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The Town Clerk is a key member of the Town’s Executive Team, responsible for a wide range of essential duties and responsibilities.  Responsibilities include preparation of agendas, noticing, posting, and recordation of public meetings and outcomes; preparation and coordination of meeting materials; and planning and managing elections consistent with the California Elections Code.

This classification oversees, directs, and participates in all activities of the Town Clerk Office, including short and long-term planning as well as development and administration of departmental policies, procedures, and services. This class provides assistance to the Town Council and Town Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, municipal functions and activities, including the role of an elected Town Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering Town goals and objectives within general policy guidelines.

ESSENTIAL FUNCTIONS:

• Assumes full management responsibility for all Town Clerk’s Office programs, services, and activities including records management, elections administration, Town Council support, licensing, and management/support services.  Manage the Council rules of procedure policy, as well as provide Council orientation and on-boarding process for incoming Councilmembers.

• Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within agency policy, appropriate budget, service, and staffing levels.

• Manages and participates in the development and administration of the department’s budget; directs the forecast of additional funds needed for staffing, equipment, and supplies.

• Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations.

• Works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.

• Coordinates and assists in the facilitation of the Town’s Ethics and Sexual Harassment Prevention training.

• Serves as the Clerk of the Town Council and Geological Hazard Abatement District; attends meetings and oversees the recording of all official proceedings; supervises the preparation of public notifications, agendas, minutes, and other documents; directs the publication, filing, indexing, and safekeeping of all proceedings of the Town Council. 

• Supports Town’s boards, commissions, and committees including development of enabling legislation, policies and procedures; recruitment, interview and appointment of members; management of member disclosure and training requirements; monitoring of term expirations, attendance and compliance with all applicable rules and regulations; processing resignations, removals, vacancies, and reappointments; and oversight department staff liaisons including providing resources, guidance, and training. 

• Administers the public hearing process for the Town Council; supervises the coordination of public hearing packets and public notices of hearings in accordance with various government code requirements and legal deadlines. 

• Oversees the operations of the Town-wide records management program, and records preservation and destruction; sets and ensures legal compliance retention schedules for Town records; develops and updates records retention policies and procedures; serves as the Town’s Public Records Act (PRA) administrator, including intake, tracking, coordination with departments, and timely response to public records requests, researches Town documents, historical information, and other information as needed; attests, indexes, and files all legislative actions. 

• Plans, manages, and conducts municipal elections and special elections; ensures compliance with the California Elections Code, Political Reform Act, and other government codes; provides candidate filing services, nomination assistance, and informational materials; maintains election documents for public inspection; oversees printing of sample ballot material; declares election results; administers and files oaths of office. 

• Serves as Filing Officer and Filing Official for the Political Reform Act; manages the Town’s disclosure requirements for designated employees, distributes forms and notifications; conducts required audits; advises and trains candidates, committees, and treasurers on filing requirements; determines and collects fines for late filing; ensures campaign contribution limits and other requirements are met; corresponds with the Fair Political Practices Commission (FPPC) as appropriate.  Coordinate and conduct training on FPPC regulations.  Manages the codification and maintenance of revisions to the Municipal Code; tracks ordinance adoption, effective dates, posting and publication requirements, and maintains historical ordinance records.

• Provides contracts and agreements administration to ensure documents are signed and recorded in a timely manner, including the receipt and filing of bid documents; supervises contract bid openings and performance bonds.

• Accepts and logs claims filed against the Town to record necessary information and forward for processing.

• Represents the Town Clerk Office to other Town departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. 

• Attends and participates in professional group meetings and committees; stays abreast of new trends and innovations in the field of municipal government. 

• Monitors changes in laws, regulations, and technology that may affect Town or departmental operations; implements policy and procedural changes as required. 

• Responds to difficult and sensitive public inquiries and concerns and assists with resolutions and alternative recommendations. 

• Ensures staff observe and comply with all Town and mandated safety rules, regulations, and protocols.

• May serve as a staff liaison to a designated committee, board, or commission within the Town. 

• Performs related duties as required.

• Are you a detail-oriented planning professional with experience in development review, zoning interpretation, and environmental analysis?
• Do you value thoughtful land use decisions, high-quality residential design standards, and meaningful public engagement?
• Are you looking to grow your career in a small, service-focused organization where your work has a visible impact on the community?

If so, the Town of Los Altos Hills invites you to apply and become part of a collaborative team committed to maintaining the character and quality of one of the region’s most distinctive residential communities.

Location

26379 Fremont Rd. Los Altos Hills, 94022

About the Town

Los Altos Hills is primarily a residential community of approximately 8,000 residents within an 8.6 square mile area. An additional 5.8 square mile area of unincorporated land adjacent to the Town’s boundaries is within Los Altos Hills’ sphere of influence. The Town is home to Foothill College. Town Hall, constructed in 2005, provides a modern and comfortable work environment and is within walking distance of downtown Los Altos.

Residents are known for their strong civic engagement and active participation in Town governance. The Town’s inclusive and open approach to local government is central to its identity and contributes to its reputation as a thoughtful and progressive community.

The Town organization includes 27 full-time employees across Administrative Services, Engineering, Planning, Public Works, Parks & Recreation, and the City Clerk’s Office. Law enforcement services are provided by the Santa Clara County Sheriff’s Department, and fire protection is provided by the Los Altos Hills County Fire District.

The Town of Atherton is recruiting for a Management Analyst I/II (PDF) in the Police Department. This will close on Friday, April 10th, at 5:00 PM. All applications, resumes, and supporting documents will be received through CalOpps.  To review the full job description, click here.

Job Announcement (PDF) - Click Here

Please submit your resume, cover letter, Town of Atherton application, and supplemental questions through CalOpps  or direct questions to Anthony Suber, Deputy City Manager (HR Manager) at: 

Anthony Suber
asuber@athertonca.gov| 650.752.0529  
Atherton, CA 94027 

PARKS, RECREATION AND ARTS COMMISSION

A Parks, Recreation and Arts Commission of the Town of Danville is hereby established.  The Commission shall consist of eight (8) regular members, one (1) of which shall be a Youth Commissioner as defined in Section 2-10.12 of this chapter, and one (1) alternate member, all of whom shall be appointed by the Town Council.

Qualifications

All members shall by experience, training, education, occupation or avocation, have demonstrated knowledge of and interest in park, recreation, cultural, or arts facilities, or leisure and human services.

Term of Office

With the exception of the Youth Commissioner, the term of office of each member of the Commission shall be four (4) years unless otherwise determined by the Town Council. The term of each Youth Commissioner shall be two (2) years. Each member shall serve until their successor is appointed and qualified.

Removal or Vacancy

A member of the Commission may be removed by a majority vote of the Council. A vacancy is filled in the same manner as the original appointment. A person appointed to fill a vacancy serves for the remainder of the unexpired term.

Time and Place of Regular Meeting

The Commission shall hold at least one (1) regular monthly meeting. The Commission shall fix the time and place of its regular meetings by resolution or by-law. Special meetings may be called as necessary. All meetings of the Commission are open to the public and the Commission shall give notice of its meetings as required by law.

No Compensation for Members; Reimbursement of Expenses

Members of the Commission shall not receive compensation for attendance at Commission meetings, but are entitled to reimbursement for expenses incurred in the course of their duties upon approval by the Town Council.

Chair and Vice-Chair

The Commission shall elect a Chair and Vice-Chair from among its members. The Chair and Vice-Chair serve for a term of one (1) year and until the successor of each is elected and qualified.

Adoption of Rules

The Commission shall adopt rules for the transaction of its business and shall keep a public record of its resolutions, transactions, findings and determinations.

Quorum. Four (4) members of the Commission constitute a quorum for the transaction of business.

Duties of Officers of the Commission

 a.   Chair. The Chair shall preside at all meetings of the Commission. The Chair shall appoint all committees and shall perform all the duties necessary or incidental to the office.

b.   Vice-Chair.  The Vice-Chair is Chair in the absence or inability of the Chair to act.

Duties and Powers of the Commission

The Park and Leisure Services Commission shall:

  a.   Be the primary advisory body to the Town Council on acquiring and developing park, recreation, cultural, and arts facilities and providing recreation and arts programs for Town residents;

   b.   Review the Town’s Parks, Recreation and Arts Strategic Plan and recommend steps to implement or revise the Plan as needed;

   c.   Hold public meetings, conduct surveys, and use other reasonable methods to determine community park, recreation, and arts needs and recommend actions to meet those needs to the Town Council;

   d.   Review site plans for public parks, recreation, art, or cultural facilities and recommend plans and specifications to the Town Council for additions and improvements;

   e.   Review and comment on all subdivisions and other development proposals in which land is proposed for dedication, credit for private open space is requested, projects on school lands or other significant park, creek, trail, or open space concerns exist;

   f.   Review and comment on the annual implementation of the Capital Improvement Program;

   g.   Recommend to the Town Council for adoption facility use policies including fees, restrictions, priorities and other concerns and review the adopted policies and fees annually recommending changes as needed.

    h.   Consider improvements to the condition of Town recreation facilities annually; and

    i.   Perform other duties prescribed by the Town Council.

Qualifications and Role of Youth Commissioner

The Town Council shall appoint a Youth Commissioner to serve on the Commission to represent the interests of Danville youth. The Youth Commissioner shall be a Danville resident of high school age. The Youth Commissioner shall have the same obligations and authority of all other commissioners.

Residency Requirements

All members of the Commission shall be residents of the Town of Danville.

Commission Alternate

The Town Council may, at its discretion, appoint one alternate to the Commission. The alternate member of the Commission shall attend all meetings of the Commission. If a regular member of the Commission is absent or required to abstain from all or any part of a Commission meeting, the alternate member shall participate in place of the absent member, with all rights and privileges of a regular member, including the authority to vote on matters before the Commission.

If you have questions or need additional information on Commission responsibilities, contact Department Director Henry Perezalonso at 925-314-3454 or hperezalonso@danville.ca.gov.

The Town of Colma

Invites you to apply for the position of:

Management Analyst I/II/III

This position provides an excellent opportunity for an experienced individual in Public Administration to apply their administrative and analytical knowledge, skills, and abilities. Under the guidance of the City Manager, the incumbent will be responsible to provide professional, administrative and technical assistance in the development, administration and implementation of Town programs, operations, services and policies.  The individual may conduct financial and special studies, surveys and research assignments in a wide range of municipal policies involving organization, procedures, finance, and personnel services; may be responsible for oversight of programs, projects and/or financial, and personnel services of the assigned department.

EXAMPLES OF DUTIES AND RESPONSIBILITIES

Duties may include, but are not limited to, the following:

• Compile and analyze data; prepare reports and make recommendations on the formulation of policy and procedure. 
• Perform research and statistical analyses on administrative, fiscal, personnel, and operational problems. 
• Assist in the development of short and long-range plans; gathers, interprets, and prepares data for studies, reports and recommendations. 
• Assist in the development of new program elements and program modifications as necessary to meet goals and objectives. 
• Compile materials and assist on the preparation of reports, manuals, and publications. 
• Prepare and deliver clear and concise reports, correspondence. 
• Prepare and administer contracts and agreements; participate in and coordinate or facilitate departmental and/or citywide committees and projects. 
• Interpret Federal, State and local regulations; coordinate their application to Town operations. 

This recruitment is open until filled, with application reviews on January 12 and February 2, 2026. This recruitment may close thereafter.

Executive Assistant to the Town Manager & Council
Hourly Rate: $47.87 - $61.67 per hour

Plus, excellent health and retirement benefits, and 3% COLA increase in 2026.
Placement on the salary schedule will be based on qualifications and direct work experience.

The Town of Los Gatos is seeking an exceptional, highly skilled Executive Assistant to provide advanced administrative, project, and analytical support to the Town Manager and Town Council. This is a key position within the Town Manager’s Office, serving as a professional ambassador of the organization and ensuring smooth daily operations at the highest levels of Town leadership. This position will report to the Town Manager or their designee.

This role provides a unique opportunity to support executive leadership, contribute to high-impact municipal initiatives, and play a critical role in supporting transparent, responsive local government. See the Executive Assistant to the Town Manager job classification for more information.

Work Schedule: The normal work week for this position is Monday through Friday, in-person, with occasional extended or irregular hours. A flexible work schedule option may be available.

Information Technology Systems Administrator (Police Department)

Salary: $62.6986 - $80.5981 per hour

Plus excellent benefits and a 3% COLA increase in July 2026.

APPLY NOW!

First Application Review: March 23, 2026

The Los Gatos Monte Sereno Police Department depends on reliable technology for public safety, investigations, communications, and record-keeping. As the Information Technology Systems Administrator, your work will directly contribute to the safety of our residents and the efficiency of our public services by making sure all systems are stable, secure, and aligned with industry best practices, state and federal data security requirements, and Town policies. You will serve as the cloud security officer for the Police Department and help maintain the Town’s IT infrastructure and the Emergency Operations Center (EOC), as needed. 

This is a hands-on role perfect for a motivated individual who thrives in a dynamic, fast-paced environment. We are looking for someone who can communicate effectively with other team members and staff and work independently with little supervision.

Key responsibilities include, but are not limited to:

• Administer, monitor, and maintain servers, networks, workstations, storage, and related infrastructure for the Police Department and the wider Town technology environment.
• Implement and enforce security measures, patching, vulnerability management, backup and recovery, disaster planning.
• Install, configure, and support law enforcement software applications and systems such as:
  • Body-worn cameras 
  • In-car mobile audio video systems 
  • Automated license plate readers
  • Mobile data computers
  • Portable and mobile radios and handheld communication devices
  • Computer aided dispatch (CAD)
  • Records management systems (RMS)
  • Mobile data, mapping, evidence technology systems and audio and video storage technology
  • Associated mobility VPN management, wireless connections for video and data transfer, cellular data connections
• Ensure the connections to CLETS, SLETS, California Department of Justice, Sheriff’s Office, ECOMM, SVDPS meet the DOJ requirements for data security.
• Troubleshoot hardware, software, and network issues; perform root-cause analysis.
• Maintain user accounts, permissions, authentication, and access control in line with department and Town policies.
• Ensure documentation, policies, and standard operating procedures are updated and followed.

• Provide technical support, both remotely and on-site, including diagnosing and resolving hardware, software and network issues.
• Plan, test, and implement system upgrades, patches, and enhancements.
• Assist with or lead procurement, installation, configuration, and maintenance of IT hardware and software.

• Manage, maintain, and troubleshoot servers, networks, workstations, and other IT infrastructure used by the Police Department and other Town departments.
• Serve as a member of the Emergency Operations Center (EOC) Team responsible for developing, installing, configuring, maintaining, supporting, and troubleshooting all aspects of EOC technology.
• Coordinate with and manage external vendors for system upgrades, maintenance, and new technology rollouts.
• Assist with or lead technology projects from conception to implementation.

For the full job description, review the Information Technology Systems Administrator job classification. This is a FLSA non-exempt position eligible for overtime. It is representative by the Los Gatos Town Employees’ Association.

Danville Youth Poet 

The Town Council created the Youth Poet position in April 2022 to serve as a public advocate for the appreciation and advancement of the literary arts, particularly poetry, reading poetry for civic events and dedications.

Responsibilities

The responsibilities of the Youth Poet include the following:

(a)       create and read poetry for civic events and activities, as invited by the Town Council;

(b)       serve as a liaison between the Arts Commission and local literary organizations; and,

(c)       act as a resource on the topic of poetry.

Qualifications

Candidates must meet the following qualifications:  Danville resident of high school age.

Term of Office

The term of office of the Youth Poet is two (2) years, unless otherwise determined by the Town Council. 

Compensation

The Youth Poet does not receive compensation for their services or attendance at meetings and events. 

Residency Requirement

The Youth Poet must be a resident of the incorporated boundaries of the Town of Danville.

A Unique Opportunity

Known for its outstanding quality of life and small-town setting, the Town of Los Altos Hills is seeking an accomplished executive to become its new City Manager. The City Council is looking for a candidate who would be a good fit for the community, a strong leader for Town staff, and a successful partner with City Council. This top professional is expected to have strong leadership skills, effective interpersonal and communication skills, and a strong passion for public service. The selected City Manager will also need to have an inclusive management style combined with a hands-on approach to day-to-day operations. A thorough understanding of municipal finance, community planning, and public works is of high importance to the City Council.

This leader will thrive in an environment that embraces an entrepreneurial spirit and approach to local government, sets high expectations, and demands a high level of customer service and responsiveness. Additionally, this top executive will be a collaborative leader with exceptional interpersonal and communication skills. Known as a “people person,” this individual will value collaboration and strive for best practices in the delivery of services, while at the same time, invite and encourage community engagement. An open and approachable leadership style is strongly desired in order to relate well to a broad spectrum of stakeholders including elected officials, town commissions and committees, and an active community. This leader will welcome input and value contributions from all sources yet be able to guide the policymakers with a strong sense of purpose.

Under general supervision, performs a variety of complex technical duties in support of the development review process, including planning, zoning, plan review, building inspection, plan intake and screening, permit issuance, and code enforcement; provides information to the public at a counter or over the telephone; supports regulation and control of design, construction, and quality of materials, use and occupancy, location, and maintenance of all buildings and structures within the Town’s jurisdiction; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory or management personnel.  Exercises no direct supervision over staff.   

This is the advanced-level classification in the Building and Planning Technician series responsible for performing the most complex work assigned to the series.  Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment.  Positions in the classification rely on experience and judgment to perform assigned duties in accordance with federal, state, and local laws, rules, and regulations.  Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines and methods to complete assignments.  Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. 

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Conducts building, land use, and engineering permit processing; reviews permit applications, plans, specifications, and supporting documents for completeness and compliance with legal standards and Town requirements; calculates permit fees; prepares bills, collects fees, and issues receipts; issues building, plumbing, mechanical, and electrical permits following established guidelines.
• Receives documents and completes planning and building review approval process on plot and site plans to ensure code compliance; resolves complex issues of compliance; reviews and approves plans and accompanying documents on over-the-counter permits for assigned projects; processes construction plans for commercial and residential projects; files or routes information to appropriate Town departments. 
• Applies departmental policies and procedures in determining completeness of applications, records, and reports; provides information and forms to the public; processes appropriate information. 

• Trains employees in work principles, practices, methods, policies, procedures, and applicable federal, state, and local laws, rules, and regulations.

• Assists staff with the resolution of situations that arise in contact with homeowners, builders, architects, and contractors regarding the interpretation or coordination of the department's work.

• Provides appropriate information regarding zoning, subdivision plans, and building ordinances, procedures, and requirements to the public including homeowners, developers, contractors, engineers, and architects, in person and over the counter and telephone; assists the public in the permit application process, coordinating and scheduling inspections, and other developmental processes; notifies applicants when plans or permits are ready for delivery or issuance; provides status updates. 
• Processes bond refunds and tracks deposit accounts and bonds issued for Building and Planning Department permitted projects. 
• Checks status of State contractors’ licenses, business licenses, and verification of worker’s compensation insurance.
• Tracks time limitations and constraints on construction projects; prepares standard periodic and special reports as required; researches files regarding prior actions, decisions, development activities, and other information related to the property under review.
• Provides staff support for internal and external meetings including preparing, posting, and distributing public hearing notices, agendas, and informational packets, preparing staff reports, coordinating meeting logistics and room set-up, attending meetings, taking and transcribing minutes, and processing action items; prepares and posts public and legal noticing related to board, committee, and commission actions.
• Stays current on changing code, laws, manufacturers, and material requirements. 
• Communicates orally, in writing with colleagues, managers, employees, the public, and representatives of various organizations. 
• Performs related duties as assigned.