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The City of Saratoga is currently recruiting to fill a full-time Accounting Technician position within the Administrative Services Department. The incumbent will report to the Finance Manager.

The Accounting Technician, under general supervision, performs journey-level technical and administrative account support duties associated with preparing, maintaining, and processing accounts receivable and accounts payable records and transactions.  Also, the incumbent’s duties includes reconciling accounts and ledgers, preparing financial reports, batch runs and wire transfers, tracking and maintaining manual and computerized accounting and financial records, establishing and updating vendor records, and performing related duties as assigned. The incumbent will be assigned to the Accounts Payable and Program Procurement Support responsibilities.

TYPICAL DUTIES
The duties described below are intended to provide only a summary of the typical functions of the job. This is not an exhaustive or comprehensive list of all possible job responsibilities and the duties of the jobholder might differ from those outlined in this announcement.

General Functions

• Performs a variety of clerical and technical accounting and customer service duties related to accounts receivable, accounts payable, business licensing, and/or department-specific technical account duties, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.
• Verifies, posts and records a variety of financial transactions; prepares and maintains databases, and records; generates reports and summaries from the automated fiscal management system.
• Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems specific to the assigned area of responsibility.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items.
• Performs general clerical and administrative support duties such as opening and routing mail and deliveries; prepares correspondence; and distributes various written materials.
• Performs other related duties as assigned.

Accounts Payable Functions

• Prepares documentation for payments; confers with vendors as necessary; enters and verifies data into the automated accounts payable system to produce payment; prepares manual checks; prepares payments for mailing and files copies with backup.
• Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, packing slips, and invoices; researches discrepancies and unauthorized purchases; verifies payment requests against department budget appropriations; prepares payment requests; and balances and maintains retention accounts.
• Sets up new vendor accounts; obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts.
• Prepares biweekly accounts payable report for submission in the City Council agenda package.
• Reviews source documents for accuracy, receipt of necessary information, and compliance with rules, regulations, and procedures; determines proper handling for compliance.
• Receives vendor inquiries via telephone, fax, or mail; resolves any issues, problems, or requests using established procedures.
• Maintains warrant control log for check stock.
• Maintains signature authorization listing used to verify payment authorization signatures.
• Verifies bankruptcy information of vendors; participates in audits of vendors and other City departments; maintains vendor W-9 information for 1099 processing.
• Researches expenditure information as requested by Finance staff, other departments, auditors, or public records requests, and prepares analysis of findings as needed.
• Prepares and remits quarterly and year-end tax reporting forms to State/Federal agencies.
• Maintains credit card accounts; processes receipts and reconciles to credit card statements.

Procurement Program Support Functions

• Performs routine and specialized activities in support of the City’s procurement guidelines, evaluates procurement transactions for compliance with Contract, Purchase Order, and CalCard policies and procedures;
• Processes purchasing requisitions and change orders.
• Maintains the City’s approved supplier/vendor lists to update system information.
• Monitors and maintains vendors’ Certificates of Insurance requirements and submittals.
• Assists with the City’s fixed asset program through monitoring of incoming purchases and tracking of new assets on spreadsheet for year-end reconciliation process.

THE PROCESS

The recruitment will remain open until the position is filled, with first review of applications on January 4, 2022. To be considered for this dynamic career opportunity, please apply online through www.calopps.org. As part of the application process, please attach a letter of interest in the position, resume, and response to the supplemental questions. Applications will be considered incomplete and may not be reviewed if the requested items are not included with the online application. 

Why Join our Department?

The Public Works department is responsible for the City’s major capital projects and infrastructure including streets, street lights, traffic signals, publicly owned parking lots and garages, sewer and storm conveyance systems, wastewater treatment plant, pump stations, a major lagoon and dams and levees.  The Sewer Maintenance Division provides the cleaning and maintenance of 257 miles of sewer lines and 25 sanitary pump stations. Maintenance of our 10 storm pump stations, the city storm system of catch basins, drain lines, and related facilities are part of this program as well as response to emergency service needs.

The City is continually evaluating new and innovative ways of providing high quality services to its residents while acknowledging the competing demands for the limited funds available.  You would be joining a City organization that has a culture of innovation, collaboration and strong customer service.

Look to some of the reasons why the City of San Mateo is a great place to work:

https://www.youtube.com/watch?v=_GTIzeSpc_g

What You’ll Do

To perform semi‑skilled and skilled work in the installation maintenance and repair of pumps, motors, chain drives, valves and related equipment; and to do related work as required.  Receives supervision from the Public Works Supervisor or Pump Maintenance Mechanic III as directed.  Technical or functional supervision may be provided by higher level maintenance personnel.

• Operate machines and tools in repairing defective parts of pumps, compressors, motors, incinerators, lift stations, and related mechanical equipment.
• Maintain accurate mechanical maintenance records and utilize the computerized work systems in accordance with workflow processes.
• Install, repair, replace, and modify pumps, controllers, bearings, seals, hydraulic pipes, timing devices and assist in installing telemetering electrical equipment.
• Use a variety of power tools, hand tools, cutting and welding equipment and multi-meters.
• Perform preventative maintenance on the Pump Station equipment, and general maintenance duties in the Pump Stations, including buildings, grounds and equipment as required.
• Pump mechanics may be required to respond to emergency situations after normal working hours and be subject to serve on emergency stand-by alert and call out status on a rotational basis.

For a complete list of duties, reference our job specifications at www.cityofsanmateo.org

The City of San Mateo Public Works Department is looking for an

Engineering Manager

Why Join our Department?

When you join the Public Works Department, you will work among collaborative and energetic colleagues who share a passion for serving our San Mateo citizens and improving the community in which we live and work. Our team is comprised of individuals with diverse talents and experience in various fields. We will provide you with a wide range of opportunities in a team-based collaborative environment while helping you achieve your professional goals.  Collaboration, Innovation, Respect, Creativity, Transparency and Informed Risk-taking are attributes within the City’s mission, values and organizational principles that we are seeking in the candidates.

The City of San Mateo is a very progressive City that encourages staff and resident engagement to develop positive solutions that meet the demands of the community and regulatory landscape.  To this end, the Engineering Manager will help lead efforts utilizing networking skills, strategic planning, and performance leadership to develop strategies and tactics to accomplish short and long-term project delivery, while sustaining the City’s missions, visions and goals.  The Public Works Department is committed to high performance levels and standards, utilizing best practices relative to performance management and team-oriented approaches.  The Department supports staff development through a variety of internal and external training opportunities.  The Engineering Manager role will include responsibility for ensuring the best possible performance of each employee and accomplishing the collective services, goals, projects, initiatives, and work plans of the Department and City.

Look to some of the reasons why the City of San Mateo is a great place to work: https://www.youtube.com/watch?v=_GTIzeSpc_g

What You’ll Do

The Engineering Manager will provide and participate in critical team leadership in assuring that all engineering services, goals, projects and initiatives meet the high-performance standards of the Department and City.  Demands of this position will continue to evolve and change to respond to community needs.  Adaptability and flexibility are important for success in this position.  The Engineering Manager receives general direction from the Deputy Director of Public Works or higher-level department personnel and exercises direct supervision over professional, technical and clerical staff.

Individuals with different engineering experience that meets other aspects of the Engineering Manager job specification are encouraged to apply and will also be considered in the recruitment process.

For a complete list of duties, reference our job specifications at www.cityofsanmateo.org.

Under direct supervision, the Seasonal/Temporary Maintenance Worker is assigned to the Parks Maintenance and/or Streets Maintenance functions of the Public Works Department. They assist in a variety of skilled and semi-skilled tasks.

In the Parks section these include: trash collection, graffiti removal, weed removal, irrigation repairs, operating battery powered blowers, weed trimmers, hedge trimmers, mowers and other equipment and tasks as needed to maintain City parks, landscapes, vegetation, trees and additional tasks as needed.

In the Streets section these include trash collection, graffiti removal, drainage facility clearing and repairs, street sign repairs and replacement, road and curb paint work, pothole repairs, asphalt repairs and additional tasks as needed.

Please click the Job PDF button below to view the full job announcement.

TEMPORARY PARKING SERVICES AIDE

$20.00 per hour

Temporary/Part-Time/No Benefits

APPLICATION DEADLINE:  Applications reviewed on a weekly basis – open until filled

THE POSITION:

This temporary position will work Monday – Friday (flexible hours).  The anticipated length of this position is approximately 4-6 months.  There are NO benefits available with this position.  This position will be responsible for graffiti removal, decal removal, and overall general parking maintenance to the downtown corridor and all City parking areas. 

APPLICATION AND SELECTION PROCESS:

Application Process:  City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application on-line go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  Follow this link to submit your application:  https://www.calopps.org/san-rafael/job-20129658 

Reasonable Accommodation: The City of San Rafael will make reasonable accommodations to accommodate disabled applicants.

ABOUT THE POSITION:

Named one of America’s Best Small libraries in 2015, the Mill Valley Library is recruiting for an Adult Services Supervising Librarian. The person in this position will report directly to the City Librarian, oversee the Division’s personnel, programming, and services,  and help implement large-scale initiatives.

The Adult Services Supervising Librarian will:

• Help the Library transition through the stages of reopening during and post pandemic.
• Oversee Reference services including mentoring staff to provide excellent customer service.
• Reinstate previous programs and develop new offerings for adults.
• Support Library and City initiatives to achieve greater diversity, equity and inclusiveness.
• Assist the City Librarian with reports and work with the Library’s support groups.
• Select materials in assigned areas, collaborate with others to increase diversity of collection.
• Collaborate with staff to implement One Year Work Plan; assume lead role in select adult services goals.

Typical Projects might include:

• Helping to plan a 2022 City Read or Lit Crawl event.
• Contributing to Library’s original digital content (blogs, podcasts, etc.).
• Increasing efforts to reach underserved populations through outreach, new programs and services.
• Assessing Reference Desk operations and service, and implementing changes as needed.
• Working with the Recreation Department on new collaborations.

(See Supervising Librarian Job Description for complete list of essential duties & abilities.)

The City of Mill Valley is an Equal Opportunity Employer.

ABOUT THE LIBRARY:
Known for its beautiful facility and innovative programming, the Library (pre-pandemic)welcomed 240,000 visitors annually, had a $2.5 million budget, 21.16 FTE staff, and 130 volunteers. 45,000 participants attend 1,200 programs offered each year. The Library has a Recording Booth, Apple Laptop Lab, Technology Center, Robotics Lab, SmartGarden, and History Room.

This recruitment is Open Until Filled.  Please note that the application filing period for this recruitment may close, at any time without notice, once a sufficient number of qualified applications have been received.

The Crossing Guard position is a temporary position, approximately five hours per day, two (2) hours in the morning and three (2) hours in the afternoon, Monday through Friday.  Crossing Guards work a school year (September through June).  Applicants must be able to work outdoors, have reliable transportation or ability to report to assignment consistently.

Crossing Guards work under the general direction of the Parking Operations Lead Community Service Officer with the Seal Beach Police Department.  Based on the needs of the City, a flexible schedule may be assigned for either a morning or afternoon shift or a combination thereof, or for specific week days, based on the availability of the Crossing Guards and at the discretion of the Parking Operations Lead Community Service Officer. 

INFORMATION FOR APPLICANTS

SELECTION PROCEDURE:  

Please visit www.CalOpps.org to submit your application on-line.  Currently City Hall is closed due to COVID-19 restrictions.  Therefore, only on-line applications are being accepted. 

A resume is optional but will not be accepted as a substitute for a completed City application.  Incomplete, late, emailed, or faxed applications will not be accepted.  Appointment is subject to any or all of the following: pre-employment medical, fingerprint processes as well as background investigation.  If selected, incumbent will be required to submit written identification proving eligibility to work in the United States. 

Any qualified individual with a disability must provide reasonable notice to the City prior to the testing process that reasonable accommodation is required.  The City of Seal Beach is an Equal Opportunity Employer.

POSITION:

This is a non-sworn entry level classification in that the duties do not require certifications or degrees. It is not intended to be a training step for any other classification. The Pandemic Support Aide is distinguished from all other citywide positions in terms of range of responsibilities, degree of independence, and required experience in that this position is being posted solely to respond to a State of Emergency and worldwide pandemic. Incumbents are trained and supervised by the Management Analyst II staff utilizing best management practices, which may change frequently as new information arises. This is a maximum of 18 hours a week position.

Vaccines are one of public health’s greatest achievements. Vaccines help prevent disease and help keep Californians of all ages healthy. The California Department of Public Health Immunization Program provides leadership and support to public sector efforts to protect the City of East Palo Alto population against vaccine-preventable diseases such as COVID-19.

The Pandemic Support Aide (PSA) performs a variety of duties necessary for the successful operation of the  distribution of the vaccines to protect against vaccine-preventable diseases through the California COVID-19 Vaccination Program in East Palo Alto.  

These positions are primarily "outreach and support" of the vaccination program and the Curative testing. 

Ability to work flexible hours, including weekends and holidays.

The City of Campbell announces an employment opportunity for:

Pre-School Teacher's Aide

Recreation & Community Services Department

Salary Range:  $15.00 to $17.50 per hour DOQ

Part-Time, Temporary Non-Benefited position

Schedule:  Vacancies in multiple classrooms, hours will vary between 8:30-12:30PM weekdays

Closing Date:  Open Until Filled

The Position: The Recreation and Community Services Department seeks a Teacher’s Aide to assist in the pre-school classroom. Campbell Recreation Pre-School builds fundamental cognitive, emotional, social, and physical skills for children ages 3 to 5. Classes are held September through May at the Campbell Community Center.

Responsibilities:

• Assist with set-up and clean-up of classroom and preparation of art projects
• Greet children upon their arrival and check children out as they leave
• Supervise children in the playground area to ensure safe, injury-free play
• Set up and/or put away playground activities
• Assist teacher in providing a safe, positive, and fun class conducive to learning
• Other duties as assigned, which will vary by classroom and teacher

Qualifications:

• Training and/or experience working with children in a structured classroom setting
• Demonstrated ability to communicate effectively with children, parents, and teachers
• Ability to follow oral and written instructions
• Ability to perform the essential functions of the position which requires standing, bending, sitting (including sitting on the floor and in small chairs at children’s level)
• Ability to keep basic records and perform basic arithmetic calculations

Selection Process: The most qualified applicants as determined by a screening of applications will be invited to participate in an interview. Selections will be made from the results of the interview. Selection is contingent upon a pre-employment fingerprinted criminal history records check and the ability to provide verification of authorization to work in the United States.

How To Apply:    You may apply online through www.calopps.org and submit a cover letter to Recreation Supervisor, Lauren Council via email at laurenc@campbellca.gov.

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER