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The City of South San Francisco seeks a motivated graduate student or recent graduate for a unique Management Fellowship opportunity in support of the City’s Racial and Social Equity initiative. The fellowship will continue through June 30, 2022, offering a professional development opportunity in local government leadership with a focus on advancing racial equity and inclusion. 

The South San Francisco Commission on Racial and Social Equity was established in July, 2020 with the mission of advancing equity in the City’s internal and external processes, and to recommend policy and program changes to overcome institutional inequities in education, policing, healthcare and other social services. The Commission is comprised of fourteen members, including two City staff, two City Councilmembers, and a diverse group of community members and stakeholder representatives.  The current Commission charter is for a one-year term, with the goal of presenting a final a final action plan by June, 2021. 

As the Commission’s work progresses, the City has already started implementing changes and developing new programs to meet community needs.  At this stage, the City is seeking a Management Fellow to join our executive team to coordinate the implementation of the Commission’s action plan, including the development of programs and policy initiatives across City Departments.   The Management Fellow will report directly to the City Manager, with guidance and mentorship provided by other City executive staff members. Primary duties include, but are not limited to:

•Assist the Commission with finalizing action plans and recommendations;

•Coordinate the implementation of the action plan, including the development of cross-departmental programs and initiatives;

•Develop relationships with outside agencies and community partners, identify opportunities for collaboration and coordination of community services;

•Review literature on successful policies and best practices from a variety of sources, such as academic research, public policy studies, or case studies and provide written summaries to staff, City Council, and/or Commission members;

•Deliver periodic status updates to City Council on the status and progress of implementing the Racial and Social Equity action plan.  

The Management Fellow will work between 30-40 hours per week through June 30, 2022. Some evening work will be required to attend Council meetings (2nd and 4th Wednesday of each month) and other Commission or Committee meetings.   

The Town of Hillsborough is looking for a full-time Management Assistant.  This position will be assigned to the Public Works Department and work under the direction of the Public Works Superintendent.  Program areas involve water, safety, compliance, and project management.

This non-exempt position is the beginning of the Management Analyst class series.  Under general supervision, assists in providing administrative, program, and project support to a Town department; assists in planning, developing, and carrying out specific programmatic responsibilities related to the department or program to which assigned; performs a variety of administrative and technical support duties of considerable complexity requiring thorough knowledge of assigned department, division, or program, its procedures, and operational details; provides information and assistance to the public and Town staff related to administration of department programs, projects, and services; and performs related duties as assigned.

This is a fully qualified journey-level classification performing technical and programmatic support duties and having responsibility for ensuring the efficient and effective functioning of assigned program or operational area.  Incumbents possess a thorough understanding of department or division functions and activities and provide support to management staff in the completion of their duties, in addition to completing administrative and technical assignments and assisting in managing department projects and programs.  Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver work products or services.  Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.  This class is distinguished from the Management Analyst class series in that the latter coordinates and performs professional-level administrative and programmatic work in support of assigned department, programs, and projects.

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Assists in providing administrative, programmatic, and technical support for assigned department or division in the daily management of operations; assists in conducting assessments and monitoring program performance by researching operational, fiscal, and technical data and impact to determine feasibility, resolve problems, and increase efficiency; consults with Town staff, management, and outside agencies; prepares preliminary recommended modifications to systems and procedures.
• Prepares and processes various documents requiring knowledge of assigned department’s programs/projects, operations, and services and the ability to explain, interpret, and apply federal, state, and local laws, rules, regulations, codes, ordinances, and Town policies and procedures relevant to assigned area of responsibility.
• Serves as a liaison for assigned department or division; receives, processes, and responds to public records requests, subpoenas, complaints, and other requests for information; provides information and assistance regarding assigned programs and services; analyzes, interprets, and explains departmental and programmatic policies and procedures to various stakeholders. 
• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
• Organizes and maintains accurate and detailed databases, files, and records, verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules including archiving, scanning, and destructing files.
• Works with the public and a variety of outside parties to ensure completion of applications, documents, forms, and supporting documentation related to assigned area of responsibility.
• Serves as recording secretary and provides staff support for assigned boards, committees, and commissions including preparing, posting, and distributing public hearing notices, agendas, and informational packets, preparing staff reports, coordinating meeting logistics and room set-up, attending meetings, taking and transcribing minutes, and processing action items; prepares and posts public and legal noticing related to board, committee, and commission actions.
• Coordinates and provides administrative support for the development of consultant requests for proposal for professional and/or construction services and the advertising and bid processes by working with department staff to prepare project and technical specifications and scopes of work, preparing project cost and time estimates, preparing and posting legal notices, attending bid openings, documenting bid results, verifying contractors meet City requirements, and preparing staff reports with recommendations.
• Designs, creates, and edits a variety of documents, including correspondence, letters, memos, agendas, reports, lists, forms, schedules, flyers, event materials, and statistical reports.
• Researches, summarizes, and interprets data from various sources; prepares reports according to established procedures and practices; submits reports to various local, state, and federal regulatory agencies.
• Assists management in performing and conducting studies and special projects.
• Maintains accurate records and files; develops records management systems and complies with retention schedules.
• Performs related duties as assigned.

Qualifications

Knowledge of:

• Theories, principles, and practices of public and business administration as applied to assigned department, programs, and projects.
• Principles and practices of data research, analysis, and report preparation.
• Recent and on-going developments, current literature, and sources of information related to assigned programs, projects, and services.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.

• Techniques for effectively representing the Town in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. 
• Methods and techniques of preparing technical and administrative reports and general business correspondence. 
• Principles and practices of record keeping.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Town staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Assist in administering assigned programs, projects, and activities in an independent and cooperative manner, evaluate alternatives, make sound recommendations, and prepare effective reports.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Conduct research and analyze, interpret, summarize, and present information and data in an effective manner.
• Evaluate and recommend improvements in operations, procedures, policies, or methods.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the Town in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Equivalent to an associate degree from an accredited college or university with major coursework in business or public administration or a related field and five (5) years of increasingly responsible and varied administrative and/or management support experience.

Licenses and Certifications:

None.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. 

City of Brisbane is seeking dynamic students for our Summer College Internships

For the Community Development Intern, you will be supporting the Planning staff with the Housing Element Update and affordable housing policy development and administration.  Specific tasks will include data collection related to the City's inventory of deed-restricted housing and outstanding loans/grants associated with affordable housing programs and assisting staff in managing consultant preparation of an affordable housing strategic plan and housing element update.  Other planning projects may be assigned as needed.

General Internship Program Information:

The City of Brisbane will be sponsoring up to five summer internships this year.  Our internships are project-oriented and designed to give college students a good general overview of future employment opportunities and current issues in the Public Sector.  You will have the opportunity for exposure to various areas of City Administration during your internship, as well as have opportunities to network with fellow interns and participate in professional development activities in San Mateo County and/or Santa Clara County.

Projects for 2021 include:

• Communications – Assist with developing innovative and relevant content for posting on all City-administered social media sites, organize the digital media library, and research and recommend tools used in managing data and performance of social media posts and campaigns.
• Records Management – Assist in project oversight of our records management project, create innovative best practices to implement the records retention schedule and policy, and support the daily records management tasks in the City Clerk’s Office.
• Public Works (Streets) – Provide support to the City’s Public Works Department in managing the transportation network.  Assist staff in the tracking and management of infrastructure assets (streetlights, traffic signs, etc.), design and construction of capital streets projects, and public outreach through social media and citizen advisory committees.
• Public Works (Utilities) – Provide support to the City’s public utilities including the drinking water, sanitary and storm drain infrastructure systems.  Assignments will focus primarily on federal and state regulatory programs including infrastructure risk and resilience assessment, water supply restrictions, and drinking water quality compliance measures.
• Community Development – Provide support to the Planning staff with the Housing Element Update and affordable housing policy development and administration.  Specific tasks will include data collection related to the City's inventory of deed-restricted housing and outstanding loans/grants associated with affordable housing programs and assisting staff in managing consultant preparation of an affordable housing strategic plan and housing element update.  Other planning projects may be assigned as needed.

Applicants must be college students currently enrolled in and pursuing an undergraduate or graduate degree at an accredited college or university in a related field (e.g. public administration, public policy, business, planning, library science, environmental studies, engineering, sustainability). Undergraduate candidates must have a minimum 48 semester units or equivalent completed.  Applicants should also be self-motivated, have excellent interpersonal skills, able to use Microsoft Office software, demonstrate good research ability and have the ability to communicate clearly both verbally and in writing.

SALARY AND HOURS:  Salary range for Interns starts at $15.00 per hour, 25-28 hours per week over a 12-week period.  Start date is flexible depending on student’s availability.

APPLICATION PROCESS:

Candidates can submit their applications on-line at http://www.calopps.org/city-of-brisbane.  Applications will be accepted until the positions are filled.

SELECTION PROCESS:

The applications will be screened and a limited number of applicants possessing the most relevant qualifications will be selected to participate in an oral interview.  Recommendations for appointment to the positions will be based on the results of these interviews.  Prior to appointment, fingerprinting for submission to the Department of Justice must be completed with favorable results.

The City of Brisbane is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies, and practices. The duties described in this announcement are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  This announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

APPLICATION DEADLINE:   Apply by Friday, April 30, 2021 for first consideration

THE POSITION:

The Library and Recreation Department (Recreation Division) is seeking a full-time Program Coordinator.  The Program Coordinator performs planning, coordination, and supervision of recreation programs, events and activities, including planning, scheduling and implementing recreational activities in a specific program area; recruits, coordinates and supervises the activities of regular, temporary and volunteer staff; prepares program budgets and monitors expenditures; administers the rental, scheduling, use and maintenance of major recreation facilities; and performs related work as required.  The Program Coordinator is expected to exercise judgment and initiative in their management of an assigned center or specialized program which include youth programs, aquatics, sports, and seniors.  Program Coordinators are assigned to one or more of the above divisions in the Community Services Department.  The basic job duties of a Program Coordinator are similar in nature yet vary according to the assigned division.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties are illustrative and not all inclusive and may vary with individual assignment.)   

• Provides direction to and supervises regular, temporary and volunteer staff, including selecting, monitoring, training, scheduling and determining workloads; assists with hiring, disciplinary and evaluation processes.
• Assists in the development, recommendation and implementation of goals, objectives, policies, procedures and work standards for the assigned department division(s).
• Participates in the preparation and administration of an assigned recreation center or specialized recreation program budget.
• Plans, evaluates and coordinates programs, classes, athletic activities and special events, including scheduling facilities, ensuring facilities are set up, scheduling trips and hiring coaches.
• Monitors the day-to-day operations of programs and events, including making site visits, handling and resolving complaints not requiring the attention of a supervisor and ensuring that programs and events have required materials and supplies.
• Formulates and organizes program plans and schedules for seasonal and year-round activities such as athletic leagues, aquatics programs, special events and day and summer camps.
• Acts as liaison and representative with a variety of advisory boards, commissions, community groups, law enforcement agencies, schools and councils.
• Creates program flyers, brochures, catalogs and newsletters, including determining content, layout, materials and distribution methods; prepares activity and operating reports.
• Enforces safety and operating procedures and provides for maintenance needs including compliance with health and safety codes and building codes.
• Books facility rentals for customers; attends to facility users needs, including permits and equipment; prints weekly event schedule and ensures that all setups are done, manages facility budget, including maintenance and supplies.
• Performs other duties of a similar nature or level.

• Good customer service techniques.
• Principles and techniques of directing group, social and recreational activities.
• Principles and practices of managing recreational programs for community parks, community centers, youth and senior centers, aquatic centers and/or athletic facilities.
• Recreation site management, including operations and maintenance.
• Techniques of effective supervision; and
• Financial record keeping practices as applied to recreation programs.

• Coordinating and scheduling the work of temporary and volunteer staff.
• Coordinating and scheduling programs, events, and activities.
• Inventorying and ordering supplies, equipment and materials.
• Interpreting and enforcing policies and procedures.
• Maintaining files and monitoring and tracking fees and payments.
• Developing interpersonal relationships with a variety of users and sponsors.
• Using computers and related software.
• Communication to interact effectively with co-workers, supervisors, subordinates, volunteers, and the general public sufficient to convey information and to receive work direction.

EDUCATION and/or EXPERIENCE: 

• Equivalent to graduation from a four-year college or university with major coursework in recreation administration, physical education, leisure services or a related field AND
• Two (2) years full-time or its equivalent experience; OR
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job listed above.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Must possess and maintain a valid California Class C driver’s license and have a satisfactory driving record..

Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the City, and have availability to work off-hours shifts or events as required; strength to lift and carry materials weighing to 40 pounds; mobility lead groups in activities involving steep or rough terrain; ability to work outdoors in a variety of weather and temperature conditions; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly exposed to video display.  The employee is frequently exposed to outdoor weather conditions and frequently works in evenings or weekends and inside environmental conditions.  The employee is occasionally exposed to moving mechanical parts and occasionally works with use of a personal vehicle.  The noise level in the work environment is usually loud.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  Application appraisal, oral board examination, and written examination.  The passing point for the oral and/or written examination final score will be 70%.  Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical/drug screen, and fingerprinting.  To file an application, go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  For more information on the City of San Rafael, go to www.cityofsanrafael.org.  Follow this link to submit your application: https://www.calopps.org/san-rafael/job-20105349 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar days before the test date.

The City of Livermore is currently accepting applications for the position of Inspection & Neighborhood Preservation Manager.  For more information and to apply online, go to:  www.cityoflivermore.net/jobs.  Apply by 5 p.m. on Friday, April 30, 2021.

Under administrative direction of the Building Official, the Inspection & Neighborhood Preservation Manager manages the Building Inspection and Neighborhood Preservation functions of the Building Division; leads a multi-disciplinary team to ensure accurate and timely construction and code enforcement inspections and investigations; and develops and administers associated training and neighborhood preservation programs. 

The City of Livermore is currently accepting application for the position of Police Officer Trainee.  If you possess the ability to make sound decisions in emergency and non-emergency situations and have a strong desire to make a difference in the Livermore community, this is the opportunity for you.  Apply online at www.cityoflivermore.net/jobs to be considered.  Filing deadline is 5 p.m. on Friday, May 7, 2021.

THE POSITION

• Trainees are sent to a police academy and receive paid training ($33.87/per hour and benefits) while attending
• Upon graduation, Trainees become Police Officers and on-the-job field training is provided by highly qualified Field Training Officers
• Police Officers patrol the streets of Livermore, enforce law and order, conduct investigations, and solve crimes
• Police Officers receive departmental support for ongoing training and continuing education

The City of Thousand Oaks is currently accepting applications for the position of Senior Engineer in the Public Works Department. This is an amazing opportunity to join a hard-working team of results-driven professionals.

We are seeking a forward-thinking individual to manage a variety of complex engineering projects, and to provide lead supervision to assigned staff.  The accomplished engineering professional should be team oriented, be able to communicate effectively with all levels of the organization, and manage all aspects of engineering projects, from conception, preliminary design, engineering, construction, inspection and closeout.

Primary responsibilities include:

• Leads, plans, and reviews the work of staff on complex engineering projects (capital improvements, construction, development, and/or maintenance programs) for accuracy and compliance with applicable standards and specifications
• Assists in the development, implementation, and achievement of goals, objectives, policies, engineering standards and priorities
• Mentors team members and verifies their work on complex engineering, and public works construction methods, procedures, and techniques
• Researches and identifies funding sources for division projects; prepares and administers the capital improvement/development plan and budget
• Prepares memos and reports; delivers presentations to Council, Commission, and other groups as needed.

The City of Rocklin is looking for a part-time Program Assistant I or II (depending on experience) to assist the Parks and Recreation Department with recreation, venue rentals, and/or special events.

Recreation Assignments: will include a variety of tasks such as checking in field rentals; monitoring City sport fields and facilities; posting signs and handling rental permits; on-site coordination for tournaments and large field/park rentals; organizing and maintaining various files, reports, forms, and information; processing and preparing written correspondence, phone calls, and voicemails; providing exceptional customer service; and performing related duties as assigned.

Venue Rental Assignments: will include tasks such as setting up and breaking down tables and chairs; performing light janitorial duties prior to client’s arrival and after client’s checkout; setting up all AVA equipment prior to client’s arrival; checking clients in and out of all City venues; checking on clients at various venues to ensure all needs are met; organizing and maintaining various files, reports, forms, and information; processing and preparing written correspondence, phone calls, and voicemails; providing exceptional customer service; and performing related duties as assigned.

Special Events Assignments: will require assigned employees to work on an as-needed basis at City of Rocklin-sponsored special events.  Incumbents perform a variety of tasks at special events, including setup, takedown, crowd control, ticketing, exceptional customer service, and other related duties as assigned.

The work schedule will be based on the needs of the department working no more than 28 hours per week, not to exceed 999 hours in a fiscal year (July 1st through June 30th).  This is a temporary at-will position and does not offer benefits.  

The City of Mill Valley and Sewerage Agency of Southern Marin are pleased to announce the recruitment for Maintenance Mechanic.

The Maintenance Mechanic performs mechanical, structural, electrical and instrument maintenance and fabrication of the Wastewater Treatment Plant, sewage pump stations, and related facilities.

Examples of important and essential duties include (but are not limited to):

• Performs work in a variety of trades including, plumbing, machinery repair, building maintenance, electrical troubleshooting, engine maintenance, welding, and rigging.
• Maintains pumps, conveyors, electrical circuits, ventilation gear, and other equipment.
• Uses precision and non-precision measuring devices in the course of inspection, assembly, and lay out work.
• Utilizes electrical meters in trouble shooting and repair of control circuits and 480 volt (or less) motors and wiring.
• Performs plumbing and pipe fitting of threaded, glued, sweated and welded pipe, fittings, and devices.
• Fabricates steel and wood structures from drawings and verbal instructions.
• Performs a variety of support level engineering, design and fabricating duties; makes required mathematical calculations; prepares schematics and diagrams documenting installations; determines supplies and materials required; estimates time and repair costs; assists in writing specifications; researches equipment and contacts vendors.
• Performs other duties as assigned.

To apply:

1. Please apply via CalOpps and follow instructions in their entirety. You are encouraged to upload a Resume and Cover Letter, but they should not be provided in lieu of the completed CalOpps application.

2. Deadline is May 10, 2021

About the Agency:

The Sewerage Agency of Southern Marin (SASM) is a joint powers authority (JPA) that provides wastewater collection, treatment, water reclamation, and disposal for 30,000 Southern Marin residents. The City of Mill Valley, a member of the JPA, provides staff for SASM. Staff for SASM are hired by the City and operate as their own department.

SASM is located along the waterfront in Mill Valley in close proximity to Highway 101, San Francisco, nature preserves, and iconic recreational areas.

Mill Valley has grown from a small mill town to the modern full-service city it is today. With a staff of almost 150 full-time employees and an annual operating budget of $41 million, the City of Mill Valley prides itself on efficient, effective and courteous service delivery with a commitment to operational excellence.

The City of St. Helena is seeking a highly motivated professional to join a team of similarly committed and
very effective individuals as the next Public Works Director. This is a unique opportunity to advance significant capital projects, active transportation and water security initiatives, and have a meaningful impact on the community. The ideal candidate will be a skilled manager who provides clear direction and holds
staff accountable. Importantly, the new Public Works Director will be a creative, innovative leader with exceptional organizational skills. Customer service-oriented candidates who focus on solutions will be successful in this position.