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ADMINISTRATIVE ASSISTANT I/II

Level I:  $4,691 - $5,702 per month

Level II:  $5,172 - $6,287 per month

Plus excellent benefits

APPLICATION DEADLINE:  Apply by Thursday, December 15, 2022 for first consideration

Interviews will be held the week of December 19th

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

Administrative Assistant I:  This is an entry level class in the Administrative Assistant series.  This level performs more routine tasks and duties assigned.  Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.  Since this class is typically used as a training class, employees may have only limited or no directly related work experience.  Employees work under immediate supervision while learning job tasks.

Administrative Assistant II:  This is the full journey level class within the Administrative Assistant series.  This class is distinguished from the Administrative Assistant I by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.

This position performs the following essential job duties:

• Set up and maintain financial, statistical, and operational records, including reviewing departmental payroll submittals and various time sheets.
• Administer and maintain complex procedures, including issuing permits, submitting required information/forms for inter-governmental reimbursements and/or grant monies; and as related to assigned program areas.
• Prepare, distribute, and post agendas and minutes for a variety of meetings; provide additional administrative support which may include the transcription of recorded or written information.
• Create, edit and update departmental information on internet and intranet.
• Carry out routine required procedures related to departmental hiring.
• Prepare required statistical reports for various departmental programs.
• Provide information relating to responsibilities assigned in person or by telephone.
• Refer more complex requests, technical inquiries or serious complaints to appropriate staff members.
• Maintain inventory and office supplies; prepare purchase orders.
• Research and compile information as requested.
• Provide technical and functional supervision as appropriate to clerical personnel; recommend organizational procedural changes affecting clerical activities.
• Screen calls, visitors, and mail and take action appropriate to request/situation.
• Independently respond to letters and general correspondence of a routine nature.
• Make travel arrangements, maintain appointment schedules and calendars, arrange meetings and conferences, and schedule facilities reservations as necessary.
• Operate a variety of office equipment and use a variety of software programs including word processing, spreadsheet, and visual presentation equipment as appropriate.
• Type, edit and format a variety of materials including staff reports, agendas, general correspondence and memoranda; review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
• Follow-up on projects, transmits information and keeps informed of department activities.
• Initiate and maintain a variety of files and records.
• Oversee and coordinate preparation, compilation, reproduction and distribution of various documents and reports.
• Assist in gathering data, preparing and monitoring the annual budget.
• Perform a variety of tasks related to office administration specific to the department in which assigned.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Perform other duties as required.

To be eligible for this position you must have knowledge/ability to:

Administrative Assistant I:

• Knowledge of English usage, spelling, grammar, and punctuation.
• Knowledge of modern office methods, procedures, and computer equipment and various software applications.
• Knowledge of business letter writing and arithmetic.
• Ability to learn to perform a wide variety of responsible secretarial and clerical work.
• Ability to on a continuous basis, sit at desk and/or stand at counter for long periods of time.  Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.
• Ability to intermittently review documents related to department operations; observe, identify, and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
• Ability to meet the public tactfully and courteously and answer questions in person and over the telephone.
• Ability to learn and apply policies, rules, and regulations.
• Ability to maintain confidential data and information.
• Ability to compose general correspondence and letters.
• Ability to operate and use modern office equipment including computer equipment and software as assigned.
• Ability to learn to analyze situations carefully and adopt effective courses of action.
• Ability to type at a speed necessary for successful job performance.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to establish and maintain effective working relationships with those contact in the course of work.

Administrative Assistant II:  (In addition to the qualifications for the Administrative Assistant I)

• Knowledge of organization, procedures, and operating details of the city division to which assigned.
• Knowledge of filing and record keeping practices.
• Ability to perform a wide variety of difficult and responsible secretarial and clerical work with limited supervision.
• Ability to compile and maintain complex records and files.
• Ability to independently apply policies, rules, and regulations.
• Ability to understand the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities.
• Ability to work independently in the absence of supervision and work under pressure to meet deadlines.
• Ability to analyze situations carefully and adopt effective courses of action.
• Ability to prepare statistical, financial, and operational reports.

EDUCATION and/or EXPERIENCE: (A typical way of gaining the knowledge, skill and ability outlined above is)

Administrative Assistant I:

• Equivalent to completion of the twelfth grade AND
• Two years of responsible clerical experience

Administrative Assistant II:

• Equivalent to completion of the twelfth grade AND
• Two years of responsible secretarial or office administrative experience similar to an Administrative Assistant I with the City of San Rafael.

 OTHER REQUIREMENTS:

• Valid California driver’s license preferred.

PHYSICAL DEMAND/WORK ENVIRONMENT: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required on a continuous basis, to sit at desk and/or stand for long periods of time.  Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.  Note:  Prior to appointment, candidate must pass a pre-employment physical, background check, driving record, and fingerprinting.   To file an application, go to:  www.calopps.org.  Select “Member Agencies”.  Select “San Rafael”.  Follow this link to submit your application: https://www.calopps.org/san-rafael/job-20324298 

Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 no later than three (3) calendar days before the test date.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

THE WHEATLAND FIRE AUTHORITY IS EXCITED TO ANNOUNCE THAT WE ARE LOOKING FOR A FULLTIME FIRE APPARATUS ENGINEER.  CURRENTLY, WE HAVE 1 POSITON TO BE FILLED.

REQUIRMENTS:

• 18 YEARS OF AGE OR OLDER
• VALID CA DRIVER’S LICENSE WITH FIREFIGHTER ENDORSEMENT (R50)
• CLEAR DMV RECORD
• CLEAR CRIMINAL RECORD (VIA LIVE SCAN)
• VALID CPAT WITHIN 12 MONTHS
• HIGH SCHOOL GRADUATE (OR EQUIVALENT)
• CSFM FIRE ACADEMY GRADUATE
• MUST PASS PRE-EMPLOYMENT PHYSICAL AND MEDICAL SCREENING
• MUST HAVE A VALID CPR & EMT LICENSE

COVID POLICY: The City of Hayward has adopted a mandatory COVID-19 vaccination policy for all new employees issued formal offers of employment on or after February 1, 2022. Under this policy, proof of full vaccination is required as a condition of initial and continued employment with the City unless the employee has applied for an exemption and is awaiting the City’s response or has been granted an exemption, or unless stricter State or Federal legal requirements apply.  If offered employment, you will receive instructions regarding how to provide verification of vaccination or how to apply for an exemption, which will be required prior to your start date.  You may read the full policy here: City of Hayward COVID-19 Vaccine and Testing Policy

DEADLINE TO APPLY:  First review scheduled for Tuesday, November 29, 2022; Open Until Filled

DEFINITION

 Inspects plans of buildings and construction for compliance with building codes, laws and ordinances, particularly those involving plumbing, heating, ventilation, refrigeration and mechanical codes; trains and instructs other inspectors on plumbing-mechanical inspections and provides working lead assistance to other inspectors as required.

Duties may include but are not limited to the following:

Performs skilled inspection work in enforcing compliance with the City's building, plumbing, electrical, mechanical and energy codes plus other related local and state ordinances.

Assists the general public contractors, architects and engineers by interpreting and giving detailed explanation of requirements and application of building, plumbing, mechanical and electrical codes and related local and state ordinances.

Makes joint field inspections with Building Inspector during construction of buildings to ensure compliance with applicable laws and ordinances and assists on difficult field inspection problems.

Trains and provides working lead assistance in specialty to Building Inspectors in the performance of their duties, reviews output and quality of work performed, and provides and evaluation of same to management.

Keep records and reports of inspections.

Review applications for building permit, helps applicant fill in required permit data and sees that all required documents and data are included.

Checks plumbing, heating ventilation, refrigeration and mechanical construction for compliance with codes.

Check permits to assure that all fees have been paid for fixtures gas lines, plumbing and mechanical installations.

Reviews and approves plans of industrial and commercial building to insure compliance with plumbing-mechanical codes or ordinances.

May consult with designers or builders regarding requirements in plumbing-mechanical plans.

Inspects major commercial and industrial construction for conformance with plumbing-mechanical codes.

Orders corrections and improvements whenever necessary and follows up on rejected work to see that corrections are made.

Prepares correspondence regarding inspections and code requirements.

Reviews complex plumbing-mechanical inspection work.

May issue permits and prepare office copies of documents for processing and filing.

Reviews complex plumbing and mechanical inspection work.

Meets and confers with Building Official and Assistant Building Official regarding various pertinent matters.

JOB RELATED AND ESSENTIAL QUALIFICATIONS 

Knowledge of:

• Building, housing, plumbing, mechanical and electrical codes with specialized knowledge of materials and standards to be applied in plumbing-mechanical construction.

Ability to:

• Effectively train and provide working lead assistance to subordinate personnel.
• Read and interpret building plans and specifications and to enforce their application.
• Prepare clear and concise written reports.
• Deal effectively and tactfully with fellow employees, the general public, architects and engineers.
• Research and study the various building, housing, plumbing, mechanical and electrical codes, laws and ordinances.
• Perform moderate to heavy amounts of paperwork. 
• Perform the physical aspects to a field inspection.

EXPERIENCE AND EDUCATION

Experience: Four (4) years of experience as a journey level plumber preferably including one (1) year in a supervisory capacity.

OR

Two (2) years plumbing/mechanical inspection experience involving major commercial or industrial installations.

Education:  Equivalent to completion of the twelfth grade.

Licenses and Certificates: 

Ability to possess upon employment a valid Class III California Driver's License. 

International Conference of Building Officials (ICBO) Certification as a plumbing-mechanical and/or combination inspector is highly desirable, but not required.

PROBATIONARY PERIOD: One (1) Year

SELECTION PROCEDURE

COVID POLICY: The City of Hayward has adopted a mandatory COVID-19 vaccination policy for all new employees issued formal offers of employment on or after February 1, 2022. Under this policy, proof of full vaccination is required as a condition of initial and continued employment with the City unless the employee has applied for an exemption and is awaiting the City’s response or has been granted an exemption, or unless stricter State or Federal legal requirements apply.  If offered employment, you will receive instructions regarding how to provide verification of vaccination or how to apply for an exemption, which will be required prior to your start date.  You may read the full policy here: City of Hayward COVID-19 Vaccine and Testing Policy

Candidates must submit a completed City of Hayward job application and responses to the Supplemental Questionnaire which fully describe the nature of their professional experience and qualifications.  The rating of the supplemental questions may determine application status and/or rank on the eligible list.  Applications submitted without all required materials will not be considered.

Based on the information provided, employment applications will be reviewed for minimum qualifications.  Those best qualified may be invited to the next phase of the process, which may include an oral, practical, written examination and/or supplemental questionnaires reviewed by subject matter experts.

The examination process will result in a ranked eligible register of candidates for hiring consideration by the department derived from any of the exam processes mentioned above.  Actual hire depends on success in the departmental selection process.

Candidates under final consideration for employment with the City should expect to undergo an employment background/reference check that may include, but is not limited to: employment history verification, medical evaluation, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting.

Applicants will be notified electronically via Government Jobs as to their status in the selection process.  It is the responsibility of the applicant to ensure they can receive email notice from Neogov/Government Jobs and the City of Hayward.

APPLICATIONS

Candidates are encouraged to apply online at www.hayward-ca.gov under the Current Vacancies tab or at www.GovernmentJobs.com.  Paper applications can be obtained by visiting the Human Resources Department at Hayward City Hall located at 777 B Street, Hayward, CA  94541.  Office hours are Monday through Friday, 8 a.m. to 5 p.m. 

Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user to the system.  Our on-line application system is provided by Government Jobs. If you have problems while applying online, please contact the Government Jobs Help Desk at  (855) 524-5627.
 

The City of Hayward is an Equal Opportunity Employer

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The Position

As a non-sworn member of the City of Fremont’s Fire Department, the Senior Hazardous Materials Inspector is responsible for the day-to-day activities of the City’s Unified Hazardous Material and Hazardous Waste Management Program (CUPA), and Fire Code/Fire Prevention Programs and will plan, assign, monitor and coordinate the work of Hazardous Materials Inspectors and other assigned staff. The Senior Hazardous Materials Inspector is vital to the mission of the Fire Prevention Division to ensure that over 1,000 regulated facilities in such diverse sectors as automotive, semiconductor, medical device, opto-electronic, alternative fuel and biotechnology research, development and manufacturing—remain safe places to work.

Examples of Job Duties

• Conduct complex compliance inspections in businesses and industrial facilities that generate hazardous waste, use aboveground or underground storage tanks or handle hazardous substances reportable under federal, state and local statutes.
• Assist in the development and implementation of a variety of policies, procedures, and program guidelines to ensure compliance with and enforcement of local, State, and Federal hazardous materials and hazardous waste guidelines.
• Prepare annual, semi-annual and other quarterly reports required by CalEPA, the Department or its partner Agencies.
• Coordinate the development and maintenance of an electronic data and information management system for the hazardous material section.
• Plan, assign, monitor, establish and coordinate the work priorities for Hazardous Materials Program staff; provide direction and training, make decisions on complex hazardous waste problems; assist with performance appraisals.
• Respond to inquiries concerning City's hazardous materials storage, handling, use and disposal requirements, procedures, and fees to inquiring parties.
• Process complex permit applications and issues storage permits. Review Hazardous Materials, Hazardous Waste Management, UST and other required submittals for completeness.
• Prepare notices of plan deficiencies or notices of violations and monitors violations for timely correction.
• Review submitted closure plans for completeness and coordinates site cleanup with other agencies and monitor closure activities.
• Prepare correspondence or meet with regulated facilities to explain conditions, comments, or program requirements.
• Reinspect violations upon notice of correction.
• Assist other Hazardous Materials Inspectors to resolve disputes over interpretation and application of laws, rules, regulations, and codes related to hazardous materials/hazardous waste handling, storage, management and disposal.
• Maintain an automated information system related to hazardous materials sites in the city. May participate in the development review process.
• May conduct training sessions on hazardous materials and hazardous waste, or related topics. May represent the city as a technical expert in court.
• Serve as a technical information resource concerning hazardous materials and hazardous waste properties and handling techniques; advise public safety personnel on the potential for emergency situations involving the release of hazardous materials.
• Perform related duties as required by the Fire Marshal/CUPA Manager.
• To view a complete list of essential functions, please view the class specification.

IMPORTANT: The Firefighter Candidate Testing Center’s (FCTC) Written Exam and Statewide Eligibility List and will be used to screen applications.  If you are not already on the FCTC Statewide Eligibility List, please make arrangements to take the exam by November 19, 2022 at www.fctconline.org/written-testing/. There is a $50 fee for the FCTC written test. Candidates experiencing financial hardship may qualify for financial aid to pay for their FCTC testing fees at https://www.fctconline.org/grants/.

Submit your application online via CalOpps by 11:59 p.m. on November 21, 2022, to be considered in the first application review cycle and examination process.

The Role:
The City of Redwood City is seeking Firefighter Trainees who, under immediate supervision, actively participate in the Firefighter Academy training program. Trainees perform all related learning and testing activities in preparation for the Firefighter/Engineer classification within the Fire Department of the City of Redwood City. Upon successful completion of the Firefighter Academy training program and Field Training Orientation (FTO/Apprentice), incumbents of this non-sworn classification may be appointed to the sworn classification of Firefighter/Engineer and serve a probationary period of eighteen (18) months. The Firefighter/Engineer monthly salary range is from $8,817.00 to $11,254.00. Please see the Firefighter/Engineer job description for more details.

Required Qualifications:

• High School Diploma or equivalent (G.E.D. or California Certificate of Proficiency).
• Possession of a valid Emergency Medical Technician (EMT) or a valid Paramedic certification, prior to appointment.
• Proof of a valid Candidate Physical Ability Test (CPAT) dated within 12 months prior to appointment.
• Possession of, or ability to obtain, a valid California driver’s license prior to appointment to the classification of Firefighter/ Engineer.
• To be eligible for this recruitment, candidates must be on the Firefighter Candidate Testing Center's (FCTC) Statewide Eligibility List (SEL).

Please make sure to click on the job PDF link for more details.

DEFINITION
Under general direction of the Community Development Director and City Manager, supervises and reviews the inspections of residential, commercial, industrial buildings and related structures for compliance to building codes and regulations, recommends code enforcement and building inspection policies to the City Council for adoption, supervises and directs the maintenance, construction, repair and improvements on City buildings and facilities, acts as the City’s Safety Officer; and does other related work as required.

CLASS CHARACTERISTICS
The Chief Building Official is an “at-will” employee of the City and serves at the pleasure of the City Manager. This is a single position class with management level responsibility for supervising, reviewing and recommending code enforcement and building inspection policies to the City Council. The Incumbent is the City's Building Official, and performs building inspection for single-family residences, commercial and complex structures, including associated structural, electrical, mechanical, and plumbing fixtures. In addition, the incumbent supervises the code enforcement program and provides inspection support for the City's road construction and maintenance.

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:

• Supervises building inspectors engaged in the inspections of residential, commercial, industrial buildings and related structures for compliance to building codes and regulations in any one or combination of the following areas: structural, electrical, plumbing or mechanical; Performs the more difficult inspection activities and acts as the City’s Building Official. This position also acts as the City’s Safety Officer and is responsible for maintaining City’s safety program, safety meetings, and meeting Cal-OSHA requirements and standards.
• Plans, reviews, develops and proposes changes as appropriate in the City of Live Oak's Building Inspection and Code Enforcement Programs, prioritizes and assigns projects: plans, organizes and directs proper and efficient maintenance and repair of City buildings, and City facilities and orders materials and schedules the use of various equipment necessary for job completion, conducts inspections to determine needs for repair and maintenance work, approves and decides the type and extent of repair and prepares estimates of cost of repairs and maintenance work; prepares materials and labor cost estimates for projects/jobs accordingly, confers with other City departments to discuss repairs, remodels and construction, as necessary, and to give written and oral work estimates;
• Inspects roadways to determine compliance with City policies and/or work contracts; participates in the investigation of complaints and questions regarding road hazards, maintenance service and project schedules;
• Supervises and/or performs plan checks on residential and commercial buildings prior to permit issuance; inspects buildings and structures to confirm that construction, alteration, or equipment installation work is performed in a safe manner, in compliance with provisions of applicable codes and ordinances, and in accordance with the approved plans and specifications; checks the quality of materials and the methods of construction utilized; issues certificates of final inspection and other permits.
• Supervises and/or conducts field investigations in response to complaints of possible code violations; researches code complaints; makes recommendations or takes appropriate action; performs follow-up investigations to see that remedial action has been taken; issues citations for code violations; prepares code violation cases for public hearings; compiles complete evidence files and exhibits; confers and coordinates with other agencies and the City attorney on investigation and disposition of nuisance housing, zoning, building, sanitation, and other code violations; responds to public inquiries regarding complaints; testifies in court proceedings as necessary; prepares staff and technical reports as directed.

About Us

Fremont is a well-managed and innovative city, and has recently generated national attention by placing 6th on the list of the Greenest Cities in America according to a 2021 Wallet Hub survey and ranking the number 1 Best City in the Nation to raise a family, according to a 2022 survey by Wallet Hub. Located in the heart of the Bay Area and Silicon Valley, Fremont prides itself on innovation, green technology, a low crime rate, great schools, a low unemployment rate, quality parks and nearby open space, and an incredibly diverse population of over 230,000 residents. As a full service City, Fremont employs over 962 regular employees. The City strives to be an innovator in municipal government, with dynamic leadership provided by the City Council and City Manager. Fremont is an employer that values its people, creativity, quality service, integrity, open communication, collaboration, mutual respect, and diversity. Employees find their work challenging, yet rewarding, and most importantly, enjoy the chance to make a difference through public service.

The Department

The Fire Department is responsible for providing the rapid delivery of fire, medical, rescue, and life safety emergency services within Fremont. Emergency services are delivered through 13 in-service fire companies from 11 strategically located fire stations in the City. Our mission is to prevent and minimize the loss of life and property threatened by the hazards of fire, medical and rescue emergencies, hazardous materials incidents, and disaster situations within the community.

The Position

As a member of City of Fremont’s Fire Department, the Fire Prevention Inspector will perform administrative, inspection, and technical tasks to assist in the implementation and enforcement of various fire and life safety statutes. Specifically, the incumbent will conduct fire and life safety inspections related to the City’s Fire Code Compliance and Fire Prevention Programs. In this role, the Fire Prevention Inspector is vital to the mission of the Fire Prevention Division to protect lives and property by reducing the factors which contribute to fires and environmental emergencies. The Fire Prevention Division currently regulates over 5,500 occupancies for compliance with State and locally adopted codes and ordinances.