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The City of Campbell announces a work experience opportunity in the Public Works Department

Position:  Receptionist Work Experience – Public Works Department

Salary Range: $11.000/hr; 1 to 2 days a week

Part-Time, Temporary Non-Benefited position

Schedule: Flexible days, Tuesdays and/or Thursdays

Approximately 4-10 hours per week

Closing Date: Open Until Filled

The Position: The Campbell Public Works Department seeks a receptionist to assist with customer service and clerical duties under general supervision of department staff.

Responsibilities:

•  Answers inquiries and provides information to interested parties
•  Maintains files and records and processes mail
•  Provides a high level of customer service while handling routine inquiries and requests
•  Acts as receptionist by referring calls and inquiries to the proper person or department
•  Operates a variety of office equipment including personal computer
•  Maintains effective communication and working relationships with those contacted in the course of   work
•  Follows City and Department guidelines and policies
•  Meets the public with courtesy and tact and uses appropriate telephone etiquette
•  Performs other duties as assigned

Qualifications:

•  Must be enrolled in high school grades 11 or 12
•  Proficient with Microsoft Word, Excel and PowerPoint
•  Able to complete assignments
•  Able to follow oral and written instructions and communicate effectively

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to

participate in an interview. Selections will be made from the results of the interview, practical and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications will be accepted on an ongoing basis until the position is filled. Apply online at www.calopps.org OR submit the below materials to Jennyb@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER

 The City of Campbell announces a work experience opportunity for:

Position: Receptionist

Department: City Manager’s Office

Salary Range: $11.00/hr; 2 days a week minimum

Part-Time, Temporary Non-Benefited position

Schedule: Mondays through Fridays

Approximately 4-10 hours per week

Closing Date: Open Until Filled 

The Position: The Campbell City Manager’s Office seeks a receptionist to assist with customer service and clerical duties under general supervision of department staff.

Responsibilities:

• Answers inquiries and provides information to interested parties
• Maintains files and records and processes mail
• Provide a high level of customer service while handling routine inquiries and requests
• Acts as receptionist by referring calls and inquiries to the proper person or department
• Operates a variety of office equipment including personal computer
• Maintain effective communication and working relationships with those contacted in the course of work
• Maintain accurate and organized program files and records
• Follow City and Department guidelines and policies
• Meet the public with courtesy and tact
• Appropriate telephone etiquette
• Perform other duties as assigned

Qualifications:

• Must be enrolled in high school grades 11 or 12
• Proficient with Microsoft Word, Excel and PowerPoint
• Ability to complete assignments
• Ability to follow oral and written instructions and communicate effectively

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to participate in an interview. Selections will be made from the results of the interview, practical and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications will be accepted on an ongoing basis until the positions are filled. Apply online at www.calopps.org OR submit the below materials to Jennyb@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER

The City of Campbell announces a work experience employment opportunity for:

Position: Research / Administrative Assistant

Department: Community Development Department

Salary Range: $11.00/hr, Part-Time, Temporary Non-Benefited position

Schedule: 4-10 hours per week (Mon through Fri)

Closing Date: Open Until Filled

The Position: The Campbell Community Development Department seeks a highly organized and creative assistant to help with duties as assigned under the supervision of department staff.

Responsibilities:

• Complete research assignments
• Create documents (e.g., applications, informational handouts)
• Send out code enforcement notices and update case files
• Update code enforcement calendar with tasks and follow-up dates
• Perform clerical duties (e.g., filing, answering phones, taking messages)
• Maintain accurate and organized files and records
• Follow City and Department guidelines and policies

Qualifications:

• Must be enrolled in high school grades 11 or 12
• Proficient with Microsoft Word, Excel and PowerPoint
• Ability to complete assignments in a timely manner
• Ability to follow oral and written instructions and communicate effectively with supervisor

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to participate in an interview. Selections will be made from the results of the interview, practical and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications will be accepted on an ongoing basis until the positions are filled. Apply online at www.calopps.org OR submit the below materials to Jennyb@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER

The City of Sunnyvale is searching for a Budget Manager who will be responsible for planning, organizing, and directing the activities of the budget division within the Department of Finance. The Budget Manager administers the preparation and execution of the City's capital and operating budgets and long-range financial plans; provides financial analysis to departments; serves as a member of the department's management team; and performs other duties as assigned.

The City of Sunnyvale provides an excellent benefits package including, a contribution 4% of the 7% employee contribution to CalPERS for classic members; a contribution of 2% of an employee's gross pay to a deferred compensation plan, and fully employer paid: medical, dental, and vision benefits.

 A complete application packet will consist of a City of Sunnyvale employment application, and responses to the required supplemental questions.  The final filing date is Wednesday, September 5, 2018 at 5:00 pm.  For complete information regarding this current opportunity, please visit: Sunnyvale.ca.gov.

Salary: $136,659.00 - $160,774.00 Annually

The City of Sunnyvale is searching for an Assistant Director of Finance.  Under general direction of the Director of Finance, is responsible for the oversight and direction of several divisions within the Department of Finance such as budget management, accounting services, payroll, performance audit and accounts payable. The Assistant Director of Finance manages assigned departmental services and supervises and coordinates the work of staff engaged in operations related to assigned functional areas. Provides direct administrative and analytical support to the Director of Finance and assists in the overall management of the Department; and performs other duties as assigned.

The City of Sunnyvale provides an excellent benefits package including, a contribution 4% of the 7% employee contribution to CalPERS for classic members; a contribution of 2% of an employee's gross pay to a deferred compensation plan, and fully employer paid: medical, dental, and vision benefits.

 A complete application packet will consist of a City of Sunnyvale employment application, and responses to the required supplemental questions.  The final filing date is Wednesday, September 5, 2018 at 5:00 pm.  For complete information regarding this current opportunity, please visit: Sunnyvale.ca.gov.

Salary: $155,504.00 - $182,946.00 Annually, plus 3.5% Confidential Premium

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB PDF OR JOB URL' BELOW

The Redwood City Public Library is looking for a community-centered, values-driven person who will deliver active and engaged customer service, with a focus on supporting self-service and delivering a top-notch experience for each visitor of the library. The ideal candidate will work well with others to achieve goals in a fast-paced, innovative team environment. The candidate will be friendly, outgoing, enthusiastic, creative, technologically savvy and able to consistently provide superb service to a diverse community of library users. This selected candidate will work 5-15 hours per week including nights and weekends, at any of our library facilities – Redwood City Downtown Library, Fair Oaks Branch Library, Redwood Shores Branch Library and Schaberg Branch Library. 

Please click on the PDF link below to review the complete job announcement.

DEFINITION:

Under general direction, performs complex work of considerable difficulty in governmental accounting and financial analysis.  Plans, organizes, manages and directs the activities of the Accountants, Accounts Payable, and Payroll within the Support Services Department, provides highly complex staff assistance to an executive manager within the Support Services Department; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Accounting Manager is the management level class responsible for assisting the Director, or designee, in the day-to-day administrating, directing and managing of assigned divisions.  This classification is distinguished from that in the lower classification of Principal Accountant by their responsibility for overall management of the accounting division.

SUPERVISION RECEIVED/EXERCISED:

Receives general direction from the Director of Support Services or his/her designee.  Exercises direct supervision over professional, technical, and clerical accounting staff.

ESSENTIAL FUNCTIONS:   (include but are not limited to the following)

• Plan, organize and manage the activities of professional, technical and clerical staff in accounting, responsible for accounting, financial reporting and analysis for the City using generally accepted processes and procedures including the Generally Accepted Accounting Principles (GAAP).
• Participate in the development and administration of the department budget.
• Participate in the development and coordination of the City-wide annual budget; provide technical advice relative to budget issues.
• Guide the preparation of the City’s annual audit report; coordinate audit and audit activities.
• Participate in the development of official policies, procedures and practices, to ensure compliance with applicable laws and regulations.
• Participate in the review, development and modification of internal control methods.
•  Review, develop and modify internal control methods to improve existing procedures.
• Interpret and apply provisions of laws, rules and regulations related to fiscal matters.
• Review and approve accounting transactions for input to the various financial systems of the City and its related entities and departments.
• Coordinates the work of assigned staff, their tasks, and the interfacing with other organizations.
• Interview and recommend selection of job applicants, appraise employee performance; conduct informal counseling on work issues, prepare documentation and improvement plans for deficiencies, and implement disciplinary procedures.
• Directs and participates in complex fiscal, financial, and accounting problems which have significant impact on the City’s financial condition and/or operations, as assigned.
• Assist the Director of Support Services, or designee, in performing revenue/expenditure projections.
• Assist the executive management in cash management and investment functions.
• Oversee and is responsible for the day-to-day operations of the Accounting Division.
• Provide professional and technical advice and recommendations on accounting pronouncements, standards, policies and procedures.
• Provide assistance to City departments regarding City accounting policies and procedures in resolving accounting and financial problems.
• Prepare and maintain a variety of records, reports and correspondence related to division activities.
• Develop, implement and evaluate financial fiscal policies, procedures and practices and initiate action for improvement.
• Direct and participate in complex, fiscal, financial and accounting problems which have significant impact on the City’s financial condition and/or operation, as assigned.
• Prepare and maintain a variety of records, reports and correspondence related to division activities.
• Attend council, interagency, committee, and other meetings and conferences; make presentations as required.
• Establish positive working relationships with representatives of community organizations, state/local agencies, City management, staff and the public.
• Seeks continuous improvement in finance and accounting processes and procedures to achieve optimum efficiency and effectiveness.
   
  PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities.  The position also requires repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard.  The position also requires near and far vision in reading written reports and work related documents.  Acute hearing is required when providing phone and personal service.  The nature of the work also requires the incumbent to drive motorized vehicles.  The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required.

Are you a highly motivated Teller or Cashier looking to take your career to the next level? If so, then we have a great opportunity for you! The County of San Mateo is currently seeking qualified applicants for the position of Cash Management Specialist. 
 
There is currently one Cash Management Specialist vacancy in the Office of the Treasurer-Tax Collector.  Under general supervision, a Cash Management Specialist receives and processes large sums of cash, checks and negotiable items for monies due to the County.  Associated duties include maintaining financial records, reconciling County accounts, balancing cash drawers, and preparing checks for remittance processing.  Duties of the position may also include providing difficult, technical, complex or specialized fiscal, financial, statistical and accounting office support.

One requirement for this position is successful experience handling large sums of cash.

The Ideal candidate for the Cash Management Specialist position will:

• Possess bank teller and/or similar experience handling cash
• Demonstrate outstanding oral and written communication skills
• Provide high quality service to a diverse customer population
• Have the ability to operate most standard office equipment and check processing equipment

The Cash Management Specialist may be expected to:

• Review and reconcile reports, journals, budget, payroll or related fiscal and statistical data
• Audit and verify various financial information, including source data as well as manual and computer-generated reports.

Desirable characteristics of the ideal candidate include:

• Prior knowledge of, and the skill and ability to use OFAS, the County-wide accounting system, or a similar electronic accounting system
• Fluency in Spanish. (This language skill is highly desirable, but is not required for the position.)

Note: The eligible lists created from this recruitment may be used to fill part-time and extra-help vacancies. The eligible lists may also be used to fill future classified (permanent) and unclassified (at-will) vacancies.

Examples Of Duties: 
Duties may include, but are not limited to, the following:

• Accept deposits made by other County departments at cashiering window; count monies and verify amounts against deposit permits; issue receipts and credit deposits to County departments.
• Accept cash, checks or other negotiable instruments for the payment of taxes, license fees, permits and other sources of revenue for the County; issue receipts for payment.
• Explain procedures for small business licenses, determine and collect appropriate fees and issue licenses and permits.
• Record and process all incoming and outgoing monies from numerous bank accounts.
• Verify and authorize ACH debits for all County departments.
• Prepare deposits and journal entries to record the transactions in the County's accounting system.
• Maintain accurate records of treasury and tax transactions.
• Manage cash drawers for property tax and treasury deposits.
• Balance cash drawers, security statements and other revenues on a daily basis by tracking prior balances, revenues received and monies disbursed. Reconcile warrants and checks issued by the County with bank statements to check for proper dollar amount and correct numerical sequence.
• Prepare checks for remittance processing, calculate batch totals and maintain relevant financial logs and records.
• As a back up support to prepare deposits of State apportionment funds, lockbox warrants for various County departments per current State and Local Government funding regulations.
• Operate office equipment and use relevant computer systems and software in completing transactions.
• Maintain various financial records and provide various fiscal office support related to collections.
• Consolidates daily bank statements of all County departments.
• Process tax payments, look up property tax information in the system, and print tax bills as needed.
• Process daily mail and answer phone calls to provide information to customers
• Research transaction inquires for other County departments
• Submit foreign checks for collection and counterfeit bills to U.S. Secret Service
• Perform related duties as assigned.

QUALIFICATIONS 
Knowledge of:

• Methods, practices and terminology used in the proper management of cash, collections and other negotiable instruments.
• Banking methods and terminologies.
• Revenue collection payment plans and debtor requirements.
• Basic financial record keeping practices, including balancing and reconciling reports.
• Business arithmetic including percentages and decimals.
• Office practices and procedures, including filing and the operation of standard office equipment and computer systems.
• Basic business data processing principles.
• Customer service principles, including the handling of irate and distressed people.

 
Skill/Ability to:

• Handle large amounts of cash, checks and other negotiable instruments accurately.
• Use a cash register and/or keyboard with moderate speed and a high level of accuracy.
• Read and interpret court information sheet in order to best instruct debtors/clients on what court has ordered them to pay.
• Handle revenue collections from more than one source.
• Balance and reconcile monies and prepare financial records.
• Make accurate arithmetic calculations.
• Coordinate several activities and meet critical deadlines.
• Organize and maintain accurate files and records.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Maintain attention to detail despite frequent interruptions.
• Communicate effectively and deal tactfully and courteously with the public and remain calm under stressful situations.

 
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.  A typical way to qualify is two years of experience as a bank teller within the last five years. 

APPLICATION/EXAMINATION 
Anyone may apply. Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term, or temporary position prior to the final filing date will receive five points added to their final passing score on this examination.

The examination process will consist of a Two-Part Screening (weight pass/fail) and a Panel Interview (weight 100%). 

The first part of the screening process will consist of a Written Examination. Those applicants who achieve a passing score on the Written Examination will advance to the second part of the screening. The second part of the screening will consist of a Review and Rating of the Application Packet, including a careful review of the responses to the supplemental questions. Those applicants who receive a passing score on the rating of the application packet will then be invited to the Panel Interview.

Depending on the number of applicants an application appraisal of education and experience may be used in place of other examinations or a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position.

The anticipated dates of the recruitment process are listed below.  Please make plans to be present for these opportunities. Applicants must participate at their own expense in these processes. Because of the logistics involved in facilitating this process, applicant requests for alternate test dates and times will not be granted.  Accommodations for special medical conditions will be considered on a case-by-case basis.  It is the applicants' responsibility to notify the County Human Resources Department at (650) 363-4303 if appointment notices for the written examination are not received five (5) working days prior to the event.

IMPORTANT:  Applications for this position will only be accepted online. If you are currently on the County's website, you may click the 'Apply Online' button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org to apply.

Responses to the supplemental questions must be submitted in addition to our regular employment application form.

RECRUITMENT SCHEDULE
Final Filing Date: Wednesday, August 22, 2018 at 11:59 pm PST
Written Examination (tentative): Saturday, September 8, 2018
Application Screening (tentative): Week of September 10
Panel Interviews (tentative): September 26 and/or 27, 2018
 

At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day. 
County of San Mateo is proud to be an Equal Opportunity Employer.

HR Analyst: Lucy Fung (080918) (Cash Management Specialist - E348)