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DEFINITION:

The Music Instructor is responsible for providing quality music instruction to participants of varying skill levels in a positive and engaging environment. This position requires strong knowledge of music techniques and the ability to plan and deliver lessons that meet individual participants’ needs. The instructor will plan, prepare, and implement music lessons tailored to each participant’s abilities and goals, teaching music theory, aural skills, and practical techniques to individuals and groups. They will also prepare participants for performances or showcases as part of the program, select and acquire appropriate teaching materials and resources, and motivate participants to achieve continuous progress. In addition, the Music Instructor will communicate effectively with recreation staff and parents/caregivers regarding schedules, progress, and participant needs, assess participants’ abilities, provide constructive feedback, and maintain progress records. Delivering excellent customer service and representing the City in a professional and positive manner are essential aspects of this role. The ideal candidate will be patient, enthusiastic, and dedicated to fostering a supportive learning environment where participants can grow both musically and personally. 
 

CLASS CHARACTERISTICS:

1-10 hours per week as needed.

EXAMPLE OF DUTIES (illustrative only):

• Demonstrate knowledge of music techniques.
• Plan and prepare lessons in relation to individual participants' needs. 
• Teach music theory, aural skills and practical techniques to participants entering and preparing participants for showcase.
• Acquire appropriate teaching materials and resources.
• Motivate participants and encourage progress.
• Communicate with recreation staff and parents.
• Assess participants' abilities, providing feedback and progress.
• Deliver exceptional customer service.

Please click on the Job PDF to view the announcement.

Under the direct supervision of the Aquatic Supervisor and Aquatic Coordinator, the Pool Manager is responsible for overseeing pool activities and staff and managing the American Red Cross Learn-to-Swim Program. This position involves assigning work schedules to the staff. Some evening and weekend hours will be required. Additionally, training, pre-season preparation, and post-season evaluations will require extra time. Mandatory pre-season manager training and all staff in-service training sessions will be conducted before the season begins.

DUTIES AND RESPONSIBILITIES

Supervises activities, including, but not limited to, scheduling staff for all aquatic programming; enforces pool rules and regulations; supervises staff and participants; rescues persons in distress and renders First Aid /CPR when necessary; maintains pool records and reports, including program registration and safety reports; follows City policies and procedures; and performs other assigned duties, as required.

QUALIFICATIONS

Experience:    

• At least three (3) years prior experience as a Lifeguard or Instructor, including experience in supervising and organizing pool operations.

Knowledge of:

• Supervise aquatic staff and oversee daily aquatic activities. 
• Implement aquatic safety techniques and emergency protocols. 
• Manage customer relations, handle money, and enforce pool policies.

Ability to:       

• Demonstrate all skills required for Lifeguard Training.
• Swim proficiently and showcase various swimming techniques.
• Have experience in conflict resolution, particularly in interactions with peers in a work environment.
• Communicate clearly and effectively, both verbally and in writing.
• Collaborate with colleagues and others encountered during work.

Education and Certifications:

• High School Diploma
• American Red Cross Lifeguard Training with CPR and First Aid (or equivalent)
• American Red Cross Water Safety Instructor (or equivalent)
• Ability to obtain training in First Aid for Public Safety Personnel (Title 22 equivalent)
• American Red Cross Lifeguard Instructor Trainer certification is highly desirable

SALARY SCHEDULE

$21.50-$22.50 per hour, based on experience and years of service.

APPLICATION PROCESS FOR LIFEGUARD POSITIONS

The City of Woodland’s Community Services Department is accepting employment applications. This recruitment is Open Until Filled with first review of applications scheduled for Wednesday, April 8, 2026 at 4pm.

LIMITED POSITIONS AVAILABLE

Applications must be submitted online or to the Woodland Community & Senior Center at 2001 East Street.

All these positions are temporary part-time. Temporary employees work no more than 130 hours per month AND 960 hours in a Fiscal Year.

The pay cycle is bi-weekly.  No other benefits compensations are provided except for worker's compensation coverage and sick leave.  Employees must contribute 1.45% of their salary to Medicare and 7.5% to a retirement plan under Federal Law.

THE ABILITY TO SPEAK AND UNDERSTAND SPANISH IS A DESIRABLE QUALIFICATION FOR ALL POSITIONS.

The City of Woodland hires only US citizens and individuals lawfully authorized to work in the United States.  The City of Woodland is an equal-opportunity employer.

DEFINITION

Under the direction of the Transit Manager, the Transit Analyst II is responsible for carrying out a variety of analytical and technical assignments; and working on administrative and operational activities, analysis and special projects in support of Union City’s transit programs and services.

CLASS CHARACTERISTICS

This is the experienced-level class in the Transit Division. Work given to an incumbent in this class involves various tasks including, but not limited to, scenario planning, performance-based planning, financial forecasting, regional policy research and analysis, transportation demand management, general analysis and development of transit programs and services, research of new trends in public transit and comparing how Union City provides service delivery, and participation in coordination events or meetings on behalf of Union City. Incumbents in this class perform advanced analytical work while following City and departmental policies while exercising the performance of more complex duties. The Transit Analyst II has general knowledge of the operating procedures and policies of transit and/or transportation planning. The Transit Analyst II is distinguished from the Transit Analyst I in that it is the full journey-level, professional class in the division and works more independently.

EXAMPLES OF DUTIES (illustrative only)

Duties may include, but are not limited to:

• Evaluates general planning, operations, and activities of the City’s public transit programs (fixed route, paratransit, and micro transit).
• Prepare and present comprehensive and, at times confidential, technical, administrative, statistical and financial analytical reports that present and interpret data, identify alternatives, present and justify conclusions, make forecasts, and offer recommendations based on data summaries and other findings.
• Provides recommendation to division leadership based on data and information from various sources in order to effectuate program and service delivery improvements and services for analysis and decision-making purposes.
• Coordinates a variety of studies for the preparation, analysis, or evaluation of reports and grant requests.
• Prepares the development of regularly occurring required plans or programs, such as the Short-Range Transit Plan (SRTP), Title VI and Language Assistance Plan (LAP), Transit Asset Management (TAM) Plan, and Public Transportation Agency Safety Plan (PTASP).
• Lead budget development and administration, and grant reporting for complex projects; analyzing proposed capital, operating, and maintenance of expenditures based on services to be rendered.
• Coordinates the preparation of the scope of work (RFP’s, IFB’s, etc.) and other contract management related tasks such as monitoring and closeout of service and maintenance contracts, professional services, vehicle procurements, etc.
• Work with other City departments, other transit agencies and other public agencies to provide adequate transit amenities, service levels, service coordination and transit or transportation mitigation measures.
• Use, review, and recommend web-based programs designed to provide information to the Computer Assisted Dispatch and Automatic Vehicle Location (CAD/AVL) systems used to track vehicles and provide information to the region’s 511 system, provide service planning, and can generate the required versions of the general transit feed services by the region and state.
• Researching and responding to public complaints and inquiries; participating in the design and implementation of administrative procedures.
• Provide general assistance with the Public Works Department.
• Perform related duties, responsibilities and assist in special projects as needed.

CONTRA COSTA COUNTY LIBRARY COMMISSION

Meetings

The Commission meets every other month on the 4th Thursday, with the exception of November.  For additional information, contact the Contra Costa County Library, at (925) 608-7730 or visit the website at https://ccclib.org/commission/

Location
Meetings usually take place on Zoom or at the Contra Costa County Library Administration, 75 Santa Barbara Rd., Pleasant Hill, Administration Conference Room.

Background
The Contra Costa County Library Commission was established by the Contra Costa County Board of Supervisors in March, 1991. The Commission was created:

1. To serve in an advisory capacity to the Board of Supervisors and the County Librarian.
2. To provide a community linkage to the County Librarian.
3. To establish a forum for the community to express its views regarding the goals and operations of the County Library.
4. To assist the Board of Supervisors and the County Librarian to provide library services based on assessed public need.
5. To develop and recommend proposals to the Board of Supervisors and County Librarian for the betterment of the County Library including, but not limited to, such efforts as insuring a stable and adequate funding level for the libraries in the County.

The Library Commission is composed of 29 members:

• 18 members representing the cities/towns in Contra Costa County (and appointed by the City/Town Councils)
• 5 members representing Contra Costa County, each member of the Board of Supervisors appointing one commissioner
• 5 members who are special representatives from the following organizations:  Superintendent of Schools, Central Labor Council, Contra Costa Council, Contra Costa Youth Commission, and Friends Council

Midpen is seeking a bright and energetic self-starter with a passion for the outdoors and preserving open space to join our team as our next top-level Executive Assistant/Deputy District Clerk!  If you’re a seasoned administrative support professional with experience supporting executive management or a high-level official with a wide variety of complex, responsible, and confidential administrative tasks, including clerk’s office experience, then this is an excellent opportunity for your next career move! 

ABOUT MIDPEN

Midpen helps plants, animals and people thrive throughout the greater Santa Cruz Mountains region by preserving a greenbelt of more than 70,000 acres of public open space with more than 250 miles of trails in 27 extraordinary preserves, permanently protected for natural resource conservation and ecologically sensitive public enjoyment and education. Midpen is a public agency with a focused mission that guides our work, and where every employee makes an impact. View our Working at Midpen video! If you are looking for an outstanding opportunity to contribute to the legacy of open space protection, natural resource restoration and outdoor recreation, working with an incredible team of like-minded colleagues, we invite you to apply for this position! At Midpen, we believe open space is for all. Our public lands are shared spaces provided for the community by the community. All people, regardless of background, deserve respect, dignity, safety, and a sense of belonging. Midpen welcomes all people to enjoy the public open space preserves we hold in trust, supporting the mental, physical, and social well-being of our region.

ABOUT THE POSITION

The Executive Assistant/Deputy District Clerk independently performs a wide range of highly responsible, confidential, and complex administrative duties to a small team of Executives. Additionally, this classification supports the District Clerk in preparing and delivering the District Board agenda packets, meeting notices, resolutions, and related materials;  assisting with the District election processes; provides administrative support maintaining the District’s records management system; attends Board and Committee meetings and facilitates streaming technology; and functions as the District Clerk in their absence. You will be part of a high-performing and dynamic team.  They are a small, hardworking team, consistently producing high quality work  with a great attitude, and providing fantastic customer service for both external and internal customers who work directly to support Midpen’s mission to protect and restore the natural environment and contributes to providing nature’s benefits to everyone.  If this describes you, we invite you to apply!

THE IDEAL CANDIDATE

Highly qualified candidates have experience working in a fast-paced environment and have superb interpersonal, written, and verbal communication skills, meticulous attention to detail and outstanding follow through, excellent organizational skills, and the ability to meet critical deadlines.  Other central qualities, knowledge, and skills include:  

• A go-getter who has a strong desire to provide high quality executive-level support.
• Experience in core areas of the Clerk’s Office.
• Team oriented with exceptional collaboration skills.
• Ability to produce high quality work under pressure and strict deadlines.
• Demonstrated experience in keeping strict confidence and using the upmost discretion and professionalism.
• Demonstrated experience interacting and creating strong, positive relationships with various stakeholders, including staff, the public, and the Board of Directors.
• Demonstrated patience in all interactions and the ability to handle difficult situations and people in a diplomatic manner.
• Proficient in managing multiple executive calendars.
• The ability to understand and carry out complex oral and written instructions.
• Thorough knowledge and skill in utilizing a variety of technology.
• Ability to work evenings for board meetings/committee meetings, which will include taking minutes and public comment.
• Knowledge of the applicable federal, state, and local laws, rules, regulations, and ordinances relevant to this position of responsibility, including but not limited to laws regarding the Public Records Act, Brown Act, Political Reform Act, the Government Code, and Elections Code.
• Prior experience in the public sector is highly desired.

View the full Job Description on our website. 

WORK ENVIRONMENT

The Executive Assistant/Deputy District Clerk will be required to attend evening Board/Committee meetings. Meetings may be held in Los Altos or offsite.  This position is part of the General Manager’s office at Midpen’s office in Los Altos, California. Midpen offers a hybrid office/telecommute work environment for this position.

EDUCATION AND EXPERIENCE

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: 

• Equivalent to the completion of the twelfth (12th) grade supplemented by two (2) years of college-level coursework in business or secretarial science and
• Three (3) years of responsible secretarial experience involving assisting executive management or a high-level officials with administrative duties.
• Experience in a City or Special District Clerk’s Office is highly desirable.

LICENSES & CERTIFICATIONS REQUIRED

Possession of a valid California Driver’s License.

Certified Municipal Clerk designation is desirable.

BENEFITS

Midpen provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page on our website for details.

APPLICATION PROCESS

Apply online at: CalOpps.org  

Deadline to apply: April 19, 2026

Required application items*:

1. Fully completed CalOpps employment application 

2. Cover letter 

3. Resume 

4. Supplemental question responses

* Applications without these required items will not be considered.

INTERVIEW SCHEDULE

(Dates are subject to change. We are unable to accommodate individual schedules.)

First Interview (virtual): April 30, 2026

Second Interview/Written Exercise (in person): May 7, 2026

A note to applicants who currently live outside of the San Francisco Bay Area: compensation in California often reflects the region’s significantly higher cost of living. Before applying, and if you haven't done so already, we strongly encourage you to assess whether relocation is practical for you. Please research housing costs, relocation expenses, and commute times to Los Altos from outlying areas.  

Midpen reserves the right to limit or deny off-duty employment or business ownership which creates a conflict of interest or an incompatibility with District employment. Information can be found in the Personnel Policies and Procedures Manual Section 4.13 Off-Duty Employment and Business Ownership.

Midpeninsula Regional Open Space District is an Equal Opportunity Employer. Applicants with disabilities may request reasonable accommodation by contacting the Human Resources department at (650) 691-1200 or via email at hr@openspace.org.   

Put your passion for Open Space to work!

AHA is seeking to fill the Asset Management Specialist position in the Property Operations Department. The Asset Management Specialist performs a variety of specialized technical work in support of the Housing Authority’s asset management and property operations functions. Conducts operational monitoring and asset management analysis by supporting portfolio performance tracking, capital project planning, compliance reporting, and financial review. Provides responsible and professional assistance to the department team, and performs related work as required.

Experience with LIHTC or HUD compliance, property management accounting and/or asset management, and Yardi software are desirable.

To be considered for this career opportunity, you must submit:

1. Housing Authority Employment Application
2. Resume (three pages maximum, include months/years of employment), and
3. Responses to the supplemental questions (two pages maximum)

Final Filing Date: Open until filled. Applications received by March 18, 2026, at 5:00 pm PST will be included in the first review. AHA reserves the right to interview candidates before the deadline.

The City of San Mateo is currently taking applications for the position of Dispatcher. Being a police dispatcher is an exciting career opportunity for those who thrive in fast-paced and dynamic environments. As the critical link between the public and law enforcement, dispatchers play a vital role in ensuring community safety by coordinating emergency responses and providing essential support to officers in the field. This position offers the chance to make a real difference in people's lives every day while developing valuable skills in communication, multitasking, and problem-solving. If you are looking for a rewarding career that challenges you to stay calm under pressure and be a part of a dedicated team, consider becoming a police dispatcher.

This is a continuous recruitment. Applicants are added to the employment list if they meet the minimum qualifications. 

The Housing Authority of the County of San Mateo is pleased to announce its recruitment for the position of Office Specialist.

Reporting directly to one of the team Housing Programs Supervisors or a Manager, the Office Specialist performs a variety of routine to moderately difficult administrative and clerical support duties for assigned housing program(s) requiring knowledge of assigned programs’ procedures and operations; provides administrative support to management, supervisory, and program staff; composes and prepares correspondence and performs mathematical calculations and data entry; provides assistance for a wide variety of housing program assignments related to waitlist management, eligibility, case management, leasing, and other related program functions; provides information and assistance to staff, program participants, and the general public; and performs related duties, as assigned. 

DEPARTMENT

The Department of Housing (DOH) is in Belmont, California, and the Housing Authority of the County of San Mateo (HACSM) is a division within DOH. HACSM is 100% federally funded through the U.S. Department of Housing and Urban Development (HUD) and, with an annual budget of over $150 million, administers various Tenant-Based Voucher, Project-Based Voucher, and Permanent Supportive Housing (PSH) programs.  HACSM provides rental assistance to over 5,500 households, including people who are homeless, disabled, foster youth, and veterans. HACSM is one of the original 39 Moving To Work (MTW) agencies, creating activities such as landlord incentives and an affordable housing fund to assist with the costs of affordable housing development.

 

HACSM is a component unit of the County of San Mateo, but a separate entity that utilizes different case management and financial reporting systems from the County. HACSM has separate payroll and benefits from the County of San Mateo.  HACSM employees are not County employees.

The ideal candidate will have the skills and experience to successfully:

• Perform a variety of routine to moderately difficult administrative and clerical support duties for assigned housing programs.

• Provide administrative support to supervisory and program staff.

• Compose and prepare correspondence and distribute correspondence via email, regular mail, or DocuSign.

• Complete a high volume of data entry.

• Provide support for a wide variety of housing program assignments related to wait list management, initial or ongoing eligibility, case management, leasing, and/or other related program functions.

• Provide information and assistance to colleagues, program participants, and the public.

• Communicate effectively orally and in writing.

NOTE: A resume and cover letter are required to be considered for this position. Any application submitted without BOTH of these documents will be considered incomplete and will not advance in the recruitment process.
 

SALARY & BENEFITS

The annual salary range is $76,564 - $95,586.

HACSM offers an excellent benefits package that is available to spouses, domestic partners, and other dependents. 

 

Retirement

All permanent HACSM employees are covered under two defined contribution plans: 

• A mandatory participation 403(b) plan that receives contributions from both the employer and employees. For Management employees in the 403(b) plan, the employer contributes 14 percent of salary per pay period. This amount represents the total payment due to the plan on behalf of the employees.

• A 457 Deferred Compensation plan in which employees participate on a voluntary basis. Employee contributions are governed by the 457 Plan description.

 

Paid Leave

• Employees accrue four vacation hours per biweekly pay period during the first five years of continuous service. The accrual rate increases every five years of continued service.  

• Employees accrue 3.7 sick leave hours per biweekly pay period. 

• 13 paid holidays/year. 

• Management employees accrue five (5) hours of administrative leave each pay period. No more than 260 hours of such administrative leave may be accumulated at any one time. On an annual basis, management employees can convert 50 percent of their current administrative leave balance for a cash payment.

 

Health and Wellness

• Employee contributions for health, dental, and vision insurance is 12 percent of the Kaiser premium. *Kaiser is the only option for new employees. 

• $75,000 Life Insurance for employees.

• Long Term Disability Insurance

 

SAN MATEO COUNTY

San Mateo County provides a picturesque setting, combined with an incredible array of activities which truly represent the California lifestyle at its finest. Bordered on the west by the majestic Pacific Ocean, to the north by San Francisco, to the east by the scenic San Francisco Bay, and to the south by the heartland of the world-famous Silicon Valley, San Mateo County offers a wide range of economic opportunities, recreational pursuits, and lifestyle opportunities. The 752,000 residents of the County enjoy a diverse, multi-cultural citizenry, cosmopolitan ambiance, temperate climate, clean air, rural open space, and a geographic location in the heart of the San Francisco Bay Area.

 

 

Examples Of Duties

Duties may include, but are not limited to, the following:

• Performs a wide variety of administrative and clerical support tasks essential to the effective and efficient delivery of services for the assigned program(s), requiring knowledge of assigned program operations and regulations.

• Notifies applicants and recipients of programs, processes, procedures, and/or application status; initiates the application and/or recertification process by preparing and sending application/recertification packets, correspondence, and requests for information/verification required to determine eligibility; schedules briefings and appointments for program staff; and updates applicant/participant eligibility within applicable systems.

• Receives and reviews various documents requiring knowledge of assigned program(s), which may include applications, contracts, agreements, correspondence, and periodic reports; reviews for completeness and compliance with program rules and regulations.

• Processes assigned tasks and case actions as directed by Housing Programs Specialists, Housing Inspectors, and/or supervisory staff; performs data entry and updates information in the case management system; within established parameters, verifies eligibility determinations; reviews, generates, and sends correspondence to applicants, participants, and/or landlords related to case action(s).

• Prepares, maintains, verifies, updates, revises, and/or sends out electronic and physical documents, records, reports, files, forms, application packets, and recertification packets; resolves information discrepancies; and enters information into, maintains, monitors, and/or updates documents, databases, online systems, and software. 

• Assist with the new contract process, which includes processing Request for Tenancy Approval (RFTA), conducting rent reasonableness, determining affordability, calculating landlord incentives, and generating and reviewing the Housing Assistance Payments (HAP) contract with lease agreement according to established guidelines.  

• Schedules and coordinates property inspections, working closely with HACSM and contract staff, applicants and/or participants, and property owners/landlords; tracks scheduled inspections and inspection results; performs data entry and maintains inspection records.

• Logs, tracks, maintains, and updates detailed and accurate records for various housing program waitlists; maintains accurate applicant, participant, and property owner records.   

• Explains and interprets regulations, policies, procedures, systems, rules, and responds to inquiries and complaints.  

• Inputs and retrieves data into various HACSM and/or state/federal software applications and database systems; maintains program and/or department-specific systems and databases.  

• Answers incoming telephone calls and e-mails; replies to voicemail and e-mail messages.

• Assembles and reviews data and information for various records and reports.

• Serves as a liaison to HACSM staff, program applicants and participants, stakeholders, and landlords; coordinates and schedules meetings and facilitates completion of required program forms, documents, and contracts.

• Observes and complies with all HACSM and mandated safety rules, regulations, and protocols.

• Performs related duties as required.

Qualifications

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is:

Equivalent to completion of the twelfth (12th) grade and two (2) years of experience providing varied clerical and administrative support involving public contact, recordkeeping, data entry, and document production.

Knowledge of:

• General office business and administrative practices.

• Operations, services, programs, policies, procedures, and processes of the assigned program or division.   

• Policies, technical processes, and procedures related to HACSM and assigned programs.

• Principles and practices of sound business communication.

• Record-keeping principles and procedures.

• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.

• HACSM and mandated safety rules, regulations, and protocols.

• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and HACSM staff.

• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

• Business arithmetic.

Skill / Ability to:

• Perform a diverse range of office and administrative tasks in support of assigned programs. 

• Prepare and type a variety of documents and forms using correct punctuation and grammar. 

• Provide varied and responsible office administrative work requiring the use of tact and discretion.

• Demonstrate responsibility when handling sensitive matters or confidential documents. 

• Enter and retrieve data from a computer system and prepare written materials with enough speed and accuracy to perform the work.

• Respond to and effectively prioritize multiple phone calls and other requests for service.

• Make accurate arithmetic calculations.

• Compose correspondence and reports independently or from brief instructions.

• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.

• Maintain accurate records and files.

• Effectively represent the department and HACSM in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.

• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.

• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.

• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

Application/Examination

Open. Anyone may apply.

• The County of San Mateo Employment Application Form
• A Resume (Please attach to your online application)
• A Detailed cover letter (Please attach to your online application) that discusses the following topics:

         1. The administrative experience and skills that prepare you to succeed in this role.

         2. Housing Authorities often work with diverse populations. How do you ensure respectful, clear, and effective communication with individuals from different backgrounds?

Close Recruitment: Friday, April 3, 2026, 11:59 PM PST 
Panel Interviews: TBD

Note: Although the County is conducting the recruitment with the Housing Authority, this position is not a County position.

At the County of Mateo and in the Housing Authority, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community’s needs.  

We are proud to be Equal Employment Opportunity Employers.

For questions about this position or the selection process, please contact Sedrick Dixon at sdixon@smcgov.org 

Open Until Filled-Apply Immediately

Interviews: TBD

Resumes are not accepted in lieu of completing a city application.

DEFINITION
Under general direction, performs complex and responsible technical and clerical work for the Director of Human Resources and as administrative support to the City's Human Resources Department. Completes related work as required.

DISTINGUISHING CHARACTERISTICS
An incumbent in this position is a Human Resources generalist performing a wide range of personnel assignments in administering and processing health and welfare benefits; managing the administrative duties associated with the Personnel Board and overseeing the preparation and management of all employee requisition and action forms; managing the office and providing administrative support to the Director of Human Resources, Assistant to the Director of Human Resources, Senior Management Analyst, the Human Resources Analyst(s) and Human Resources Specialist(s).

EXAMPLES OF DUTIES
Including but not limited to maintaining frequent, sensitive and critical contacts with public and private agencies, other departments, professionals and officials; transmits information, decisions and directives. Answers inquiries by phone or email; investigates and resolves complaints or provides information, explains departmental or City procedures; exercises judgment in giving information and proper disposition of problems; composes correspondence and prepares reports. Maintains and files employees' personnel records and other departmental records; provides information to employees regarding benefits. Screens telephone calls and visitors; receives, screens and routes incoming mail for appropriate action and follows up on its disposition; arranges for meetings and conferences and assists in providing material on information to be discussed. Interprets and apply rules and regulations of the classified service. Keeps abreast of pertinent information and changes in City procedures and regulations.

Prepares inter-office memoranda and requisition forms; elicits employee evaluation forms for all departments by preparing and transmitting initial forms. Manages performance appraisal forms for distribution in accordance with established procedures. Serves as Assistant for the Personnel Board, other related meetings, and disciplinary and appeal hearings by collecting, preparing, and sending agendas, taking and transcribing minutes, and typing and distributing minutes and other material. Processes and manages distribution retiree health reimbursement checks. Administers Department of Motor Vehicles (DMV) Pull Program, tracks employee driving records and issues quarterly department list of commercial drivers’ medical expirations. May assist in responding to internal and external surveys. May assist department personnel with data entry on applicant tracking program, proctoring Civil Service examinations, in administering certification of active Civil Service Employment Lists using applicant tracking program, and assists with City-wide events. Processes employee separations and cafeteria plan worksheets, enters employee information into ERP system, tracks employee trainings; and processes invoices.

Provides support to the Director of Human Resources, Assistant to the Director of Human Resources, Senior Management Analyst, Human Resources Analyst(s) and Human Resources Specialist(s). Administers the documentation requirements of the 1986 Immigration and Control Act. Prepares and processes required Human Resources’ forms, such as new employee forms and employee Action Forms. Assists with preparation and publication of the employee newsletter. Maintains and orders office supplies and other duties as assigned.

MINIMUM REQUIREMENTS

Ability to: Communicates effectively both orally and in writing; speaks to and direct large groups; Interacts positively and cooperate with co-workers, responds politely to customers, works as a team member, functions under demanding time pressure, responds in a positive manner to supervision, attends work and perform duties on a regular and consistent basis. Understands and applies instructions, rules, regulations and policies including the City’s Rules and Regulations of the Classified Service; analyzes, processes and schedules detailed work accurately; learns, understands, and communicates employee benefit parameters and regulations, learns and uses Microsoft Office Suite applications, Human Resources Information System (HRIS), applicant tracking system and other City software programs. Transcribes proceedings at meetings of commissions, boards or special committees; exercises good judgment in matters of a confidential nature; works independently in absence of supervision.

Knowledge of: Appropriate English grammar and spelling; current office equipment and methods including operation of computer programs, including advanced, competent use of Microsoft Word; record keeping and organizational practices; basic arithmetic; and certain federal, state and municipal personnel regulations.

Education: Graduation from high school or equivalent and an Associate of Arts (AA) degree.

Experience: A minimum of two years of experience in administrative and Human Resources technical work that involved regular contact with the public.

License: Possession of a valid Class C California Driver's License.