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DESCRIPTION/RESPONSIBILITIES:
The Department is recruiting to fill an Information Systems Analyst (ISA) position functioning as a Geographic Information Systems (GIS) Systems Analyst within the Enterprise GIS team. The Enterprise GIS team operates out of the Department of Public Works but works across the City to coordinate GIS efforts, lead multi-departmental GIS projects, geospatially-enable City business systems, and administer Enterprise GIS infrastructure for Citywide use. The City has standardized on a modern technology stack consisting of Windows Server, Esri ArcGIS platform, Safe Software FME, and SQL Server enterprise geodatabases. The City has an enterprise license agreement with Esri, and the Enterprise GIS team maintains a large Enterprise GIS server environment with public and internal-facing ArcGIS Server instances, complementary ArcGIS Portal and ArcGIS Online organizations, an SDE environment featuring a data catalog with over 900 feature classes, and integrations with dozens of business
systems.

The GIS Systems Analyst is a professional-level position in the IT professional management series and responsible for GIS system administration, database design, business integration, and implementation of large-scale enterprise projects. The position requires strong technical experience as well as the ability to take initiative and direct others. The ideal candidate must be a strong individual contributor that is able to take full ownership of projects, designing solutions in alignment with City Enterprise GIS standards and industry best practices and working at a hands-on level to build, deliver, and support such solutions. The position demands proven ability to troubleshoot and resolve complex technical issues with limited resources. Being a team leader, team player, and having a positive attitude are essential to this position.

The Enterprise GIS Systems Analyst reports to the Enterprise GIS Manager. This position is responsible for programming that supports the development and maintenance of major applications used citywide. Key responsibilities and duties may include but are not limited to the following:
• Develop and maintain complex geoprocessing routines and ETL workbenches using FME and Python. Establish standards and best practices for development and tuning of such routines and provide guidance and support to departmental GIS staff and other team members in these areas.
• Conduct design activities for new datasets by analyzing inputs and developing appropriate schemas in alignment with City standards.
• Administer the City’s FME Server environment, including planning, scheduling, tuning, and monitoring jobs; troubleshooting and resolving failed jobs; coordinating and conducting system upgrades and other infrastructure maintenance; and maintaining system documentation.
• Administer the City’s ArcGIS Enterprise (ArcGIS Server and Portal) environments, including planning for and conducting system upgrades; applying and confirming patches; capacity planning and load testing; publishing and tuning services; managing backups; troubleshooting and resolving system issues; managing security policies, user accounts, roles, and permissions; and maintaining system documentation.
• Develop solutions for business users using Geocortex, ArcGIS Operations Dashboard, ArcGIS Experience Builder, ArcGIS Web Application Builder, Survey 123, Field Maps, FME or other tools. Work with stakeholders to define requirements and select appropriate tools/technologies considering City standards, licensing, and standard deployment patterns. Design and build solution components. Train and support end users.
• Migrate content between ArcGIS Online and Portal using Python and other tools.
• Work collaboratively with departments to reduce program redundancies and support effective use of enterprise resources. Train end users on enterprise standards and best practices and provide development oversight and guidance.
• Improve City service delivery by geospatially enabling business systems.

In addition, this position is part of a team responsible for providing GIS support in the Emergency Operations Center (EOC) when activated.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Selection Process
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.

You will be prompted to answer the following job-specific questions during the online application process. Please note that there is a 4,000-character limit, including spaces, for each text response.
1. Do you have at least four (4) years of increasingly responsible experience in development, implementation, and maintenance of Enterprise GIS systems or GIS application development, including two (2) years in a lead role? Describe your experience administering and supporting Esri’s ArcGIS platform in an enterprise environment. Indicate the employer and dates where you gained this experience, your relevant responsibilities, and the general size and architecture/ components of the environment(s) you supported.
2. Describe your experience developing FME workbenches and FME Server apps.
3. Briefly describe your experience with Python scripting, identifying some processes you have automated using Python with ArcPy module/ArcGIS API for Python.
4. Briefly describe your experience developing GIS web applications using ArcGIS platform components and/or Geocortex. Within your response, please identify the technologies and tools you used.

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. 

If you have questions about the duties of these positions, the selection or hiring processes, please contact April Hanson via email at April.Hanson@sanjoseca.gov.

DESCRIPTION/RESPONSIBILITIES:
Per the City’s COVID-19 Mandatory Vaccination Policy, the City requires all employees starting on or after February 11, 2022, to provide proof of vaccination as a condition of employment absent a documented medical and/or religious exemption. Proof of vaccination means that employees are required to be “up-to-date” with regards to the COVID-19 vaccine. Consistent with the Santa Clara County Public Health Order issued on December 28, 2021, "up-to-date" means that an employee is not only "fully vaccinated," but has also obtained any booster doses of a COVID-19 vaccination for which they are eligible, within 15 days of first becoming eligible.

The actual salary of selected candidates shall be determined by the final candidate’s qualifications and experience.

DOT is currently seeking to fill three (3) unbenefited Engineering Trainee Part-Time position.

This position is in the Sanitary & Storm Sewer Maintenance section. The Engineering Trainee will work out of the Mabury Yard to support day-to-day operations of the Sewer Engineering Group. The Engineering Trainee will learn to collect data to solve engineering problems and to work in a structural team environment. Responsibilities of Engineering Trainees may include, but are not limited to, assisting with the following:
• Maintaining engineering data from the City's various maintenance databases (upkeep of database, entering new inventory, history, and condition information)
• Perform field investigations and inspections including taking pictures, field measurements, and recording observation to support engineering or maintenance staff
• Researching as-built plans, engineering records, and right of way records
• Read and interpret engineering plans
• Support day-to-day maintenance activities, data analysis, mapping and application support for GIS needs
• Assist in the collection, management, and maintenance of geographic data (both spatial and attribute) pertaining to a variety of Sanitary and Storm Sewer maintenance related needs
• Support Engineering staff with technical and data as required
• Perform additional sub-professional duties as needed

More information on the typical duties can be found in the Class Specifications for Engineering Trainee Part-Time

Selection Process
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the job-specific questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process may consist of a practical exercise and one or more interviews.

This recruitment may be used to fill multiple positions in this or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

You will be prompted to answer the following job-specific questions during the online application process. Please note that there is a 4,000-character limit, including spaces, for each text response.

1. Please specify if you are currently enrolled in an accredited college or university with major in Civil Engineering or closely related field. List the college or university name and location, major, GPA, and units earned. 
2. Describe your previous training and/or experience that makes you an excellent candidate for the Engineering Trainee position.
3. This role will support several projects, as well as provide day-to-day customer service to residents. What factors would you consider as you try to manage several simultaneous, competing requests? 
4. Describe your experience with the following Microsoft applications: Outlook, Excel, Word, PowerPoint, and ArcGIS. For each application, indicate the frequency of use and examples of work products you’ve created.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. 

Submission of a resume is optional. However, submission of a resume in lieu of completing the education and work experience sections on the application or failing to answer all the questions will constitute an incomplete application and it will be withheld from further consideration.

Please note that applications are currently not accepted through CalOpps or any other third-party job board application system. 

Other Requirements
DMV AUTHORIZATION FOR RELEASE OF DRIVER RECORD INFORMATION: As part of the conditional offer, all candidates will be required to complete and submit the DMV Authorization for Release of Driver Record Information form and will be enrolled in the Employer Pull Notice (EPN) program. 

If you have questions about the duties of this position or the selection or hiring processes, please contact Nate Nakagawa at nathan.nakagawa@sanjoseca.gov.
 

The City of San Mateo Police Department is looking for a qualified Police Technical Services Administrator

Why Join our Department?

The San Mateo Police Department is seeking a candidate to join our diverse and outstanding group of men and women who are dedicated to providing exceptional public service.  The Police Department is committed to improving the quality of life and solving problems while protecting our community through professionalism, integrity, and excellence. We strive to be the model police agency that others will emulate and a leader in the County and in our profession, adopting creative and innovative strategies to prevent crime and support those most in need.  We will continue to do this through cutting-edge technology, creative solutions to problems, by respecting individual rights, conducting fair and non-biased policing.

Look to some of the reasons why the City of San Mateo is a great place to work: https://www.youtube.com/watch?v=_GTIzeSpc_g

What You’ll Do

The Police Technical Services Administrator plans, organizes, directs, and coordinates the activities of the Technical Services Division within the Police Department, including police technical services; communications and public safety dispatch center operations; police records; police property and evidence; police computer and information technology; and public safety radio systems; coordinates assigned activities with other divisions and departments; and provides highly complex staff assistance to the Chief of Police.

The Police Technical Services Administrator receives general direction from the Chief of Police and exercises direct supervision of assigned management, supervisory, professional, technical, and administrative support personnel.

For a complete list of duties, reference our job specifications at https://www.cityofsanmateo.org/DocumentCenter/Home/Index/86

THE OPPORTUNITY

The City of Pacifica is a beautiful coastal community, just south of San Francisco with an exciting opportunity for a Wastewater Treatment Plant Operator. Currently, the City of Pacifica Public Works Department is recruiting for a Wastewater Treatment Plant Operators to join our Operations team! The level at which an individual is hired will be dependent on the applicant's qualifications, work experience and certifications. 

Under general supervision or direction, the Wastewater Treatment Plant Operator, is responsible for all Plant processes and will support in repairs and maintenance of plant equipment. 

BASIC EXAMPLE OF DUTIES

Duties may include, but are not limited to, the following:

• Monitors and processes the operation of the Wastewater Treatment Plant.
• Operates treatment facility equipment, such as settling tanks, pumps, activated sludge processes, digester, centrifuge chlorinators to control flow and processing of sludge and effluent discharge.
• Monitors gauges, dials, meters and control panels, and other recording instruments, interpreting results to determine processing requirements, and records data.
• Services and maintains a variety of plant equipment and facilities to locate and report needed repairs.

The duties described in this job announcement are intended only as illustrations of the basic types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

The County of Yuba is currently recruiting for the flexibly staffed position of Public Works Maintenance Worker I/II in the Public Works Department within the Community Development and Services Agency. Depending on experience and the needs of the department, the position may be filled directly at the Public Works Maintenance Worker II level. The primary responsibilities under this position are to learn and perform semi-skilled and skilled work in the construction, maintenance and repair of roads, bridges, rights of way, parks and related County infrastructure in a centralized or rural location; operate and perform basic maintenance and adjustment to light and heavy equipment in the performance of the work; install street and traffic signs for County roadways and perform related work as assigned.

About the Public Works Department:

The Public Works Department is responsible for maintaining, repairing, designing, and constructing County roads, bridges, parks, and storm water drainage systems in accordance with local, state, and federal laws/standards, and in a manner that maximizes public safety. Due to the mountainous terrain in the eastern half of the County, road maintenance often includes snow plowing. The Yuba County Maintained Mileage for roads consists of 653 miles, 76 bridges (greater than 20’ in length), and numerous culverts/drainage structures. The department also reviews and approves land development projects as they relate to the County road, drainage, and park systems. Public Works performs administration and maintenance of the County parks and County Services Areas.

Please click the Job PDF button below to view the full job announcement brochure.

Join our Recreation Team in the City of San Bruno! 

The City of San Bruno, Community Services Department has an exciting opportunity to participate in seasonal programming and recreation as a part-time Score Keeper. For adults who possess a love for sports, outdoors, and community, the Score Keeper will facilitate seasonal softball ball games throughout Summer, Fall, Winter, and Spring. Applicants must have a flexible schedule, including evenings and weekends, approximately 10 hours per week (not to exceed 999 per fiscal year), to meet the needs of the Community Services Department.
 
Examples of responsibilities include:

• Keeping score during various games and programs. 
• Facilitating equipment setup and removal. 
• Multitasking, lending focus to more than one task at a time.
• Maintaining organization during events.
• Interacting with public and other City employees.
• Performing related duties as assigned.

 
Ideal candidates enjoy leading activities, sports, and games in a fun and safe environment. In addition, the candidate possesses the following competencies:

• Identifies and understands problems and opportunities by gathering, analyzing, and interpreting quantitative and qualitative information.
• Chooses the best course of action by establishing clear decision criteria, generating and evaluating alternatives, and making timely decisions.
• Takes action that is consistent with available facts and constraints and optimizes probable consequences.
• Clearly and succinctly conveys information and ideas to individuals and groups.
• Maintains stable performance under pressure or opposition.
• Handles stress in a manner that is acceptable to others and to the organization.
• Gains other people’s trust by demonstrating openness and honesty, behaving consistently, and acting in accordance with moral, ethical, professional, and organizational guidelines.
• Effectively manages one’s time and resources to ensure that work is completed efficiently. 
• Demonstrates a positive attitude in the face of difficult or challenging situations.
• Leverages insights to effectively manage own responses so that one’s behavior matches one’s values and delivers intended results.

 
Part-time temporary employees serve in an at-will capacity and understand that service with the City may be terminated at any time. This position does not provide any benefits, with the exception of paid sick leave. In accordance with the Healthy Workplaces, Healthy Families Act of 2014, all temporary, part-time, and seasonal employees, who on or after July 1, 2015, work in California for 30 or more days within a year from the commencement of employment are entitled to paid sick leave for prescribed purposes.  Employees will accrue one hour of paid sick leave for every 30 hours worked and are entitled to use accrued sick days beginning on the 90th day of employment. Employees may use up to 24 hours (or 3 days) of accrued sick leave in each year of employment.
 
How to Apply
Interested applicants may apply by submitting an application on governmentjobs.com/careers/sanbruno. The City of San Bruno utilizes a merit-based selection system that is competitive and based on broad outreach efforts and equal opportunity for qualified applicants to take part in a process designed to determine the qualifications, fitness, and ability of competitors to perform duties of the vacant position.
 
What happens next?

• We will review your application and all supplemental materials to select the best qualified applicants to continue in the process. Screening will include a review of minimum qualifications, application appraisal rating of education, and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable.
• Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process): a written examination, job related exercise, physical test or job simulation, phone interview, in-person or video interview(s), and/or web-based testing.
• The final phase of the selection process is the probationary period, which in most cases is one year, depending on your classification.

Reasonable Accommodations
The City of San Bruno is an Equal Opportunity Employer (EOE) and provides equal employment opportunities without regard to race, color, ancestry, religion, creed, age, physical or mental disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state, or local laws in its employment actions, decisions, policies and practices.  

The City of San Bruno Human Resources Department will make reasonable efforts in the selection process to accommodate disabled applicants. Individuals with disabilities who would like to request an accommodation in the process must inform the Human Resources Department by the final filing date by emailing hr@sanbruno.ca.gov.
 
 

Open until filled

RESUME NOT ACCEPTED IN LIEU OF APPLICATION 

COMPLETED  SUPPLEMENTAL QUESTIONNAIRE REQUIRED

POSITION SUMMARY

Under supervision (Account Clerk I) or general supervision (Account Clerk II), performs a wide variety of responsible clerical and technical accounting work involved in performing financial record keeping and reporting duties in support of assigned accounting system, function, or program area including in the areas of utility billing, accounts receivable, accounts payable, payroll, business licenses, and revenue collection and cash management; provides information and assistance to the general public and City departments; maintains file and records; and performs a variety of clerical tasks relative to assigned area of responsibility.

This is a broad classification with individual positions assigned to specific functional areas; duties and assignments may overlap depending on the operational needs of the department and staffing levels.

DISTINGUISHING CHARACTERISTICS

Account Clerk I - This is the entry-level class in the Account Clerk series performing the more routine and less complex clerical accounting support and customer service assignments while learning City policies and procedures. Positions at this level are not expected to function with the same amount of program knowledge or skill level as positions allocated to the Account Clerk II level and exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. This classification is flexibly staffed with Account Clerk II. Advancement to the “II” level is based on demonstrated proficiency in performing the assigned functions and is at the discretion of higher level supervisory or management staff.

Account Clerk II - This is the full journey level class within the Account Clerk series. Employees within this class are distinguished from the Account Clerk I by the performance of the full range of clerical accounting support duties as assigned including performing the full scope of clerical financial record keeping transactions, customer service functions, and related support duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class series are flexibly staffed and are generally filled by advancement from the “I” level, or when filled from the outside, require prior experience. Advancement to the “II” level is based on management judgment and/or certification or testing that validates the performance of the full range of job duties. This classification is distinguished from the Senior Account Clerk in that the latter is responsible for the more complex and difficult technical duties within the area of assignment and may provide lead direction to other Account Clerk positions.

EXAMPLE OF ESSENTIAL DUTIES – For a complete job description, visit www.ci.ceres.ca.us.

1.       Perform a variety of responsible clerical accounting and financial office support duties in support of assigned accounting system, function, or program area including in the areas of utility billing, accounts receivable, accounts payable, payroll, business licenses, and revenue collection and cash management.

2.       Prepare, maintain, and/or verify a variety of accounting, financial, and statistical records, ledgers, logs, and files; gather, assemble, tabulate, enter, check, verify, balance, adjust, record, and file financial data; codes data according to prescribed accounting procedures; reviews information to ensure accurate reporting; resolve discrepancies; establish and maintain various files and records.

3.       Perform data entry; post receipts and other information to various city accounts and funds.

4.       Assist in the preparation of financial, accounting, and statistical statements, analyses, documents, and reports; assist other accounting staff and departmental management in the preparation of reports; gather and organize data.

5.       Prepare daily City deposits and post appropriate journal entries.

6.       Prepare and submit all warrants and warrant list for review and approval.

7.       Perform a full range of customer service duties related to area of assignment; provide information to the public and City staff requiring the use of judgment and the interpretation of policies, rules, and procedures.

To perform a wide variety of general clerical and administrative duties for a City department; and assist the public.  The purpose of this recruitment is to fill a current vacancy in the Fire Department, as well as establish an eligibility list for future vacancies throughout the City.

IDEAL CANDIDATE

The Ideal Candidate for this position must be a “team player” with excellent customer service and problem solving skills.  This candidate will have previous experience with accounts payable, account receivable, project tracking, scheduling, and data entry.  The Ideal Candidate must be detail oriented, highly organized, professional, be able to manage their time efficiently, and work well with both internal and external customers.  The Ideal Candidate hired into this journey-level classification will be a self-starter who can complete assigned tasks with only occasional instruction or assistance.  Bilingual candidates are highly desirable.

The Administrative Clerk assigned to the Fire Department will spend about 50% of their time dedicated to the Community Risk Reduction Division, answering prevention related calls, assisting builders and developers, logging in projects, including plan reviews, business license applications, and inspection requests and assigning projects to Inspectors. This position will input all prevention related activities, along with all other types of revenue generating activities and expenses into various spreadsheets and/or programs, and forward the permit fees, checks and fire related services charges to Finance for billing and/or deposit. This position will also track and verify all development charges in the Enterprise computer system to ensure that proper fees are being charged, and maintain Prevention files, plans and documents.

This position will also serve support to the Fire Chief, Fire Marshal and the Management Analyst by processing correspondence, scheduling meetings, making copies, distributing and processing mail, assembling reports, ordering and tracking supplies, and taking messages.  This position will process invoices for payment, reconcile Cal Card statements, process public education requests, and serve as our records manager by processing outside requests for incident reports and perform filing as needed. This position will also schedule outside use of the Training Facility, manage the Department’s DMV-Pull Notice program (commercial driving record program), training records for all employees, mandated employee vaccination records, schedule employee physicals, hearing tests, etc. required by OSHA for respirator use and schedule annual TB testing for Fire personnel, and other duties as assigned.

ESSENTIAL JOB FUNCTIONS

Provides excellent customer service; answer telephone and direct callers; receive visitors at a public counter and identify a variety of needs; provide information on department policies and procedures as appropriate; schedules appointments. Performs a wide variety of routine clerical work including filing, billing, checking and recording information on records, maintaining logs for assigned functions. Type, proofread and process a variety of complex and/or sensitive documents including general correspondence, memos, and charts from rough draft or verbal instruction. Enter and retrieve data from on-line or stand-alone computer systems; operate computer systems to generate reports and perform other automated processes. Work cooperatively with others. Regular and consistent attendance.

OTHER JOB FUNCTIONS

Gather information from individuals or reference sources to complete and process various forms, records and applications; compile routine information and data for statistical and financial reports as assigned. Receive, sort and distribute incoming and outgoing correspondence. Issue, receive, type and process various applications, permits and other forms. Accept payment of fees; maintain and process cash records, disburse petty cash funds, and perform related basic computations. Maintain records and process forms, such as time records, purchase requisitions and orders, and other specific to the organizational unit.  Perform related duties as assigned.

QUALIFICATIONS

Education

Equivalent to the completion of the twelfth grade.

Experience

One (1) year of experience performing duties comparable to those of an Administrative Clerk I in the City of Woodland.

Licenses and Certifications

Required upon hire, possession of a valid California driver’s license

APPLICATION

Apply with a City of Woodland application by visiting www.cityofwoodland.org/employment or the Human Resources Office, City Hall, 300 First Street, 2nd Floor, Woodland, CA 95695 by 5:00 p.m. on Monday, July 11, 2022.  Supplemental questionnaire must be submitted with application by the final filing date to be considered.  Résumés and cover letters are encouraged but will not be accepted in lieu of the application form.  Postmarks will not be accepted.  

Review Process:  Based on the information provided in the application documents, the best qualified applicants will be invited for further examination.  All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.  Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview or any combination thereof. 

Applicants will be required to take and pass a medical examination by a City of Woodland physician to insure their physical suitability to perform the assigned duties.  If you have a disability that requires accommodation during the selection process, please notify Human Resources at least seven days prior to the event.

Virtual panel interviews tentatively scheduled for the week of July 18, 2022.

BENEFITS

Salary (July 2022):              
$3,269.20 - $4,172.42 per month

Retirement:                       
CalPERS Retirement System (2% @ 60 Formula for current CalPERS members and 2% @ 62 Formula for new CalPERS members).  The City does not participate in social security

Deferred Compensation:                   
Choice of deferred compensation plans (Traditional and Roth). 

After successful completion of probation, new hires are eligible for a monthly 2% City contribution

Medical:                                
CalPERS Medical Insurance Plans, including HMOs & PPOs City gives an allowance toward the cost of health insurance.  Maximum Family Allowance (2022):  $2,346.66 per month

Dental / Vision:                    
City paid Delta Dental and Medical Eye Services

STD / LTD:                           
City paid wage protection for short and long term disabilities

Life Insurance:                    
City provides $50,000 life insurance policy

Supplemental Benefits:     
Voluntary Supplemental Life, Cancer, Accident Only and Critical Illness insurances, and Flexible Spending Accounts available

Vacation:                              
6.7 hours per month during first 3 years of service

Sick Leave:                          
8 hours per month

Holidays:                              
12.5 paid holidays (including two floating holidays)

Bilingual Pay:                      
$200 per month for employees upon certification

Professional Growth Incentive:      
$625 per fiscal year for additional education or professional activities

The City of Woodland hires only U.S. citizens and individuals lawfully authorized to work in the U.S.

The City of Woodland is an Equal Opportunity Employer

DESCRIPTION/RESPONSIBILITIES:
About the Office of Administration, Policy, and Intergovernmental Relations

The City Manager’s Office provides strategic leadership that supports the Mayor and City Council and motivates the organization to deliver high quality services that meet the community’s needs. The City Manager’s Office of Administration, Policy, and Intergovernmental Relations, under the direction of the Director, coordinates internal budgets and hiring, citywide public policy, and legislative affairs. It provides the City’s Leaders, Administrators, Directors, and staff with support, coordination, research, and strategic analysis of the city’s critical needs, programs, policies, and services.

About the Position
The Homelessness Solutions and Thriving Community Manager (Assistant to the City Manager) is a key member of the Office of Administration, Policy, and Intergovernmental Relations (API) and will coordinate efforts that drive solutions helping to prevent and end homelessness in San José.  The position will assist the Deputy City Manager overseeing the Ending Homelessness Enterprise Priority by supporting organizational capacity-building around policy development and data-driven decision making that addresses the needs of the unhoused community and people at risk of experiencing homelessness, and by aligning program and policy priorities internally and externally. The position enhances the City Manager’s Office internal planning and management, and supports streamlining inter-departmental coordination for programs, policies, and initiatives aligned with the Santa Clara County Community Plan to End Homelessness. The position is responsible for facilitation and collaboration across Departments to advance the development, implementation, and evaluation of programs and services that support the Ending Homelessness Enterprise Priority in addition to the Beautify San José initiative or other key priorities related to quality of life and thriving of all San José residents, and will support the Deputy City Manager in communicating progress at City Council Committees, and other forums. Supporting Departments and the City Manager’s Office in policy development is critical to this position, as is supporting the City Manager’s Leadership Team as they oversee policies, programs, and projects going through City Council Committees and Council Meetings. This position also assists both internal and external stakeholder communication and coordination to achieve City goals.

The ideal candidate will enjoy the details of project execution; have experience working in team settings to deliver quality results on time and within budget; be curious; and have knowledge of homelessness, housing, and data systems, though the latter is not required. Candidates with lived experience of homelessness or housing insecurity who meet the minimum qualifications are encouraged to apply. The candidate will also have a passion for advancing racial equity, significant experience in policy analysis, proficient understanding of data collection and data-driven decision making, community and government relations experience, enjoys working in multi-disciplinary teams, and has an understanding of administrative functions in the public sector with an enthusiasm for continuous quality improvement.  Central abilities key to this position include excellent communication (written and verbal), superior memo writing and editing, leadership and interpersonal skills, strategic thinking, a commitment to customer service and serving the most vulnerable residents, and the ability to simultaneously manage multiple projects and issues. Budgeting and procurement experience is also desirable. The organization is looking for proven leaders that enjoy working through complex issues to find creative and innovative solutions and process improvements.  Due to the complexity and scope of authority involved, this position requires someone who can work both independently and interdependently to ensure work is completed in an accurate, complete, and timely fashion.

This position is currently funded through June 30, 2024.

Key position responsibilities include, but are not limited to:
• Analyze organizational structures, functions, procedures, and practices; provide analysis and recommendations of various kinds and levels of services provided by City government to create improved efficiencies.
• Coordinate activities and provide information and staff reports to assist the City Manager and senior and executive staff, City Council Members, City task forces, and committees.
• Oversee the performance of the organization in meeting the City's goals and in carrying out directives of the City Manager and Emergency Operations Center (when activated).
• Support memo and project coordination at City Council Committees in support of Deputy City Mangers.
• Establish and maintain good working relationships with a diversity of individuals, community groups, and organizations to ensure that the City's programs effectively serve the San José community.
• Carry out special studies, investigations and prepare reports and recommendations to the City Manager.
• Represent the Deputy City Manager as assigned
• May supervise professional and/or support staff as assigned.
• Evening and weekend work is occasionally required.

Selection Process
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the job specific questions.  You must fill out the online application available on the City of San José website. As part of this process, you will be required to submit a cover letter & resume, and answer four (4) supplemental questions. References to resumes will be considered incomplete and your application withheld from further consideration.  Please limit your response to no more than 3 pages.

To apply, please complete an application via the City of San José’s website at www.sanjoseca.gov/citycareers. This position will remain open until filled.  The first application review will be on WEDNESDAY, JULY 13, 2022 at 8:00 a.m. Pacific Time. 

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application. Please contact Human Resources at (408) 535-1285, or Human.Resources@sanjoseca.gov if you have any questions.

The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Assistant to the City Manager classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.
 

If you have questions, comments or concerns about the recruitment, selection or hiring process, please contact Jessica Lowry at jessica.lowry@sanjoseca.gov