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The City of Thousand Oaks is hiring a part-time Administrative Aide to perform a variety of clerical, office, and administrative support functions.  The ideal candidate is a highly organized, enthusiastic, and service-oriented individual who thrives in a fast-paced, busy office environment.

The current opportunity is for the Public Works department at the City’s Municipal Service Center.   The list established from this recruitment may be utilized for additional vacancies as they occur throughout the City.

Primary Responsibilities

• Provide outstanding customer service to residents and City staff; respond to inquiries over the phone, in person, and via email
• Coordinate requests for service; create work orders and dispatch staff
• Maintain computer databases of records and projects
• Assist with file maintenance and organization, track documents
• Perform data entry; update records and procedures
• Assist with the preparation of reports and correspondence

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The City of Pacifica is currently recruiting for a Permit Technician to join our team. Under general supervision, the incumbent will perform a variety of technical and administrative duties in support of the Planning Department including providing information to the public.

ESSENTIAL AND IMPORTANT DUTIES

• Perform a variety of technical and administrative tasks in support of the Planning Department.

• Serve as the first point of contact for the Planning Department. Greet/acknowledge customers who contact the Planning Department while assessing the nature of issue with appropriate and timely responses.

• Review, process and issue various permits and applications utilizing the City’s permit and project tracking system.

• Provide information concerning various permit and application requirements, codes and inspection procedures to internal and external customers, contractors, design professionals and the public.

• Receive and respond to inquiries from the public, contractors, developers, City employees, and other parties.

• Establish filing systems; maintain records, files, databases, and reference materials; assist with plan/map filing.

• Calculate and collect fees; track applications including researching and resolving billing issues with various parties.

• Prepare a variety of reports, letters, agreements, and other correspondence.

• Prepare and distribute Commission and Committee agenda packets. Attend meetings as needed.

• Post notices and prepare mailings for public hearings on individual properties.

• Schedule building inspections.

• Perform related duties as assigned.

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Program Manager classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

The Finance Department is seeking a Program Manager I in the Revenue Management Division. Under general supervision from the Deputy Director, the Program Manager directs and manages the day-to-day operations for the Utility Billing function of the Revenue Management Division.  The Program Manager has one direct report and seven indirect reports and leads the billing and collection function for City facilitated water, solid waste collection, storm sewer, and sanitary sewer services.

The organizational structure consists of the following Divisions:

- Accounting

- Purchasing

- Revenue Management, Banking, and Administration

- Treasury

The Finance Department and its personnel demonstrate a strong commitment to teamwork, fiscal responsibility and building lasting partnerships.

The essential duties of the Program Manager I position will also include:

·         Supervise all aspects of the Utility Billing function, including resolving   
   customer inquiries and escalations

·         Establish job expectations, performing probationary and annual performance
   appraisals, and managing performance and disciplinary issues

·         Lead system implementation teams to define financial and billing functions,
   document procedures, develop testing scenarios and defining system test
   criteria

·         Develop, implement, and evaluate policies, procedures, and practices and
    initiate actions for continuous process improvements

·         Prepares revenue forecasting, reconciles Utility Billing sub-system to the
   Financial Management System (FMS) and evaluates reserves for the
   allowance for doubtful accounts

·         Oversee and provide technical advice on issues related to Utility Billing

·         Coordinate with other City, departments as needed

About the opportunity

The Town is recruiting for its next Administrative Services Director. 

The Director must be a versatile public administration professional with a strong municipal finance background, an understanding of human resources and information technology, and a commitment to excellence in public service.

The Director must excel at working directly with all levels of the organization, working well under pressure, and exercising independent judgment where necessary to overcome obstacles. To be effective, the Director must be capable of building credibility with the City Manager, fellow department heads, direct reports, community volunteers, and outside service providers. Areas of responsibility and assignment include but are not limited to:

• Proactive adviser to the City Manager on all finance, personnel, IT, and facility matters
• Manage personnel including recruitment, retention, and separations
• Develop staff reports on a wide range of topics for City Council consideration
• Administer the budget and audit processes
• Identify opportunities and develop plans to improve operational efficiency
• Represent the Town at various outside agencies and associations
• Review and approve journal entries, payroll, and other financial transactions
• Maintain a close working relationship with key vendors such as the Town's investment  adviser, PFM Asset Management
• Remain current on issues relevant to municipal finance, employee relations and risk management
• Staff the City Council appointed Finance & Investment Committee
• Mentor existing staff as part of the Town's succession planning

The Director is required to attend all City Council and Finance and Investment Committee meetings.  Currently, the City Council meets on the 3rd Thursday and the Finance and Investment Committee meets on the 1st Monday of every month.  Both schedules are subject to change and special meetings are scheduled as necessary.

Superior communication skills, both written and verbal, are critical to the success of the new Director. This is a FLSA-exempt position.

Qualifications

• Graduation from an accredited four year college or university, with major course work in business, public administration, and/or related fields
• Five years of progressively responsible accounting experience, with at least 3 years experience in municipal accounting
• Familiarity with computer networks; experience in computer applications used for accounting and other administrative functions
• Knowledge of methods and practices of personnel management, employee relations and risk management
• Possession of a valid Class C California driver license

About the department

The Administrative Services Department has three full-time staff members and one 60% part-time employee, who provide all accounting, financial reporting, human resource and risk management  services to the organization.  In addition, the department manages contracts that provide information technology support and facilities management.  The department uses the Incode (v.X) financial management system and payroll is processed by ADP.

About the Town

The Town of Los Altos Hills is a semi-rural residential community located in the scenic hills of northern Santa Clara County.  The Town's 8,300 residents take great pride in the natural beauty of the Town.  Many residents are actively engaged in local government with over 150 residents serving on City Council appointed advisory committees.

The Town’s finances are strong due to a steady local real estate market and a prudent expenditure plan.   The 2017-18 budget totals $11.8M, roughly half of which is the General Fund.  With 23 in-house staff members, the Town provides planning, building, and engineering services; street, drainage, and pathway maintenance; parks and recreation; emergency preparedness and code enforcement; and sewer services.  Law enforcement services are provided under a contract with the Santa Clara County Sherriff’s Office and fire services are provided by the Los Altos Hills County Fire District, a dependent district of Santa Clara County.   

THE POSITION: Report directly to the Financial Services Manager.  Performs a wide range of paraprofessional work in performing business license processing, revenues transactions, transacting and keeping official records, providing support to assigned departmental or divisional staff, and assisting in the administration of the standard operating policies and procedures of the department or division; and, performs related duties as required.

The City of Brisbane is currently recruiting for a utility billing Senior Accounting Assistant. Under general supervision of the Financial Services Manager, provides difficult and complex technical and office support related to the processing of financial transactions and the preparation and reconciliation of financial and accounting records and reports; oversees the City’s utility billing process; may provide day-to-day or project direction to a small staff; and performs related work as required. A full classification description is available online at www.brisbaneca.org. 

Example of Duties: (Illustrative Only)

· Oversees the utility billing process; ensures that data submitted and payments made are correct.

· Researches a variety of reports, records and documents to reconcile ledgers and journals and to produce a variety of specialized reports; may develop report formats and utilize varied databases.

· Answers questions, addresses issues, and provides information regarding complex and technical procedures and regulations to employees, vendors, contractors, the public and others.

· Processes accounts payable; assigns purchase order and vendor numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment; enters data into the accounts payable system to produce payment.

· Provides information to business owners regarding business license requirements and fees; processes license applications and renewals; receives and receipts payments and prepares license certificates; enter appropriate data into the financial system.

· Posts receipts, encumbrances, and expenditures to various accounts; reconciles accounts and prepares general ledger entries.

· Prepares and distributes billings for money owed to the City for fees and services.

· Records and verifies a variety of complex financial transactions; prepares and maintains records and a variety of periodic and special financial, accounting and statistical reports.

· Enters and retrieves information using word processing, spreadsheet, and database software.

· Performs general office support duties, as required

QUALIFICATIONS:

Knowledge of:

• Practices and techniques of automated and manual financial and accounting document processing and record keeping.
• Principles and practices of auditing and reconciling a variety of financial documents and records.
• Standard office support practices and procedures, including the use of standard office equipment.
• Computer applications, including financial management systems.  Knowledge of Tyler Incode 10 is a plus.
• Records management principles and practices.
• Business arithmetic and basic statistical techniques.
• Techniques for communicating effectively with the public, vendors, contractors and City staff, in person, through email, and over the telephone.

Skill in:

• Performing difficult, complex and technical accounting and financial office support work accurately and in a timely manner.
• Interpreting, applying and explaining complex policies and procedures.
• Composing correspondence and reports independently or from brief instructions.
• Entering and retrieving data from a computer with sufficient speed and accuracy to perform assigned work.
• Making accurate arithmetic, financial and statistical computations.
• Using initiative and independent judgment within established procedural guidelines.
• Organizing own work, setting priorities and meeting critical time deadlines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Using English effectively to communicate in person, over the telephone, and in writing.

Education and Experience:

Equivalent to completion of two years of college or possession of an Associate of Arts degree in accounting, bookkeeping, business or a field related to the work and three years of experience in performing accounting and financial document processing and record keeping. Additional experience as described above may be substituted for the education on a year-for-year basis.

Physical Demands:

Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. May require lifting of mild to moderate amounts of weight.

SALARY AND HOURS:

$4,886.68 - $5,132.90 - $ 5,388.60 - $ 5,659.45 - $5,939.77 per month. Appointments are generally made at the first step in this range.  This is a full-time 40 hours per week position working Monday, Tuesday, Thursday 8:00 AM -5:00 PM, Wednesdays 8:00 AM – 8:00 PM and Fridays 8:00 AM -1:00 PM. 

BENEFITS:

This position is eligible for benefits under the General Employees Association memorandum of understanding.  Health benefits are offered through the CalPERS Health Program.  The City contributes to a flexible compensation plan towards the cost of health plans offered, up to family coverage.  City provides paid vision through VSP, dental through a self-insured reimbursement program, long-term disability and life insurance coverage through Voya Financial, and an Employee Assistance Program through MHN.  Retirement benefits are provided through CalPERS, 2%@60 for “Classic” members, 2%@62 for “New” members.  The City will make a contribution of 1.5% to a Deferred Compensation 457K plan with additional matching available.  Flexible spending accounts (Health and Dependent Care) and transportation spending accounts are also available.  Free commuter shuttle to and from BART and Caltrain.

LEAVE:

Vacation:  80 hours annually

Sick:  8 hours of sick leave accrued monthly

Holidays:  13 paid holidays and 3 floating holidays 

Longevity:  40 hours after 15 years of full-time service

APPLICATION PROCESS:

Interested candidates must submit a completed online application, with supplemental questionnaires, online at www.calopps.org.  ONLY THE FIRST 50 APPLICATIONS WILL BE ACCEPTED.  Applications must be received by Wednesday, February 6, 2019, at 5:00 PM or until the maximum number of applications are received.  Postmarks and faxes will not be accepted. 

SELECTION PROCESS:

Applications will be screened and a limited number of the most highly qualified candidates will be invited to the oral panel.  An eligibility list will be established from those who pass the oral panel interview process.  A limited number of eligible candidates from the list will be invited for a Department Head/Manager interview, who will make the final recommendation.  Eligibility lists are good for one year unless abolished sooner.  After a mutual interest has been established, the final candidate must pass a fingerprint check submitted to the Department of Justice and a thorough background investigation with favorable results. 

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The City of Brisbane is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies, and practices. The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  This job announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Campbell announces an employment opportunity for:

Finance Director

Open Date: Monday, January 21, 2019

Close Date: Friday, March 1, 2019 at 5:00 p.m.

Salary: $12,844.00 - $16,800.16 per month (Dependent Upon Qualifications)

Finance Director:   Under administrative direction of the City Manager, to manage a comprehensive financial program for the City; to supervise all municipal accounting, budgeting, purchasing, data processing and risk management functions; and to do other work as directed.

Typical Duties:  Plans, organizes, supervises and directs the financial activities of the City including accounting, cash management, bond sales and related matters, investments and risk management; supervises, organizes and leads the preparation of the operating budget for the City and prepares annual revenue estimates; directs the preparation of accounting reports required by law and prepares various financial reports; formulates departmental policy and develops related goals and objectives; analyzes fiscal transactions to assure conformity and compliance with accepted accounting procedures, City procedures and methods, and Municipal, State and Federal regulations; directs and coordinates the processing of City accounting procedures; maintains, analyzes and reconciles all subsidiary and general ledger accounts; directs and reviews financial record keeping activities such as purchasing, fixed assets, and accounts payable; researches, compiles and prepares financial statements and supporting schedules; works with other City staff on accounting and analytical related issues and problems; reviews, evaluates and recommends policies to improve the City's administrative and financial internal control systems and procedures; serves as risk manager for the City, authorizes settlements of claims within prescribed limits; and coordinates the reporting of claims resulting from a declared emergency.

Ability to:  Plan, direct, coordinate and review municipal accounting, budgeting, data processing and risk management activities; prepare, verify and analyze complex financial and accounting reports; understand and interpret City, State, and Federal laws pertaining to governmental accounting; examine and verify financial documents and reports; analyze complex problems, evaluate alternatives and implement creative recommendations; establish and maintain effective working relationships with those contacted in the course of work; effectively manage, train and evaluate staff; use independent judgment, within established guidelines, in the course of undertaking assigned responsibilities; communicate effectively both  verbally and in writing; ability to regularly talk and hear; frequently sit, stand, walk, use hands and fingers to handle or feel objects, tools or controls, reach with hands and arms; climb or balance; stoop, kneel or crouch; occasionally lift and/or move up to 20 pounds; vision abilities required include close vision, distance, peripheral and depth vision.

Knowledge of:  Principles, practices and techniques of governmental accounting, auditing, debt management, budget preparation, investment and financial analysis, revenue forecasting, purchasing, business data processing and risk management; and applicable laws and financial reporting practices regulating municipal financial administration; basic Management Information Systems applications for accounting and bookkeeping functions; and supervisory and office management principles and practices.

Education and Experience:  Graduation from college with a degree in Accounting, Finance, Business Administration or closely related field.  Five years of increasingly responsible experience in municipal accounting and budgeting, two years of which shall have been at a supervisory level.  An advanced degree in a related field or a CPA Certificate is desirable.

Possession of: Valid California Driver's License

Application Process:

City employment applications may be obtained from the City of Campbell Human Resources Division, 70 N. First Street, Campbell, CA 95008; by visiting the City’s website at www.cityofcampbell.com or at www.calopps.org.

A completed employment application and resume must be received by the Human Resources Division no later than March 1, 2019 at 5:00 p.m. Applications may not be emailed or faxed. Please do not substitute “see résumé” on the employment history section of the applications. Résumés should be attached separately.

Testing Process:

Following initial screening of applications, those applicants with the most appropriate qualifications will be invited to continue in the selection process.

Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a complete background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Campbell is an Equal Opportunity Employer (EOE).

For questions regarding this recruitment, please call Human Resources at 408-866-2122 or email hr@cityofcampbell.com