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ADMINISTRATIVE ASSISTANT

Supporting the Natural Resources and Real Property Departments

Annual Salary Range: $62,419 – $77,912

plus full benefits including CalPERS pension

Application Deadline: February 23, 2020 at 5:00 p.m.

Are you a bright, curious, and energetic administrative professional with a passion for preserving open space? Midpeninsula Regional Open Space District is seeking an experienced Administrative Assistant to support our Natural Resources and Real Property Departments.  In this position, you will play an active role in protecting some of our most precious and threatened open space resources in Santa Clara, San Mateo, and Santa Cruz Counties.  This is a full journey-level classification where the incumbent is expected to perform a wide variety of administrative and office support duties with occasional instruction or assistance.

About Midpen:  Midpen is a regional greenbelt system in the Santa Cruz Mountain region comprised of nearly 65,000 acres of land in 26 extraordinary open space preserves, permanently protected for public enjoyment and recreation. Midpen is a growing organization with a focused mission that guides our work, and where every employee makes an impact.  If you are looking for an outstanding opportunity to contribute to the legacy of open space protection and outdoor recreation, working with an incredible team of like-minded colleagues, we invite you to apply for this position!  Check out the Working for Midpen video on our Employment Opportunities page.

About the Position: The Administrative Assistant will provide high quality administrative support to the Natural Resources and Real Property Departments. We are looking for an organized person with excellent verbal and written communication skills and superb attention to detail to perform a wide variety of administrative duties supporting departmental and program operations.  Duties include, but are not limited to: in Natural Resources you will coordinate public meetings and bid requests with Midpen Project Managers and outside contractors; in Real Property you will assist with title/escrow transactions, database management, and interfacing with the Counties on real estate matters.  

Required Education & Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to the completion of twelfth (12th) grade and three (3) years of progressively responsible general office experience.  Applicants should have experience in Microsoft Office including Outlook scheduling, Word, PowerPoint, mid-level Excel spreadsheet, as well as Adobe Acrobat editing.  A Bachelor’s Degree and public sector experience are a plus.

Licenses & Certifications Required:   Possession of a valid California Driver’s License. 

Working Conditions:   This position is at Midpen’s offices in Los Altos, California.  In addition to working in the office, the Administrative Assistant may hike on trails.  Occasional evening work may be required for committee or public meetings.  Ideal candidates will be comfortable working in these conditions.

Employee Benefits:   Midpen provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of Midpen’s website for details.

How to Apply: Apply online at CalOpps.org.  The application deadline is February 23, 2020 at 5:00 p.m. 

CalOpps is unable to accept applications after the deadline.

The following application items are required:

1. Fully completed CalOpps employment application* 

2. Cover letter 

3. Resume 

4. Supplemental question responses

*Incomplete applications will not be considered for the position.  Applicants with the most relevant experience and qualifications suitable for the position will be contacted for an interview.

Recruitment Timeline: We recommend applicants’ schedules be open during this timeframe for panel interviews.

Midpen is unable to accommodate individual schedules.

First Interview: March 17, 2020

Final Interview/Written Exercise at our Los Altos Office: March 20, 2020

Estimated Start Date: April 2020

Applicants with disabilities may request reasonable accommodation

by contacting the Human Resources department at 650-691-1200   

Put your passion for Open Space to work!

City of St. Helena, California

Employment Opportunity

Maintenance Worker I/II - Bocce DOQ

Parks & Trees Division

Maintenance Worker I/II DOQ—Bocce

MWI $50,954 - $61,934 ($24.50 - $29.78 hourly)* plus benefits

 MWII $56,754 - $66,127 ($26.98 - $32.75 hourly)* plus benefit

Distinguishing Characteristics:

Maintenance Worker I

The Maintenance Worker I – Parks, Trees & Bocce is the entry level class in the Public Works Maintenance series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine and less complex assignments within an established procedural framework where there are minimal consequences of error, including a wide variety of maintenance and construction tasks. This classification is alternatively staffed with Maintenance Worker II and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level class.

Maintenance Worker II

The Maintenance Worker II – Parks, Trees & Bocce is the journey level class in the Public Works Maintenance series in which incumbents are expected to independently perform the full scope of assigned duties. Incumbents perform a full range of maintenance and construction tasks. Incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level class. This classification is distinguished from the next higher classification of Lead Maintenance Worker, which is responsible for performing the more complex maintenance assignments and has lead responsibility duties.

SUPERVISION RECEIVED/EXERCISED:

Maintenance Worker I – Parks, Trees & Bocce

Receives immediate supervision from a Public Works Superintendent. Incumbents may receive lead direction from a Maintenance Worker II or a Lead Maintenance Worker. Incumbents in this class do not routinely exercise supervision.

Maintenance Worker II – Parks, Trees, & Bocce

Receives general supervision from a Public Works Superintendent. Incumbents may receive lead direction from a Lead Maintenance Worker. May exercise functional or technical supervision over lower level workers.

Essential Functions:  

Parks, Trees & Bocce: Performs bocce maintenance including court grooming, repairs to courts such as curbs, backstops, and fenced end caps, and repairs to non-court amenities such as picnic tables, bocce shed, and bulletin boards; performs a variety of groundskeeping duties in and around bocce courts. Performs a variety of maintenance, repair, construction and installation work related to parks and tree maintenance. Performs park maintenance including  mowing, edging, and weeding landscaped areas; plants trees, flowers, and shrubs; assists in the installation of new park areas; repairs tiles and removes graffiti at parks; maintains and upgrades all City parks, pathways, and landscape areas; repairs and installs landscape irrigation systems; assists in the application of herbicides and pesticides; inspects park play equipment for conditions needing repair and maintenance. Performs tree maintenance including maintaining City trees for public safety by performing tree pruning; cuts and trims tree branches and limbs which create hazardous conditions; removes rubbish, dead limbs, and hanging limbs from trees. Conducts traffic control during maintenance and construction projects; sets up traffic control signs and direct and control traffic around work sites; communicates with the public during flagging duties. Operates trucks and other maintenance and construction equipment; maintains, repairs, and cleans assigned vehicles and equipment; inspects tools and equipment for safety and mechanical defects. Assists with City sponsored functions and special events; responds to after hours call-outs as assigned. Responds to questions and concerns from the general public; provides information as is appropriate and resolves public service complaints. Assists other Public Works maintenance units when required. Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff and the public.

Working Conditions: 

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. The position requires near and far vision when inspecting work and operating assigned equipment. The ability to lift, carry and push tools, equipment and supplies weighing 25 pounds or more. Additionally, the incumbent in this outdoor position works in all weather conditions, including wet, hot, and cold. The incumbent may use chemicals which may expose the employee to fumes, dust, and air contaminants. The nature of the work also requires the incumbent to climb ladders, use power and noise producing tools and equipment, drive motorized vehicles and heavy equipment, and work in heavy vehicle traffic conditions. The incumbent may be required to respond to after hours emergency call-outs and perform routine standby duties.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

The Environmental Services Department provides comprehensive and innovative utility services for Sunnyvale's residents and businesses and facilitates initiatives to achieve the City's sustainability objectives. The department brings together technical, operational, and administrative professional disciplines to form its dedicated and dynamic team.

We are currently recruiting for an Environmental Engineering Coordinator to join the City's Sustainability Program. This position presents an exciting opportunity for a dynamic individual to play a key leadership role in advancing Sunnyvale's local efforts to address climate change. The City's recently adopted Climate Action Playbook (CAP) is a framework for developing bold policies, creating engaging programs, and achieving ambitious greenhouse gas emissions reductions. This position has the unique opportunity to shape those efforts and have a meaningful impact on the local community.
 
The Environmental Engineering Coordinator for Sustainability Programs is primarily responsible for implementing and monitoring the CAP. This includes: developing new programs or continuing the implementation of existing programs to reduce emissions; monitoring and reporting CAP implementation progress; preparing greenhouse gas emissions inventories; conducting research and technical analyses for new programs or policies; and leading community engagement initiatives to encourage climate actions.
 
We are seeking a highly motivated, organized, and creative individual with strong quantitative and analytical skills, impeccable written and verbal communication skills, and a solid understanding of environmental science and policies to help take our City's sustainability programs to the next level!
 
Apply today to be a part of our collaborative team and participate in shaping Sunnyvale's sustainable future!

The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and responses to the supplemental questionnaire. Possession and continued maintenance of a valid class C California driver’s license and a safe driving record is required for this position. The position opens on January 9, 2020 and the final filing date is January 30, 2020 at 5:00 pm. For complete information regarding this current opportunity, please visit: Sunnyvale.ca.gov and click on JOBS.

Salary: $109,097.88 - $139,239.56 Annually

The City Clerk organizes, plans and directs all activities of the City Clerk’s Office.  The work involves maintaining a complete and accurate legal/historical record of City Council proceedings; administering the records management program; conducting municipal elections; ensuring compliance with Political Reform Act, Brown Act, Public Records Act and Conflict of Interest Codes; supervising  administrative support staff and functions of the City Clerk’s Office and/or City Manager’s Office; and providing prompt and courteous service to the Mayor and City Council, citizens, press and public requests for assistance and information.

KEY ELEMENTS
The following duties are normal for this classification.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Prepare City Council Agendas.
• Attend City Council Meetings and prepare official Minutes in an accurate and timely manner.
• Coordinate posting of City Council Agendas and Minutes on City’s website.
• Follow up to ensure that City documents are properly executed and comply with applicable local/state/federal regulations.
• Prepare Staff Reports related to City Clerk’s function.
• Review, notarize and prepare specific City related documents for recordation (deeds, easements, development agreements, certificates of project completion, etc.).
• Communicate official City Council actions to appropriate/interested parties.
• Respond in a timely manner to requests for public information, ensuring compliance with the Public Records Act.
• Receive subpoenas for records and lawsuits filed on the City.
• Ensure the City’s compliance with provisions of the Brown Act.
• Perform duties of Elections Official and oversee all City elections.
• Perform Filing Officer duties required by the Political Reform Act for campaign disclosure statements for candidates and officeholders.
• Administer provisions of the City’s Conflict of Interest Code.
• Coordinate advertisement of openings on the City’s Commissions/Committees/Task Forces.
• Maintain list of City Council appointments, as well as boards/committees/bodies on which City Councilmembers serve.
• Administer Oath of Office to new elected/appointed officials.
• Maintain legal custody of official City records and documents.
• Maintain custody of the City Seal and affix to legal documents.
• Attest Mayor’s and/or City Manager’s signature on all legal City documents.
• Maintain Records Retention Schedule and oversee timely compliance for records.
• Maintain Legislative History Index of City documents (Minutes, Contracts, Agreements, Resolutions, Ordinances).
• Coordinate regular updates to the Dublin Municipal Code (paper and electronically).
• Supervise administrative support functions of the City Clerk’s Office.
• Analyze programs, policies and procedures utilized in the City Clerk’s Office on a regular basis to ensure that the department is operating in the most efficient manner possible.
• Participate to maintain required certifications in appropriate professional organizations (i.e. CCAC & IIMC).
• Provide input and assist in the establishment and/or improvement of procedures, policies and budgetary matters.
• Obtain and maintain commission as a California Notary Public.

The City of Albany is currently looking for a part-time Program Leader III to assist the Albany Senior Center with a variety of programs and events. 

Typical Job Duties

• Leads and assists programs for seniors

• Plans, coordinates, and schedules trips

• Coordinates day-to-day operations, schedules, and activities

• Coordinate and solicit volunteers for events and programs

• Assist with Senior Center front desk operations

• Assists seniors with lifting and carrying groceries, and other parcels; assists seniors with wheelchairs and walkers

• Leads and trains lower level and new staff

• Assists with City Special Events

• Other duties as assigned

Minimum Requirements

• Two years of experience working in a recreation department, or a related field

• High School Diploma or GED

• Commitment to building community through programs, events and services

• Must possess a valid class C California Driver’s License with a satisfactory driving record

The Ideal Candidate

• Has experience coordinating recreational programs

• Has experience with major special event planning and coordination

• Works well in a fast-paced environment and can meet established deadlines

• Communicates clearly and concisely, both orally and in writing

• Is detail-oriented

• Performs work involving the use of independent judgment and personal initiative, and works well independently

• Establishes and maintains cooperative relationships with the general public and those contacted in the course of work

• Solves problems and resolves conflicts as they arise

Benefits

This is a temporary position that is not eligible for benefits beyond what is required by law. 

Selection Process

Interested individuals are encouraged to apply today!  All completed applications will be reviewed.  Based on the information provided in the application documents, the most qualified applicants will be invited to participate in the selection process. 

The information contained above is subject to change and does not constitute either an expressed or implied contract.   The City of Albany  is an equal opportunity employer and does not discriminate against race, color, gender, gender identity, religion, national origin, age, sex origin or disability.  In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact Human Resources at (510) 528-5715 at least five days prior to any examination.

The County of Yuba is currently recruiting for a Supply Mail Clerk in the Health and Human Services Department. Under general supervision, receives shipments, fills supply requests, processes incoming and outgoing mail, provides courier services, assists with routine minor maintenance and repair and performs related work as assigned.

Example of Duties (See job description for the complete list):

· Process all out-going mail for the department; receive, sort by zip code, weigh and use postage meter machine to stamp mail based on pre-sort regulations.

· Pick up, sort and distribute inter-county mail from other departments within a specified time schedule, and deliver daily presorted mail to centralized locations.

· Check inventory daily and assist in ordering supplies and forms.

· Perform various errands for the department such as picking up print orders and supplies on an as needed basis from various local vendors, taking postage meter head to the Post Office and replenishing the postage as necessary.

· Performs minor custodial duties as necessary to maintain safe and orderly public and employee areas.

Town of Danville
MAINTENANCE WORKER I/II
Maintenance Services Department

The Town will hire either a Maintenance Worker I or Maintenance Worker II depending on the candidate's qualifications.

MAINTENANCE WORKER I

Salary Range: $3,482 - $4,770

DEFINITION

Perform a variety of duties in the inspection, maintenance and repair of park grounds, landscaped areas, structures, and street and/or drainage facilities. Perform routine unskilled and semi-skilled maintenance tasks under close supervision.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate supervision from a Maintenance Supervisor. Functional supervision may be provided by other higher classification maintenance personnel. This position does not exercise supervision over others.

ESSENTIAL JOB DUTIES

Essential duties may include, but are not limited to the following:

• Operate construction, maintenance and landscape equipment, including power and hand tools (i.e., weed eaters, saws, chain saws, blowers, and drills; shovels, picks, rakes, hoes, and brooms); perform preventive maintenance and light repairs on equipment.
• Inspect park grounds, landscaped areas, structures, streets, medians, drainage facilities, traffic signs and signals and related facilities for safety, appearance, and vandalism.
• Clean and clear park grounds, landscaped areas, structures and street facilities of debris and hazardous conditions; set-up park facilities and structures for special events.
• Ensure all traffic control signs are in place and visible; correct problems by repairing and/or installing signs.
• Assist in installation, maintenance and repair of irrigation facilities.
• Plant and maintain trees, shrubs, and color spots; clear sites of weeds.
• Perform a variety of semi-skilled tasks in the construction and repair of park, landscape and street facilities.
• Perform heavy physical labor, including the ability to lift 50 pounds; operate light street and grounds maintenance equipment.
• Utilize computer to enter daily work reports.

QUALIFICATIONS

Knowledge of:

• Methods and techniques of general construction, maintenance and/or repair work.
• Safe work practices.
• Use of standard hand and power tools.

Ability to:

• Respond to emergency situations quickly and efficiently; and work autonomously.
• Walk for continuous periods of up to two hours; repeatedly stoop and bend; work in inclement weather conditions.
• Demonstrate proficient eye and hand coordination.
• Drive a motor vehicle.
• Withstand exposure to potentially noxious weeds, insects and solvents; handle chemicals and cleaners.
• Lift up to 50 pounds and carry 30 pounds.
• Communicate effectively and courteously with the public.
• Work well with co-workers in a team environment.
• Work flexible hours, including evenings and weekends as required.

EXPERIENCE AND EDUCATION

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Experience:

One (1) year of general construction or maintenance experience.

Education:

Equivalent to completion of twelfth grade with the ability to read and write at a level necessary for successful job performance.

MAINTENANCE WORKER II

Salary Range: $3,865 - $5,295

DEFINITION

Perform a variety of duties in the inspection, maintenance and repair of park grounds, landscaped areas, structures, and street and/or drainage facilities. This is a broad classification with individual positions assigned to specific functional areas; duties and assignments may overlap depending on the operational needs of the department and staffing levels.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from a Maintenance Supervisor. May exercise supervision over other maintenance personnel as assigned.

ESSENTIAL JOB DUTIES

Essential duties may include, but are not limited to the following:

• Operate construction, maintenance and landscape equipment, including power and hand tools (i.e., weed eaters, saws, chain saws, blowers, and drills; shovels, picks, rakes, hoes, and brooms); perform preventive maintenance and light repairs on equipment.
• Assist in installation, maintenance and repair of irrigation facilities.
• Inspect park grounds, landscaped areas, structures, streets, medians, drainage facilities, traffic signs and signals and related facilities for safety, appearance, and vandalism.
• Plant and maintain trees, shrubs, and color spots; clear sites of weeds.
• Clean and clear park grounds, landscaped areas, structures and street facilities of debris and hazardous conditions; set-up park facilities and structures for special events.
• Ensure all traffic control signs are in place and visible; correct problems by repairing and/or installing signs.
• Utilize proper safety precautions related to all work performed.
• Utilize computer to enter daily work reports.

QUALIFICATIONS

Knowledge of:

• Standard carpentry and construction techniques.
• Standard building and grounds maintenance methods.
• Standard street maintenance methods.
• Safe work practices.
• Use of standard hand and power tools.

Ability to:

• Work with minimal supervision.
• Execute duties based on intelligent judgment decisions.
• Perform heavy physical labor, including the ability to lift up to 50 pounds.
• Demonstrate excellent interpersonal, organizational, and analytical skills.
• Drive a truck or handle unsupervised assignments alone, or with other maintenance workers as assigned.
• Work flexible hours, including evenings and weekends as required.

EXPERIENCE AND EDUCATION

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Experience:

One (1) year of general maintenance experience performing duties similar to those performed by a Maintenance Worker I in the Town of Danville.

Education:

Equivalent to completion of twelfth grade with the ability to read and write at a level necessary for successful job performance.

LICENSE(S) AND CERTIFICATION(S)

Possession of a valid Class C Driver’s License with a good driving record, or license in another state with the ability to obtain a California license within 30 days of hire, and a good driving record.

The City of Foster City is seeking a temporary part-time Office Assistant to provide clerical assistance to the Communications/City Clerk Department. Please note that this is a temporary, non-benefited position, and the duration of the position is expected to last between 4 and 6 months. The expected hours are approximately 25 hours a week, Monday-Friday, 5 hours per day.  

This is an opportunity to gain an understanding of local government functions while being part of a dynamic team.

The Office Assistant will primarily support the City Clerk Division. The position provides telephone coverage, takes messages and directs calls to appropriate staff members; provides public information and performs customer service; composes letters, memoranda, email and other correspondence; maintains up-to-date files, records, and databases; utilizes department or city-wide software applications to maintain records or perform various duties; provides assistance to executives, management and/or public officials. Other tasks include set up and break down of City Council Chambers pre and post meetings, general preparation for meetings, drafting meeting minutes and related agenda management and follow up.

The ideal candidate would have exceptional communication, organizational, and customer service skills and demonstrate a history of successful problem resolution and time management.  Additionally, the ideal candidate would thrive in a small-team setting where accuracy, resourcefulness, and follow-through are essential.  For more information on the specific job duties and job requirements, please follow the job description link provided below.

The City of San Bruno invites your interest for the position of Assistant City Manager / Chief People Officer. Please read the recruitment brochure for information on the position, benefits, and application process. To be considered for this opportunity, please submit your resume and cover letter electronically to sanbruno.acm@thehawkinscompany.com by 5pm on February 28, 2020.

Questions can be directed to:

Ms. Brett Byers (323) 403-8279 brett@thehawkinscompany.com

Mr. Bill Hawkins (213) 308-0945 bill@thehawkinscompany.com

The City of San Bruno is an Equal Opportunity Employer (EOE) and as such does not discriminate on the basis of age, race, color, sex, gender, religion, ancestry, physical or mental disability, marital status, sexual orientation, national origin, or any other status protected by law in its employment actions, decisions, policies and practices. If you require special accommodations, please contact us to discuss your needs.

 Applications are being accepted for the position of Public Works Maintenance Worker with the City of South San Francisco. This recruitment will be used to fill both full-time and hourly/part-time positions for the Department.

DEADLINE TO APPLY: FEBRUARY 7, 2020 @ 5 P.M. OR UPON RECEIPT OF THE FIRST 100 QUALIFIED ONLINE APPLICATIONS, WHICHEVER OCCURS FIRST.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CalPERS. 

The City of South San Francisco is a fully independent and highly commercialized full-service City with an estimated population of 62,700 growing to 100,000 during business hours. City departments include: Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Finance; Information Technology; Human Resources; City Clerk; and Office of the City Manager. The City has a Council-City Manager form of government with more than 400 full-and part-time employees. 

THE DEPARTMENT:

The Public Works Maintenance department is composed of a Director and 11 full-time management staff with a 26 million dollar operating budget.  The department is comprised of the Public Works, Engineering, and WQCP (Water Quality Control Plant) divisions.  The Public Works Division oversees 127 miles of streets which includes asphalt, concrete, over 12,000 road signs, street markings, 70 signalized intersections, 164 miles of sewers, 125 miles of storm drains, 3857 street lights, 5 lift stations, and various miscellaneous tasks.