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THE POSITION:

Please see the attached job specifications for full details about this position.

Under general supervision, provides excellent customer service, performs a variety of technical, accounting, and administrative duties to support Library financial functions such as payroll administration or processing accounts receivable and accounts payable; uses accounting software to maintain accurate records of financial transactions; performs financial reconciliations and prepares reports; and performs related duties as required.

TYPICAL TASKS include, but are not limited to:

• Performs responsible accounting, financial and/or budgetary document processing within specified procedural guidelines.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, and/or general accounting procedures.
• Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
• Receives and balances receipts; allocates revenue to proper cost centers and trust accounts and posts revenue daily; prepares deposits and journal entries.
• May assume other accounting, administrative, or customer service responsibilities on a relief basis as required.

MINIMUM QUALIFICATIONS:

Education and Experience: Equivalent to an Associate’s degree from an accredited college or university with major coursework in accounting, finance, business or public administration, or a closely related field, and three (3) years of progressively responsible experience in processing financial documents, payroll or benefits administration, maintaining financial or accounting records, and performing general accounting office work.  

SALARY RANGES: $23.64/hour to $29.53/hour plus benefits

CLOSING DATE:  5:00 pm, Thursday, August 30, 2018 

APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library to apply. Applications must be submitted by the final filing date.

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s).
 

EMPLOYMENT INFORMATION:
Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

The eligibility list established from this recruitment may be used to fill future positions as they occur during the active status of the list.

The Sonoma County Library is an Equal Opportunity Employer

OCTOBER 2015

       FLSA: NON-EXEMPT

ACCOUNTING COORDINATOR

Represented

Definition

Under general supervision, provides excellent customer service, performs a variety of technical, accounting, and administrative duties to support Library financial functions such as payroll administration or processing accounts receivable and accounts payable; uses accounting software to maintain accurate records of financial transactions; performs financial reconciliations and prepares reports; and performs related duties as required.

Receives general supervision from assigned supervisory or management staff.  May provide training, coordination, and work direction to support, clerical, or technical staff. 

Class Characteristics

This is the advanced journey-level accounting/financial support class. This class is distinguished by its responsibility to independently perform and be responsible for one or more fiscal areas such as accounts payable and receivable and/or payroll and benefits administration. Incumbents provide a variety of vendor, service provider, or employee assistance and perform record keeping, reconciliation, and report preparation activities.  For this classification, problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure.  Performance expectations at this level include the completion of complex tasks associated with ensuring the accuracy and integrity of the Library’s financial and statistical data, in the areas of account maintenance, making journal entries to correct or make adjustments to the general ledger, and maintaining and reconciling a variety of general, summary, and clearing accounts utilizing the application of generally accepted accounting procedures and techniques.  Positions allocated to this classification may assist with the review and monitoring of Library budgets to ensure account accuracy and compliance with Library, state, and/or federal guidelines, and preparing reports and statistical data for the Chief Financial Officer, Library Director, and Library Commission.  The Accounting Coordinator classification is distinguished from the Accountant in that the latter performs technical and professional accounting work involving the review and analysis of Library budgets, programs, systems, and procedures.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

All Assigned Areas

• Performs responsible accounting, financial and/or budgetary document processing within specified procedural guidelines.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, and/or general accounting procedures; updates related files; and updates departments on action items; provides information to vendors, staff and others requiring the explanation of policies, rules, and procedures; assists others in completing forms, and understanding various program procedures.
• Prepares a variety of State, Federal, and local claims, statements, and reports from a variety of sources including preliminary data, accounting records, and computer printouts.
• May assume other accounting, administrative, or customer service responsibilities on a relief basis as required.
• Recommends accounting software changes.
• Assists the Chief Financial Officer and/or Human Resources Manager with special projects as required.
• Uses a variety of standard office equipment, including a computer and various financial spreadsheet and word processing software, as well as specialized accounting software.

• Performs other duties as assigned.

Accounts Payable and Accounts Receivable Processing Assignments

• Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
• Enters a variety of information into one or multiple automated financial, accounting and statistical reporting systems; prepares and makes journal entries; prepares and maintains a database; produces and distributes a variety of periodic and specialized reports, following established formats; generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports; develops special and ad hoc reports as required.

• Reviews a variety of financial, accounting and statistical documents for completeness and accuracy; makes corrections within established guidelines or returns the document to the originator for correction; reconciles transactions and data as directed; records changes and resolves differences.

• Receives and balances receipts; allocates revenue to proper cost centers and trust accounts and posts revenue daily; prepares deposits and journal entries.
• Receives and processes monies from library branches and other sources; balances monies received and prepares receipts and bank deposits; prepares and makes money transfers.

Payroll Administration Assignments

• Reviews timesheets and other payroll records for completeness and accuracy; enters data into the automated payroll system including all payroll data entry changes; reviews change of status forms each pay period and enters the changes into the automated payroll system; resolves problems; serves as back-up for the distribution of pay and benefit checks.
• Receives and reviews automated time reporting entries for employees and ensures all approvals are in place; receives and reviews substitutes’ timesheets and check for accuracy against a number of other reporting sources; communicates timesheet discrepancies to employees and supervisors via phone or email; runs time tracking audit reports.
• Prepares and reconciles a variety of payroll, tax, retirement, and benefits reports; uses reports from the automated payroll system to prepare back-up documentation for the County wire request to fund the payroll.
• Maintains the payroll database by updating employee records and changes; reviews all new hire paperwork for accuracy and enters information into the automated payroll system; interfaces new hires into the time tracking system; terminates employees in the automated payroll system and time tracking system as needed.
• Process various California Employees’ Retirement System (CalPERS) reports such as the PERS 457 report and the PERS Payroll report.
• Receives documentation of benefit changes (i.e. health coverage) and enters these into the automated payroll system; updates deduction tables at open enrollment; captures eligibility data and processes the sick leave conversion benefit; mails/distributes vendor checks.
• Prepares eligibility documentation and processes the floating holiday benefit; processes compensatory time payouts; prepares and enters automated payroll system updates for mass changes such as cost of living adjustments. 
• Serves in a payroll audit role as required. 
• Prepares data and reports that may serve as the basis for information relied upon during meet-and-confer sessions.

Competencies

Knowledge of:

• Terminology and practices of financial and accounting document processing and record keeping, including payroll, accounts payable, accounts receivable, and purchasing.
• Terminology and forms related to library functions and programs.
• Basic principles and practices of fund accounting and public agency budgeting.
• Procedures, principles and practices of payroll and benefits administration.
• Modern office practices, methods, computer equipment, and computer applications related to the work, including word processing and spreadsheet applications.
• Records management principles and practices.
• Business arithmetic and statistical techniques.
• English usage, grammar, spelling, vocabulary, and punctuation.  
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.

Ability to:

• Understand transactions in terms of accounting codes and classifications; determine proper accounting codes and classifications for transactions.
• Reconcile differences within the record-keeping system using mathematical skills and understanding of the record-keeping system and related transactions; recognize and correct computational errors; accurately compare, post, and transfer numbers.
• Perform responsible accounting, financial, payroll, billing, statistical, benefit, and/or budgetary support work; prepare accurate and timely billings and related reports.
• Prepare a variety of standard financial, accounting, payroll and statistical reports, journals and ledgers using library-specific computer and network applications.
• Review and reconcile financial, accounting, payroll, budgetary, and retirement systems and other benefits documents and records.
• Understand and explain standard accounting, financial, and retirement and benefits policies, procedures and transactions.
• Make accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment, including computer and handheld equipment and software programs.
• Make sound, independent decisions within established policy and procedural guidelines.

• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Equivalent to an Associate’s degree from an accredited college or university with major coursework in accounting, finance, business or public administration, or a closely related field, and three (3) years of progressively responsible experience in processing financial documents, payroll or benefits administration, maintaining financial or accounting records, and performing general accounting office work. 

Licenses and Certifications:

None.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS

No unique or unusual working conditions apply to this position.

About the Position

Midpeninsula Regional Open Space District is seeking a highly competent, collaborative attorney to provide legal assistance and advice to all District departments.  This is a great opportunity to join a small public law office (2-1/2 employees, fully staffed), with emphasis in contracts, CEQA, real estate transactions, resource management, personnel issues and risk management.  The Assistant General Counsel serves as legal counsel for the District under the direction of the General Counsel, and assists the General Counsel in administering all phases of the District’s legal work.  The Assistant General Counsel performs specialized and complex legal work in connection with significant legal issues or critical specialty areas and performs other related work as required.  A minimum of three years’ experience in municipal law or similar public sector experience preferred. This recruitment will fill one position with salary commensurate to experience.  For more information, see the job description.

About the District and the Department

The District owns and manages over 63,000 acres of open space, and has 175 employees including real estate agents, planners, engineers, scientists, rangers, maintenance workers, and one represented employee group.  The General Counsel’s Office does very little litigation in-house, contracting with outside special counsel as needed.  In 2014, the voters passed a bond measure allowing the District to implement $300 million worth of acquisition and public access projects over the next 30 years.   The pace of planning and delivering these projects is exciting and the organization is fiscally stable. For more information scroll down our Employment Opportunities page to our Working for Midpen video.

Benefits:   The Open Space District provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of the District website for details.

HOW TO APPLY: To apply please email PDFs of a letter of interest, your resume, and three professional references to: Candice Basnight, Human Resources Manager, at cbasnight@openspace.org.

For questions and inquiries, please contact Candice Basnight at (650) 691-1200 or cbasnight@openspace.org. Our agency is not using CalOpps to accept online applications for this recruitment. Final filing date September 10, 2018 at 5:00 pm. Applications will not be accepted after 5:00 pm on September 10. The following three application items are required: 1. Letter of Interest  2. Resume  3.  At Least Three References.  Incomplete applications will not be considered. Applicants with the most suitable relevant experience and qualifications will be contacted for interviews.

Recruitment Timeline:

First interviews may be conducted September 26, 2018; Final Interviews may be conducted October 3, 2018; Estimated Start Date: November 2018. We recommend that applicants hold their schedules open for these dates.

Midpeninsula Regional Open Space District is an Equal Opportunity Employer

Applicants with disabilities may request reasonable accommodation by contacting the Human Resources department.

Put your passion for Open Space to work!

This is a part-time non-benefited position.  Work schedule is flexible up to 29 hours per week.

This position will be assigned to various Divisions of the Public Works Department.

ESSENTIAL FUNCTIONS:  Depending on assignment, essential duties may include but are not limited to the following:  removal and clearing of debris from gutters, culverts, and drainage structures.  Perform custodial and general maintenance of City facilities.  Perform pick and shovel work; assists in concrete work; operates power machinery and a variety of hand tools.  Perform a variety of unskilled and semi-skilled work in the maintenance of parks, landscaped areas, beach maintenance, and trash and debris removal. Provide assistance with the repair and maintenance of water and wastewater infrastructure. Perform minor plumbing and building maintenance, removal of graffiti, painting, hand-picking litter, and other related duties as assigned.  May be required to work weekends.

EMPLOYMENT STANDARDS:

Knowledge of: the tools and methods employed in basic laboring work.

Skill to:   use of a variety of manual and power tools and equipment.

Ability to:  lift and carry heavy objects (up to 90 pounds) safely; withstand exposure to all weather conditions; noise, dust, grease, smoke fumes, gases, waste materials; work in or with water. 

Licenses:  Possession of a valid California Driver’s License is required.

Experience & Training:  Previous laborer experience is required.  Municipal experience and completed coursework in water utility operations is highly desirable. 

SELECTION PROCEDURE: Please visit www.CalOpps.org to submit your application on-line.  However, if you are unable to complete your application on-line a printable version of our employment application may be downloaded from our website at www.sealbeachca.gov.  Applications can also be obtained from the Human Resources Department, Seal Beach City Hall, 211 8th Street, Seal Beach, California 90740 or by calling (562) 431-2527 x1301.  A resume is optional and will not be accepted as a substitute for a completed City application.  Incomplete, late, emailed, or faxed applications will not be accepted.  Please include a DMV printout certification with your application.  Appointment is subject to any or all of the following: pre-employment medical, fingerprint processes as well as background investigation.  If selected, incumbent will be required to submit written identification proving eligibility to work in the United States. 

NOTE:  The provisions of this job announcement do not constitute an expressed or implied contract.  Any provision contained in this job announcement may be modified or revoked without notice.

MAINTENANCE ASSISTANT

$11.00/hr.

This is a temporary, at-will, seasonal position without benefits

DEFINITION: Under immediate supervision, perform a variety of maintenance and construction duties in the City’s Public Works Department, including streets, sewer, asphalt, parks, trees, fleet or facilities maintenance, repair or reconstruction work.  Recruitment will be used to fill multiple vacancies within various divisions of the Public Works Department.  Work schedule will not exceed 28 hours per week.

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Perform heavy manual labor in a variety of construction and maintenance work.
• Perform general building repair, i.e., carpentry and plumbing.
• Install street barricades and cones, conduct traffic control, and install signs and legends.
• Perform asphalt removal, patching, shovel/rake/assist in asphalt installation.
• Remove concrete; grade area, construct forms; pour/assist in concrete and masonry finishing.
• Clean debris from storm drains, catch basins, sewers, streets, parking lots and walkways.
• Dig trenches; maintain drains, sewer laterals, mains, lift stations and manholes.
• Remove weeds, grass and debris; use power trimmers, cut and remove roots.
• Water, mow, trim, edge, and fertilize turf; spray herbicides; plant/weed landscaped areas.
• Prepare and maintain City sports fields; repair fencing and facilities.
• Trim and prune bushes, trees, shrubs; stake trees; remove litter.
• Collect and remove refuse and debris; perform janitorial work.
• Paint sports and park facilities, buildings, equipment and piping.
• Change tires, assist mechanics in servicing vehicles and equipment; clean shop areas.
• Operate maintenance power tools/saws/mowers/trimmers/paint sprayers and hand tools.
• Establish and maintain cooperative working relationships.
• Communicate clearly and concisely, both orally and in writing; keep accurate records.
• Perform any other tasks or functions deemed necessary to the daily or emergency operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged sitting, standing, walking on uneven or slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, and squatting, crouching, grasping and making repetitive hand movements in the performance of daily duties. Incumbents work in all weather conditions, use cleaning and lubricating chemicals, which may expose them to fumes, dust and air contaminants, drive motorized vehicles, heavy equipment and work around moving traffic and often works with constant interruptions. Incumbents are also required to climb ladders, use power and noise producing tools and equipment. Positions require near and far vision when inspecting work. Incumbents may be required to lift, carry and or pull/ push objects weighing 80 pounds or more.

EXPERIENCE AND TRAINING GUIDELINES: The employee must have the knowledge of methods, techniques and tools and the operational characteristics of maintenance equipment used in the construction and maintenance of field maintenance.

EXPERIENCE: Formal or informal education/training which ensures the ability to read and write at a level necessary for successful job performance.

LICENSES: Must possess at the time of hire and continuously throughout, a valid California Class “C” Driver’s License.

The County of Yuba is currently recruiting for the position of Project Manager in a Limited Term capacity in the Health & Human Services Department. Under administrative direction, incumbent will coordinate activities concerned with the implementation or administration of a project; participate in the conceptual development of a project and oversee its organization, scheduling, budgeting and implementation. The Project Manager will be tasked with the conceptual development, oversight and implementation of several program-wide projects for Child Welfare and Adult Services. This may include, but is not limited to: Core practice model for Child Welfare, program and process improvement for Adult Protective Services and In-Home Support Services, preparation of reports, user guides, manuals, presentations and other written materials, streamline implementation for Safety Organized practices, attend meetings with Deputy Directors as well as Program Managers; and perform other duties as assigned. This term is expected to last until approximately April of 2020. 

About the Health & Human Services Department:

The Yuba County Health & Human Services Department administers Public Health, Human Services and Veterans programs to meet the needs of Yuba County citizens. There are a number of major Divisions within the Department including: Child & Adult Protective Services; Public Assistance; Employment Services; Housing and Integrated Services; Public Health; Veterans and Finance and Administration. We are committed to supporting and promoting a safe, healthy, and self-sufficient community.

About Yuba County:

Yuba County is situated in the Northern Sacramento Valley, approximately 40 miles north of the State Capitol in Sacramento and two hours away from San Francisco and Lake Tahoe. The boundaries stretch from the farms and orchards of the valley to the timberlands of the Sierras. Yuba County offers its residents the many advantages of a rural lifestyle away from the pressures of the urban areas. The County’s rivers, lakes and outdoor recreation areas provide excellent hunting, fishing, boating and skiing opportunities. Our County vision is to create a “golden” future for Yuba County by inspiring a community of participation, embracing our unique history, and discovering the wealth of our untapped potential.

AFTER SCHOOL COMMUNITY SERVICES ASSISTANT (ASCSA) I/III

ASCSA I: $11.80 - $14.34/hr.     

ASCSA III: $15.79 - $19.19/hr.

Multiple Positions Open (part-time, at-will, no benefits)

Also hiring Substitute ASCSA I staff available a minimum of 3 days a week.

DEFINITION: Under supervision, staff will perform duties in our After School Program consisting of an educational, enrichment and recreational environment. Work schedule will NOT exceed 28 hours per week; schedule is generally 11 am – 6 pm (varies from site to site), Monday through Friday and may include evenings, weekends, and holidays.

Qualified applicants will be invited to test or asked to provide official documentation to verify they meet the educational requirements.

TESTING FOR THIS RECRUITMENT IS TENTATIVELY SCHEDULED FOR THURSDAY, AUGUST 30, 2018.

DESIRED EXPERIENCE FOR ASCSA I:

• Ability to successfully lead a group of 20 or more students in both an educational and recreational setting.
• Knowledge of positive behavior guidance techniques and the ability to use them appropriately.
• Ability to create a fun and engaging educational environment for elementary and middle school aged youth.

DESIRED EXPERIENCE FOR ASCSA III (SITE LEAD) POSITION:

• Ability to successfully lead a program with up to 5 additional staff members and up to 100 youth in attendance daily; Knowledge of after school program best practices and ability to implement them appropriately.
• Ability to build relationships and communicate effectively with school site personnel, staff, participants, and parents regarding program policies and procedures. 

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Work with students in reading, spelling, mathematics, and other subjects, assist with computer skills: Assist in supervising and organizing recreation activities; distribute, monitor, and maintain equipment/supplies.
• Assist in monitoring program compliance with laws, rules, and regulations; Supervise children/participants at park site or facility; lead group activities; Recommend and/or assist in the implementation of goals and objectives; implement policies and procedures.
• Provide information and referrals to program participants, school officials and community groups regarding program being offered; operate a computer and related software; communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged standing, sitting, walking on level or unleveled and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. Incumbents may be required to lift, carry and/or push objects weighing 25 pounds or more. This position requires near and far vision for reading written documents and in the observation of participants during activities. Acute hearing is also required in providing customer service to public and /or assistance in facility, classroom, or outdoors.

EXPERIENCE AND TRAINING:  ASCSA I – A minimum of six (6) months organized recreation, school aged child care, or teaching. ASCSA III – A minimum of two (2) years of increasingly responsible experience in education, school aged recreational programming or a closely related field including supervisory experience.  All positions must have knowledge of teaching curriculum or learning based programs.  EDUCATION: Completion of 12th grade or equivalent; ALSO 2 or 4 year degree from an accredited college OR completion of two (2) years of higher education (48 semester/72 quarter units) OR completion of FUSD Paraprofessional testing.

LICENSES AND/OR CERTIFICATIONS: Possession of, or ability to obtain CPR and basic first aid certifications within sixty (60) days of hire are required. A valid CA driver’s license may be required for certain positions. Candidates must be age 18 or older.

PAYROLL SPECIALIST

Accounting and Customer Service Representative III (ACSR III)

Annual Salary

$66,996 — $82,224*

*3% increase scheduled for January 2019

Application Deadline:  5pm on Friday, August 24, 2018

THE POSITION

The City of San Bruno is recruiting for a Payroll Specialist / Accounting and Customer Service Representative III to join its Finance Department.  Under the direction of the Accounting Manager, the Payroll Specialist will prepare and maintain payroll functions for all city employees. This is a journey-level accounting position with job duties that include processing biweekly payroll (including taxes, deductions, and fringe benefits), performing quarterly and year-end payroll functions, and addressing questions regarding benefits and deductions related to labor contract provisions and other documents governing pay and benefits. Job duties may also include, but are not limited to, other technical accounting functions such as producing reports for management, supporting senior staff with complex accounting projects, and answering phone calls as needed. Payroll Specialists may exercise technical and functional supervision over customer service representatives, part-time, and/or temporary staff.

The ideal candidate will have a broad knowledge of municipal accounting as it relates to calculating and posting payroll, payroll systems, pay rates, taxes, payroll reporting, levies and garnishments, and collective bargaining agreements.  Designation as a Certified Payroll Professional (CPP) and previous experience in municipal accounting and/or payroll is a plus. This is a Fair Labor Standards Act (FLSA) non-exempt position.

MINIMUM QUALIFICATIONS

• Graduation from high school or equivalent plus possession of an Associate of Arts degree from an accredited college or equivalent with course work in accounting or closely related field
• Three (3) years as Accounting & Customer Services Representative II or five (5) years in a governmental or commercial accounting office environment with increasingly responsible experience in accounting and bookkeeping duties, including one year using computer spreadsheet and word processing applications
• Additional years of experience may be substituted for the education requirement on a year-for-year basis

SPECIAL REQUIREMENTS

• Possession of, and ability to maintain, a valid California driver’s license

NECESSARY KNOWLEDGE AND SKILLS

Applicants should possess knowledge of methods, practice and terminology used in municipal accounting; principles and practices of customer services work; basic business data processing principles and the use of word processing, financial software, and computer equipment; business arithmetic as applied to accounting and auditing office support functions; principles and practices of business correspondence and report writing; financial record keeping and bookkeeping practices and procedures; office practices and procedures, including filing and the operation of standard office equipment; and the ability to read, comprehend and interpret laws and regulations regarding governmental fiscal operations; analyze and interpret financial and accounting records and develop effective course of action; interact and interface with computer software and hardware vendors and/or technical support staff relating to effective operation of computer technologies; learn and effectively use accounting systems to store and retrieve data; examine, verify and prepare financial information; prepare clear and concise reports; recommend improvements in operations, procedures, or methods; work effectively, through tact and diplomacy, with those contacted in the course of work; communicate clearly and concisely, both orally, over the phone, and in writing; supervise subordinate employees effectively if so assigned; type, enter data on a 10-key calculator and computer terminal with high degree of accuracy; respond capably, politely and courteously to citizen inquiries and complaints; work effectively with employees and the public; plan and organize work to meet deadlines; analyze, prepare and maintain ledgers, journals and reports with accuracy; read and comprehend laws and regulations regarding governmental fiscal operations; and carry out general instructions.

EXCELLENT BENEFITS

• CalPERS retirement (2.7%@55 classic member or 2%@62 new member)
• 10-23 days vacation based on years of service
• 14.5 paid holidays annually
• Medical, dental and vision benefits provided with employee contribution
• Life insurance equal to one year’s annual salary
• Long term disability insurance provided at no cost to employee
• Matching deferred compensation contribution up to $300 annually
• Home loan assistance program
• Credit union membership
• Tuition reimbursement

APPLICATION PROCESS

Candidates are encouraged to read the entire job description prior to submitting an online application at CalOpps. After an initial screening of applications, candidates that best fit the needs of the Department will be invited to participate further in the recruitment process.  

Applications must be received by

5:00 p.m. on Friday, August 24, 2018

The City of San Bruno is an Equal Opportunity Employer (EOE) and as such does not discriminate on the basis of age, race, color, sex, gender, religion, ancestry, physical or mental disability, marital status, sexual orientation, national origin, or any other status protected by law, in its employment actions, decisions, policies and practices.  If you require special accommodations, please contact us to discuss your needs.

THE COMMUNITY

The City of San Mateo (pop. 104,490) is the second largest municipality in San Mateo County located in the central Bay Area on the San Francisco Peninsula. It covers 14.6 square miles, including 3.87 miles of tidelands, from the San Francisco Bay to the east and a range of coast mountains to the west. This culturally and economically diverse community offers an extraordinary quality of life characterized by safe neighborhoods, quality city services and assets, friendly people and ideal location.

San Mateo’s scenic landscape includes 35 parks (including the City’s signature Central Park and Japanese Garden), six recreation centers, three libraries, and an 18-hole golf course.  Broad recreational programming appeals to residents of all ages and interests and the City’s popular special events are long-standing traditions that draw thousands of participants, build community and provide easily accessible family-friendly fun.

The robust economy has renewed interest in the increasingly vibrant and walkable downtown area, which continues to attract a wide array of small-to-medium sized businesses some of which, according to community members, include many of the best dining options in the Bay Area. The San Mateo Farmer’s Market is one of the most popular outdoor markets in the region.

A center of commercial and residential activity in the Silicon Valley, San Mateo’s desirable location provides direct access to interstate highways, rail lines, a trans-bay bridge, public transit routes, and the San Francisco International Airport. The Transit Center is a downtown multi-modal transportation hub allowing people to board Caltrain to travel to destinations as far north as San Francisco and as far south as Gilroy. The community is further served by excellent schools, a community college, two major medical centers and two major regional shopping centers.

As with other communities in the Silicon Valley, San Mateo is currently experiencing significant growth and the challenges attached to that, including increased traffic and a lack of affordable housing. The City works diligently to plan growth carefully, with elected officials working together with community stakeholders to strategically support quality development that maintains the City’s exceptional quality of life.

CITY GOVERNMENT

A charter city, San Mateo has a Council-Manager form of government with a five-member Council elected at large. Council members are limited to three consecutive terms, and the Mayor is rotated annually among all Council Members. San Mateo has a total annual budget of $170.9 million ($119.4 General Fund) and a capital improvement program that approximates $800 million over the next five years. The City provides a full range of municipal services, including police and fire protection, planning, building, sewer, street maintenance, and general administrative services. Water is provided to City residents by California Water Services, a private company; the City operates and maintains wastewater treatment facilities.

The City has long been considered a progressive organization that is characterized by mutually respectful and civil relationships between the Council and staff. Mutually respectful and civil interactions between the public, City staff and Council are also the norm. Over 700 staff members subscribe to clearly articulated organizational principles that emphasize the importance of accountability, working as one team and striving for constant improvement. The majority of the city’s team members are represented by one of ten bargaining units.

San Mateo takes great pride in its public facilities which include a modern, state-of-the-art library and police station, both of which were designed as certified “green buildings” that incorporate energy-saving and environmentally sensitive features. The City is working to incorporate green and sustainable practices in all current and future development. San Mateo has a stable economic base projected to grow even stronger, and current development activities are designed to further enhance the City’s long-term financial viability.

San Mateo has benefitted from a stable history of leadership having just three city managers over the last 28 years. The current City Manager, Larry Patterson, will have served for five years upon his retirement which is scheduled for this December. Prior to being appointed to the city’s top executive seat, Larry served as San Mateo’s Public Works Director for 13 years.

In addition to the City Manager’s traditional duties, the San Mateo City Manager’s Office also encompasses Economic Development, Communications, Sustainability, and Volunteer Engagement.  The activities of the office are carried out by a team of 8 FTE.

City of San Mateo

Organizational Vision

Mission

Serving the San Mateo community through collaboration,

innovation, and professionalism

Values

Respect · Creativity · Integrity

Transparency · Inclusivity

Organizational Principles

Engaged and accountable workforce

Working as one organization

Maintaining long-term perspective

Seeking constant improvement

Leading through informed risk-taking

The Alliance of Schools for Cooperative Insurance Programs (ASCIP) is now accepting applications for an Accounting Technician 

The Alliance of Schools for Cooperative Insurance Programs (ASCIP) is a non-profit agency Joint Powers Authority (JPA). Formed in 1980 as a joint purchase program, ASCIP became a risk sharing pool in 1985. ASCIP provides liability, property, workers' compensation, health benefits coverage, and school construction insurance to public school districts, charter schools, community colleges, and subsidiary JPAs throughout the state of California. http://ascip.org/

ASCIP is accepting applications for an Accounting Technician in their Cerritos, CA, headquarters. This general Accounting position is responsible for various aspects of accounting including, but not limited to, processing accounts receivable and payable, administering all aspects of billing and collections, managing bank reconciliation, producing various accounting and financial reports, and maintaining accurate financial records and data. This position reports to the Chief Financial Officer.

Essential Duties:

Accounts Receivable, Payable Processing and Billing

• Ensure all vendor invoices are paid accurately and timely
• Verify terms and billing rates against contracts or master service agreements
• Research and resolve invoice discrepancies and issues
• Obtain appropriate approval, code invoices and prepare payment requests
• Enter payments in accounts payable system or other electronic data files
• Assist with preparation and filing of 1099Misc forms
• Monitor member account details for non-payments, past-due payments and send out delinquent notices to members
• Ensure vendors comply with ASCIP’s payment policy
• Assist member districts or vendors with any questions or issues related to billings

Bank Accounts Reconciliation

• Prepare monthly financial statement supporting schedules
• Reconcile all member districts’ trust accounts
• Identify stale-dated checks and work with vendors to void/reissue these checks
• Ensure that all trust accounts are adequately funded
• Identity and research unusual transactions and prepare adjusting journal entries if needed

Special Projects

• Assist management with compilation and analysis of various operational activities including the preparation of worksheets and charts for use in management reports
• Assist management with the analysis of data to support underwriting, accounting and claim operations.

Maintenance of Financial Records and Data

• Maintain and organize vendor files and ensure that vendor information is accurate
• Maintain accurate and well-organized financial records such as check registers, journal entries, member payment authorization forms
• Ensure that all supporting documentations are attached to journal entries

• Maintain up to date accounts payable and billing databases

Other

• Prepare any ad-hoc financial or operational reports
• Perform other related duties as assigned
• The CFO may revise the essential duties and reporting relationship of this position at any time

FILING DEADLINE: FRIDAY, AUGUST 24, 2018 @ 5:00 P.M. OR UNTIL 50 QUALIFIED APPLICATIONS RECEIVED

The County of Yuba is currently recruiting for several Correctional Officer positions in the Sheriff’s Department. Under continuing supervision incumbents perform a wide variety of support in two areas: corrections, in which incumbents ensure the security, safety and care of individuals in custody; and bailiff, in which incumbents ensure the safety and security of the courts and their personnel during court proceedings; and perform related work as assigned. Incumbents may be assigned to either County Jail security or Court security.