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The Housing Authority of the County of San Mateo is pleased to announce its recruitment for the position of Office Specialist.

Reporting directly to one of the team Housing Programs Supervisors or a Manager, the Office Specialist performs a variety of routine to moderately difficult administrative and clerical support duties for assigned housing program(s) requiring knowledge of assigned programs’ procedures and operations; provides administrative support to management, supervisory, and program staff; composes and prepares correspondence and performs mathematical calculations and data entry; provides assistance for a wide variety of housing program assignments related to waitlist management, eligibility, case management, leasing, and other related program functions; provides information and assistance to staff, program participants, and the general public; and performs related duties, as assigned. 

DEPARTMENT

The Department of Housing (DOH) is in Belmont, California, and the Housing Authority of the County of San Mateo (HACSM) is a division within DOH. HACSM is 100% federally funded through the U.S. Department of Housing and Urban Development (HUD) and, with an annual budget of over $150 million, administers various Tenant-Based Voucher, Project-Based Voucher, and Permanent Supportive Housing (PSH) programs.  HACSM provides rental assistance to over 5,500 households, including people who are homeless, disabled, foster youth, and veterans. HACSM is one of the original 39 Moving To Work (MTW) agencies, creating activities such as landlord incentives and an affordable housing fund to assist with the costs of affordable housing development.

 

HACSM is a component unit of the County of San Mateo, but a separate entity that utilizes different case management and financial reporting systems from the County. HACSM has separate payroll and benefits from the County of San Mateo.  HACSM employees are not County employees.

The ideal candidate will have the skills and experience to successfully:

• Perform a variety of routine to moderately difficult administrative and clerical support duties for assigned housing programs.

• Provide administrative support to supervisory and program staff.

• Compose and prepare correspondence and distribute correspondence via email, regular mail, or DocuSign.

• Complete a high volume of data entry.

• Provide support for a wide variety of housing program assignments related to wait list management, initial or ongoing eligibility, case management, leasing, and/or other related program functions.

• Provide information and assistance to colleagues, program participants, and the public.

• Communicate effectively orally and in writing.

NOTE: A resume and cover letter are required to be considered for this position. Any application submitted without BOTH of these documents will be considered incomplete and will not advance in the recruitment process.
 

SALARY & BENEFITS

The annual salary range is $76,564 - $95,586.

HACSM offers an excellent benefits package that is available to spouses, domestic partners, and other dependents. 

 

Retirement

All permanent HACSM employees are covered under two defined contribution plans: 

• A mandatory participation 403(b) plan that receives contributions from both the employer and employees. For Management employees in the 403(b) plan, the employer contributes 14 percent of salary per pay period. This amount represents the total payment due to the plan on behalf of the employees.

• A 457 Deferred Compensation plan in which employees participate on a voluntary basis. Employee contributions are governed by the 457 Plan description.

 

Paid Leave

• Employees accrue four vacation hours per biweekly pay period during the first five years of continuous service. The accrual rate increases every five years of continued service.  

• Employees accrue 3.7 sick leave hours per biweekly pay period. 

• 13 paid holidays/year. 

• Management employees accrue five (5) hours of administrative leave each pay period. No more than 260 hours of such administrative leave may be accumulated at any one time. On an annual basis, management employees can convert 50 percent of their current administrative leave balance for a cash payment.

 

Health and Wellness

• Employee contributions for health, dental, and vision insurance is 12 percent of the Kaiser premium. *Kaiser is the only option for new employees. 

• $75,000 Life Insurance for employees.

• Long Term Disability Insurance

 

SAN MATEO COUNTY

San Mateo County provides a picturesque setting, combined with an incredible array of activities which truly represent the California lifestyle at its finest. Bordered on the west by the majestic Pacific Ocean, to the north by San Francisco, to the east by the scenic San Francisco Bay, and to the south by the heartland of the world-famous Silicon Valley, San Mateo County offers a wide range of economic opportunities, recreational pursuits, and lifestyle opportunities. The 752,000 residents of the County enjoy a diverse, multi-cultural citizenry, cosmopolitan ambiance, temperate climate, clean air, rural open space, and a geographic location in the heart of the San Francisco Bay Area.

 

 

Examples Of Duties

 

Duties may include, but are not limited to, the following:

• Performs a wide variety of administrative and clerical support tasks essential to the effective and efficient delivery of services for the assigned program(s), requiring knowledge of assigned program operations and regulations.

• Notifies applicants and recipients of programs, processes, procedures, and/or application status; initiates the application and/or recertification process by preparing and sending application/recertification packets, correspondence, and requests for information/verification required to determine eligibility; schedules briefings and appointments for program staff; and updates applicant/participant eligibility within applicable systems.

• Receives and reviews various documents requiring knowledge of assigned program(s), which may include applications, contracts, agreements, correspondence, and periodic reports; reviews for completeness and compliance with program rules and regulations.

• Processes assigned tasks and case actions as directed by Housing Programs Specialists, Housing Inspectors, and/or supervisory staff; performs data entry and updates information in the case management system; within established parameters, verifies eligibility determinations; reviews, generates, and sends correspondence to applicants, participants, and/or landlords related to case action(s).

• Prepares, maintains, verifies, updates, revises, and/or sends out electronic and physical documents, records, reports, files, forms, application packets, and recertification packets; resolves information discrepancies; and enters information into, maintains, monitors, and/or updates documents, databases, online systems, and software. 

• Assist with the new contract process, which includes processing Request for Tenancy Approval (RFTA), conducting rent reasonableness, determining affordability, calculating landlord incentives, and generating and reviewing the Housing Assistance Payments (HAP) contract with lease agreement according to established guidelines.  

• Schedules and coordinates property inspections, working closely with HACSM and contract staff, applicants and/or participants, and property owners/landlords; tracks scheduled inspections and inspection results; performs data entry and maintains inspection records.

• Logs, tracks, maintains, and updates detailed and accurate records for various housing program waitlists; maintains accurate applicant, participant, and property owner records.   

• Explains and interprets regulations, policies, procedures, systems, rules, and responds to inquiries and complaints.  

• Inputs and retrieves data into various HACSM and/or state/federal software applications and database systems; maintains program and/or department-specific systems and databases.  

• Answers incoming telephone calls and e-mails; replies to voicemail and e-mail messages.

• Assembles and reviews data and information for various records and reports.

• Serves as a liaison to HACSM staff, program applicants and participants, stakeholders, and landlords; coordinates and schedules meetings and facilitates completion of required program forms, documents, and contracts.

• Observes and complies with all HACSM and mandated safety rules, regulations, and protocols.

• Performs related duties as required.

 

Qualifications

 

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is:

 

Equivalent to completion of the twelfth (12th) grade and two (2) years of experience providing varied clerical and administrative support involving public contact, recordkeeping, data entry, and document production.

 

Knowledge of:

• General office business and administrative practices.

• Operations, services, programs, policies, procedures, and processes of the assigned program or division.   

• Policies, technical processes, and procedures related to HACSM and assigned programs.

• Principles and practices of sound business communication.

• Record-keeping principles and procedures.

• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.

• HACSM and mandated safety rules, regulations, and protocols.

• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and HACSM staff.

• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

• Business arithmetic.

 

Skill / Ability to:

• Perform a diverse range of office and administrative tasks in support of assigned programs. 

• Prepare and type a variety of documents and forms using correct punctuation and grammar. 

• Provide varied and responsible office administrative work requiring the use of tact and discretion.

• Demonstrate responsibility when handling sensitive matters or confidential documents. 

• Enter and retrieve data from a computer system and prepare written materials with enough speed and accuracy to perform the work.

• Respond to and effectively prioritize multiple phone calls and other requests for service.

• Make accurate arithmetic calculations.

• Compose correspondence and reports independently or from brief instructions.

• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.

• Maintain accurate records and files.

• Effectively represent the department and HACSM in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.

• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.

• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.

• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

 

Application/Examination

 

Open. Anyone may apply.

To apply for this exciting career opportunity, the following materials must be submitted online at https://jobs.smcgov.org 

A complete application packet will consist of:

• The County of San Mateo Employment Application Form
• A Resume (Please attach to your online application)
• A Detailed cover letter (Please attach to your online application) that discusses the following topics:

         1. The administrative experience and skills that prepare you to succeed in this role.

         2. Housing Authorities often work with diverse populations. How do you ensure respectful, clear, and effective communication with individuals from different backgrounds?

Electronic confirmation acknowledging receipt of your application materials will be forwarded to you upon receipt of your application materials. Resumes submitted via email will not be accepted.

The selection process will consist of an application screening based on the candidates’ experience. Candidates who pass the application screening will be invited to a panel interview. 

Tentative Recruitment Timeline 

Close Recruitment: Friday, April 3, 2026, 11:59 PM PST 
Panel Interviews: TBD

 

Note: Although the County is conducting the recruitment with the Housing Authority, this position is not a County position.

 

At the County of Mateo and in the Housing Authority, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community’s needs.  

We are proud to be Equal Employment Opportunity Employers.

 

 

For questions about this position or the selection process, please contact Sedrick Dixon at sdixon@smcgov.org 

We are hiring Project Managers to join our Real Estate Development Team

Opening Date: March 23, 2026

Closing Date: Ongoing Recruitment Until Filled

First Applicant Review: April 3, 2026

Assistant Project Manager, Real Estate Development: $100,485 - $135,660 Annual DOQ

Project Manager, Real Estate Development: $128,883 - $172,716 Annual DOQ

Senior Project Manager, Real Estate Development: $141,912 - $190,176 Annual DOQ

After training period, hybrid work schedule of 2-3 days minimum per week in office (Downtown San Jose)

9/80 Work Schedule with alternating Fridays off

 

The Santa Clara County Housing Authority (SCCHA) is the county’s largest provider of affordable housing, helping make rental housing safe and affordable for approximately 43,000 low-income residents.

SCCHA’s Real Estate Development Division is a mission-oriented, dynamic, and collaborative team, working closely together to creatively develop new affordable housing as well as preserve existing assets in service of the tenants and communities we serve. By embedding the innovative spirit of the Silicon Valley into our agency’s culture, we are elevating our efforts to address the affordable housing shortage in Santa Clara County. We prioritize housing developments for extremely low-income individuals and families that embrace residents’ lived experiences. Our resident-centered approach leverages our real estate capacity, talented staff, and community partnerships. 

How You Will Make an Impact:

We are looking for a dynamic individual who will be a part of the real estate department and help us develop a pipeline of over 20 projects and =1500 units of affordable housing. We are looking for creative problem-solving team players, who enjoy the challenge of a variety of projects ranging from new construction multi-family housing to the renovation and rehabilitation of existing structures to the repurposing of commercial properties and master planning for affordable housing.

Best qualified candidates, depending on level (Assistant, Staff, Senior), will have a Bachelors Degree and between at least one (1) to three (3) years of previous experience developing affordable housing using Federal and State funding sources, pro formas and financial model analysis, and reviewing and negotiating real estate development transactional documents. Strong problem-solving and effective communication skills to work with all cross-functional partners through the project.

To view the job announcement with details on qualifications and to apply, please click on the links below.

APPLICATION PROCESS

Apply today if you are interested in pursuing this opportunity and attach and submit the following with your application to best showcase your skills:

• A completed Santa Clara County Housing Authority online application and thorough responses to the supplemental question to adequately show your interest and qualifications.

• A detailed resume that highlights your related skills and experience. 

Candidates must complete the Santa Clara County Housing Authority application form for this position and submit online at www.scchousingauthority.org. Please note that incomplete applications will not be considered.

SUPPLEMENTAL QUESTIONS

Applicants are strongly encouraged to thoughtfully answer the Supplemental Question below. This is a key tool used in the evaluation to determine each applicant's qualifications for the position and if they are amongst the best and most suitably qualified candidates that will be invited to participate further in the examination and selection process.

An exciting opportunity is now available on the Real Estate Team!

 

Project Coordinator

$44.31 – $59.38 Hourly DOQ

Opening Date: March 23, 2026

Closing Date: Ongoing Recruitment Until Filled

First Applicant Review: April 3, 2026

After training period, hybrid work schedule of 2-3 days minimum per week in office (Downtown San Jose)

9/80 Work Schedule with alternating Fridays off

Are you interested in making an impact on the community? The Santa Clara County Housing Authority (SCCHA) is the county’s largest provider of affordable housing, and we envision a future where we expand our commitment to increasing and preserving the supply of safe and affordable housing for low-income families.  

How You Will Make an Impact:

The Santa Clara County Housing Authority (SCCHA) is seeking a Project Coordinator to support the agency's affordable housing initiatives and asset management goals. The Coordinator handles a mix of technical and administrative tasks, including responding to inquiries, researching and compiling information, and managing specialized reporting projects. Additionally, the role involves tracking and reconciling financial, operational, and statistical records. The Coordinator also provides confidential support to management, staff, and various boards. This position assists with onboarding new hires and manages office arrangements for team members. It's a dynamic and flexible position requiring a mix of organizational skills and attention to detail.

  

What Our Team Is Looking For: 

Any equivalent combination of education and/or experience likely to provide the required core competencies may be considered. A typical combination that is qualifying may include: 

• An associate's degree and two years of experience providing administrative support in the community development, real estate, affordable housing, finance, public or business administration or related field. 
• Certification as a California Notary Public is desirable.

Possession of a valid California Driver's License and satisfactory driving record at the time of appointment is required as a condition of initial and continued employment only if the operation of a vehicle, rather than the employee's ability to get to/from various work locations in a timely manner, is necessary to perform the essential functions of the position.

 

Our Ideal Candidate: 

The successful candidate will join a dynamic team of professionals and will possess the following skills:

• Customer/Resident Service– values and recognizes the needs of both internal and external customers and residents.
• Initiative – proactively seeks solutions to resolve challenges.
• Exceptional Communicator– expresses ideas clearly and concisely and values the diversity and differences brought by others to build and maintain interpersonal relationships.
• Teamwork–enjoys working collaboratively with others and problem-solving.
• Judgement & Decision Making– a critical thinker and problem solver. Makes decisions in compliance with the law and SCCHA policies.

For a detailed description of the position's essential functions, please click HERE.

 

APPLICATION PROCESS

If you are interested in pursuing this exciting career opportunity, please attach and submit the following required items with your application:

• A completed Santa Clara County Housing Authority online application including supplemental responses.
• A detailed resume that highlights your related skills and experience is required.

Candidates must complete the Santa Clara County Housing Authority application form for this position and submit it online. Please note that incomplete applications will not be accepted.

 

SUPPLEMENTAL QUESTIONNAIRE

Applicants are required to complete the Supplemental Questionnaire. This will be used throughout the process to assist in determining each applicant's qualifications for the position. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. 
   
The Santa Clara County Housing Authority is an Equal Opportunity and does not discriminate against qualified employees or applicants because of race, color, religion, medical, physical or mental disability, or any other basis protected by law. Qualified individuals with a disability will receive reasonable accommodation, as required by the California Family Rights Act (CFRA), and federal laws including the Americans with Disabilities Act and Section 504, during any phase of the selection process, providing such request is made to Human Resources at least five working days in advance. Medical disability verification may be required before accommodation. Under federal law, all employees must provide documents that authorize the right to work in the United States.

AHA is seeking an exceptional, team-oriented candidate to fulfill the role of Assistant Director of Property Operations. Join AHA and have the opportunity to contribute to the management of a wide array of administrative functions for a high-performing housing authority dedicated to providing affordable housing in the most impacted region of the nation.

The position currently open is the Assistant Director of Property Operations and will report to the Director of Property Operations. AHA is particularly interested in applications from candidates with a strong track record in overseeing policies and programs to prevent homelessness and maintaining stable housing, especially among special needs populations. Successful performance of the work requires knowledge of public policy, housing policy and programs, Housing Authority functions and activities, and the ability to develop, oversee, and implement projects and programs in a variety of areas. The successful candidate will also be team-oriented with the ability to coordinate and collaborate with a variety of internal stakeholders to move activities and projects forward. AHA reserves the right to use applications received from this advertisement to fill Assistant Director positions in other departments for up to one year.

To be considered for this career opportunity, you must submit:

1. Housing Authority Employment Application
2. Resume (three pages maximum, include months/years of employment), and
3. Responses to the supplemental questions (two pages maximum)

Final Filing Date: Open Until Filled. Applications received by March 18, 2026 at 5:00 pm will be included in the first review. AHA reserves the right to interview candidates before the deadline.

Director of Administration and Services (Salary Range 56: $203,582- $247,451 per year)

Applicants will also be considered for: Assistant Director of Administration and Services*
(Salary Range 46: $159,503 – $193,893)

AHA intends to hire one of the two roles. This is an exempt, at-will position.

The Housing Authority of the City of Alameda (AHA) is seeking an exceptional, process-orientated professional to serve as the Director of Administration and Services. This is a fast-paced agency that seeks to meet the mission through a high level of accountability and transparency.

AHA is particularly interested in applications from candidates with a strong track record in a variety of administrative, coordinative, analytical, and liaison capacities relevant to the job responsibilities. Successful performance of the work requires knowledge of public policy, housing policy and programs, Housing Authority functions and activities, and the ability to develop, oversee, and implement projects and programs in a variety of areas. The successful candidate will also be team-oriented with the ability to coordinate and collaborate with a variety of internal stakeholders to move activities and projects forward.

Due to the diverse and public facing nature of the responsibilities in this department, candidates must have excellent planning, tracking and project management skills and be customer-oriented in their approach. Significant relevant supervisory experience is required. The department is currently budgeted for 10 staff.

The Director level position will report to Executive Director or other Director. The Director of Administration and Services provides assistance to the Executive Director and the Authority in a variety of regulatory, analytical, and supervisory capacities.

*Note: Candidates may also be considered at the Assistant Director of Administration and Services level, depending on experience and qualification. Only candidates with significant, relevant experience and supervision experience will be considered for the Director of Administration and Services level.

To be considered for this career opportunity, you must submit:

1. Housing Authority Employment Application
2. Resume (three pages maximum, include months/years of employment), and
3. Responses to the supplemental questions (two pages maximum)

Your resume and supplemental questions must be in pdf format and uploaded into the employment application form.

Final Filing Date: Open Until Filled. Applications will be reviewed on a rolling basis and those received by March 26, at 5:00 pm PST will be included in the first review. AHA reserves the right to interview candidates before the deadline.

AHA is seeking to fill the Asset Management Specialist position in the Property Operations Department. The Asset Management Specialist performs a variety of specialized technical work in support of the Housing Authority’s asset management and property operations functions. Conducts operational monitoring and asset management analysis by supporting portfolio performance tracking, capital project planning, compliance reporting, and financial review. Provides responsible and professional assistance to the department team, and performs related work as required.

Experience with LIHTC or HUD compliance, property management accounting and/or asset management, and Yardi software are desirable.

To be considered for this career opportunity, you must submit:

1. Housing Authority Employment Application
2. Resume (three pages maximum, include months/years of employment), and
3. Responses to the supplemental questions (two pages maximum)

Final Filing Date: Open until filled. Applications received by March 18, 2026, at 5:00 pm PST will be included in the first review. AHA reserves the right to interview candidates before the deadline.

Procurement and Administrative Services Manager
(Salary Range 45: $155,715- $189,267 per year)
This is an exempt, at-will position.
Please see website for benefits information.

The Housing Authority of the City of Alameda (AHA) is seeking an exceptional, process-orientated professional to serve as the Procurement and Administrative Services Manager. This is a fast-paced agency that seeks to meet the mission through a high level of accountability and transparency.

AHA is particularly interested in applications from candidates with procurement and contract administration experience in the government sector as well as a wide range of analytical and management skills, who can develop and implement policies and procedures for a variety of projects and programs within assigned departments, including budget administration, management analysis, technical support, and program evaluation. The successful candidate will also be team-oriented with the ability to coordinate and collaborate with a variety of internal stakeholders to move activities and projects forward. The position is expected to supervise 1 -3 staff members over time.

This position will report to the Director or Assistant Director of Administration and Services.

To be considered for this career opportunity, you must submit:

1. Housing Authority Employment Application
2. Resume (three pages maximum, include months/years of employment), and
3. Responses to the supplemental questions (two pages maximum)

Your resume and supplemental questions must be in pdf format and uploaded into the employment application form.

Final Filing Date: Open Until Filled. Applications will be reviewed on a rolling basis and applications received by March 26, at 5:00 pm PST will be included in the first review. AHA reserves the right to interview candidates before the deadline.

Definition

Under general supervision of the Economic and Housing Development Manager, assists in organizing and implementing an Economic Development Workplan that promotes the growth and development of the City’s economic base, including the facilitation of housing production and new building permits, the retention and expansion of existing businesses, and, sourcing new businesses for the City. This position will also support the Economic and Housing Development Manager’s staffing of the City’s Economic and Community Development Committee.

Distinguishing Characteristics

This is the journey level class within the Housing and Economic and Housing Development Specialist series. Employees perform the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Because of the cooperative, facilitative and marketing nature of this role, individuals must be able to work well with and have knowledge of other City departments, community stakeholders, small business owners and real estate developers.

Supervision Received and Exercised

• Receives general supervision from the Economic and Housing Development Manager. 
• May exercise technical or functional supervision over less experienced staff.

AHA is seeking to fill the Accounting Specialist II position in the Finance Department. The Accounting Specialist II performs a variety of technical and administrative account support duties in the preparation, maintenance, and processing of accounting records and transactions. Please see the job announcement and job description below for more details about this career opportunity. Experience with Yardi software is required.

To be considered for this career opportunity, you must submit:

1. Housing Authority Employment Application
2. Resume (three pages maximum, include months/years of employment), and
3. Responses to the supplemental questions (two pages maximum)

Final Filing Date: Open until filled. Applications received by March 5, 2026, at 5:00 pm PST will be included in the first review. AHA reserves the right to interview candidates before the deadline.

This Internship is offered as part of a Regional Internship Partnership to introduce and encourage current students and new graduates to local municipal governments. The Town of Los Altos Hills hopes that internships like this will serve as a platform to connect a diverse student population with agencies that recognize their value and provide important opportunities for applicants to bring fresh ideas while gaining valuable hands-on experience in the public sector.

 

The Town of Los Altos Hills has four rewarding, non-benefited summer internships to begin June 1, 2026 through August 28, 2026.

 

Job Description:

The Town of Los Altos Hills is recruiting a college intern to work in the Community Development Department. The intern will split time between the planning and building divisions of CDD. The role for planning will include support of both short range and long range planning.  Interns working on long range planning will work primarily as a research aide for the Town’s 2023-2031 certified Housing Element implementation.  For short range planning and the building division support interns will be focused on day to day permit activities, but may also work on other more general department duties as needed.

 

Examples of Duties:

• Conduct research and analysis of State Law and Fair Housing requirements for the Town’s 2023-2031 certified Housing Element implementation
• Conduct field investigations as necessary
• Prepare and conduct surveys in association with the Housing Element implementation progress and reporting
• Creating illustrative graphics, flyers and informational handouts
• Providing planning customer support at the public counter/virtual counter
• Other general Department tasks to include but not limited to: research, response to inquiries, assisting staff, filing, data entry, and record keeping

 

Qualifications:

• Completion of at least two (2) years and current enrolment in a Bachelor’s degree or Graduate degree program with major course work in urban planning, geography, architecture, environmental studies and/or related field.

Or;

Recent graduation from a program listed above.