation:                   
Choice of deferred compensation plans (Traditional and Roth options)

Medical:                                
CalPERS Medical Insurance Plans, including HMOs and PPOs.  City gives an allowance toward the cost of insurance.  
2020 Maximum Family Medical Allowance: $2,128.49 per month

Dental/Vision:                      
City paid Delta Dental and Medical Eye Services

LTD/STD:                              
City paid wage protection for long/short term disabilities

Life Insurance:                    
City provides $50,000 life insurance policy

Supplemental Benefits:     
Voluntary Supplemental Life, Cancer, Accident Only and Critical Illness insurance, and Flexible Spending Accounts available

Vacation:                              
6.7 hours per month during first three years of service

Holidays:                              
12.5 paid holidays (including two floating holidays)

Sick Leave:                          
8 hours per month

Bilingual Pay:                      
$200 per month upon certification

Professional Growth:          
$625 per fiscal year for education or professional activities

The City of Woodland hires only U.S. citizens and aliens lawfully authorized to work in the U.S.
The City of Woodland is an Equal Opportunity Employer

The senior accountant is a journey level classification that is responsible for overseeing and managing financial, revenue forecasting and technical accounting functions.  Incumbents are expected to have a full understanding of budgeting, governmental financial accounting and reporting to work independently with in established guidelines. 

The Salary for this position is $53,201.28 to $66,501.60 per year*.

*Effective 7/1/2020, a tenth step will be introduced, increasing the top range of this position to $68,164.14, effective 7/1/2021 an eleventh step will be introduced, increasing the top range of this position to $71,572.35.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Accounting Technician classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

This is the highest level class in the non-professional accounting series responsible for performing paraprofessional accounting work.  This class differs from the next lower class of Principal Account Clerk based upon the technical difficulty of assigned duties.  This class differs from the Accountant I class in that the latter is a professional level class wherein incumbents may prepare and sign off reports, statements and audits and perform other professional accounting functions.

Duties of this position may include:

-  Provides detailed technical paraprofessional accounting records to operating departments or Finance Department, including but not limited to: summaries, inventories, control reports, projections, or analyses.

-  Processes financial documents according to internal regulations, and in compliance with county, state, or federal requirements; reviews record or other documents to resolve problems and/or determine proper coding, entries and documentation; researches payments received by the City; processes payments and other accounting entries to the Financial Management System (FMS); scans and saves all documentation in accordance with policy.

-  May supervise accounting clerical personnel, assign, and evaluate work.

-  Advises operating departments/units in setting up and conducting financial matters and departmental program budgets according to City regulations.

-  Interfaces with other City departments, auditors, business entities, governmental jurisdiction and general public, giving and receiving information regarding area of financial responsibility.

-  Operates or utilizes a variety of standard office equipment including but not limited to computers, printers, scanners, phones, calculators, fax, software programs and accounting machines and equipment.

-  Prepares organized, legible, and concise written and verbal communication applying directives that are thorough, accurate and comprehensive.

This recruitment may be used to fill multiple positions in this, or other divisions or departments.  If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers. 

The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Facility Attendant classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. This position is also covered under the Living Wage Policy

The Public Works Department is seeking to fill a vacant Facility Attendant position. This position is responsible for performing work of routine difficulty in a variety of custodial duties, minor maintenance work, and set-ups in preparation for events, meetings and other functions located at City Hall and other City Facilities such as Community Centers, Parks and Libraries. This position will be reporting to the Supervisor of Trades with lead direction from the Senior Facility Attendant.

Typical duties include, but are not limited to:

• • Performs custodial work such as sweeping, scrubbing, stripping, and waxing floors, as well as vacuuming, dusting, graffiti removal and washing windows.
  • Sets up equipment and platforms for events.
  • Arranges chairs, tables, and other furniture for both city and public meetings, banquets, dances, dinners, and other events according to charts, plans, and oral instructions.
  • Reads, interprets, and carries out written instructions to set up and arrange furniture and equipment for events.
  • Monitors on going events and provides any needed set-up or maintenance support.
  • Assists with maintaining outside grounds of City Hall to include cleaning sidewalks, storm drains, entries and stairwells.
  • Operates a variety of motorized equipment such as forklifts, scissor lifts, boom lifts.
  • Performs minor maintenance checks on vehicles such as forklifts, scissor lifts, boom lifts.
  • Performs minor repairs on equipment, furniture, plumbing fixtures, and other objects as needed.
  • Assist in the set-up of stages for productions according to specified plans.
  • Sets up public address systems and sound systems.
  • Monitors and completes various assigned work orders using work management system software.
  • Tracks schedules and set-up requirements for meetings and events using Event Management System software.
  • Inspects Libraries, Community Centers, Police Dept Facilities and other City buildings for housekeeping and minor maintenance issues.
  • Assists with cubicle and office moves at city hall to include the moving and lifting of file cabinets, desks and other office furniture.
  • Assists with replacing burnt out bulbs.
  • Assists with removal of City owned surplus items.
  • Ability to lift heavy weights from 20 to 80 lbs.
  • May be required to work weekends, holidays and swing shifts.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:

 
Competencies

Job Expertise: Demonstrates knowledge of and experience with applicable professional /technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.

Computer Skills: Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

Flexibility: Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, time frames, performance expectations, organizational culture, or work environment.

Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

 
Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.