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The County of Yuba is recruiting for the position of Office Assistant I-II in the Youth Services Division of Probation. There is currently a vacancy at the Maxine Singer Youth Guidance Center “Camp Singer” Detention Facility.  This classification is the entry level in the clerical series, and provides a variety of routine to difficult office support, which may include typing, word processing, receptionist duties, record-keeping, filing and performs related duties as assigned.  Initially under close supervision, incumbents learn office, County and departmental procedures.  As experience is gained, there is greater independence of action within established guidelines.  This class is flexibly staffed and incumbents may advance to the Office Assistant II level after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class.  Specific duties, including the amount of typing, word processing, use of computers and contact with the public, will vary based on the needs of the assigned department.

About Detention Services 

The Maxine Singer Youth Guidance Center provides youth detention services to the communities of Yuba, Sutter and Colusa Counties. The facility operates under a Joint Powers Agreement between the three counties. Yuba County Probation is the administrative agency responsible for the management and daily operation of the facility. The facility is a 60 bed, 24-hour minimum security facility providing detention, rehabilitation and reunification services for Yuba, Sutter and Colusa Counties. The shared goal of facility staff is to provide services that will assist the youth in successfully reintegrating back into the community.

THE POSITION
To conduct responsible administrative and accounting systems work related to major accounting functions; and to provide support to administrative, supervisory and general staff.  The purpose of this recruitment is to fill an anticipated vacancy, as well as establish an eligibility list for future vacancies.

ESSENTIAL JOB FUNCTIONS

Input, recall, and provide clerical and administrative support for a variety of information on a computer for major accounting functions. Act as information source to departmental staff members and City employees regarding payroll, employee deductions, accounts payable and receivables, utility billings, and record keeping procedures. Create, maintain and/or update accounting systems related to inventory, payroll, accounts payable, fixed assets or utility billing.

OTHER JOB FUNCTIONS

Prepare various statistical reports, logs, worksheets, etc., related to assigned functions periodically and as assigned, including those involved with investments, deposits, maturities and note purchases. Balance a cash drawer and prepare deposits. Perform a variety of technical and clerical support work in major accounting functions for City staff as necessary. Prepare and update procedure manuals. Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Any combination equivalent to the experience and training that would likely provide the required knowledge and abilities would be qualifying.  A typical manner to achieve the knowledge and abilities would be:

Education / Training:

Equivalent to a high school diploma supplemented with additional course work in computer science, accounting or a related field.

Experience:

Two (2) years performing increasingly responsible accounting support work with experience in major accounting functions and computer experience; one year of accounting clerical experience with the City of Woodland desirable.

APPLICATION

Apply with a City of Woodland application by visiting www.cityofwoodland.org/employment or the Human Resources Office, City Hall, 2nd Floor, 300 First Street, Woodland, CA 95695 by 5:00 p.m., Tuesday, October 30, 2018.  Supplemental questionnaire must be submitted with application by the final filing date to be considered.  Résumés and cover letters are encouraged but will not be accepted in lieu of the application form. Postmarks will not be accepted.

Review Process: Based on the information provided in the application documents, the best qualified applicants will be invited for further examination.  All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.  Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview or any combination thereof.  Applicants will be required to take and pass a medical examination by a City of Woodland physician to insure their physical suitability to perform the assigned duties. 

If you have a disability that requires accommodation during the selection process, please notify Human Resources at least seven days prior to the event. Persons claiming eligibility for veterans’ preference must submit a copy of Form DD214 by the final filing date of the recruitment.

The City of Woodland hires only U.S. citizens and aliens lawfully authorized to work in the U.S.

The City of Woodland is an Equal Opportunity Employer

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For more information and to apply, please visit: 

http://www.cupertino.org/jobs

The City of Lincoln is hiring for the position of Account Clerk I in the Utility Billing Division of the Support Services Department.  This is a temporary, part-time position expected to work no more than 1000 hours per year. This position will work with residential and commercial customers to process new accounts, respond to inquiries and explain procedures, process payments regarding utility billing and business licenses; as well as be assigned to assist in processing water refunds.

DISTINGUISHING CHARACTERISTICS:

The Account Clerk I is the entry level in the Account Clerk series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine accounting duties while learning City policies and procedures. As experience is gained, there is more diversity in assignments and greater independence of action within established guidelines. This classification is alternatively staffed with Account Clerk II and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level class.

SUPERVISION RECEIVED/EXERCISED:

Receives general supervision from the Customer Service Supervisor, Director of Support Services, or designee, depending upon area of assignment. Incumbents in this classification do not routinely exercise supervision.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Prepares and maintains a wide variety of complex financial records and information; utilizes automated financial systems and a variety of word processing and spreadsheet programs to enter, store and retrieve information; researches and gathers information from a variety of sources for the completion of forms or preparation of reports; provides information in person and over the phone to the public, other governmental agencies and city staff requiring the use of judgment and the interpretation of a variety of policies, rules and procedures.

• Maintains accounting records, reconciles transactions, processes, enters, and verifies numerical or financial data related to area of assignment; handles payments at the counter, provides receipts, and performs the full range of Account Clerk duties.

• Assists other accounting personnel in performing a wide variety of technical accounting duties in the preparation, maintenance and processing of accounting records and financial transactions including accounts payable, accounts receivable and utility billing.

• Processes City expenditures according to established policies and procedures; maintains vendor database and purchase order files; receives and verifies all invoices from vendors; responds to department and vendor questions and inquiries; researches and solves accounts payable issues.

• Processes and maintains customer utility billing for water, sewer and refuse for all residential and business/commercial customers; processes new customer applications for utility services; accepts payments for utility services, various licenses, permits and fees; explains utilities billing, business license procedures and other regulatory policies to customers; processes and updates billing charges to customer accounts; monitors and notifies customers of delinquent account status; research and solve billing inquiries and adjust accounts if necessary.

• Prepares periodic and special reports as required, performs special projects and studies; collects and compiles statistical and financial data for special reports.

• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

   

  PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

  Position requires prolonged sitting, standing, walking, kneeling, squatting and stooping in the performance of daily activities. The position also requires repetitive hand movement, and fine coordination in data entry and preparing reports using a computer keyboard. Additionally, the position requires both near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required.

THE POSITION

This is a two-year, limited duration position.  Under the general direction of the Finance Director, a wide range of fiscal cost analyses and finance-system projects involving a high level of complexity and requiring organizational skill.  This position provides accurate and timely fiscal analysis and written reports; support for Enterprise Resource Planning (ERP); and other analytical functions as assigned in order to assist the Finance Department with implementation of finance systems, improved data analysis, and improved fiscal policy and strategy.

The City of Palo Alto's Community Services & Library Services Departments: 
The City of Palo Alto is recruiting for two innovative and dynamic Management Analysts to join the Community Services and Library Services Departments.  

The City of Palo Alto's Community Services Department (CSD) is an innovative department dedicated to engaging individuals and families in creating a strong and healthy community through parks, recreation, social services, arts, and sciences.  The Department plays a vital role in Palo Alto by managing dozens of community parks; thousands of acres of open space; 40 miles of hiking trails; a municipal golf course; outstanding classes for adults and kids; a vibrant summer camp program for youth; exceptional public art program; two museums; three theaters; an aquatics program; athletic fields; community centers and much more. 

The Library Services Department (Library) is a recognized leader among public libraries, and is responsible for the operation of five library branches. The Library connects and strengthens Palo Alto's diverse community through knowledge, resources, and opportunities.  We inspire and nurture innovation, discovery, and delight.

The Management Analyst Positions: 
In these roles you will have the opportunity to work with Department and City staff at all levels to help build the department's annual budget and assist with in-depth analyses of departmental operations.  These positions offer the chance to get to know the City's most public-facing departments from top to bottom.  The most attractive candidates will also be technically savvy and within a few months be able to troubleshoot and assist Department staff with software programs including SAP and department-specific systems.

Successful candidates are team players and creative problem solvers looking for a career that will make a difference in the community around them and willing to work hard to get there.

For more information and to apply, go here
 

The City of Livermore is currently accepting applications for the position of Senior Clerk.  The current vacancy exists in Horizons Family Counseling, a division of the Livermore Police Department.  This is a special-funded limited duration position and is budgeted as 3/4-time (30 hours per week).  Limited duration employment includes benefits but is temporary, unrepresented, at-will, and funding for this position is subject to grant renewal.  Apply at www.cityoflivermore.net/jobs by 5 p.m. on Friday, October 19, 2018.

THE POSITION

Under supervision, a Senior Clerk provides a variety of routine to difficult clerical support to a department, division, or section including word processing, filing, record keeping, processing invoices for payment, and answering telephones; and performs other duties as assigned.  Positions in this classification independently perform a variety of office support duties under fairly clear guidelines making decisions with the guidance of supervision in non-routine circumstances.

Duties may vary based on the department/division assigned.  The current vacancy exists in Horizons Family Counseling which is a division of the Livermore Police Department.

Examples of Duties Include:

• Prepare and distribute memos, letters, reports, and other office correspondence
• Maintain accurate, up-to-date files and records, and generate reports
• Review documents for accuracy, completion, and conformance to established procedures
• Research and order various supplies, materials, and parts
• Process goods received and invoices for payment
• Use a personal computer to perform word processing, spreadsheet, data base, and other specialized functions